ou fleet service & ou motor pool
DESCRIPTION
OU Fleet Service & OU Motor Pool. Billing and Reporting. The University of Oklahoma. differences. OU Fleet Service & OU Motor Pool use two different software Fleet Commander (OU Motor Pool) Faster (OU Fleet Service) Fleet Commander (OU Motor Pool) Daily rental vehicles Motor Pool - PowerPoint PPT PresentationTRANSCRIPT
OU FLEET SERVICE&
OU MOTOR POOL
The University of Oklahoma
Billing and Reporting
DIFFERENCES
• OU Fleet Service & OU Motor Pool use two different software• Fleet Commander (OU Motor Pool)• Faster (OU Fleet Service)
• Fleet Commander (OU Motor Pool)• Daily rental vehicles• Motor Pool• Fleetservices.ou.edu• ‘Real time’ operation
• Faster & eStatements (OU Fleet Service) • Long term lease vehicles• Maintenance and repair• Fleetservices.ou.edu• Updated with end of month process
• Links are located on our homepage at https://www.ou.edu/fleetservices.html
FLEET COMMANDER(OU MOTOR POOL)
• Login with OU issued 4 x 4 and password• Complete registration• All fields must be complete
• Access at fleetservices.ou.edu• Click the link in left navigation area
• “My profile”• Update often• Department = reporting• Department Number = billing
The Department and Department Number do
not have to match in profile or reservation
Your department may want to create a
procedure for reporting purposes
OU Motor Pool will use the Department Number
for billing each month – the Department
is for your use.
If you have not logged in before, you will be asked to read and agree to the policies and procedures
Most commonly used:“Make
Reservation”“My Schedule”“My Reports”
“Make Reservation”
• Make reservation for you or someone else
• Each person receives email notification
• Must make reservation for each vehicle you need
• OU Motor Pool staff cannot make reservations for you
“MY SCHEDULE”
Use to pull rental receipts Must be included on reservation in some way Click All Request
View / print from the little ‘notebook’ icon
“MY REPORTS”
• Feel free to explore any of the reports
• For billing reports• “Reservation Detailed
Billing”
“MYREPORTS
”
• Use “Reservation Ending Period Between” dates• Set to date range you want• Clear check marks in “Made by me”, “Made for me”, &
“Show Odometer Details”• “Include Posted Charges Only”• Set a sort order• Select a report output
• Select “Department”• Can select more thanone department for report
• Generate Report
“MY REPORTS”
• Depending on output selection• Get excel sheet to ‘save as’• Get another webpage
• Talk to IT help desk for print options & setup
FASTER(OU FLEET SERVICE)
• Login with OU issued 4 x 4 and password
• Must be set up in FAMS• Used for work orders, repairs, service
charges• Used for long term lease vehicles
• Access at fleetservices.ou.edu• Click the link in left navigation area