Paid Summary Reports (PSRs)

DBE regulations require ODOT monitor and ensure prompt payment to all subcontractors

ODOT is required to report DBE/MWESB utilization and payment to:

1) FHWA

2) Governor’s Office

3) Legislature 1

Paid Summary Report - Requirements

2

• Required for all projects – with and without DBE goals

• Required from prime and subcontractors at every tier

Certifying payments made to each of the following:

1) all subcontractors

2) committed DBE suppliers

3) non-committed DBE suppliers and service providers

with estimated total payments for the project over

$10,000

• Committed DBE trucking firms - Submit Paid Summary

Reports showing payments to the firms for leased trucks

The purpose of this form is to:

1. Track DBE participation

2. Verify prompt payments to subs

Paid Summary Reports

4

Timing

• For each month in which payments are made, submit within

20 days of receipt of payment from the agency or controlling

contractor

Submit to

• Primes submit to the RE/PM office or DocExpress

• Subs submit to controlling contractor, who submits to

controlling agency

• Keep email chain intact when applicable (non-DocExpress)

Prompt Payment

• Subs must be paid within 10 days of ODOT payment

• All forms and other payments must be complete

• Applies to all subcontractors (DBE or non-DBE)

5

Reporting

OCR Reporting Tools

An overview of reporting components

6

Quarterly Audit Snapshot

Contract Number

Project Name

ODOT Project Manager

Local Agency or Consultant

Region

Reviewed By

Reviewed Date

Prime Contractor

Program Contract / Firm NameFor Review

14789

Total

Apprentice/OJT No Issues

EEO Female Utilization For Review

EEO Minority Utilization For Review

No Issues

14789

14789

TPARs/ATARs/MPRs 14789 Craft MPR Hrs

2238.1

603

Signature: Date:

OPR 3 0

Employees TPAR Hrs ATAR Hrs

OREGON MAINLINE PAVING LLC 5 0

PSRs 14789 4 Firms Missing Payments

MEURs 23 Missing MEURs for 14789

CUFs 4 Missing CUFs; 0 Failed CUFs for 14789

33.67%

3A Workplan 0 Firm(s) Missing 3A Workplans

$773,869.73 $1,155,700.00 $1,209,248.46

2,841.1 hours of 2,400 Goal; CPS Hours

7.88%

DBE Payments 9.38 % of 6.00 % Goal; 1 DBEs Missing Payments

Subcontractors 19 Firms on Contract

1

KATIE GILLESPIE

2/14/2019

OREGON MAINLINE PAVING LLC

Program Deficiency

OCR COMPLIANCE REVIEW REPORT - 14789

14789 - SECOND NOTE

I-84: CASCADE LOCKS - HOOD RIVER

AMER HMIDAN

Closeout Report

Goal (%) Achieved (%) Approval

10.0% 10.92%

420 hours 630 hours

10.0% 18.16%

Project Closeout Report

Contract No: 15033

Project Name: OR213: SE LINDY ST - SE KING RD SECTION

Funding: Federal Aid

DBE Goal: 10.0%

OJT Goal: 420 Hours

Prime Contractor: WILDISH STANDARD PAVING CO

Project Manager: CHRISTOPHER AGUON

Field Coordinator: KATIE GILLESPIE

Award Amount: $3,709,715.91

Amended Amount: $3,838,756.80

Award Date: 1/31/2018

1st Note Date: 3/28/2018

2nd Note Date: 10/26/2018

Civil Rights Programs Approved for Project Closeout

Disadvantaged Business:

OJT/Apprenticeship

Date: 2/14/2019

Signature:

Subcontractor Payment:

Title: FIELD COORDINATOR REGION 1

Printed Name: KATIE GILLESPIE

Monthly Employment Utilization Report (MEUR)

9

• Per contract, submit MEURs

monthly for all contractors and

subcontractors that require

certified payrolls

• Due every month, from the first

month to last month of work,

even if work was not performed

• Data is reported to FHWA

BOX 1 NEEDS TO BE THE CONTRACTOR’S LEGAL NAME. OTHERWISE YOU WILL NOT

GET CREDIT FOR SUBMITTING