parks, recreation & cultural resources advisory board

Parks, Recreation & Cultural Resources Advisory Board

Monday, June 4, 2018 5:15 PM

Conference Room 11130 316 N. Academy Street, Cary Town Hall, Cary, NC

27513

June 4, 2018

A. Call to Order/Roll Call - Sarah Martin, Chair

B. Adoption of Agenda - Sarah Martin, Chair

C. Adoption of Minutes (May 7, 2018) - Sarah Martin, Chair

D. Public Speaks Out

E. New Business

E.1 Capital Projects Update, Paul Kuhn, Facilities Design & Construction Manager

E.2 Land Dedications/Fee in Lieu

18-REZ-07 – Arthur Pierce Road North Rezoning

18-REZ-05 – Carpenters Point Rezoning

F. Reports

F.1 Administration

PRCR Department - Doug McRainey, Director

PRCR Administrative Division - LeeAnn Plumer, Administrative Srvs. Div. Mgr.

F.2 Transportation & Facilities

Greenways Committee - Jim Bustrack, Chair

F.3 Relief for Recreation Scholarship Fund - Andy Kirk

F.4 Sports Venues - William Davis, Sports Venue Manager

F.5 Cultural Arts

Cultural Arts Committee – Kate Mazza, Liaison

Festivals Committee – Tina Morrison, Liaison

Cultural Arts Division – Lyman Collins, Cultural Arts Manager

F.6 Community Recreation

Athletics Committee – Andy Kirk, Chair

Senior Center– No Report

Teen Council – Matthew Martin, Teen Council Representative

Community Recreation – Dwayne Jones, Community Recreation Manager

F.7 Project Liaison Updates

Downtown Park, Diane Dulaney

Western Cary Community Center, Dan Evarrs

Western Cary Neighborhood Parks, Aaron Hipp

G. Information Share (if time allows)

H. Adjourn

Please contact Anna Crollman with any questions about this agenda. The e-mail address is [email protected] and the phone

number is

(919) 462-3961.

The Town of Cary is committed to providing all citizens with the opportunity to participate fully in the public meeting process. Any person

with a disability who needs an auxiliary aid or service in order to participate in any meeting may contact the Town Clerk at least 48 hours

prior to the meeting. The email address is [email protected]; the phone number is (919) 469-4011; the TDD number is

(919) 469-4012.

mailto:[email protected]

mailto:[email protected]

PRCR LAND DEDICATION ORDINANCE REVIEW - STAFF RECOMMENDATION -

June 2018 18-REZ-07 Arthur Pierce Road North Rezoning The applicant has requested the Town consider an amendment to the Town of Cary Official Zoning Map by rezoning approximately 19.63 acres, located on the east side of Arthur Pierce Road and south of Rosiere Drive, from Wake County Residential 30 (R-30) to Transitional Residential Conditional Use (TR-CU),with zoning conditions that include limiting land use to detached housing and townhouses, with a maximum density of three (3) dwellings per acre, and a community gathering space of a minimum of 8,000 square feet.

▪ Park Land Dedication and Recreation Fund Payment: o The maximum number of units is 58. o The park land dedication is 1/35th of an acre per each single-family dwelling unit. o Estimated park land dedication:

▪ 58 units x 1/35 acre: 1.66 acres

▪ Parks, Recreation and Cultural Resources Master Plan: o The PRCR Master Plan identifies a future park in the vicinity of the subject

property. o The nearest Town of Cary park is Jack Smith Park, located approximately 2.9

miles northeast from the site. o Wake County’s Crowder District Park is located approximately 1.8 miles east

from the site. ▪ Parcel proximity to greenways and street side trails:

o A proposed greenway corridor extends through the site, adjacent to the stream corridor, and ultimately connecting to the Camp Branch Trail corridor east of the site.

o Site design will need to include greenway easement dedication and consideration of greenway trail construction.

Staff Recommendation Staff recommendation is to request of the applicant, construction of the section of the Greenway within this parcel. Due to the minimal acreage park land dedication anticipated, the lack of adjacent land on which park land expansion may be possible, and the site’s access to the greenway corridor, staff recommends applicant make a recreation fund payment in lieu of land dedication.


June 2018 18-REZ-05 Carpenters Pointe Rezoning The applicant has requested the Town consider an amendment to the Town of Cary Official Zoning Map by rezoning approximately 20.74 acres, located at 6911, 7005 and 7009 Carpenter Fire Station Road, from Residential 40 (R-40) to Transitional Residential Conditional Use (TR-CU) with zoning conditions that include limiting land use to attached residential with a maximum density of five dwelling units per acre.



▪ Parks, Recreation and Cultural Resources Master Plan: o The PRCR Master Plan identifies a proposed neighborhood park (Carpenter Fire

Station Road Park) directly adjacent to the site, on the west boundary.

▪ Parcel proximity to greenways and street side trails: o A greenway corridor (Panther Creek Greenway) bisects the parcel, adjacent to

Panther Creek. o Greenway easement has been dedicated for this proposed trail alignment. o Site design will need to consider greenway construction, internal site access to

the proposed greenway, as well as a connection to the proposed park site. Staff Recommendation Staff recommendation is to request of the applicant, construction of the section of the Panther Creek Greenway within this parcel. Due to the proposed Carpenter Fire Station Road Park directly adjacent to the subject site and the anticipated connection to the park via the greenway corridor, staff recommends applicant provide a Recreation Fund Payment in lieu of park land dedication.

Greenway Committee Report

Meeting of May 17, 2018 – Town Hall

Reports

• PRCR Advisory Board Report – Presented by Mike Maret, Vice Chair o The 2017-2018 Greenway Committee Work Plan was approved by the PRCR Board on

May 7th. o The accreditation team was on-site during early May for the PRCR accreditation review

process. o Applications for Boards & Commissions are now open and are due by June 30th. o Volunteer picnic will be held on Sunday, September 23rd at Koka Booth Amphitheatre.

Public Speaks Out: None

New Business

• Quarterly Project Update – Paul Kuhn

Location Project Update Information

Swift Creek Greenway NCDOT has approved funding for the 2-mile trail. The Town has signed the Agreement and is being sent back to NCDOT.

Black Creek Greenway Dynasty north to Lake Crabtree – Grant funding has been received and easements need to be finalized. Construction scheduled to begin in late 2019.

Higgins Greenway Extension Extending greenway to Kildaire Farm Road. Will take agreement to Council sometime this year. Timeline: 3 years to complete.

White Oak Creek Greenway (MacArthur Section – Davis Drive)

Project is in final design stage. Awaiting final Railroad easement.

White Oak Creek Greenway (ATT Connection)

The boardwalks from Green Level Church Road to the ATT are currently under construction. On schedule for fall completion.

Future Greenway Connectors Two future neighborhood parks are planned in western Cary with greenway connections.

Greenway Signage New signs are currently being placed on Green Hope School Greenway, Copperleaf Greenway, and in Bond Park.

Annual Bridge Inspections Presently going through the process of getting a 3rd party to do safety inspections.

NW Cary Parkway A section of Black Creek Greenway is closed thru August for road bridge repair. The Town will have detours in place with a map and more signage.

Panther Creek Greenway Bid has been awarded. Expecting NCDOT to award the contract soon.

ATT – Yates Store Road Tunnel Starting to remove existing trail. Tunnel construction in progress.

Crabtree Creek Greenway Paving underway. Boardwalk is almost complete and construction should be completed this summer.

Green Hope School Greenway Boardwalk is currently being constructed.

New Hope Church Road Trailhead

New shelter has been completed.

MacDonald Woods Park New restroom has been completed.

Athletic Committee Summary (May 2018)

• Sports Program Pillars Adoption: Committee recommended and approved amended definition of four pillars as follow:

1. Fun - Creating an environment that provides an enjoyable sports experience. Playing for the love of the game.

2. Participation - Providing an equitable opportunity for play and promoting fitness and wellness through physical activity.

3. Skill Development - Improving the participant's skill level through practice and play.

4. Sportsmanship - Actively expanding the individual’s social ability to demonstrate teamwork, respect and fair play.

• Purpose Statement: Discussion around the Town having a higher-lever mission statement, in additional to four pillars. Will be discussed at future meeting.

• Keeping Score, Standings, and Tournament Play (10 & U): Discussion on keeping score, standings, and pros and cons of tournament play were discussed for ages 10 & under. Recommendation was approved to start keeping score for all sports 9-10. Discussions will carry over into the next meeting on keeping standings as well as tournament play for 10&U.

• Other discussions: Committee requested info on other communities on how they are administering competitive and recreational leagues. Additionally, would like to see more information on the sports programs from other gold medal communities in our classification. Would like to see participation levels from other communities - how many nonresidents are coming here to play and how many Cary residents are going to play in other communities due to competition level?

• The next meeting will be 6/18 and discussion will continue on competitive v recreational.

• Greenway Gap Analysis Introduction & Brainstorming – Sandi Bailey Staff introduced and showed a map of greenway gaps and asked the Committee to help prioritize the missing sections. Staff is seeking input on the types of criteria that should be used to prioritize remaining greenway gaps in the system. Ultimately, staff will be creating an evaluation tool/database to aid in prioritizing the remaining greenway connections. Staff will begin by reviewing suggestions and exploring similar databases and will put together some information to bring back to the Committee for review and comment.

Old Business

• Additional Information Share: o This is the last month of the “Spring Draw” for greenway checks (June 21st is the cutoff date) o May 18: Bike to Work Day o May 19: Public Safety Day/Wheels on Academy o June 2: National Trails Day – Walk and Bike Ride o 40th Anniversary of Cary Greenways in 2019: The Town would like to use this milestone to

promote greenways throughout 2019. Staff is inviting the Committee to suggest ideas and to become involved in the planning.

Next Meeting: Thursday, July 12, 2018 (Town Hall); 6:00 p.m.

Cultural Arts Committee Report Meeting: May 23, 2018 Town Hall Campus Cultural Group Presentation: NC Symphony – Summerfest partner

Cultural Arts Staff Reports:

Denise Dickens, Public Art and Exhibition Supervisor: Information was shared on current art

projects including the Marla Dorel park animals, concept designs for NW Cary parks and swan

benches at Carpenter Farm.

Topics discussed:

Spring Daze Debrief: Positive feedback received on the event. Encouraged committee members to

view their calendars for volunteer sign up on Lazy Daze.

Cultural Arts Calendar review: Comprehensive overview of all programs and events offer through the

TofC this summer. Excitement, awe and appreciation for the hard work of the Cultural Arts Staff

were extended. Calendar attached.

Pimento cheese festival (6/9/2018) planning was discussed and praised for the ingenuity and

developing excitement. CAC members were invited to participate in the Pimento Cheese Sculpting

contest.

Cary Arts Center Jun 1: En plein air Art Auction and Gala at CAC Applause Jul 3: Applause! camp opening for Cary Town

Band concert

Booth Amphitheatre Aug 5: Darci Lynne and Friends Live

Booth Amphitheatre Jun 1: Summer Fest 2018 concerst begin Booth Amphitheatre Jul 4: Indepence Day Celebration: Town Band,

NC Symphony & fireworks

Downtown Park Aug 8: Park After Dark (Lydia Dudley)

Public Art Jun 3: "Cimerical" completion and dedication

Misting Garden at Marrla Dorrel Park (Todd

Frahm)

Applause Jul 7: Cosplay class begins; new program Performing Arts Aug 10: Dance workshops (2)

Booth Amphitheatre Jun 6: Hob Nob Jazz Series Concert Downtown Park Jul 11: Park After Dark ( JazzSynergy) Page Walker Aug 10: Starlight Concert-Jamrock

Booth Amphitheatre Jun 8: Movie by Moonlight begin (Friday

evenings)

Booth Amphitheatre Jul 13: Movies by Moonlight continue (Friday

evenings)

Booth Amphitheatre Aug 10 & 17: Movie by Moonlight

Public Art Jun 8: Temporary Academy Street Artwork

Projects/ASAP opening event (6 new public

art/sculptures)

Bond Park

Jul 14: FADFest (with Code f.a.d company)

Films about dance Bond Park Aug 11: Sertoma Sereies (Shana Tucker)

Downtown Park Jun 9: Pimento Cheese Festival Booth Amphitheatre Jul 14: Sertoma Sereies (All-Nite Public Radio) Applause Aug 4: Pop-Up Musical camp performance

Bond Park Jun 9: Sertoma Series (Wood Robinson's New

Formal)

Applause Jul 17: Boy George & Culture Club, The B52’s,

Thompson Twins’ Tom Bailey

Downtown Park Aug 16: Playtime in the Park

Cary Arts Center Starting June 11th: 52 summer camps, 71 regular

class programs

Performing Arts Jul 19 & 20: All the World's a Stage/Tech

Wizards joint camp performance

Exhibitions Aug 17: Art Exhibit Opening-Thread Whisperers

The Cary Jun 13: BEYOND: The Film Festival Performing Arts Jul 21: Piano Brush-Up Workshops Downtown Park Aug 18: Baristas and Bakers

Page Walker Jun 21: Yoga Day (in collaboration with Comm.

Rec)

Downtown Park Jul 21: Cary Live with The Roosevelts Booth Amphitheatre Aug 18: Black Violin

Page Walker Jun 22: Starlight Concert - Bluegrass Booth Amphitheatre Jul 21: Summerfest Annual Beach Party Applause Aug 25: Lazy Daze Revue camp performs at Lazy

Daze

The Cary Jun 22: Six String Presents Heart Society Downtown Park Jul 26: Playtime in the Park Town Hall Aug 25 & 26: Lazy Daze Arts & Crafts Festival

Downtown Park Jun 23: Baristas and Bakers Page-Walker Jul 27: Starlight Concert - Brymor Cary Arts Center 70 summer camps, 36 regular class programs

Performing Arts Jun 25: Playwriting class begins (Cary Playwrights'

Forum)

Exhibitions Jul 27: Art Exhibit Openings-Mike Slobot & Jane

Wolfgang

Performing Arts 3 Music summer camps

Downtown Park Jun 27: Park After Dark Concert Booth Amphitheatre Jul 27/28: Beer, Bourbon & BBQ Festival Applause 11 summer camps in August

Downtown Park Jun 28: Playtime in the Park Downtown Park Jul 28: Baristas and Bakers Exhibitions 2 exhibitions (See Program Guide for

dates/locations)

Page-Walker Jun 29: Starlight Concert - Polka Cary Arts Center 116 summer camps, 40 regular class programs Public Art Temporary installation of Solar Wings at Lazy Daze

by artist Michael Layne

Performing Arts Jun 29: Dance workshops (2) Performing Arts 8 Music summer camps Public Art

Downtown Park Jun 30: Cary Live with The Brevet Page-Walker 11 camps in July

Perf Arts Jun 30: Piano Brush-Up Workshops Applause 17 summer camps in July Page Walker 10 Summer Camps

Applause Jun 30: Teen Performance Camp performance Exhibitions 7 exhibitions (See Program Guide for

dates/locations)

Performing Arts 4 music summer camps Public Art Installation of Swan benches for Carpenter Park

by artist Christine Bourdette

Page-Walker 14 camps in June

Applause 11 summer camps in June

Exhibitions 10 Art Exhibtions (See Program Guide for

dates/locations)

The Cary 20 Films throughout the summer

Cultural Arts Summer Programs Overview

Installation of 5th component of "Arts Alfresco"

on Black Creek Greenway by Brad Spencer

June July August

Festivals Committee Report Meeting on Tuesday, May 15, 2018

Major points/topics of discussion:

25th Spring Daze Festival Recap:

The Committee reviewed the budget outcomes for Spring Daze this year. There were several changes with new recycling guidelines but overall the costs and payments were close to what was anticipated.

Overall, the festival was a big success; it was a beautiful day, a lot of people attended, and the sponsors were extremely pleased. There were several artists in the “E” section who had difficulty with load-in, but not everyone referenced the informational packets they were given in advance with instructions on minimizing any frustrations. Several artists did not have their signage up and visible, so we made note to highlight this in packets next year. The food vendors were popular and due to high crowd turnout, many vendors ended up running out of food early, by around 3:00 p.m. In order to ensure this does not happen for Lazy Daze, the Committee made the recommendation to ask vendors to include some packaged items in the event they do run out of food, so that guests have the option to eat. Load-in went smoothly overall, though it was noted that it may be worth having more volunteers to assist to prevent any traffic accidents, since there was some confusion with those going in and out of the park and making illegal U-turns. The Committee and staff felt that overall the event was highly successful. Planning for Lazy Daze is in full swing.

Work Team Reports:

-Artists: The jury met and determined which artists were selected for Lazy Daze. Unlike Spring Daze, both artists and vendors do not need to be local and come from all over the country. -Concessions: The Concessions Committee met and selected between 25-31 vendors to serve food and beverages during the Lazy Daze Festival. Vendors are selected based on quality, price point, diversity of offerings, space needed, and collective discussion. -Cultural Arts: No report -Entertainment: no report -Transportation: no report

The next Committee meeting will be held on June 19, 2018

Scholarship Fund: The committee met on 5/22 and did a wrap-up on Dodgeball as well as discussed new fundraising ideas and a YTD Fund summary. We will start planning for our next big event - the Silent Auction for the Volunteer Appreciation Picnic. Event will take place September 23rd @ Koka Booth and will need items and want to strategize soliciting for auction items. The Town conducted a volunteer event survey earlier this year and we wanted to share the responses received (see attachment). We don’t think the results of the survey have to completely change how we go about soliciting items, but it’s just interesting to see. It seems restaurant gift cards are good, and that a lot of the experience-type items would be popular these days (like Wine & Design or brewery tours). Also, check Groupon.com’s “Things To Do” category for ideas. We don’t have to stick within the boundaries of Cary shopping centers (though that is, of course, a good place to start).

Teen Council Report – May PRCR

Introductory Information

• May meeting was our end of year meeting / picnic

• 95 members attended the May meeting

• Member of the Month for April: Soumya Bodavula (recorded 54.75 hours)

April Monthly Totals:

• Volunteer Totals o 905 Volunteers o 2,095 hours

• Treasurer’s Report o Revenue = $4,401 o Expenses = $1,964.38 o Net gain = $2,436.62

Highlighted Information:

• We volunteered 19,600 hours in 2017/18, 2nd highest total ever!

• Recognized this year’s Executive Board and thanked them for their commitment and hard work throughout the year

• Recognized and congratulated this year’s seniors. 10 attended the picnic and spoke about their plans after High School

• Presented certificates to members who achieved at least 100 service hours with Cary Teen Council this year. 13 members volunteered at least 100 hours and 1 member did over 200!

• 4 end of year individual awards were presented as listed below: o Middle School Member of the Year: Aditya Vatsavai o High School New Member of the Year: Oscar Castro-Velazquez o Outstanding Member of the Year: John Pazokian o $1,000 CTC Scholarship Winner: Jason Jin

• Those who were running for Chair and Vice-Chair for 2018-19 gave speeches as to why they would be the best choice. We had 2 run for Chair and 9 run for Vice-Chair!

• We concluded Teen Council renewals for 2018-19 on May 17. 589 renewals were received.

Upcoming events:

• Safety Town – June 18-22 & 25-29

• Bond Park Boathouse Assistance – every day of the week beginning in June!

• Cary Senior Center Yard Sale – June 16

Parks, Recreation & Cultural Resources Advisory Board Monday, May 7, 2018

5:15 PM Conference Room 11130

316 N. Academy Street, Cary Town Hall, Cary, NC 27513

May 7, 2018

Page 1

A. CALL TO ORDER/ROLL CALL - SARAH MARTIN, CHAIR

Present: John Buben, Sarah Martin, Chair, Dan Evarrs, Jim Bustrack, Andrew Kirk, Aaron Hipp,

Christina Morrison, Diane Dulaney

Absent: Saskia Leary, Kate Mazza, Lyman Collins

Staff: William Davis, LeeAnn Plumer, Doug McRainey, Dwayne Jones, Anna Crollman, Carla

Witherington

B. ADOPTION OF AGENDA - SARAH MARTIN, CHAIR

Correct Athletics Committee Chair to Andy Kirk

RESULT: APPROVED AS AMENDED [UNANIMOUS]

MOVER: Jim Bustrack

SECONDER: Dan Evarrs

AYES: Buben, Martin, Evarrs, Bustrack, Kirk, Hipp, Morrison, Dulaney

ABSENT: Leary, Mazza

C. ADOPTION OF MINUTES (APR 2, 2018) - SARAH MARTIN, CHAIR

Correct to show Tina Morrison participated in the meeting remotely.

RESULT: APPROVED AS AMENDED [UNANIMOUS]

MOVER: Diane Dulaney

SECONDER: Andrew Kirk



D. PUBLIC SPEAKS OUT - NONE

E. SPECIAL PRESENTATIONS

E.1 Community Outreach & Scholarship Fund, Carla Witherington

Carla Witherington shared about her background with the Town and her current role. She Oversees

Scholarship Fund, coordinates Project PHOENIX, and manages the Volunteer Database. She also

shared a debrief on the Dodgeball Tournament. Her presentation is included for reference.

Reminder: Volunteer award nominations now online

Dodgeball Tournament Feedback

• $3200 raised; 12 teams participated; many last-minute sign ups. Mainly young adult participants.

Sponsorships were key to fundraising.

• Board members comments below. McRainey thanked the Board members for their contribution to

the event and all the staff who worked to make it a success. Please send any additional feedback

to Andy Kirk.

o Feedback from attendees was great.

o Lots of enthusiasm.

o Survey results noted participants were interested in doing it again.

o Participants were impressed that Council and the Mayor attended.

May 7, 2018

Page 2

o Great organization and execution by staff (Witherington, Bacon, and Sink)

F. NEW BUSINESS - CHAIR

F.1 Advisory Board Recruitment

Town Board recruitment will be open May 1st – June 30th. Board members are asked to spread the

word about the recruitment period. Applicants can access the application online and we encourage

them to provide detailed information about the desire to serve. Though we will not have many spots

open on the PRCR Board, there are many Boards to choose from. We can also encourage people to

apply for the PRCR Committees later in the fall. Staff attended the School of Government class last

week and spoke about the recruitment as well.

F.2 Land Dedications/Fee In Lieu

Glenaire 17-Res-31

Staff recommended payment in lieu of park land dedication. The Board approved the

recommendation.

Discussion: Board member asked how the assisted living units count in the total noted.

Staff clarified that units counted are only those which contain a kitchen.

RESULT: APPROVED [UNANIMOUS]

MOVER: John Buben




Green Level West 18-REZ-01

Staff recommended payment in lieu of park land dedication. The Board approved the

recommendation.

Discussion: The payment amount will be based on the appraisal and acreage. The Board

asked if there is a timeline for Raftery Park. Staff responded that at this point there is not,

but we hope to have funding allocated in the future. Road access off of White Oak is also

proposed.

RESULT: APPROVED [UNANIMOUS]

MOVER: Jim Bustrack




F.3 Greenways Committee Goals

• Bustrack reviewed the Greenway Committee Goals with the Board (document included).

• Board member suggested exploring cost sharing for eco-counters with NC State or other

university.

• The goals were approved by the Board.

May 7, 2018

Page 3

G. OLD BUSINESS - NONE

H.REPORTS

H.1 Administration

PRCR Department - Doug McRainey, Director

• Department has been very busy with Spring & Summer events. Spring Daze, NC Courage Kickoff,

Herbfest, and Fest in the West have all been great.

• Raleigh Chamber Inter-City visit to Seattle with other staff and Council. Learned about housing and

transportation problems and exploring how we can bring back ideas/solutions to Cary. Explored

balancing growth benefits with the challenges the growth brings. Ex. Idea of taxing businesses in

the city to help with the increase in homelessness. Heard great insight and feedback from the

Seattle staff, benefits of the light rail and timing of building the infrastructure. Board members

asked about reason for growth. Amazon caused expansion of jobs.

• Continuing to work on the Western Cary Parks planning. Next Public Meeting will be this fall.

• Continuing to work on USA Baseball Training Center improvements.

• Fenton – Trinity Road Extension. Having a series of stakeholder meetings to discuss this process

and impact. Board members asked if this will connect to the proposed greenway extension? Yes,

Walnut Creek Greenway will expand and the street side trail will be put in on Wake Med side of the

road. Development agreement will most likely cover many of these decisions/aspects. Walkways

and greenways to accommodate new employment, shopping and changes to traffic. Some of the

offices included in Fenton will expand towards Wake Med and trails will be important to

accommodate. Comparison to Durham Bulls Stadium. Discussion ongoing about how we can

handle needs while the project is in process. Ultimately sidewalks will be added to all roads in the

Fenton area. Development of adjacent land will follow.

• Reminder: Accreditation Site Visit this week and reception on Weds. evening

• Q3 Budget Meeting (Thursday) – Council will discuss the Downtown Park among other topics.

August as tentative date for when public engagement would begin.

PRCR Administrative Division - LeeAnn Plumer, Administrative Srvs. Div. Mgr.

• Board members invited to join us at the Accreditation Reception Wednesday at 5:30 at HYCC

• Reengaged consultant with Fonteva – moving forward on new recreation software. Question from

Board about whether Teen Council webpage will be involved in this change. Staff clarified that

adjustments will be made in the short term and eventually the Teen Council page will be included

in the new system.

H.2 Transportation & Facilities

Greenways Committee - Jim Bustrack, Chair

See report included. Committee reviewed the various greenway signs, purpose and cost. Members

proposed greenway game to engage people to explore more of the greenway system. Explore the

greenway game Raleigh did a few years ago. Board kudos to staff regarding the new greenway

trailhead bike repair stations.

H.3 Relief for Recreation Scholarship Fund - Andy Kirk

See report included. Thank you to all involved in the Dodgeball Tournament. Next event will be the

Baseball Blast (May 19th/20th) at Thomas Brooks park. Asking for volunteers. Please send feedback

on Dodgeball Tournament to Kirk. Committee will debrief in two weeks. Board members asked how

much was typically raised at Silent Auction – Generally $5-6K. Noted significant difference between

amount raised for Dodgeball Tournament and Silent Auction. Silent Auction will be included in some

May 7, 2018

Page 4

way at the Volunteer Appreciation. Council member Franz suggested we compare expenses from both

events v. revenue. Spread the word to volunteers about the September appreciation event.

H.4 Sports Venues - William Davis, Sports Venue Manager

• ACC Men’s & Women’s Championship at Tennis Park. Local schools’ involvement helped draw

attendance this year. It will be here again next year.

Annual Attendance

• 2016 – 2600 (Cary)

• 2017 – 1800 (Rome, Georgia)

• 2018 – 3800 (Cary)

• Sports venue handout includes facility information and upcoming events (May – Dec). Board

member asked if the overview can be added to the website and distributed to citizens. Very

impressed with the format and magnitude of the events. Council member Franz would love to post

this overview at his work. Staff to explore a way to combine Division information and distribute in

an easy to read format.

• June 2nd BMX & Skate Pro demo day at Sk8 Park, new event

H.5 Cultural Arts

Cultural Arts Committee - Kate Mazza, Chair - See report included

Festivals Committee - Tina Morrison, Liaison

See report included. Meeting mainly focused on Spring Daze and the next meeting will be a

debriefing. Please send any feedback to Martin or Morrison. Board members asked if staff

have final attendance numbers, but we do not. Staff are waiting on headcount from shuttles.

Spring Daze feedback from the Board noted below:

• Many first-time attendees

• Largest revenue generating Spring Daze for Boathouse.

• Opening Ropes Course on same day was a great decision. Similar to how people learn

about adjacent facilities during Lazy Daze based on location and proximity. We forget that

citizens may not be aware of all that we offer.

• Many concessions ran out of food – indication of increased attendance. We cut back on

vendors this year based on complaints of too much food last year. Plan to adjust for next

year, ensure vendors have backup plans for restocking and explore booking more food

vendors

Cultural Arts Division - Lyman Collins, Cultural Arts Manager - No report

H.6 Community Recreation

Athletics Committee - Andy Kirk, Chair - See report included

Committee discussed the philosophical pillars of the Athletics Committee. Meeting added for

May 21.

• Athletics Committee is the sounding board for proceeds from the Road Race benefiting

youth sports, greenways, and trail improvements. Discussion on using current funds for

May 7, 2018

Page 5

fitness trail at Bond Park as fitness elements were removed in 2017. Plan was presented

to the Committee (16K for equipment and installation) with schedule to install by early fall.

• Discussion on how to measure interest and needs of sports in the community. Committee

recommended for staff to undertake a survey to gauge desires/needs for various sports

activities. Staff will report back to the Board as things move forward with this initiative.

Funding will be tough this year. Board asked what method will be used for a survey? At this

point, we are still exploring options. Hipp teaches a class on evaluation methods and

would be happy to share his thoughts. Staff to follow up with Hipp. Board members also

suggested follow up meetings with coaches for feedback on current programs.

Senior Center - Saskia Leary, Liaison - No Report

Teen Council - Nidhi Oruganti, Teen Representative

• Triangle’s Got Talent - $1,660 raised for Scholarship Fund. The Boards communicated its

gratitude for this donation. The Board will explore ways to show appreciation. Board shared thank

you for the teen representation at Dodgeball Tournament as well.

• Last meeting of the year will be next week: picnic, awards, scholarships, speeches from those

running for chair and vice-chair. Current teen council cycle ends May 31st. Spring Convention in

late May.

Community Recreation - Dwayne Jones, Community Recreation Manager

• 40th Annual Cary Road Race (April)

o 986 finishers; approximately 100 more than previous year. Over 1,000 registered and 120

additional participants in the Fun Run. Plan is to keep event it downtown. Great feedback

collected from runners and sponsors regarding the event and course. 50% of the revenue

goes to the Road Race proceeds. This year staff estimate 12-13K will go to the fund.

• Bands, Bites & Boats – Beer vendor added this year. Event generates 200-250 participants per

event.

• Hemlock Bluffs recognized as Wetlands Treasure of the Carolinas by Carolina Wetlands

Association.

• Interlocal Agreement with Wake County Public Schools for Alston Ridge Middle School to improve

gym facilities to meet needs for youth/adult sports. Approved by Council. This will help meet

growing participation and waitlist specifically in western Cary.

• Schools Out Update – see registration data handout included. Trending like last year and

registration is continuing. Raised fee slightly for Summer Day Camp due to waitlist last year. This

has not impact the demand/enrollment. Board member asked if any spots are held for low-

income families or those who do not have access to internet. We do not hold any spots at this

time. When looking at requests, we will try to work them in while maintaining required ratios and

meeting space restrictions. We would work through the scholarship requests in these scenarios.

• Cary Senior Center Yard Sale - June 16th (donation days June 14th/15th)

• International Yoga Day – June 21st – variety of free yoga programs all day

• Council member Franz noted the improved graphics, charts and presentations from Town staff at

Board meetings. Staff shared that we now have graphic design staff.

• Board member question about Amberly space – the goal is for programming to start Winter/Spring

2019. Upgrades to the space have not yet started. Once started the upfit process will take 3

months.

May 7, 2018

Page 6

Project Liaison Reports

• Downtown Park – Trailer up, ground breaking June 27th. More info to follow

• Western Cary Parks - meeting in two weeks. Board members shared appreciation for inclusion of

pickleball courts in the proposal for McCrimmon Park.

• Western Recreation Facility – Staff to meet and discuss potential for collaboration and interview

the two design teams.

I. INFORMATION SHARE (IF TIME ALLOWS)

National Teacher Appreciation Week

Pickleball Tournament this week at Bond Park

May is Bike Month – check out activities online

National Trails Day – June 2nd

J. ADJOURN


May 2018 17-REZ-33 Glenaire Expansion Rezoning The applicant has requested the Town consider an amendment to the Town of Cary Official Zoning Map by rezoning approximately 11.97 acres located at the at Southwest corner of the intersection of Kildaire Farm Road and West Cornwall Road. The current zoning is General Commercial (GC), General Commercial Conditional Use (GC-CU), and Mixed-Use District (MXD). The applicant has proposed a zoning designation of Mixed-use District with a Preliminary Development Plan (PDP) that would facilitate development of a life care community with up to 192 independent living units, 40 assisted living units and an adult day care facility.

▪ Park Land Dedication and Recreation Fund Payment: o The maximum number of independent living units is 192. o The current recreation fund payment for multi-family residential is $2,442 per

unit. The per unit amount is re-calculated annually on July 1. The recreation fund payment for this development will be based on the fee at the time of plan submittal.

o Estimated multi-family recreation fund payment: ▪ $2,442/unit x 192 units: $468,864

▪ Parks, Recreation and Cultural Resources Master Plan:

o Rose Street Park is located adjacent to the site, along the southwestern property boundary.

o Bike and pedestrian connectivity is proposed between Rose Street Park and the site in the Preliminary Development Plan (PDP).

o A 8’ wide pedestrian path is proposed in the PDP, extending from Cornwall Drive to Rose Street Park.

o Vehicular access to Rose Street Park, from the site is not proposed in the PDP and a Request for Modification to the standards for vehicular connection has been submitted.

o The PRCR Master Plan does not identify any future parks within or adjacent to the subject site.

▪ Parcel proximity to greenways and street side trails: o The Higgins Greenway corridor is the nearest greenway trail access. o Access to the existing section of Higgins Greenway is approximately 0.7 miles. o The Higgins Greenway corridor is proposed to extend to Kildaire Farm Road,

approximately 0.3 miles north of the site. Staff Recommendation

▪ Due to the proximity of Rose Street Park and the anticipated bike and pedestrian access from the site to the park, the staff recommendation is that the applicant provide a Recreation Fund Payment in lieu of park land dedication.


May 2018 18-REZ-01 Green Level West Road and Pine Rail Lane Rezoning The applicant has requested the Town consider an amendment to the Town of Cary Official Zoning Map by rezoning approximately 82.27acres, located at 4208 and 4216 Green Level West Road and 4201 Pine Rail Lane, from Wake County Residential 40 Watershed (R-40(W) to Transitional Residential Conditional Use (TR-CU) and Watershed Protection Overlay District (Jordan lake Sub-area). The property owners are seeking to rezone the site with zoning conditions to limit land use to a maximum of 222 residential units (2.7 du/acre).



▪ Parks, Recreation and Cultural Resources Master Plan: o The PRCR Master Plan does not identify any existing parks or future parks within

or adjacent to the subject site. o The PRCR Master Plan Update for the Chatham-Cary Joint Land Use Plan Area is

in review and any proposed park sites within this area have not been finalized. o The proposed Raftery Park is approximately 0.1 miles north of the site, located

on the east side of White Oak Church Road. o Raftery Park is proposed as a future community park, which is intended to serve

residents within a 2-mile radius and to be linked to the greenway system.

▪ Parcel proximity to greenways and street side trails: o The eastern boundary of this site is directly adjacent to the American Tobacco

Trail (ATT). o Site design should consider access to the ATT a priority. o The Draft PRCR Master Plan Update for the Chatham-Cary Joint Land Use Plan

Area identifies: ▪ One greenway corridor which extends east-west through the center of

the site. ▪ One greenway corridor which extends north of the site, along the Pine

Rail Lane alignment. Staff Recommendation

▪ Due to the proximity of Raftery Park, the anticipated ATT access, and no future parks identified within the site, staff recommendation is the applicant provide a Recreation Fund Payment in lieu of park land dedication.

Cultural Arts Committee Report:

April 2018

Meeting: April 23, 2018

Cultural Presentation: Nepal Center of NC – First in Height, First in Flight

Volunteer based agency, uniting cultural interests of Nepal and the US. Holds events

throughout the Triangle to raise money for free cultural schools in US and Nepal. Anyone is invited to

join. Staff suggested they look into residency at the Cary Art Center in April 2019.

Staff Presentation: Rachel Baranski- Performing Arts Education and Cailen Waddell- Program

Supervisor, Technical

• Applause Spring Musical: Yo Vikings

• Discussion on how to display or sell the props, including those collaborated with the

Paper Hand Puppet workshop

• Technical services has 2 full time staff and 8000 hr of contracted staff. Crew uses Event

Wrangler app in Salesforce to coordinate needs, changes, service delivery for clients

New Business:

Artsforce Debrief: Committee was pleased with March event convening nonprofits. All were in favor of

repeating event perhaps in Sept/Oct and Feb/March. Recommendations for future events include:

• more advance planning notice

• weekday lunch or week night networking events

• panel discussions with followup networking

Grants Process Debrief: committee was encouraged that the process to receive and review grants will

be more efficient in the future. Committee will review grant application prior to 2019 distribution.

Liaison report:

Amphitheatre Advisory : Season is starting. Volunteer training hosted 70 volunteers. New

festivals include the Brunch Festival.

Athletics Committee April 2018

• Bond Park Fitness Trail Updates - approval to replace equipment along Fitness trails approved using proceeds from Cary Road Race

• Discussion of Sports Program Philosophical Pillars and whether to add / subtract / edit: Fun, Participation Skill Development, Sportsmanship

• Added meeting to schedule - will get together in May to discuss / define four pillars

Festivals Committee Report for May 7, 2018 PRCR Board Meeting As submitted by Sarah Martin The Festivals Committee met on Tuesday, April 17, to discuss final details related to the upcoming April 28th Spring Daze event in Bond Park. The thrust of the meeting entailed going over details and event preparation for the Festival. We were pleased to have Town of Cary staff member Leilani Mendenhall present to take the committee through the formal volunteer training for the festival. She will also be presenting volunteer training on Saturday, April 21st. At the next meeting of our committee (May 15), the committee will likely spend the majority of the meeting debriefing the Spring Daze event and making notes on things that went well and where there are opportunities for improvement. If there are PRCR Board Members with comments, compliments, or other suggestions, please do not hesitate to contact either Tina Morrison or Sarah Martin to ensure that your comments are included in the official committee debrief session. The Committee also wishes to thank members of the PRCR Advisory Board and other community members for volunteering with the Festival and working to make it a success for our community.

Teen Council Report – April PRCR

Introductory Information

• 85 members attended the April meeting

• Member of the Month for March: Corina Smith (recorded 21.25 hours)

March Monthly Totals:

• Volunteer Totals o 745 Volunteers o 1,998 Volunteer Hours (new March record)

• Treasurer’s Report o Revenue = $ - o Expenses = $ - o Net = $ -

Highlighted Information:

• On Saturday, April 21st, the Executive Board hosted the 3rd annual Triangle’s Got Talent. Teen acts were featured that night as they sang, dance, shred the guitar and more. All proceeds from admission tickets and raffle tickets will be donated to the Town of Cary Scholarship Fund!

• Cary Teen Council will be attending the State Youth Council Spring Convention hosted by Goldsboro Youth Council May 18-20

Upcoming events:

• Spring Daze – April 28

• Fest in the West – May 5

• Herbfest at Page Walker – May 5

TOWN of CARY

Community OutreachCarla Witherington

May 7, 2018

TOWN of CARY

The Road to Community Outreach2008

2012

2016

TOWN of CARY

The Even Earlier Road

TOWN of CARY

Current Role

Community Outreach Specialist

Recreation Scholarship

Fund

Project PHOENIX

General Outreach

Volunteer Management

And so much more!

TOWN of CARY

Recreation Scholarship Fund

▪Gives Cary residents the opportunity to participate in recreation, even when it’s not in their budget▪Camps, classes, sport leagues, & open gym memberships▪ALL ages

TOWN of CARY

Recent Changes

▪Childcare solution vs. recreation experience

▪Adults need recreation, too!

▪Manage funding

TOWN of CARY

TOWN of CARY

FY17 | FY18

▪ 114 individuals

▪ $26,430 awards

▪ $25,898 revenue

▪ 99 individuals

▪ $25,700 awards

▪ $23,130 revenue

TOWN of CARY

Sources of Funding

Baseball Blast

Thomas Brooks Park

May 19 – 20

TOWN of CARY

Project PHOENIX

▪ Two part-time Program Assistants

▪ "Super 8" Communities

▪ Special Events

▪ Property Managers Workshop

▪ Community Partners Workshop

TOWN of CARY

General Outreach

▪ Pop-Up in the Park

▪ Community conversations

▪ Events

TOWN of CARY

Volunteer Management

▪ Volunteer Award Nominations – Now ONLINE!

▪ Appreciation Picnic: Sunday, September 23

▪ 89 Volunteer applications received in FY18

▪ Over 25,000 volunteer hours reported in FY18

TOWN of CARY

Thank you!

Carla Witherington

[email protected]

(919) 653-7107

Senior Center Report

April 2018

No Updates

Greenway Committee Report

Meeting of April 12, 2018 – Bond Park Boathouse

Volunteer Appreciation Recognition

Council members and Staff expressed appreciation on behalf of the Town and recognized the Committee members with signed thank you cards, dedication cups, and snacks. Reports

• PRCR Advisory Board Report – Jim Bustrack o Town Council presented a Proclamation at the April 6th meeting recognizing April as Fit Cary

Month. o On April 8th, a National Walking Day event was held at the New Hope Church Road Trailhead

Park and included a walk with Council members. o PRCR has two new employees, Pat Duffy at Herb Young Community Center and Brett

Moraes at the Senior Center. o The Cary Road Race will be held downtown on Saturday, April 14th. o Spring Daze will be held at Bond Park on Saturday, April 28th. There are still a few open time

slots for the Greenway Information Tent. o The Dodgeball Tournament will be held at Bond Park Community Center on April 21st; money

from this event will go to the PRCR Scholarship Fund.

Public Speaks Out: None

Project Updates: None [Note: Project updates are presented by Staff once a quarter.]

New Business

• Proposal to Promote Greenways Robert Keely proposed creating a “greenway game” to raise awareness of the Town’s greenway network. Discussion: The proposal was well received; the possibility of forming a subcommittee was discussed to follow through on any ideas presented. Some suggestions were the creation of a “passport” to collect stamps for prizes or have a scavenger hunt. Committee members also discussed having and using photographs taken during their greenway walks. Staff asked if these photos are being downloaded to a shared drive and mentioned the idea of creating one, which was well received by the committee. These photographs can also be used to include in applying for grants, etc.

• Sign Plan Overview - Sandi Bailey

Staff gave a brief overview of the different signage for the greenways and parks. Staff would like

members to report any places where signs are needed and report any maintenance issues so the

Town can stay on top of contractors. One suggestion was to have a readable QR code on the

signs to give information on the trails. Staff will take that request under consideration.

Old Business – Chair and Staff

• Work Plan for 2018 The committee approved the work plan. The work plan will go to the PRCR Board for review/approval during the May 7th meeting.

• Event Sign-Up Reminder o Bike Month (May) events schedules were given to Committee members.

http://www.townofcary.org/recreation-enjoyment/events/special-events/bike-cary-2877 o The CycleSavvy class only has 10-12 slots open for sign up. Staff will send the link for

anyone interested in participating.

• Greenway Check Update and Mock Check o Approximately 75 greenway checks were performed during the “winter draw” period. o During the remainder of the meeting the Committee did a mock check on a segment of the

White Oak Creek Greenway.

Additional Information Share:

• April 28: Spring Daze Arts and Crafts Festival

• May 3: Town Council Proclamation – Bike Month

• May 4-5: CycleSavvy Class

• May 9: Bike to School Day

• May 12: Bond Park – Bike Repair Class

• May 18: Bike to Work Day

• May 19: Public Safety Day/Wheels on Academy

• June 2: National Trails Day – Walk and Ride

Next Meeting: Thursday, May 17, 2018 (Town Hall); 6:00 p.m.

Greenway Committee Work Plan 2017-2018

Approved by PRCR Advisory Board: [Insert Month, Day, 2018]

Draft Update – April 4, 2018

The Greenway Committee serves in an advisory capacity to the Cary Parks, Recreation and Cultural Resources Department. In general, the Committee is charged with assisting Town Staff in the reviewing of plans for the implementation of Cary’s greenway system and educating the general public about Cary’s greenway program. For 2017-2018, the following specific items comprise the Work Plan for the Committee.

• Perform greenway counts/checks (assigned on a quarterly basis). This includes counts of users/mode of use and identifying maintenance/damage issues to be reported to Town Staff. Additionally, consideration will be given to the increased use of eco-counters on selected greenways.

• Provide coverage at special events coverage inform/educate the public about Cary’s greenways. Events of this type include: First Walk (January), Spring Daze (April), Bike Month (May), National Trails Day (June), Lazy Daze (August), and others (e.g., greenway or trailhead openings).

• Assist Staff in the prioritizing of gaps in the greenway by reviewing the current gap map; defining the term “gap”; researching, reviewing, and defining evaluation criteria and weighting; and revising the gap map.

• Assist Staff with greenway corridor naming by reviewing current greenway names across the system and evaluating them for consistency.

• Provide feedback to Staff regarding the current plan for greenway signage and the need for additional greenway signage and pedestrian crosswalks.

All Camps

Max. Reg # Registered Wait List Revenue

2018 13,930 8,350 1,695 1,066,182

2017 13,299 9,254 1,596 1,092,171

Mills Park

Max. Reg # Registered Wait List Revenue

2018 880 682 78 107,4992017 844 770 105 110,614

parks, recreation & cultural resources advisory board

Documents