osource leave & attendance system

Osource (India) Private Limited – An ISO 9001:2008 Certified Organization

OSOURCE INDIA PVT. LTD.IT SOLUTIONS | BUSINESS PROCESS OUTSOURCING | CONSULTING

LEAVE & ATTENDANCE MANAGEMENT SYSTEM

ROAD MAP

01 - WHY LEAVE & ATTENDANCE SYSTEM

02 - LEAVE & ATTENDANCE SYSTEM SCREEN SHOTS

05 – ABOUT OSOURCE

03 – FEATURES

04 – REPORTS & MIS

07 - THE OSOURCE WAY

08 - SELECT CREDENTIALS

06 - SCALABILITY & SECURITY

3

Leave Management

4

ONEX HRMS - SNAPSHOT

Joining

Induction

Conformation

Promotion/Transfer

Appraisal

Separation/Exit

Performance /CompetencyManagement

Learning &Development

Asset Management

Budgeting

Requisition

Bio – data bank

Talent Consultant Management

Contract Letter Generation

Employee Details

Employee Profile View

Employee Profile Change

People Search

LeaveManagement

AttendanceManagement

Business Expense Management

Reports

Alerts (Email/SMS)

Query Builder

Help Desk

Talent Management

Employee Profile Management

Employee Life Cycle

Employee Self Service Support

CHALLENGES

Keeping track of leave

transactions by employees

Inability to trace

absenteeism and late-comers

Errors in tabulating employee

working hours and wages

Generation and management

of reports

C H A L L E N G E S

CHALLENGES

Keeping track of leave transactions by employees

Inability to trace absenteeism and late-comers

Errors in tabulating employee working hours and wages

Generation and management of reports

1

2

3

4

ONEX LEAVE & ATTENDANCE MANAGEMENT SOLUTION

Leave & AttendanceManagement

Reports

Attendance Management

Leave Policy

LeaveManagement

ManagersEmployee

L & A

ONEX LEAVE & ATTENDANCE MANAGEMENT FEATURES

• Apply for different type of leaves

• Apply/withdraw applied leaves

• Apply for attendance regularization / exclusion requests

• View own and subordinates’ leave and attendance

transactions

• Approve/reject leaves as well as regularization/ exclusion

requests

• View various reports for direct/ indirect subordinates

• To apply leaves on behalf of their subordinates

• Manage leave years, holiday information

• Give inputs to payroll system about leaves

Allows employees to

Allows Managers to

Allows HR Managers

WHY LEAVE & ATTENDANCE

Approved leave automatically integrates into payroll

Manager have an audit trial of leave applied & employees & managers can project future

leave balances

Manager can view leave balance prior to approving

leave

Ensures that leave application will be dealt with in a timely manner. Even when you are

out of office

Eliminates paper farms. Fixing and lost forms

SALIENT FEATURES

This is an online system facilitating availability

information at the touch of a button.

The Leave Management System is a Web based application that can be used over the intranet

It standardizes a common universal process for entire

organization.

Intimation of Approved/Rejected Leaves on E-mail

Online Leave Approval – 2 Stages

Generates required Reports and MIS.

It uses the standard leave approval process of Initiating Officer Page 2 and reviewing

officer.

1

2

3

7

6

5

4

ATTENDANCE MANAGEMENT

View own attendance detail

View all employees under an authority/

headAttendance Report

Daily Performance, Monthly Performance

Daily Absenteeism, Late – Arrival, Early

Departure

View total Present, Absent, Late, Leave, Holidays & Weekly

Offs summary

Daily, Monthly, Yearly, for any specified date

LEAVE MANAGEMENT

Apply for Leave (Leave Request)

Approve Leave (Leave Approval)

Reject Leave

View Leave Balance (Leave Balance)

View all Leave applications (Leave

Status)

View total Leaves for a specified period

View Leave dates/ detail

Cancel Leave application

Leave Report

1

2

3 6

5

4 7

8

9

HR Managers can view reports such as

• Leave transaction details

• Leave summary

•Leave balance

•Attendance discrepancy report

REPORTS

• Leave Encashment Reports

• Excess Leave Report

• LWP Transactions Report

• Advance Leave Reports

Users can view reports such as

14

Leave Management

Leave Module Workflow Employee Self ServiceLEAVE MODULE WORKFLOW

Leave Application

Leave Approval -Multiple Levels

Leave Approval Level II – By HR

LEAVE APPLICATION

Employee can apply for a new leave

LEAVE APPLICATION DETAILS

Leave availability can be checked before applying for a leave

Half Day applicability

Selection of leave type

LEAVE APPLICATION APPROVAL STATUS

Employee can view where his application is pending for approval

LEAVE APPLICATION APPROVAL

A list of all applications pending for approval is displayed in the grid

Manager can view the leave details before approval

LEAVE APPROVAL DETAILS

Manager can view the leave details before approval

LEAVE REVOKE

ROSTER UPLOAD

Roster can be uploaded only for future dates only using browse function

Roster template can be downloaded from here.

BIOMETRIC UPLOAD

Biometric .txt file can be uploaded using browse function.

24

Attendance Management

ATTENDANCE CALENDAR

Attendance calendar is just for view purpose with different color legends for different statuses.

EMPLOYEE SELF ATTENDANCE

In this module employee can change his own attendance which will flow for approval to Reporting manager.

EMPLOYEE SELF ATTENDANCE APPROVAL

Approver can approve / Reject the changes done in attendance by employee.

TEAM ATTENDANCE

Manager can regularize attendance of their team members only.

ATTENDANCE CHANGE BY ADMIN / HR

HR can regularize attendance of all employees.

30

MIS Report

MIS & REPORT LIST

Daily Late – Arrival

Daily Absenteeism

Daily Performance

Monthly Performance

To view all Employees under particular Head

To view Head for a particular Employee

32

Osource – Brief Introduction

OSOURCE – A BRIEF INTRODUCTION

•ABOUT OSOURCEOSOURCE EMPLOYEE SPREAD

LOCATION-WISE SPREADSERVICE-WISE EMPLOYEE SPREAD

350

95

128

162197

320

235

112

Accounts Payable Accounts ReceivableFAM Gl AccountingPayroll HR OperationSoftware Department Other Services

950

400

65

45 25 75

Mumbai Noida Bangalore

Kolkata Hyderabad Other Locations

35

Osource Service Domain

SERVICE VERTICALS

People

Process

Technology

Three Pillars

Service Snap Shot

FINANCE & ACCOUNTS OUTSOURCING

HUMAN RESOURCE OUTSOURCING

CONSULTING SERVICES

IT SOLUTIONS

OPERATIONS SERVICE OFFERING

BE SPOKE APPLICATION & SERVICES

BANKING & FINANCE

INSURANCE

MEDIA & ENTERTAINMENT

PRINT & PUBLICATIONS

TELECOM & NETWORKING

HOSPITALITY & HEALTHCARE

PHARMACEUTICALS

LEGAL

LOGISTICS

INDUSTRY PRESENCE

37

IT SYSTEM & SOLUTION OFFERINGS

IT SOLUTION

DATABASE• Oracle• MS Access• MS SQL• MY SQL

MODEL• Outright Purchase• SaaS /Rental

DEVELOPMENT LANGUAGE

• VB/.NET/ASP• JAVA & J2EE• Open Source/ PHP• DW/ETL Tools• Crystal Reports, Business Objects – Reporting Tools

FRAME WORK

39

HELP DESK SUPPORT

HELP DESK SUPPORT

Automated Ticketing process for each query

Automated queue management

Capability to handle sizable records

Secured access

41

Infrastructure Scalability & Data Security

INFRASTRUCTURE SCALABILITY

Bench Strength

Location Offices Seats in Single Shift Available

Mumbai 6 630 110Noida 1 135 25

Hyderabad 1 40 5Bangalore 1 40 5

Kolkata 1 40 5TOTAL 885 150

Osource’s Location and IT Infrastructure are designed to

accommodate (expand and contract) its resource pool that

ensures robustness & scalability to mitigate heavier or lighter

loads of volume/transactions

MPLS VPN & Internet Connectivity of Osource India Pvt. Ltd.

DATA SECURITY

DATA SECURITY RAID Implemented Servers- improved redundancy & high processing speed

Workstations without CD/Pen drives/ports – data security

Dedicated Leased Line connection with last-mile redundancy from 2 separate carriers as the primary communication line. Backup line includes a 2 MBPS ADSL

connection & a 1 MBPS broadband connection.

Firewall & Intrusion Detection Systems (IDS) -monitors & regulate the inbound & outbound network traffic

BUSINESS CONTINUITY & DISASTER RECOVERY Multi Location centers- act as data back up centers for other service delivery

operations.

Backup Data from offsite storage can be loaded at any centre for continuity of critical business operations incase of an exigency

LOGICAL & PHYSICAL ACCESS CONTROLS The address & details of processing centers - not disclosed in any of our public

communications

Logical access control - access levels in software, user profile, audit trail, retaining

deleted/revised data, restricted access to e-mails & internet etc.

CCTV monitoring & recording, Biometric access at all locations

44

Differentiating Factors

Customized process-client specific requirements

In house technology

team

Multi location delivery

Single stop shop – end2end solution

framework

Extensive operations management expertise

Platform based

outsourcing

ISO 9001:2008 & SSAE

16 (SAS 70) Certified

OSOURCE – DIFFERENTIATING FACTORS

46

Select Clientele

SELECT CLIENTELE

5 of Top 10 Entertainment & Media

Organizations

4 of Top 5 Foreign Banking Companies

2 of Top 5 Telecom

Companies 3 of Top 5 Financial

Services Group

3 of Top 5 Pharmaceutical

Companies

4 of Top 5

Insurance

Companies

5 of Top 10 Hotel

Chains