p2p cycle imp

8/14/2019 P2P Cycle IMP

1/4

P2P cycle and the accounts that r effected...(P to P) cycle: There are different steps involved in P to P cycle they are `

S.No Step Defined At

1 Define items Inventory2 Enter item information Purchase Order

3 Raise requisition Purchase Order

4 Request For Quotation(RFQ) raised Purchase Order

5 Quotation received Purchase Order

6 Quote analysis Purchase Order

7 Raise purchase order Purchase Order

8 Receive materials Inventory

9 Enter invoice Accounts payable

10 Payment process Accounts payable

11 Transfer to general ledger General ledger

Generating a purchase order

Purchasing order can be generated in two ways

1) Auto generation

2) Procedural generation

Auto generation: The various step that are involved in auto generation of

purchase order is as under

1) Click on Switch responsibility and select purchasing module and press enter

2) Click on Supply Base Suppliers, a new form opens

3) Enter Supplier name and click on sites, a new form opens

4) Enter all the required information and also see that Purchasing and Pay

options are enabled

5) Click on contacts and enter the required information, save the form and close

it.

6) Click on Suppliers list to create a supplier list and add the suppliers that we

have created.

7) Save the form and close it.Creating a Requisition

1) Click on Requisition Requisitions a new form opens2) Enter all the required information and save.3) The approve button is enabled .click on approve button a new form opens.4) Enter the hierarchal information and click on OK and close the form.


2/4

Raising a Purchase order directly

1) Click on the Auto create a new form opens enter the requisition number and

click on Find.

2) A new form opens. Check the item line and Select the document type as

Standard po and click on Automatic tab.

3) A new form opens and click on Create tab.

4) A window with the message with your purchase order number is displayed click

ok on it

5) Now click on tools and then on copy Document a new form opens,

6) click on ok tab. And a new window with purchase order appears.

7) A new form opens Click on Approve button on this form

8) Enter the required information (real time) and click on ok (submit approval)

9) Click ok on new window that appears

10) And now we can see the status as approved on the purchase order form.

2) Procedural generation The various step that are involved in auto generation

of purchase order is as under

1) Click on Switch responsibility and select purchasing module and press enter

2) Click on Supply Base Suppliers, a new form opens

3) Enter Supplier name and click on sites, a new form opens4) Enter all the required information and also see that Purchasing and Pay

options are enabled

5) Click on contacts and enter the required information, save the form and close

it.

6) Click on Suppliers list to create a supplier list and add the suppliers that we

have created.

7) Save the form and close it.

Creating a Requisition

1) Click on Requisition

2) Enter all the required information and save.

3) The approve button is enabled .click on approve button a new form opens.

4) Enter the hierarchal information and click on OK and close the form.


3/4


4/4

The step by step process of releasing the order is as under:

1) Click on Purchase Order Releases A new form opens

2) Enter the Purchase Order number and other required information and click on

Save

3) Approve button gets enabled now, hence click on it.

4) A new form opens, enter the required information and click on ok

5) Now click on ok tab that is seen on message window.

6) Now the status changes to Approved

7) Now go to Notification Summary window

8) You can see the Blanket Purchase release document approved.

9) Click on it to view the detailed summary.

Receiving the Order

The step by step process of receiving the order is as under:

1) Click on Receiving Receipts A new form opens select the organisation

and click on ok simultaneously a new form opens

2) Enter the P.O number in that form and click on find

3) Receipt Header form opens-click on new receipt radio button and close the

form

4) A new form opens, check box the item that is available there and save theform. Close it.

5) Click on receiving transactions, a new form opens.

6) Enter the P.O number and click on Find, a new form opens.

7) Check box the item that is available and select Stores as sub inventory .save

and close the form.
http://www.geekinterview.com/question_details/http://www.geekinterview.com/question_details/

p2p cycle imp

Documents