Part 1: The Concept of your Event

1. Decide what kind of event?

• Quinceanera, Sweet Sixteen, Wedding, • Bar Mitzvah, Retirement Party, Graduation, • 18th birthday, Grand Opening, Concert• Holiday Party Sports Game Open House• Welcome Home Party,• Leadership Conference,

1. Decide what kind of event?

2. What is the date and time of this event?

Consider the following:

Weekend or weekday? Winter, Summer, Spring, or Fall month? Morning, Day, or Evening?

What kind of theme will you have for your event?

• Halloween, Gamer, 70’s, Clowns, Lau, Pool Theme, Casino Rock N Roll, 80’s Rock Star, Mardi Gras, Pirate, Patriotic, Hollywood, Winter, Sports, Disney, Tea Party, Fiesta, Safari, TV Show, Movie (a particular one), Alice in Wonderland, etc.

What kind of theme will you have for your event?

Part 2: Making Arrangements

1. The Venue

• Where is the event going to take place?– House, Church, Tucson Convenion Center, El

Conquistador, Star Pass, The Westin La Paloma, Reid Park, Kino Stadiium, University of Arizona Stadium/Arena, Hotel Congress, Tucson Botanical Gardens

– http://www.arizonapartyrental.net/tucson-event-locations.html

1. The Venue

2. Outfits

• What kind of clothes will you need for this event?• Wedding dresses, rock n roll clothes, jerseys, cowboy hats

and sheriff badges, etc.

• Where will you get the clothes from? – Tuxedo rental place, make them, costume shop,

tailor, Party City

2. Outfits

3. Food

• What kind of food?• Where are you going to get your food from? – Examples: • Cowboy-Texas Roadhouse, Logan’s Steakhouse, BBQ• Fancy Wedding- Fine dining, catering services, Fleming,

North, El Charro Cafe• Quinceanera- Typically Mexican, El Charro Café, Mi

Nidito, Café Poca Cosa, Güero Canelo

3. Food

4. Cake/Dessert

• What kind of cake/dessert will you have? Wedding cake, Halo birthday cake, Flan, ice cream,

brownies, tres lece, truffles, macaroons, parfaits, cheesecake, etc.

5. Music

• Who will play music at your event? – Search online to locate a band, singer, dj, etc. that

plays the music that best fits your event’s theme.– Use Yellowbook, Dex online, etc. to find a DJ,

6. Entertainment

• Additional entertainment?– A magician, speaker, actors, photographer,

comedian, clowns, cowboys, dancers, artists, MC, etc.

– Use Yellowbook, Dex online, etc. to find a specific one.

Rubrict

Hospitality

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BellworkBellwork

What was the last event you attended and what was the purpose?

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Key TermsKey Terms

• Event: something that happens at a given place

• Classification: the act of distributing things into classes or categories of the same type

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Personal

Community

Professional

Identify Events and their PurposeIdentify Events and their Purpose

Event Classifications Personal Community Professional

50th Wedding Anniversary

Beauty Pageant DECA Leadership Conference

Birthday Party Church Carnival Medical Conference

Family Reunion Cinco de Mayo Fiesta Job Fair

Funeral Kenny Chesney Concert Technology Convention

Baptism Gun Show Architecture Conference

Dinner Party The Rodeo

High School Dance

U of A Football Game

4th Avenue Street Fair

Key TermsKey Terms

• Components: a part of something• Event coordinator: plan and execute the tasks

and functions necessary for conventions and meetings to take place

• Venue: a place, especially the one where a given event is to happen

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Scenario 1

• What if you had to plan a birthday for your younger brother/sister (8 years Old)

1.What category would you put this event in? 2.What are some details you need to know?

Birthday Party Details

• __________________________• __________________________• __________________________• __________________________• __________________________• __________________________

How To Be An Event Coordinator

• Watch the following video on “How to be an Event Coordinator” and fill out the missing terms on your handout sheet.

• http://www.youtube.com/watch?v=2qCHSpcbNyU

• http://www.youtube.com/watch?feature=fvwp&v=FBqNXhdmrwk&NR=1

What does it mean…

• To exceed expectations?• To convert an idea into something tangible?• The difference between external clients and

internal clients?• Time management?• Crunch time?

• Event concept: a thought or notion about something that will take place.

• Exhibition/Expo: Also known as a trade fair. This is where companies in an industry showcase what they have.

• Examples:, E3 Comicon, American International Toy Fair, ShowWest Trade show, All Cany Expo, Auto Expo

ObjectivesObjectives

For the next 4 days you will…• Develop an event concept

• .

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