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TRANSCRIPT
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TABLE OF CONTENTS
CONTENTS
TABLE OF CONTENTS....................................................................................................................................................................................................2
MESSAGE OF THE CONFERENCE CHAIR ................................................................................................................................................................3
INDUSTRIAL EXHIBITION CHAIRS .............................................................................................................................................................................4
SOME GOOD REASONS TO BE PART OF RADECS 2017 ...................................................................................................................................5
ABOUT RADECS ..............................................................................................................................................................................................................5
SUPPORT OPPORTUNITIES .........................................................................................................................................................................................6
SPONSORSHIP OPPORTUNITIES ...............................................................................................................................................................................7
CONFERENCE COMMITTEE .........................................................................................................................................................................................8
PAST AND FUTURE RADECS CONFERENCES ........................................................................................................................................................9
CITY OF GENEVA.......................................................................................................................................................................................................... 10
RADECS 2017 VENUE ................................................................................................................................................................................................. 11
ACCES TO THE VENUE ............................................................................................................................................................................................... 11
CONFERENCE CENTER: CICG ................................................................................................................................................................................... 13
EXHIBIT AREA ................................................................................................................................................................................................................ 16
EXHIBIT SCHEDULE ..................................................................................................................................................................................................... 18
FOOD AND BEVERAGE .............................................................................................................................................................................................. 18
DELIVERIES ..................................................................................................................................................................................................................... 19
INSURANCE ................................................................................................................................................................................................................... 19
LOGISTICS AGENCY .................................................................................................................................................................................................... 19
AGREEMENT .................................................................................................................................................................................................................. 20
EXHIBIT REGULATIONS.............................................................................................................................................................................................. 21
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MESSAGE OF THE CONFERENCE CHAIR
Dear Partners, Friends and Colleagues,
Welcome to the RADECS 2017 conference, that will be held October 2nd – 6th 2017 at the CICG (Centre International de
Conférences de Genève) in Geneva, Switzerland.
This is the first time that RADECS is being held in Switzerland and we truly hope that it will be very successful and that you will
experience “Swiss Quality” throughout your stay.
During the conference, there will be a 3-day Industrial Exhibit from Tuesday morning onwards, October 3rd through Thursday,
October 5th afternoon. Offering a unique opportunity, Friday October 6th technical session will be held at CERN, giving you an
additional occasion to visit and know more about the famous “CERN” laboratory (European Center for Nuclear Research) and
an exclusive insight to the powerful accelerators, experiments and technologies.
The Industrial Exhibit is an important part of this event and we encourage you to participate, knowing that all conference
attendees are also visiting the exhibit.
The Exhibit Area will be located on the ground floor of the CICG, directly next to the entrance where the registration and
information desks are to be found and on the passage to the auditorium.
All conference breaks, lunch on October 3rd and the Industrial Evening on October 4 will be hosted in the Exhibit Area (for
registered attendees only). As a result, the Industrial Exhibition will benefit from a continuous high visibility.
The Exhibitor registration fee includes two complimentary registrations to the RADECS-2017 technical sessions and an
invitation for two persons to all social evenings. A link to your company’s home page is available through the RADECS 2015
website: www.radecs2017.com
For more information (RADECS - 2017 Exhibitor Floor Plan, additional services for exhibitors, request for additional services,
customs Guide), this practical exhibitor manual will remain at your disposal and updated on the RADECS 2017 website.
Please also note, that following the original RADECS spirit promoting the conference for our young colleagues, for the 1st time
in the history of RADECS we propose a new concept of student godfather-ship. This will increase not only the scientific
content of the conference, maximize your visibility, but also provide you with the opportunity meeting-up with the youngest
and possible future recruits of your company.
We look forward to seeing you in Geneva!
MARKUS BRUGGER
Conference Chair, RADECS 2017
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INDUSTRIAL EXHIBITION CHAIRS
Teresa Farris - Cobham/Aeroflex RADECS-2017 Industrial Exhibition Chair
Teresa Farris, MARCOM Manager, Cobham Semiconductor Solutions, (Formerly Aeroflex) has been
the Marketing Communications Manager, since RADECS was born and has been on the RADECS
Steering Committee and US Exhibit Chair for 10 years. She handles Cobham's press, trade shows,
contributed articles and marketing collateral. She has served on the IEEE NSREC Steering Committee
as Vice Chair of Publicity since 1999 as well as Local Arrangements Chairman since 1997 and has also
been exhibit chair twice. Teresa has also served as Exhibit Chair for NASA's SEE/MAPLD Workshop
since 2010. Teresa is very dedicated to the European, International and US Radiation Hardened and
Extreme Environment Community
Christian Chatry - TRAD RADECS-2017 Industrial Exhibition Vice-Chair
Christian Chatry received his PhD in neutron-matter interaction and MSc in Electronics (both obtained
from Montpellier University in 1991). Christian Chatry started his career at Thomson CsF Paris (now
Thales). From 1991 to 1994, he was the head of Thomson CsF's test department. Building on this
successful experience, he created TRAD Tests & Radiations in July 1994. Initially specialized in the
radiations effects on electronic components and materials, TRAD further expanded towards
engineering services and simulation software edition in the early 2000's. With more than 21 years of
experience in the field of particles interaction, design and testing of electronic components in space
environment, he is now the general director of TRAD which counts over 40 employees today. He co-
authored several papers, mainly published in the IEEE Transactions on Nuclear Sciences, and is a member of the RADECS
Association (Radiation Effects on Components and Systems) steering board.
Enrico Chesta – CERN RADECS-2017 Industrial Relations Chair
Enrico Chesta is an aerospace engineer with diploma from Politecnico di Torino (IT) and Ecole
Centrale Paris (FR) and an Executive MBA from ESC Toulouse (FR).
Enrico joined CERN in 2010 after some ten years in the aerospace field.
His aerospace experience includes Standford Plasmadynamics Laboratory in Palo Alto (US), ESTEC
(European Space Technology Center) in Norordwijk aan Zee (NL) and CNES (Centre National d’Etudes
Spatiales) in Toulouse (FR). He was mainly involved in the development and testing of advanced
electric (plasma and ion) propulsion systems for spacecrafts.
At CERN, Enrico has been Leader of the Intellectual Property Management and Technology Transfer Section until 2014. He is
currently Coordinator of CERN’s Aerospace Applications within the Knowledge Transfer Group.
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SOME GOOD REASONS TO BE PART OF RADECS 2017
• Access to international information resources
• Direct contacts with manufacturers and consumers of electronic components for special purposes
• Access to the global service market for electronic component testing
• Draw the attention of Swiss and international experts to your company projects
• Have the opportunity to harmonize approaches to ensure the hardness of electronic components and parts in the
space radiation environment
• Train a wide range of specialists in the format of thematic workshops
• Provide young scientists an opportunity to exchange with industry and experienced elders and test their ability to join
your business
ABOUT RADECS
OBJECTIVES
• Promote basic and applied science and more specifically research in the field of radiation and its effects on materials,
components and systems
• Involve all relevant industries: space, civil nuclear and military applications, accelerator and accelerator application
oriented, avionic and other high-reliability, etc..)
SCIENTIFIC ACTIVITIES
• Hosting the RADECS Annual European Conference
• Holding an Annual Technical Meeting
• Promote research activities on radiation effects
• Scientific publications or promotion of scientific publications
• Cooperation and exchange with other organisations and universities
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SUPPORT OPPORTUNITIES
STUDENT SUPPORT 1 100 CHF
Opportunity to support registration & accommodation of a student (list of students will be sent to you)
• Company logo on the official invitation sent to the Scientific Committee and the student and in all communication &
exchange
• Company profile in the pocket programme
• Acknowledgment: Website, on-site signage student T-shirt
• Words of acknowledgment made during first plenary session by the chairman
POCKET PROGRAMME SUPPORT 1’000 CHF
The supporters' booklet will include the profiles and advertisements of the Conference supporters
• Back color cover of the pocket programme (back cover and inside page)
• 3rd cover color page
• Acknowledgment: Website, on-site signage
CONFERENCE PROGRAMME SUPPORT
Full page color advertisement on the conference programme
• 2nd cover color page 550 CHF
• 3rd cover color page 550 CHF
• Back color cover of the conference programme 700 CHF
BRANDED BAGS FOR ALL PARTICIPANTS OF RADECS 2017 PROVIDED IN KIND PROVIDED BY TRAD
Opportunity to provide bags for all participants of RADECS 2017
• Logo of your company on all badges together with RADECS 2017 logo
• Acknowledgment: Website, on-site signage
BRANDED USB CARDS WITH ALL SCIENTIFIC PRESENTATIONS 2900 CHF
Opportunity to provide USB CARDS for all participants of RADECS 2017
• Logo of your company on all USB cards together with RADECS 2017 logo
• Acknowledgment: Website, on-site signage
BROCHURE INSERTS 600 CHF
Your leaflet in all conference bags
• Acknowledgment: Website, on-site signage
NOTE PADS AND PENS PROVIDED IN KIND
Opportunity to provide branded note pads and pens to be distributed in the participants’ bags
CONFERENCE LANYARDS PROVIDED IN KIND PROVIDED BY COBHAM
Opportunity to provide branded lanyards
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TAILOR-MADE SUPPORT PACKAGES
Sponsoring packages may be tailored to suit the company’s budget and interests to maximize visibility, and to best promote
products and services.
Please contact the Congress Secretariat for further details on creating
the appropriate package: [email protected]
SPONSORSHIP OPPORTUNITIES
OFFICIAL SPONSOR 10 000 CHF
Visibility
• Logo on the website www.radecs2017.com with the hyperlink to the sponsor website near the main organisers
• Logo on the website www.radecs2017.com with the hyperlink to the sponsor website in the « sponsorship » section
• Logo on the sponsor press wall
Promo products
• Logo on the front page of the conference brochure
• 2 pages in the main conference brochure
Acknowledgement
• Words of gratitude at the opening and closing ceremonies of the conference
Handout materials
• A4 leaflet in handout materials given to the participants in printed and electronic versions
Social programme
• Participation in the Welcome Evening, Industrial Evening, Closing Evening of 2 sponsor representatives
NB: Should you be willing to sponsor the registration of 8 delegates, you will become automatically an
OFFICIAL SPONSOR and benefit from above mentioned conditions
EVENT SPONSOR 3 000 CHF
Visibility
• Logo on the website www.radecs2017.com with the hyperlink to the sponsor website near the main organisers
• Logo on the website www.radecs2017.com with the hyperlink to the sponsor website in the « sponsorship » section
Promo products
• Place for an individual poster (A1) near the registration desk during the conference
• Logo on the page of the event programme in the conference brochure
Acknowledgement
• Words of gratitude at the opening and closing ceremonies of the conference
Handout materials
• A4 leaflet in handout materials given to the participants in printed and electronic versions
Social programme
• Participation in the sponsored event of 2 sponsor representatives
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LUNCH SPONSOR: WED 4-OCT: PROVIDED BY MICROCHIP/ATMEL
THU 5-OCT: AVAILABLE 3 000 CHF
Visibility
• Your company leaflet placed on every attendee’s plate
• On-door signage at the entrance of the Lunch Area
• Your company logo on direction signage the day of the lunch
• Acknowledgment on the web-site.
• Word of gratitude during the opening ceremony
CONFERENCE COMMITTEE
• General Chair CERN M. Brugger • General Co-Chair R-G. Alia CERN
• Technical Chair CNES J. Mekki • Technical Co-Chair F. Anghinolfi CERN
• Invited Talks Thales Alenia P. Calvel
• Industrial Relations Chair CERN E. Chesta • Sponsoring M.Castoldi CERN
• Exhibition Cobbham T. Farris • Exhibition C. Chatry TRAD
• Student Award/Award
CommitteeSt Etienne University S. Girard
• RADECS Liaison Montpellier University L. Dusseau • RADECS Liaison P. Paillet CEA
• Russia / Asia Correspondent ISDN T. Barataeva
• IEEE Guest Editor Vanderbilt University D. Fleetwood
• Proceedings CEA J-L. Leray
• Local Organising Chair CERN E. Dho • Local Organising Co-Chair M-C. Larcher CERN
• Short Course CERN F. Faccio • Short Course A. Toulboul Montpellier
Uni
• Treasurer CERN E. Dho
• Administration Officer CERN M-C. Larcher
• Contracts & Hotels CERN F. Najeh • Contracts & Hotels H. Gerster CERN
• Website, flyers, videos CERN J. Hernandez • Website, flyers, videos F. Marcastel CERN
• Indico Setup and Testing CERN G. Tsiligiannis
• Computing CERN Support CERN P. Amonuny
• Student Team Coordinator CERN A. Infantino
• Video, Photo CERN support CERN M. Brice • Video, Photo CERN support J. Fichet CERN
• PCO (conference organizer) Vitalis Events S. Catala • PCO (conference organizer) C. Tornier Vitalis
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PAST AND FUTURE RADECS CONFERENCES
RADECS 2016
RADECS 2017
RADECS 2018
RADECS 2019
RADECS 2020
September 19th – 23rd, 2016
Congress Center Bremen Bürgerweide
Bremen – Germany
http://www.radecs2016.com
October 2nd – 6th, 2017
Geneva International Conference Center (CICG)
Geneva – Switzerland
http://www.radecs2017.com
September 16th – 21st, 2018
Svenska Mässan Hotel & Congress Center
Gothenburg – Sweden
http://www.radecs2018.org
September 16th – 20th, 2019
CORUM Conference Center
Montpellier - France
http://www.radecs2019.com
September 14th – 18th, 2020
Palais des Arts et Congrès (PAC)
Vannes - France
http://www.radecs2020.com
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CITY OF GENEVA
Known both as the «smallest of big cities», or the «city of peace», Geneva, among other things, is home to the European
headquarters of UNO.
Geneva is linked to Europe's capital cities by its international airport, motorways and railway network. It is the seat of a
number of major multinationals, as well as the International Red Cross Committee.
What is so special about Geneva for the Swiss and the rest of the world? The answer is that it has far greater international
influence than any other city of 200'000 inhabitants. Today, Switzerland's second largest city is home to more than fifty
international organizations. The permanent missions of over 160 States represent their governments in the city's international
conferences and organizations.
Geneva is a center focused on the international economy. Whether private corporate or business, finance, in its widest sense,
undeniably plays a major economic role in Geneva, which is a base for around a hundred foreign banks.
A dynamic, international city like Geneva devotes a large part of its budget to cultural affairs. Supporting creativity in the arts
and facilitating public access to culture in all its forms are the principal policy objectives of the Department of Culture and
Sport.
Whether it is a trip to the heart of the legendary birthplace of fine watchmaking, savouring the delights of dining in top
restaurants or soaking up the buzz of the international district, Geneva has everything it takes to ensure you have a magical
experience, one that will leave you starstruck.
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RADECS 2017 VENUE
CICG – Centre International de Conférences Genève
Rue de Varembé 17 – 1211 Genève
RADECS will be hosted with optimum convenience and comfort in the conference center. The CICG provides rooms with
seating from 20 to 2’200 places. They are ideally located just off the Place des Nations (UN) and within easy reach of the
principal international organizations and diplomatic representations in Geneva
Each year the International Conference Centre Geneva (CICG) is host to gatherings of international importance, both public
and private events that have sealed the reputation of CICG as a leading conference center.
Many years of experience, a high degree of professionalism and a modern infrastructure guarantee high quality events. The
CICG’s versatile infrastructure allows for an individualized approach to every kind of event. With its large, movable partitions,
the main hall can be divided easily according to requirements. Flexibility of the space means that this venue catering for a
maximum of 2,200 people can be converted into four smaller rooms accommodating between 120 and 1,000 people.
Exhibition: Surface of 590 sqm. Excellent location for exhibition, cocktail, reception...
Large windows, exterior view and direct access to the green esplanade.
Conference: Over 2000 sqm of meeting rooms, on 3 different floors.
Delivery Access to the CICG: Chemin Louis Dunant
CICG profits from a privileged situation in the immediate proximity of the Place des Nations, of main International
Organisations and permanent missions based in Geneva
ACCES TO THE VENUE
Access is facilitated by good public transport services.
Located just 5 km away from the international airport and the Cornavin main train station downtown.
Public transportation from the railway station Cornavin:
• Bus # 5 : Off Vermont
• Bus 8: ITU Off
• Tram No 15: Stop Nations
Public transportation from the International Airport Cointrin:
• Bus # 5 : Off Vermont
• Bus 28: Stop Nations
• Site Transports Publics Genevois (TPG)
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FREE PUBLIC TRANSPORTATION: GENEVA TRANSPORTATION CARD
Free public transportation with your Geneva transportation card
When you stay in a hotel, a youth hostel or a campsite in the canton, you will receive a "Geneva Transport Card" free of
charge.
With this card, public transport in Geneva is free for the full duration of your stay.
This personal and non-transferable card will be given to you when you arrive at your accommodation. It permits unlimited
travel on Geneva's public transport network (UNIRESO: bus (TPG), train (CFF) and boat (Mouettes Genevoises) for the full
duration of your stay.
VENUE MAP
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CONFERENCE CENTER: CICG
LEVEL -1
LEVEL 0
Poster area
Storage room I
Storage room II
Exhibition Area
« Espace Léman » VIP Lunch area
Main Entrance
CERN Exposition
Start-up Corner
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LEVEL 1
LEVEL 2
Meeting room
for sponsors at disposal
Meeting room
for sponsors at disposal
Lunch area
CERN + VITALIS Office
Plenary Room for Short Course and
Technical Sessions
Lunch area
Preview Room
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EXHIBIT AREA
FLOOR PLAN
BOOKED BOOTH
Booth # Company Booth # Company Booth # Company
2 TOHOKU MICRO TECH 19 ALTER 35 iXblue Photonics
3 MICROSEMI 20 GANIL 36 PLATFORM FOR ADVANCED
CHARACTERISATION - GRENOBLE
4 ST MICROELECTRONICS 21 PAUL SCHERRER INSTITUT 37 CRANE - INTERPOINT
5 CNES 22 MAGICS INSTRUMENTS 38 ALLIED SCIENTIFIC PRO
6 SYNOPSYS 23 VPT 39 VORAGO
7 SPELS 24 TEXAS INSTRUMENTS 40 NANOXPLORE
8 ANAREN Inc. 25 + 26 MICROCHIP /
ATMEL 41 Institute of Isotopes Co. Ltd
9 3D PLUS 27 BMT I 42 SEIBERSDORF LABORATORIES
10 CERN 28 EMPC 43 ADVANTEST
11 Data Device Corporation 29 ULTRATEC 44 TELEDYNE E2V
12 ISOCOM 30 PULSCAN 45 International Rectifier HiRel
Products
13 TRAD 31
CHINA AEROSPACE
COMPONENTS ENGINEERING
CENTER
46 ANALOG DEVICES
14 + 15 COBHAM 32 NUCLETUDES 47 ROBUST CHIP Inc.
16 FRAUNHOFER INT 33 INTERSIL 48 STFC Rutherford Appleton
Laboratory
17 + 18 AIRBUS 34 MODULAR DEVICES, Inc.
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BOOTH DESCRIPTION
The 6 sqm booth includes:
• 1 rectangular table
• 2 chairs
• Partition panels plated white, 6 mm thick
• 3 lights
• Sign, black standard letters included, 10 cm high, 20 letters
• 1 multiplug
The stand rental covers the following:
• 1 dedicated private office for up to 4 people
• 2 registrations to all technical sessions
• 2 invitations to the social programme
• All coffee breaks and lunches during the Conference for 2 persons
• General security service during the official construction and dismantling period
• General security service during the official congress period
• Fire protection
• General lighting
• Air-conditioning / Heating
• Electricity & Wifi
• Booth cleaning
SOME FACTS & NUMBERS
• Surface of modular booths: 6 sqm minimum
• Total number of booths available: 48
• Total number of booths already reserved: 42
• List of pre-empted booths at the CICG in Geneva
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EXHIBIT SCHEDULE
ACTION DATES SCHEDULE
Registration opening Monday, October 2nd 07h30 - 18h00
Exhibition set-up Monday, October 2nd 16h00 - 19h00
Exhibition opening times From Tuesday 3 to Thursday 5 (17:30) 08:30 - 19 :00
Exhibition dismantling Thursday, October 5 17h30 - 19h00
PRICE FOR A 6 sqm BOOTH: 4 200 CHF
FOOD AND BEVERAGE
SOCIAL PROGRAMME
• October 3rd: Opening Evening (outside venue)
• October 4th: Industrial cocktail dinner at the Conference Center in the Exhibit area
• October 5th: Closing Evening (outside venue)
LUNCHES
RADECS is organizing lunch, every day, from 12:30 to 13:30. Lunch will take place on level 1 + mezzanine (except on Tuesday
October 3, lunch should take place in the exhibit area). Exhibitors are most welcome to all lunches.
VIP LUNCH: TUE 3-OCT, WED 4-OCT, THU 5-OCT 7 PERSONS / 7 TABLES A DAY / 200 CHF
Up to 7 exhibitors a day can invite up to 6 guests for a private lunch in the “Espace Léman” VIP Lunch Area. This Lunch will be
served at the table and will include a 3 courses menu with wine. Price will vary if exhibitors choose to invite guests from
outside the conference (non-attendees). For more details about the VIP Lunch, please contact us.
COFFEE BREAK
Coffee breaks will be served in the Exhibit area:
• Tuesday, October 3rd morning and afternoon Coffee breaks
• Wednesday, October 4th morning and afternoon Coffee breaks
• Thursday, October 5th morning and afternoon Coffee breaks
We kindly remind you that the price of a booth of 6 sqm includes 2 invitations to all social activities, lunches and coffee breaks
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DELIVERIES
Should you need to send packages, please specify this address:
CICG Geneva / RADECS Symposium – Rue de Varembé 17 – 1211 Genève
Contact and mobile phone number:
Sen Catala – Mobile: +41 76 584 2024 – Land line: +41 22 519 07 91
INSURANCE
Exhibiting companies must have an insurance covering their equipment and supplies throughout the event; The organizers
and venue owners require proof of insurance prior to the event and will not be held responsible in case of loss, theft or
damage of equipment or supplies.
The organizing parties are covered for third party liability during the event.
LOGISTICS AGENCY
Vitalis Events – 58 rue de la Terrassière 1207 Genève – Suisse
Contact: Sen Catala / François Joubert
Email: [email protected] – Tel: +41 22 519 07 91 – Mobile: +41 76 584 2024
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AGREEMENT FORM
Please note that reservation will be made on a 1st come 1st served basis
Company name:
Contact:
Invoice address:
Postal code: City: Country:
Tel: Email:
Sponsorship (Please tick one of the following):
Student Support (1’100CHF) Event Sponsor (3’000CHF) Branded USB (2’900CHF)
Pocket Program (1’000CHF) Notepads/Pens (provided in kind) Brochure/Flyer Insert in conference
bags(600CHF)
Sponsored Lunch (3’000 CHF)
Conference Program Support (Please also tick one of the following):
2nd COVER (550CHF) 3rd COVER (550CHF) BACK COVER (700CHF)
Exhibition Booth (4200CHF)
I would like to reserve booth # (please mention booth #. See map page 11)
OTHER REQUESTS:
SIGNATURE____________________
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EXHIBIT REGULATIONS
STANDS
The exhibit hall is located at the entrance of the congress center, which facilitates smooth loading.
An invoice will be sent together with an exhibition contract as soon as the stand location is confirmed. All amounts must be
paid within 30 days after receipt of the invoice and prior to the Congress. The Exhibition Service Manual, including all technical
order forms, will be available from February 2017. Invoicing of payments for floor space and any additional requests will be
made in Swiss Francs (CHF) Payments must be made free of bank and other charges for the beneficiary.
Display and distribution of any material (flyers, posters, etc.) must be done from the exhibitor’s stand.
DISTRIBUTION OF PROMOTIONL MATERIAL
Display and distribution of any material (flyers, posters, goodies, etc.) must be done from the exhibitor’s stand. Non-exhibitors
are not allowed to display any material in any part of the congress center.
REGISTRATION OF STAND PERSONNEL
In order to be granted access in the Exhibition area each individual will need to wear a name badge. This includes the regular
staff from the exhibitors company and hired staff. For security reasons, stand personnel must wear their name badges at all
times.
Each Exhibitor is entitled to a number of complimentary exhibitor badges in accordance with size of the exhibition stand as
stated in the table below.
Stand Size Badge Allocation Active Exhibitor Badge Allocation Invitation to all social
activities
6 sqm 2 2
12 sqm 4 4
This badge will indicate Company name, individual name &
country
Company name, individual name
& country
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ACTIVITIES ON EXHIBITION STANDS
RADECS encourages sponsors to offer delegates an interesting, educational and interactive experience on their stands. While
we wish all sponsors the best return possible on their support of the RADECS 2017 meeting, we ask exhibitors to adhere to
the following guidelines for interaction with delegates:
• Free gifts should have a limited value and comply with the national guidelines of the country in which the Conference
will take place. RADECS encourages sponsors to offer gifts that relate to science in keeping with regional codes and
guideline.
• Any quizzes should focus on scientific subject. In all instance the correct answers to the quiz must be made clear to
delegates participating in the quiz, either verbally or in writing. Microphones are discouraged but allowable if the noise
levels do not carry unreasonably onto another stand.
• All interaction with delegates (including market research surveys) should take place on the stand, not in the walkways
or any other part of the congress center.
• Exhibitors may offer delegates drink and cold food. Exhibitors are asked to refrain from serving and preparing hot food
as the smell of hot food can affect neighbouring stands and walkways.
ACCESS TO THE EXHIBIT AREA
• Only delegates in possession of a valid exhibitor or Exhibition set-up badge will be allowed access to the Exhibition
outside opening hours. This includes all hired staff such as technicians, decorators, etc.
• Children will not be allowed entrance
• Exhibitors must not hinder the closure of the exhibition hall by encouraging guests to stay on their both after closing
time. Exhibitors are allowed to access the exhibition hall 1 hour before the Exhibition opening time and can stay up to
1 hour after the official closing time.
CANCELLATION OF SPACE BOOKED (IN TOTAL OR PARTIAL) BY THE EXHIBITOR
After receipt of the online booking or the “Agreement Form”, booking is considered as a binding agreement.
If an exhibition space confirmed has to be cancelled by the Exhibitor, written cancellation of the total or partial exhibition
space will be accepted under the following conditions:
• Cancellations before March 31, 2017: 30% of stand fee will be invoiced
• Cancellation from April 1 to July 31, 2017: 60% of stand fee is due
• Cancellation from August 1st: NO REFUND
An exhibitor guide with all practical information will be mailed at a later stage
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