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President Ford Field Service Council

Michigan Crossroads Council

Boy Scouts of America

2018 Cub Scout Camping

Parent & Leader Guide

3213 Walker Ave NE

Grand Rapids, MI 49544

Phone: 616.785.2662

1499 Bussiness Park Dr.

Traverse City, MI 49686

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Table of Contents General

Cub Scouts Camping Mission Statement…………………… 3 Cub Camping Comparison Chart……………………………. 3 Quick Facts…………………………………………………...... 3 What do I get for my money?............................................... 3 Helping your Scout get to Camp…………………………….. 4

• Camperships

• Camp Card Sale

• Trails End Popcorn

4

Day Camp

Introduction…………………………………………………….. 5 Locations, Dates & Times……………………………………. 6 Registration Fees……………………………………………… 6 Required Paperwork for Camp………………………………. 6 Den Assignments at Camp…………………………………… 6 Pack Day Camp Leadership (Den Walkers)………………... 6 Adult/Parent/Leader Registration……………………………. 7 Super Den Walkers……………………………………………. 7 Safe Transportation to & from Camp………………………... 7 What to Expect at Camp, Daily Day Camp Schedule……... 7 What to Bring…………………………………………………… 8 Check In, Identification, Check Out………………………….. 8 Late Check In – Early Check Out……………………………. 8 Absent Camper………………………………………………… 9 Visitors in Camp……………………………………………...... 9 Weather……………………………………………………….... 9 Got Questions? Here’s who to contact……………………... 9

Forms

Sign Me Up – Day Camp……………………………….......... 11

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Cub Scout Camping Mission Statement

To provide the premier Cub Scout Camping experience for our youth through a quality program combining both

fun and education through Day, STEM, and Shooting Sports Camps while assisting units with retention and

encouraging youth to continue onto the Cub Scout Resident Camp experiences.

Providing experiences that your Cub Scout and you can’t get anywhere else!

Cub Camping Comparison Chart

Day Camp (3 Days)

Shooting Sports Day Camp (2 Days)

STEM Day Camp

(2 Days)

Gr.

Rap

ids

Jun

e 1

8-2

0

Spri

ng

Lake

A

ugu

st 8

-10

Bo

yne

Falls

A

ugu

st 1

7-1

9

Ho

llan

d

July

30

-Au

g 1

Trav

erse

Cit

y J

uly

27

-29

Gr.

Rap

ids

Jun

e 2

7-2

8

Trav

ers

e C

ity

Ju

ly 2

1-2

2

Gr

Rap

ids

Ju

ly 1

2-1

3

Archery X X X X X X X

BB Guns X X X X X X X

Campfire X X X X X X X

Crafts X X X X X X X X

Sports X X X X X

STEM X

Wrist Rockets X X X X X X X

Advanced Shooting Sports

X X

Quick Facts

Day Camp Theme – Passport to Adventure

Campers will embark on a tremendous journey through the world exploring new cultures, sights, and adventures

with their friends while they fill their passport to adventure.

Day Camp - $65 early, $75 regular, $85 at the door per Scout Sibling or Friend not in Scouting is an additional $5 for insurance (must be Cub Scout Age)

✓ 2 - 3 days of awesome experiences! ✓ Themed t-shirt ✓ Themed Patch ✓ Water Bottle ✓ Take home activity/project each day ✓ Adventure Backpack ✓ A Passport to FUN!!

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Helping Your Scout Get To Camp: Finances should not be a reason for the a Cub Scout to not attennd a Cub Camping experience. Here a few

options to help you raise and request the necessary funds to experience all that camp has to offer

Camperships:

We urge your assistance in applying for camperships for youth who could not attend camp without

financial assistance.

In keeping with the philosophy of “pay your own way”, each youth should pay a portion of the fee.

Camperships are awarded based primarily on need. The more information the campership committee has about

the Scout’s particular need, the better. The Field Service Council also reserves the right to consider the unit’s

participation in Council administered product sales as demonstrating a concerted effort to raise these funds. The

family and unit should also contribute to the cost of the camp experience. Camperships awarded will not

exceed 50% of the event fee.

Applying for campership aid must be done by April 1st to allow time for review and response. If approved,

the campership amount will be sent to the camp or to the National Conference when registration of the

individual is confirmed. Fees will be credited as camp payment in the Scout’s name within the Michigan

Crossroads Council Summer Camp Reservations portion of its website. The campership is to a specific

individual and is not transferable to other youth.

1. Apply separately for each Scout needing assistance. All information requested is required when

applying.

2. Assistance will be considered based on need, the youth’s unit’s support of the mission of the Michigan

Crossroads Council including participation in the Friends of Scouting Campaign and Popcorn Sale.

3. All requests must be submitted by April 1st. All campership applications submitted on time will

be considered based on the financial need of the Scout in relation to the other applications received

and available funds.

4. Your request will be reviewed by committee within the Field Service Council the applicant is registered

in. Campership awards and information is confidential and will not be shared outside of

the campership committee.

5. After review notification will be done by the Field Service Council to the Campership Recipient’s

family and Unit Leadership including the assistance decision.

6. Assistance funds will be credited to each Scout when they attend the event they applied for. Funds are

only usable by the individual whom the assistance was granted.

7. Completeness of the information when applying will help determine campership allocations.

8. Scouts are only eligible to receive one form of financial assistance.

For more information and the worksheet, go to http://michiganscouting.org/camperships/

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Earn Your Way to Camp:

Camp Card Sale

We want to make sure that EVERY YOUTH who wants to attend a

Summer Camp has an opportunity to attend THIS SUMMER! To help

with that, the President Ford Council is offering a special spring sale

specifically designed for units to provide opportunities for Scouts to

earn their way to camp or offset other Scouting expenses! The Camp

Card is card that sells for $5 with discounts to various businesses in

your community. The pack gets to keep $2.50 of every card sold so

they can help the Scout cover the cost of Day Camp!

Trails End Popcorn

In the fall most Cub Scout packs take part in the annual popcorn sale which can be used to help Scouts earn

their way to camp as well. While this wont help you this spring, planning ahead this coming fall to prepare for

next year can ensure that your parents will have little to no out of pocket costs for camp. Look for information

coming out in May and August.

Don’t forget to create a Program Plan, Calendar, and pack budget this summer to help you plan for successful

popcorn sale. Some packs have earned enough to send their entire pack to summer camp without the parents

having to pay just through the power of popcorn. One Scout in Muskegon sold over $57,000 in popcorn

through door to door sales!

INTRODUCTION TO DAY CAMP

Volunteer Staff All of our staff that deliver our programs at camp are volunteers. They are registered Scouters. They provide a

great program because they believe in Scouting and the importance of putting the Outing in Scouting. They are

paid in smiles and laughs. Please be considerate and understanding when working with them. The staff always

appreicate an extra hand or a thank you from you and your Scouts. Scouting is a volunteer-led organization that

is professionally guided. Together the volunteer staff, the adult/den walkers, and Scouts can make the Cub

Scout camping experience the best that it can be in the President Ford Field Service Council.

Day Camp Introduction President Ford Field Service Council operates Day Camps throughout Western and Northern Michigan. Packs

may choose whichever day camp location is convenient for their schedules and Scouts. While Packs are

encouraged to attend Day Camp as a Pack, individual Scouts may register even if their Pack is not attending,

only if they are accompanied by an adult. Remember, attendance at day camp counts as an activity toward

earning the National Summertime Pack Award. Outdoor activities, such as day camp, are also a requirement to

earn the Journey to Excellence. Most importantly camp provides an opportunity to keep the OUTING in

Scouting and assists in fulfilling the promises made when your son joined Scouting. This guide is designed to

help Packs and campers prepare for camp. Please review the contents of this guide and become familiar with

the policies and procedures. We’re looking forward to seeing you at camp this summer!

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Day Camp Locations, Dates & Times

Dates Times Location. Type of Camp

June 18-20, 2018 2pm-8pm DeVos Family Center for Scouting

(3213 Walker Ave NW Grand Rapids, MI)

Day Camp

June 27-28, 2018 2pm-8pm DeVos Family Center for Scouting

(3213 Walker Ave NW Grand Rapids, MI)

Shooting Sports

Camp

July 12-13, 2018 12am-6pm DeVos Family Center for Scouting

(3213 Walker Ave NW Grand Rapids, MI)

STEM Camp

July 21-22, 2018 10am-4pm Optimist Cabin Camp

(1289 M-37, Traverse City, MI)

Shooting Sports

Camp

August 8-10, 2018 2pm-8pm Rycenga Park

(16401 Hemlock Dr Spring Lake, MI)

Day Camp

August 17-19, 2018 10am-4pm Northern Michigan Antique Flywheelers

(00145 US 31 N Boyne Falls, MI)

Day Camp

July 27-29 2pm-8pm Optimist Cabin Camp

(1289 M-37, Traverse City, MI)

Day Camp

July 30-Aug 1 2pm-8pm Cadet Campground

(16455 Ransom St. Holland, MI)

Day Camp

Day Camp Registration Fees

Early Bird Registration ends March 31, 2018 $65 per camper

Regular Registration (ends two weeks prior to camp) $75 per camper

At the Door Registration $85 per camper

Non-Scout (Siblings/Friends Ages 5-10) same as above but add $5

Adult (Den Walkers) Free (t-shirt $15, optional)

Sibling-Tag Along (3-5yr old) $35 must have a parent or guardian

All registrations must be completed at https://scoutingevent.com/272-dc2017

Packs are encouraged to register for day camp as a Pack to better coordinate leadership and ease

in assigning color groups. A Sign Me Up form is available online at the registration link above and in the back

of this packet to assist pack coordinators collect the information needed to complete the registration for each

scout. We ask that each pack supply a ratio of one adult per five Scouts with a minimum of two. Lion and Tiger

Scouts require an adult partner with them. The adult partner can also serve as part of the 1to5 ratio. There is an

option to register a scout individually although they must have an adult accompany them.

Required Paperwork for Camp: Medical Forms

Medical forms Part A & B are required for all people in camp which includes all campers, non-scout attendee’s,

adults and staff. Forms can be found at http://www.scouting.org/filestore/HealthSafety/pdf/680-001_AB.pdf.

A form must be on file at the camp registration area with the Health Officer for the individual to participate in

camp.

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Color Group Assignments at Camp

Campers will be assigned to color groups based on their Pack to allow the Walkers (Adults) to stay with their

Scouts. Depending on the size of your Pack you may have other Scouts from other Packs in your Day Camp

color group. We do this to ensure that the color group is full to maximize participation and has adequate adult

leadership.

Pack Day Camp Leadership (Walkers)

Every Pack is required to provide its own day camp leadership while at camp. One leader is required for every

5 youth in camp (youth count includes Scouts and non-Scouts registered) with a minimum of 2 leaders.

(Example: 11 youth require 3 leaders). New Lion & Tiger Cubs (youth that are entering or have just completed

kindergarten) are required to have a parent or guardian in attendance, a 1 adult to 1 scout ratio.

Day Camp is not a “Drop-Off” camp, we want you to be involved in your Scouts life

The Walkers are responsible for escorting the color group throughout the day from activity station to activity

station. They are to encourage active participation in the programs and activities, assisting station leaders as

necessary. Walkers are asked to promote Cub Spirit by helping the color group create its own yell and name.

Songs and yells build enthusiasm and promote togetherness. They can be used while traveling from one session

to another. Walkers are also in charge of ensuring camper safety using the buddy system and by maintaining

order in the color group. In the event of an injury or illness, the Walker is to promptly report the incident to the

camp headquarters, bringing injured campers to the health officer. Discipline issues are to be reported to the

camp director. Each color group will be provided with a notebook that will be equipped with supplies and

information to assist you.

Adult/Parent/Leader Registration

Each registration requires one adult to sign up, you will not be able to complete the registration unless an adult

is committed to attending for the duration of camp, you are encouraged to add more adults to your registration.

When registering, you will need to indicate which day(s) the adult will be at camp (Day 1, 2, and/or Day 3).

Safe Transportation TO & FROM Camp

When transporting Scouts to camp, make sure the rules published in the Guide to Safe Scouting are followed.

(An Online version can be found at www.scouting.org.)

Most Packs carpool to transport Scouts to camp. It is imperative that each vehicle is safe, carries insurance

(State requirements) and is operated safely. Be sure anyone taking your child in and out of camp is listed in the

Authorized Person section of the registration. Youth Protection Guidelines must be followed as well.

What to expect at Day Camp?

Daily Day Camp Schedule

Schedules for station rotations will be provided daily to Color Group Walkers. Campers will spend 35-45

minutes at each station before moving to the next based in the type of camp they are attending. Station activities

include bug themed activities and experiments, shooting sports, sports and much more. The stations consist of

educational hands on programs with a combination of physical and seated activities.

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What to Bring

Please make sure all items are marked with the Scout’s name and Pack number for easy identification.

• Backpack to hold gear

• Water Bottle

• Lunch with name on container (avoid using mayo or other perishables in packed lunches)

• Rain gear (dress for the weather)

• Sunscreen and non-aerosol bug repellant (staff is not allowed to apply sunscreen or bug repellant to

Scouts)

• Properly labeled medications (if needed)

• Closed toe shoes must be worn by all youth and adults (no sandals)

o This is requirement for all shooting sports activities

• Swimsuit, towel, and bag for wet clothes (not needed for STEM Day Camp)

Check In

Check in will begin 1 hour before camps starts before the scheduled opening flag ceremony. Please go directly

to the camp headquarters with your medical forms. You will be given your wristband and your color group

assignment. Shirts will be given out on the first day as part of the program. Please allow ample time on the first

day to ensure a smooth start. Walk in registrations are allowed but we highly encourage you to register in

advance to allow for our team to prepare for your arrival.

Identification

It helps the staff to identify which children & adults are part of our camp session.

➢ Camp T-Shirts

o Camp t-shirts will be issued on the first day of camp and are to be worn by campers and non-

scout attendee’s while in camp each day. Adults may purchase t-shirts for $15 when registering

online.

➢ Wristbands

o Each youth and adult at camp will be required to wear the provided wrist band for the duration of

camp provided during check-in.

Check Out

At the end of the day everyone will gather at the flags for announcements and the closing ceremony. After the

closing ceremony, Scouts will be checked out to drivers that were submitted during the online registration or on

the Health form. Drivers will be asked to present their driver’s licenses as verification to the Super Den

Walker. The Super Den Walker will help the Day Camp Staff to ensure every scout leaves with the proper

parent/guardian. Note: This is change in procedure from previous years

Late Check In – Early Check Out

It is understood there are situations where someone may need to arrive late or leave early. Anyone arriving after

the opening ceremony or leaving before the scheduled end of camp must check in/out at camp headquarters. For

safety reasons, we need to know who is in camp. At the end of the day if a camper has not checked out of

camp, missing camper procedures will go into effect until the camper can be located. Please understand these

policies are in place for the safety of your children.

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Absent Campers

If a camper is going to be absent on a day they are scheduled to be at camp, we ask that the Pack coordinator or

a Walker from the Pack be notified so he/she can notify the camp staff at check in. After the morning check-in,

any campers not checked-in will be contacted unless the camp has been notified the camper is absent for the

day.

Visitors in Camp

All adults and campers are required to sign in at the camp headquarters and will receive a wristband. Anyone

without a wristband will be directed to the camp headquarters station to be properly checked in by camp staff.

This includes any siblings that are in camp.

Weather

The Day Camp program will run rain or shine so please dress accordingly. If the rain becomes too heavy or if

there are thunderstorms, everyone will move to shelter. We will run a modified program until the weather

clears. Once weather is clear normal program will resume. Camp Directors will keep a close eye on weather

conditions if hazardous weather is forecasted. In the event camp is cancelled, emails will be sent to Pack

contacts and parents/guardians will be called using the information provided on the registration page and/or

health forms.

Remember campers will be outside and the temperatures can get hot. Campers should bring a water bottle and

water will be available at every station for campers to drink. It would be a good idea to make sure campers drink

plenty of water the day before camp and at night when they get home. Dehydrated campers don’t have as much

fun at camp as hydrated ones. Adults should also be reminded to stay well hydrated.

Got Questions? Here’s who to contact

PFFSC Day Camp Director / Chairperson Sue Fiebig 616.893.2256 Camp4fun@gmail.com

PFFSC Day Camp Professional Advisor Matthew Hogg 616.930.4586 Matthew.hogg@scouting.org

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