parks and recreation advisory board - utah board members . ... michael l. timmons ... • andy...

Advisory Board Members

Chair: Dan King (2nd Term Expires 11/18/17) [email protected] Vice Chair: Laura Sawyer (1st Term Expires 11/18/17) [email protected] Jason Pond (1st Term Expires 11/18/17) [email protected] Brandon Halaufia (1st Term Expires 12/1/18) [email protected] Michael L. Timmons (1st Term Expires 12/1/18) [email protected] Tanya Rice (1st Term Expires 10/18/19) [email protected] Andy Corbett (1st Term Expires 10/18/19) [email protected] Council Liaison for 2016: Herm Olsen [email protected] Director of Parks and Recreation: Russ Akina [email protected] Dan Blakely, Recreation Manager [email protected] Ed Stephens, Parks Superintendent [email protected] Secretary: Jalayne Hatch [email protected]

Parks and Recreation Advisory Board

Thursday, January 19, 2017, 9:30am Logan River Golf Course

550 West 1000 South Tournament Room

Agenda Items:

1. Approval of Minutes from November 17, 2016

2. Cross Country Skiing at the Golf Course

(Debbie)

3. Jr. Jazz & Roof Leaks (Dan)

4. Logan Walking Program Promotion (Debbie)

5. Canyon Connector Trail (Russ)

6. 2017 Leisure Guide Highlights (Debbie)

7. Press Release: No Feeding Waterfowl at First Dam (Ed)

8. Recreation Programs Budget Breakdown (Dan)

9. Ice Rink (Ed)

10. Recreation Manager Report (Dan)

11. Parks Superintendent Report (Ed)

12. Open Forum

Next Meeting: February 16, 2017, 9:30am

mailto:[email protected]












Parks and Recreation Advisory Board Meeting Thursday, January 19, 2017, 9:30am Logan Recreation Center Conference Room

Present: Brandon Halaufia, Andy Corbett, Jason Pond, Herm Olsen, Dan King, Dan Blakely, Russ Akina, Ed Stephens, Michael Timmons

Guests: Debbie Harvey

Excused: Tanya Rice, Laura Sawyer

Approval of Minutes: Herm made a motion to approve the minutes from the November 17, 2016 Parks and Recreation Advisory Board Meeting. Jason seconded the motion. The minutes were unanimously approved as written.

Cross Country Skiing at the Golf Course: • Cross country skiing is open at the Golf Course; there are four trails skiers are encouraged to use • There were about 14,000 views and other forms of engagement on social media in response to Debbie’s

post about cross country skiing • Nordic United is a volunteer agency that grooms the trails when someone is available to do so

o Russ described the type of groomer Nordic United uses • The snow is really packed so skiers have ventured off the trails; the Golf Pro and Superintendent have to

physically monitor the course to keep skiers on the trails • Dan King asked if signs have been posted; no

Jr. Jazz & Roof Leaks: • The storms and cold temperatures caused several leaks in the roof so the first round of Jr. Jazz games,

except 9th-12th grade games, were cancelled; the 9th-12th grade teams played at Mt. Logan Middle School o Mike Hansen made the arrangements with Doug Beach

• A roofing company figured out what caused the leaks and patched some of them • The roof above the locker rooms need to be replaced because the membrane is pulling away from the

side walls and the seams are cracking • The varsity basketball game was going to be moved but the high school used a funnel to reroute the leak • There are five different roofs over the Recreation Center so each section can be addressed separately • The roof above the multi-purpose gym is metal • Jr. Jazz coaches can contact Doug Beach to make arrangements to practice at Mt. Logan Middle School

Logan Walking Program Promotion: • Debbie provided the Board with a series of handouts regarding the walking program • The Health Department and Parks and Recreation Department are sponsoring a walking challenge in April;

registration is available online or in person • The purpose of the Step It Up program is to encourage people to get out and use the trails

• Russ said these programs are part of a grant the City received from the League of Cities; five other cities were also awarded these grant funds

o A portion of the funding was allotted to create promotional material for the programs o Another portion of the funding was used to contract with the Health Department to organize

events to encourage people to increase their physical activity • Herm asked if participation is limited to Logan City residents; no • The two big push events will be in May and October • The first 50 registrants will receive free pedometers which were purchased with the grant money • Other portions of the funding will be used to purchase outdoor fitness equipment that will be installed

along various trails • Dan King asked if the City is required to do those things; no, the City decided to use the funds this way to

encourage people to be active • Dan King asked for examples of outdoor fitness equipment; the structures are designed to withstand the

elements and are anchored in concrete but could be switched out for other pieces in the future o The equipment is similar to what would be found in a gym, i.e. ellipticals and bench presses, but

the resistance comes from users’ body weight instead of traditional weights • Dan King asked where the first pieces of equipment will be installed; Gateway and Lundstrom Park trails • Herm asked about the demographic of trail users; many young mothers use the trails with their kids • Herm described some fitness equipment he saw that was geared toward children; he will try to send some

pictures to the Board • Dan King asked if the grant is renewable; Russ didn’t know but the grant lasts for three years and the City

will receive $75,000 each year • Debbie encouraged the Board to follow and “like” the City on Facebook and Instagram

Canyon Connector Trail: • This trail was in design for the past year; UDOT provided input because of the proximity to the highway • The handouts Russ provided illustrated a trail situated between the highway and the Country Club • The east end of the trail will connect to the first switch back on the Bonneville Shoreline Trail • Dan King asked who will pay for this project; the projected project cost was $715,000

o The City received a grant from UDOT for $317,000 and was awarded $100,000 from RAPZ o The balance of the project will come from the trails fund

• The solicitation for bids should be published in two weeks • Herm asked if the trail will be accessible to cyclists; yes, it will be a 10-foot wide, multi-use concrete trail • The design calls for some type of retaining wall; it will be different than what was done at First Dam • Brandon asked if there were plans for lighting; not for this phase

o The lighting estimate was $115,000 and there wasn’t enough funding available • Dan King asked how close the trail was to the golf course; the trail doesn’t get any closer to the course

than when it crosses over the tunnel • Dan King asked if nets were necessary; no, but some of the trees will need to be replaced • Dan King wanted to know if there were plans for signs; there will be signs to warn against using the

Country Club parking lot

• Dan King expressed concern about the dead end trail that was created when the canal was covered; Russ said the City hasn’t encouraged continuing that trail because it would be disruptive to the golf course

o Michael said that trail was part of the Parks and Recreation Trails Master Plan and the Hillcrest Steering Committee wanted to see connectivity with that piece of trail

o In order to connect that trail the golf course would have to relocate two greens and a tee box and install lots of netting

• Jason asked about the plan for the maintenance entrance; the illustration shows the existing cart tunnel and the trail will come to grade at that location

o There is also a pathway that will be maintained for mowers to get across the highway • Michael asked about the treatments for the high grade slopes; retaining treatment will be used • The City was asked to stay as far away as possible from the highway, without creating problems for golfers • Bids should be submitted after the first week of February, construction should start by April and the

project is scheduled to be finished by the end of November

2017 Leisure Guide Highlights: • The Parks and Recreation Department publishes the Leisure Guide twice a year; each edition includes a

highlight about each division o The Golf Superintendent has chosen to highlight the new sand in the bunkers at the golf course;

he is also using the Leisure Guide as a way to educate golfers about top dressing and aeration and how it has benefitted the course

o The Cemetery Sexton has chosen to highlight Cemetery maintenance and how maintenance is impacted by shepherds hooks and other decorations; as a result of that impact shepherds hooks will not be permitted from April to November, except Memorial Day, and all of the graves will be cleared of flowers and decorations three times a year Dan King asked if volunteer groups usually help clear graves; yes, and if volunteer groups

aren’t available then Cemetery staff has to clear the graves o The Cemetery will also advertise their hours for Memorial Day Weekend o Jason suggested including all of that information in the directories at the Cemetery

Press Release: No Feeding Waterfowl at First Dam: • The Department is going to send out a press release to discourage the public from feeding waterfowl • Ed said people have been dumping cracked corn and wheat on the walkways and many of the birds

haven’t migrated because they’re being fed • The press release says signs have been posted and citations may, will, or shall be issued; Ed asked for

suggestions on the wording o Herm said they should use “may”; “shall” creates an expectation for the police department to

issue citations every time • There was conversation about who has authority to issue citations; only the police department can issue

citations but anyone can call Dispatch to request an officer to handle a situation • Jason said his kids learned in school about how unhealthy it is to feed waterfowl and now they don’t want

to go feed the ducks and geese; he suggested getting this information to all of the schools in the area o Herm liked the suggestion

• A new City ordinance prohibits residents from feeding deer and the Parks and Recreation Department is considering a proposal to amend that ordinance to say wildlife, which would include waterfowl

• Ed noted the number of domestic ducks that are dropped off in the parks each year that his staff has to round up and relocate

Recreation Programs Budget Breakdown: • Dan Blakely provided a budget breakdown for some of the recreation programs • He noted that the adult programs are generating revenue • He also noted that the breakdown for Jr. Jazz was from 2016; Jr. Jazz will either break even or generate

revenue in 2017 because the jerseys cost less and the number of staff and hourly wages were reduced o Logan City has been paying sports officials much more than other cities across the state so those

wages have been reduced • Dan King asked about the number of softball and baseball participants; the number on the softball report

was the number of teams and the number on the baseball report was the number of players • Andy wondered about the drop in participation as participants get older; Dan Blakely suspected the

participants either get burned out or choose to play competitively o Russ noted there are about 600 kids from the six elementary schools signed up for After School

Club and there is a waiting list but at Mt. Logan Middle School there aren’t nearly as many students that participate in the after school clubs that are available

• Dan King asked if the City supplemented Jr. Jazz with $10,000; yes, but that won’t be the case this year • Dan King wanted to know how the City decides which programs to supplement; the City supplements

programs that are popular and fulfill a need that can’t be affordably fulfilled by the private sector o Dan King discouraged the City from supplementing programs where the majority of participants

are from communities outside of Logan • Jason asked if there is a way for the City to plan ahead and use a percentage of program fees to purchase

new equipment; no, registration fees are a minimal amount to cover the basic cost of the program • Dan King addressed the importance of meeting the needs of the citizens; Russ said the City has been

focused on trails and will eventually be able to switch the focus o Michael said the reports and master plans show that trails are the number one request

• Dan Blakely said the cities in the county that are involved with baseball are going to try to get together to set more affordable wages for umpires in the recreational baseball leagues

Ice Rink: • Staff put in a lot of hours to prepare the rink but the rain ruined it; there is too much moisture

underneath the snowpack to build the rink this year

Recreation Manager Report: • Lifeguarding classes have begun and the water slides have been refurbished and are ready for the season • The School District installed a new sound system and the City chose not to contribute to the cost; the City

purchased a portable sound system for $1,200 that can be used for facility rentals

Parks Superintendent Report: • Parks Division staff tries to keep the park walkways plowed but the depth of the snow is making it difficult • Stewart Nature can’t be cleared anymore because the necessary equipment is too big to access the park

Open Forum: • Michael sat next to some yoga instructors at the Department Christmas Lunch and they expressed

concern about the dropping number of participants in their classes o There are a lot of private studios available that people may be choosing to use instead o Russ said the yoga trend is climbing and the growing availability of yoga classes may mean the City

doesn’t need to provide that service anymore, but could bring it back if the trend falls o Herm said the Vice President of Student Affairs at USU said the lack of students attending sporting

events and signing up for sports classes is a national trend and nobody knows why o Michael thought there was an upward trend in activity, with so many providers jumping in the

market o Andy suggested the inaccessibility of the Recreation Center during winter may be a contributing

factor to the decline of yoga participants • Herm asked if the Recreation Center hallway and deck C will be permanent storage for the wrestling mats;

no, the mats should be stored somewhere else when construction is complete in August o The construction is affecting parking, public use of the facility, and classroom space

• Jason suggested increasing the fees for adult softball and designating the revenue from that increase to supplement some of the cost of the youth programs; Herm liked the suggestion

o Dan King also liked the suggestion because it wouldn’t affect the cost of the youth programs

Next Meeting: February 16, 2017 at 9:30am

Meeting Adjourned: 10:46am Minutes Submitted by: Jalayne Hatch

REVENUESParticipants Program Fee Reduced Fees Total Revenues

Rookie League 65 45 217.5 2707.5Mustang League 67 55 495 3190Bronco League 24 65 292.5 1267.5Pony League 25 75 168.75 1706.25

Totals 181 1173.75 8871.25EXPENSES

Quantity Hours Avg. Rate Total ExpensesStaffingStaff hours (field prep) 1 192 12 2304Coordinators hours 1 60 16 960Rookie League Coordinator 1 75 10 750

Staff totals 4014UmpiresMustang 1 30 20 600Bronco 1 12 25 300Pony (2 Umps) 20 55 1100

Umpires 2000Equipment/UniformsShirts 181 8.99 1627.19Hats 181 5.79 1047.99Equip(bats, balls, catchers) 1500Chalk 75 7 525

Jersey totals 4700.18 Totals 367 389 10714.18

Total Revenue $8,871.25Total Expenses $10,714

($1,842.93)

Youth Baseball 2016Revenue Vs. Expense Report


Monday Co-Ed League 9 375 3375Monday Men's League 9 375 3375Tuesday Co-Ed League 5 375 1875Tuesday Men's League 9 375 3375Tuesday Women's League 5 375 1875Wednesday Co-Ed League 15 375 5625Wednesday Men's League 12 375 4500Thursday Co-Ed League 18 375 6750

Totals 82 0 30750EXPENSES

Quantity Hours/Games Avg. Rate Total ExpensesStaffingStaff hours (Field Prep) 1 210 12 2520Coordinators hours 1 190 11 2090

total 4610

Scorekeepers (season total) Hourly RateMonday 104 10 1040Tuesday 105 10 1050Wednesday 169 10 1690Thursday 104 10 1040

total 4820

Umpires Hourly RateMonday 104 19 1976Tuesday 105 19 1995Wednesday 169 19 3211Thursday 104 19 1976

total 9158

Equipment/Misc Quantity CostSoftballs 12 Dozen 51 612Championship Shirts 120 5.5 660Field Chalk 168 7.91 1328.88Lights 80 10 800

total 3400.88 Totals 21988.88

Total Revenue 30750Total Expenses $21,989

$8,761.12

Adult Summer Softball 2016Revenue Vs. Expense Report


Monday Co-Ed Teams 10 280 2800Monday Men's Teams 7 280 1960Wednesday Co-Ed Teams 10 280 2800Wednesday Men's Teams 7 280 1960

Totals 34 0 9520EXPENSES

Quantity Hours Avg. Rate Total ExpensesStaffingStaff hours (Field Prep) 1 36 12 432Coordinators hours 1 24 11 264

Staff totals 696ScorekeepersMonday Co-Ed Teams 20 10 200Monday Men's Teams 14 10 140Wednesday Co-Ed Teams 20 10 200Wednesday Men's Teams 14 10 140

Scorekeeper totals 680UmpiresMonday Co-Ed Teams 20 19 380Monday Men's Teams 14 19 266Wednesday Co-Ed Teams 20 19 380Wednesday Men's Teams 14 19 266

Referee totals 1292Equipment/UniformsSoftballs 0 0Championship Shirts 60 5.5 330Field Chalk 36 7.91 284.76Lights 24 10 240

totals 330 Totals 62 196 144.5 2998


$6,522.00

Adult Fall Softball 2016Revenue Vs. Expense Report


3 & 4 yr olds 5:30pm 77 25 206.25 1718.753 & 4 yr olds 6:15pm 79 25 150 18255 & 6 yr olds 7:00pm 70 25 281.25 1468.75

Totals 226 637.5 5012.5

EXPENSES Quantity Hours Avg. Rate Total Expenses

StaffingStaff hours 4 32 9 1152Coordinators hours 1 36 10.5 378

Staff totals 1530Equipment/UniformsJersey's 240 4.15 996

Jersey totals 996 Totals 245 68 23.65 2526


$2,486.50

Co-Rec Spring Indoor Soccer 2016Revenue Vs. Expense Report


3 & 4 yr olds 5:30pm 27 25 131.25 543.753 & 4 yr olds 6:15pm 59 25 75 14005 & 6 yr olds 7:00pm 32 25 37.5 762.5

Totals 118 243.75 2706.25

EXPENSES Quantity Hours Avg. Rate Total Expenses

StaffingStaff hours 4 32 9 1152Coordinators hours 1 36 10.5 378

Staff totals 1530Equipment/UniformsJersey's 120 4.15 498



$678.25

Co-Rec Fall Indoor Soccer 2016Revenue Vs. Expense Report


11th & 12th Boys 65 40 20 258011th & 12th Girls 0 40 0 09th & 10th Boys 91 40 90 35509th & 10th Girls 0 40 0 07th & 8th Boys 137 40 150 53307th & 8th Girls 29 40 30 11305th & 6th Boys 152 27 81 40235th & 6th Girls 82 27 60.75 2153.253rd & 4th Boys 196 27 202.5 5089.53rd & 4th Girls 90 27 81 23491st & 2nd Beg 250 20 225 47751st & 2nd Adv 101 20 45 1975

Totals 1193 985.25 32954.75EXPENSES

Quantity Hours Avg. Rate Total ExpensesStaffingStaff hours 6 80 10.5 5040Coordinators hours 3 40 11 440

Staff totals 5480Scorekeepers 3rd & 4th Grade 1 120 10 1200 5th & 6th 2 112 10 2240 7th & 8th 2 80 10 1600 9th & 10th 2 45 10 900 11th & 12 2 32 10 640

Scorekeeper totals 6580Referees 3rd & 4th Grade 3 120 14 5040 5th & 6th 2 112 20 4480 7th & 8th 2 80 20 3200 9th & 10th 2 45 20 1800 11th & 12 2 32 20 1280

Referee totals 15800Equipment/UniformsJersey's 1232 10 12320Extra Jersey's 25 8 200



($9,825.25)

Junior Jazz 2016Revenue Vs. Expense Report

parks and recreation advisory board - utah board members . ... michael l. timmons ... • andy...

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