part c: the contract part c3: scope of work c3.1 employer

TRANSNET NATIONAL PORTS AUTHORITY RFP NUMBER TNPA SLD055/CIDB DESCRIPTION OF THE WORKS: PORT OF SALDANHA BAY – UPGRADE OF GENERAL MAINTENANCE QUAY

Contract

Part C3: Scope of Work C1

Part C: The Contract

Part C3: Scope of Work

C3.1 Employer’s Works Information

C3.2 Annexes

Status Should any requirement or provision in the parts of the Scope of Work conflict with any

requirement of any Standardised Specification, particular specification or any drawings, the

order of precedence, unless otherwise specified, is:

Drawings

Particular Specifications

Generic Specifications

Variations to Standardised Specifications

SANS or other Standardised Specifications


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Part C 4: Site information C2 Site Information

PORT OF SALDANHA GENERAL MAINTENANCE QUAY UPGRADE TENDER NUMBER: TNPAS055/GMQEXT/03/2014

C3.1 EMPLOYER’S WORKS INFORMATION

1. DESCRIPTION OF THE WORKS

1.1. Executive Overview

The works that the Contractor is to perform involve the upgrading of the existing General Maintenance Quay, in the Port of Saldanha. The work will be conducted in a working port environment. A summary of the work required in order to upgrade the existing General Maintenance Quay include:

General site clearance and demolition works

Extending the existing blockwork wall by 20m on either end with new precast

concrete blocks

Construction of new reinforced concrete capping over extension to blockwork wall

Trimming down the existing steel sheet-pile quay wall and excavating area back

of quay to limit lateral earth pressures on existing sheet-pile wall

Installation of a new steel sheet-pile quay wall ahead of the existing sheet-pile

wall and across the gap between the two quays

Excavation and installation of new concrete anchor walls and anchor tie rods,

including backfilling of excavations

Backfilling excavations behind existing sheet-pile wall

Removal of the scrapped vessel adjacent to the existing sheet-pile wall

Dredging of material adjacent to new sheet-pile wall, including stockpiling and

sorting

Reclamation of area behind new quay wall with selected dredge material or

imported fill material

Construction of new reinforced concrete capping beam over sheet-pile quay wall

Installation of bollards, fenders, ladders and quayside services

Layer works and paving

1.2. Employer’s Objectives

The Employer’s objectives are to upgrade and lengthen the existing quay infrastructure at the existing General Maintenance Quay. This project is to be


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executed with minimal disruption to port operations and other contracts taking place within the port.

1.3. Blockwork Wall Extensions

The existing blockwork wall comprises of I-shaped precast concrete blocks. Either end of the existing wall has a 20m tapered wing wall, which are to be built-up to extend the existing wall by 40m. The extensions comprise of precast concrete blocks similar to those used in the construction of the existing wall. The southern extension is a free standing wall while the northern extension is backfilled with reclamation material. A reinforced concrete capping slab is constructed across the top of each extension.

1.4. New Sheet-Piled Quay Wall

The new quay wall comprises approximately 165 metres of steel combi sheet piling that are driven into existing seabed approximately 1 metre from the existing quay on the water side, where existing water depths range between 0 and 10 metres (approximately) below chart datum. The HZ sheet pile sections are driven to approximately -16 m Chart Datum, and the intermediate AZ pile sections are driven to approximately -11.5 m Chart Datum. A portion of the combi sheet piling adjacent to the blockwork wall will have the HZ sheet pile section driven to approximately -18 m Chart Datum and the AZ pile section to approximately -12.5m CD. The new sheet pile wall will be anchored to reinforced concrete anchor walls using steel tie rods before the bulk of the backfilling can take place. The capping beam to the new sheet piled quay wall comprises a precast coping and insitu reinforced concrete capping. The void between the precast cope units and the sheet piles is grouted with concrete. The capping beam accommodates the mooring bollards, ladders and fenders.

1.5. Removal of Scrapped Vessel Remains

The scrapped vessel alongside the existing sheet-pile wall is to be dismantled and removed from site and disposed of at a registered waste facility. The vessel is resting on the seabed in shallow water with a portion of the vessel protruding out of the water and the remainder embedded into the seabed

1.6. Dredging and Reclamation

The seabed adjacent to the new quay wall is dredged to an intermediate depth of 6.5 metres below datum. A future contract will complete the dredging to the design depth of 8.5 metres below datum, and will place a scour protection apron. Dredge material is to be stockpiled and sorted on land. Suitable dredge material is to be utilized as reclamation. Unsuitable dredge material is to be disposed of at a registered waste facility.


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1.7. Quay Services

Quay services include the provision of power, lighting a water pipeline including control valves, fire hydrants, water supply points and manholes is to be installed.

1.8. Layer Works and Paving

The area behind the new quay wall is paved with concrete panels placed on compacted layer works.

1.9. Interpretation and terminology

Wherever the following words or phrases are used in the listed or referred

documentation, they are interpreted in this contract as follows:

Word or phrase Interpretation

“Transnet National Ports Authority (TNPA),

A Division of Transnet SOC LTD,

Registration no. 1990/000900/30” in the

context of:

owner, occupier or user of the new asset;

insurer of the works; paymaster (i.e.

Transnet shall pay); a party to the contract

The Employer

“Transnet National Ports Authority (TNPA),

A Division of Transnet SOC LTD,

Registration no. 1990/000900/30” in the

context of:

a duty or procedure to be performed in the

administration of the contract

the Project Manager or the Supervisor

as determined by the conditions of

contract

Accepted, acceptable, approved, approval,

by or to the satisfaction of the Project

Manager, Engineer or the Architect

Accepted, acceptance, by or to the

satisfaction of the Project Manager or

the Supervisor as determined by the

conditions of contract

accepted by (or to the satisfaction of) the

Project Manager, Engineer or the Architect

accepted by the Project Manager or

the Supervisor

a duty, procedure, decision or action of the an action of the Project Manager or the


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Word or phrase Interpretation

Engineer or the Architect and/or the

Superintendent, client representative, Site

Supervisor or Clerk of Works

Supervisor depending on the context.

Clause 14 of the Core Clauses

determines what the actions of each

are. Either may delegate in terms of

Clause 14.2

Engineer, Architect Project Manager or the Supervisor

depending on the context.

Specification The Employers Works Information

together with all other documentation

and standards referred to therein

Plant or equipment Where these terms appear to be in

conflict with the terms used in the

Contract, Employers Works

Information and Pricing Data, these

terms should be interpreted in their

original context.

Note 11.2(12) of the Conditions of

Contract. Plant and materials are items

intended to be included in the works.

Transnet Capital Projects (TCP), EPCM

Contractor

The Employer or their duly appointed

and authorised agents

The following abbreviations are used in this Works Information:

Abbreviation Meaning given to the abbreviation

AIA Authorised Inspection Authority

AASHTO American Association of the State Highway Transport Officials

BBBEE Broad Based Black Economic Empowerment

BS British Standards Institute Specifications

CEMP Construction Environmental Management Plan

CD or CDP Chart Datum will be taken as Chart Datum Port with is 0.9m below the


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land levelling datum

(This abbreviation may also be used to describe a Compact Disc)

CDR Contractor Documentation Register

CDS Contractor Documentation Schedule

CRL Contractor Review Label

CSHEO Contractor ’s Safety, Health and Environmental Officer

CM Construction Manager

DTI Department of Trade and Industry

DWG Drawing

EO Environmental Officer

HAW Hazard Assessment Workshop

HAZOP Hazard and Operability Study

HSSP Health and Safety Surveillance Plan

INC Independent Nominated Consultant

IP Industrial Participation

IR Industrial Relations

IPP Industrial Participation Policy

IPO Industrial Participation Obligation

IPS Industrial Participation Secretariat

IRCC Industrial Relations Co-ordinating Committee

JSA Job Safety Analysis

CIRP Contractor ’s Industrial Relations Practitioner

MSL Mean Sea Level

Native Original electronic file format of documentation

TNPA Transnet National Ports Authority


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PES Project Environmental Specifications

PHA Preliminary Hazard Assessment

PIRM Project Industrial Relations Manager

PIRPMP Project Industrial Relations Policy and Management Plan

PLA Project Labour Agreements

PM Project Manager

PSIRM Project Site Industrial Relations Manager

PSPM Project Safety Program Manager

PSSM Project Site Safety Manager

ProgEM Programme Environmental Manager

ProjEM Project Environmental Manager

QA Quality Assurance

R&D Research and Development

SANS South African National Standards

SES Standard Environmental Specification

SHE Safety, Health and Environment

SHEC Safety, Health and Environment Co-ordinator

SIP Site Induction Programme

SMP Safety Management Plan

SSRC Site Safety Review Committee

TNPA Transnet National Ports Authority

TPT Transnet Port Terminals


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2. GENERAL REQUIREMENTS, MANAGEMENT AND START UP

2.1 Management Meetings

Regular meetings of a general nature will be convened and chaired by the Project

Manager as follows:

The Contractor shall attend management meetings at the Project Manager’s

request. It is envisaged that a minimum of one contract management meeting,

plus weekly site meetings will be held. The Contractor will be required to present

relevant information including quality plans, schedules (including progress, issue

and risk register progress), subcontractor management, and health, environment

and safety issues as such meetings.

Meetings of a specialist nature may be convened as specified elsewhere in this

Works Information or if not so specified by persons and at times and locations to

suit the Parties, the nature and the progress of the works. The person convening

the meeting within five days of the meeting shall submit records of these meetings

to the Project Manager.

All meetings shall be recorded using minutes or a register prepared and circulated

by the person who convened the meeting. Such minutes or register shall not be

used for the purpose of confirming actions or instructions under the contract, as

these shall be done separately by the person identified in the conditions of contract

to carry out such actions or instructions.

2.2 Documentation Control

In undertaking the Works (including all incidental services required), the Contractor

shall comply with the Employer’s document control requirements.

2.3 Health and Safety Requirements

The Contractor shall comply with the Employer’s health and safety requirements as

listed in Clause 6.


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2.4 Environmental Constraints and Management

2.4.1 The Contractor shall comply with the Employer’s environmental requirements as listed

in Clause 6.

The Contractor performs the works and all construction activities within the Site and

Working Areas having due regard to the environment and to environmental

management practices as more particularly described within the SES and PES.

The SES describes the minimal acceptable standard for environmental management

for a range of environmental aspects commonly encountered on construction projects

and sets environmental objectives and targets, which the Contractor observes and

complies.

The PES describes more particularly the environmental standards applicable to the

works, the Site and the Working Areas and sets out variance (including additions) to

the SES. The PES may require higher minimal standards than those described in the

SES as may be required by the Project Manager or Others.

The overarching obligations of the Contractor under the CEMP before construction

activities commence on the Site and/or Working Areas is to provide an environmental

method statement for a particular construction operation at the Site and/or Working

Area by the Contractor and where requested by the Project Manager and to comply

with the following:

The Contractor shall ensure that his management, foremen and the general

workforce, as well as all suppliers and visitors to site must go through an Induction

prior to commencing any work on site. If new personnel commence work on the

site during construction, the Contractor shall ensure that these personnel undergo

the Induction Programme and are made aware of the environmental specifications

on site.

The Contractor must appoint a sufficient number of named assistants to the

CSHEO to monitor environmental issues e.g. litter, spills, illegal activities, fence

patrol, dust etc. These appointments, along with details of the individuals being

appointed and job descriptions, must be sent to the Project Manager for his

approval.


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The list below is a list of some of the issues that the Contractor must ensure he has

planned for to meet the requirements of the environmental specifications. It is not a

com

prehensive list but serves as a guide:

Cement and concrete batching

Workshop and maintenance of plant

Protection of natural fauna and flora

Protection of historical and archaeological artefacts

The Contractor shall clear and clean the Site and Working Areas and ensure that

everything not forming part of the works is removed from the Site and Working Areas

and that all rehabilitation has taken place in accordance with the PES. An

Environmental Closure Certificate has been issued by the SHEC and signed off by the

Project Manager.

2.5 Quality Assurance Requirements

The Contractor shall have, maintain and demonstrate its use to the Project Manager

the documented Quality Management System to be used in the performance of the

works. The Contractor’s Quality Management System shall conform to:

International Standard ISO 9001

or an equivalent standard acceptable to the Project Manager

and Employer’s quality assurance requirements as listed in Clause 6

The Quality Plan means the Contractor’s statement, which outlines strategy,

methodology, resources allocation, QA and Quality Control co-ordination activities to

ensure that the works meet the standards stated in the Works Information.

2.6 Training Workshops and Technology Transfer

The Contractor facilitates the requirements for training workshops as defined in the

health and safety requirements.

All drivers of vehicles using the port operational roads shall undergo an induction

course to familiarise them with the terminal layout and the applicable regulations.


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The Contractor shall utilise local people for staffing up some of his requirements and

shall ensure that there is adequate skills transfer taking place.

2.7 Provision of Bonds and Guarantees

The form in which a bond or guarantee required by the conditions of contract is to be

provided by the Contractor is given in Part C1 Agreements and Contract Data,

document C1.3, Sureties.

The Contractor provides a bond or guarantee as required by the conditions of contract

concurrently with the execution by the Parties of the form of agreement as indicated in

the T2.2 Tender Returnables.

2.8 Cash flow

The Contractor shall submit to the Project Manager a detailed monthly cash flow chart

based on the contract programme showing the anticipated cash flow as represented

by expected payment claim submissions, not only payments received.

2.8.1 Fortnightly Expediting Report

The Contractor shall submit to the Project Manager by facsimile or email within four

(4) days after the middle and end of each month, a report on progress of any off-site

manufacturing activities of the Contractor during the previous half-month.

The fortnightly report shall state the current percentage progress of each major piece

of equipment as applies at that date.

Each report shall state the actual completion date for those activities completed in the

last reported period shall advise the anticipated completion date for each piece of

equipment and shall comment on any delay or variance with respect to scheduled

progress.

The Contractor shall also report his calculated overall completion percentage for each

Subcontract at each report date.

Monthly invoices may not be recommended for payment unless and until the end of

month status report for all off-site work is received.

2.9 Programme and Planning


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2.9.1 General

The Contract programme, progress reports, subsequent updates, revisions and

supplementary programmes as detailed in this section are an essential part of the

project control system used by the Employer for managing the Works and in

monitoring the progress of the work under the Contract. Key Dates and Completion

Dates as defined in the Contract Data are incorporated into the programme.

2.9.2 Programme Submission

The Contractor’s Detailed Programme, which complies with the requirements as

indicated in the Works Information, shall be submitted in both hard and soft copy

forms. Microsoft Project is being used by the Employer for Planning on the Project.

The Contractor shall use a suitable computerised planning package, as accepted by

the Project Manager, which is compatible with Microsoft Project.

2.9.3 Programme network, structure and methodology

2.9.3.1 Network

The Critical Path Method (CPM) technique of planning and scheduling will be used for

the Project. The Contractor shall provide schedules showing the critical path(s),

together with a total float report for acceptance by the Project Manager.

The programme network shall have no fewer activities than the technical and

commercial breakdowns listed in the activity schedule.

Networks are constructed to reflect the possible sequences of activities using resource

scheduling to stagger the performance of activities into the most probable sequence.

The activity durations are estimated in working days and shall be realistic and based

on quantities and applied resources.

The calendars used are based on normal working hours per day and working days per

week or as prescribed by the Project Manager in accordance with the Project.


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2.9.3.2 Structure and Methodology

The programme layouts shall take into account the approved Facility Breakdown

Structure (FBS) reflecting the manner the works are to be performed. The following

levels of programme are to be used for this project:

Level 1 Master Schedule - defines the major activities and interfaces between

engineering, procurement, fabrication and construction, transportation, installation,

and pre-commissioning, commissioning, and start-up. This is a high level summary

schedule, and is included in the monthly progress report.

Level 2 Project Schedule - summary schedules "rolled up" from the level 3

project schedule. The structure and layout will be in accordance with the FBS as

defined in the level 3 schedule.

Level 3 Project Schedule - detailed schedules, which are generated for tracking

and control of various activities and deliverables for all phases of the project. The

activities will be coded in accordance with the FBS. Various layouts and

corresponding filters can be developed to reflect the requirements of the Project

Leads and managers.

Level 4 Project Schedule - This detailed discipline speciality level programme is

developed and maintained by the Contractor and generated for tracking and

control of various activities and deliverables for all phases of the Project. This

programme utilizes the FBS structure and relates to the scheduled activities in the

pricing activity schedules or groups of activities. The programme represents the

day-to-day activities by discipline that are work unit based and become

summarized in the level 3 activities.

2.9.4 Progress Reporting and Reports

2.9.4.1 Reporting and Monitoring

To demonstrate the actual progress and forecast completion of the work under the

Contract the Contractor shall, on a weekly basis, update and submit to the Project

Manager the latest accepted programme and progress report including histograms

and s curves.

Monitoring and review of the progress of work under the contract shall consist of an

assessment of all activities currently in progress to determine percentage complete,


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forecast completion dates, manning histogram showing plan verse forecast, deviations

from the target programme and actions required for remedy.

Weekly progress review meetings shall be conducted to report and assist control of

the work under the Contract.

2.9.4.2 Reports

Level 4 programme - updated weekly showing 2 separate bars for each task i.e.

the primary bar shall reflect the current forecast dates and the secondary bar the

latest accepted programme.

3 week look ahead schedule - in the same format as above updated and issued

weekly.

Manpower histogram - updated and issued weekly showing actual, forecast and

planned.

S-curves - updated and issued weekly showing actual % complete verses planned

% for the overall contract utilizing the earned values as calculated by the detailed

progress report.

Detailed progress report - updated and issued weekly utilizing a spreadsheet to

calculate earned progress of activities, as reflected on the level 4 programme,

based on installed quantities. Activities shall be weighted using man-hours. Report

shall indicate progress ‘this period’ and ‘progress to date’.

Weekly report - a narrative report consisting of an executive summary,

area/facility synopsis of work in progress and critical action items (top 10). The

report shall be accompanied with a 3 week look ahead schedule and s-curve.

Monthly report - a narrative status report submitted a week before the last Friday

of each month, or as required by the Project Manager. The report shall include the

following Planning information but is not limited to:

Summary of progress achieved during the reporting period

Latest updated programme

Latest Accepted programme

Project Milestones table – planned verses actual and forecast

Status and performance of on-site works

Status and performance of off-site works

Histograms and s-curves

Critical action items list (top 10)

Deviations from the current accepted programme and action plans to minimize

impact on Project key dates


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2.10 Industrial Relations requirements

The Contractor shall comply with the Employer’s industrial relations policy

requirements.

3. ENGINEERING AND THE CONTRACTOR ’S DESIGN

3.1 Employer’s Design

The design work for all permanent works associated with this contract has been done

by Prestedge Retief Dresner Wijnberg (Pty) Ltd on behalf of the Employer.

The Employer will supply the following:

Works Information

Technical specifications

Drawings

3.2 Parts of the Works which the Contractor is to design

All temporary works shall be designed by, and remain the responsibility of, the

Contractor. The Contractor shall appoint suitably qualified and experienced designers

to carry out such work and shall indemnify and hold indemnified the Supervisor,

Project Manager and the Employer against any claims and actions that may arise out

of the Contractors design. The Contractor shall be responsible for full compliance with

all the relevant codes of practice, safety, professional procedures, checking, site

approval and requirements of the construction regulations with regards to temporary

works. Temporary works are all works other than the permanent works indicated on

the drawings. Some of the temporary works that may be required, include but are not

limited to the following:

Staging in order to install the sheet-piles.

Staging in order to install precast concrete blocks

Staging and working platform for removal of scrapped vessel

Lateral support for the anchor wall trench.

Installation of the precast cope units.

Support and formwork for concrete works.

Shoring for earthworks.

Tie rod supports.


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Blockwork wall and sheet-pile wall interface

3.3 Procedure for Submission and Acceptance of Contractor’s Design

The Contractor shall request the submission of the alternative design to the Project

Manager detailing what the benefits of the design are. The design should at all times

benefit the Employer in terms of material benefits such as time, cost, quality of works

or safety.

3.3.1 Documentation Submission

3.3.1.1 Documentation Submission Format

All documentation shall be submitted under cover of a Contractor’s Transmittal Note.

The Contractor shall deliver both hard copies and electronic media copies (CD Rom)

to the Employer at the address stated within the Contract Data.

3.3.1.2 Electronic Transmission

The Contractor Documentation Schedule (CDS) defines which documentation shall be

transmitted electronically. All electronic documentation shall be transmitted either via

the Contractor Portal if set up for the Contract or failing that on CD ROM.

Documentation submitted on CD ROM or via the Contractor Portal shall be contained

in a zip file with the Transmittal Note enclosed.

Note:

In the event of documentation required urgently and the Contractor is not able to

submit a CD ROM and (or) Hardcopy format timeously, then e-mail transmission

may be applied for (but in extreme cases only)

Per e-mail - the file size may not exceed 2 MB (for info: Transnet limit) and the

Transmittal Note shall be attached

The Contractor is still required to submit the relevant CD ROM to Document

Control without delay.


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When sending an e-mail the Contractor shall ensure that the subject field of the e-

mail is completed as follows, i.e.: Contract Number – Contractor’s Transmittal

Number and Description of documentation transmitted.

3.3.1.3 Contractor Portal

It is a further requirement that the Contractor ensures that a reliable and suitable

internet connection is in place as electronic data transfer/return of documentation shall

be primarily via a Contractor Portal created within the Project’s database, i.e.

workSHARE, once set up by the Project.

Comprehensive training shall be provided by Document Control in this regard.

3.3.1.4 Hard Copy Transmission

Documentation shall be submitted in printed hard copy format unless otherwise stated

on the Contractor Documentation Schedule (CDS).

3.3.2 Transmittal Notes

All documentation shall be submitted under cover of the Contractor’s Transmittal Note

indicating all Contract references (i.e. Project No, Contract No, etc.), Project

Documentation Number(s), Revision Number, Title and Chronological listing of

transmitted documentation.

The Contractor’s Transmittal Note shall state the purpose/issue reason of the

documentation submission.

Documentation for different purposes must be sent on separate Contractor

Transmittal Notes. The Contractor shall note that documentation will be rejected if this

requirement is not met.

Documentation issued under cover of a Transmittal Note by the Project to the

Contractor shall be signed, dated and the signed copy returned to the Employer at the

address stated within the Contract Data.


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3.3.3 Formats and Quantities of Documentation

The required number of copies and formats of documents/drawings shall be specified

in the Contractor Documentation Schedule (CDS).

A typical example of quantities and formats would be as follows:-

Pre-Construction: Hard Copy and PDF (to be specified in ‘CDS’)

Construction: Hard Copy, PDF and ‘Native’ file(to be specified in ‘CDS’)

As-Built – Red Lined: Hard Copies (Normally 3 off) (to be specified in ‘CDS’)

Certified As-Built/Final: Hard Copies (full size) and CD ROM’s containing PDF and

‘Native’ file formats(to be specified in ‘CDS’)

3.4 Review and Acceptance of Contractor Documentation

The Contractor submits documentation as the ‘Works Information’ requires to the

Project Manager for review and acceptance.

3.4.1 Contractor Review Label (CRL)

The purpose of the Contractor Review Label (CRL) is for the Project Manager to

assign a review code to the reviewed documentation denoting the status of the

documentation after consolidation of comments. The Contractor Review Label (CRL)

is to be inserted by the Contractor as follows:-

The Contractor Review Label (CRL) for drawings is to be inserted on the drawing

sheet template above the title block decal on the right hand side. [Refer the

Employer’s document management requirements as listed in Clause 6.

The Contractor Review Label (CRL) A4 coversheet for documents is to be

attached to the front of documents combined into one Adobe Acrobat (PDF) file

and submitted as one single document. [Refer the Employer’s document

management requirements as listed in Clause 6].

3.4.2 First Submission of Documentation


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The first revision is revision ‘A’, with subsequent revisions being ‘B’, ‘C’, ‘D’, etc. during

the pre-construction phase, thereafter the first revision during the construction phase

commences at revision ‘0’ and increments sequentially i.e. ‘1’, ‘2’, ‘3’, etc.

A first submission at revision ‘B’ is not acceptable and revision numbers must not be

skipped.

3.4.3 Review of Documentation

Acceptance of documentation by the Project Manager will in no way relieve the

Contractor of their responsibility for the correctness of information, or conformance

with the requirements. This responsibility rests solely with the Contractor.

Once documentation has been reviewed by the Project Manager, all comments are

consolidated and a review code is assigned on the Contractor Review Label (CRL) to

the original reviewed/marked-up drawing/document by the Project Manager.

3.4.4 Review Codes for Contractor Documentation

The Review Code resulting from the review is as follows, i.e.:-

Code C1 – Accepted. Submit ‘IFC/IFU’: The Contractor’s design/submission of

documentation is accepted and the Contractor is now required to submit

documentation on the next revision for further review but at an ‘IFC/IFU’ status (i.e.

on a numerical revision number commencing at revision ‘0’).

Code C2 – Accepted with Comments. Revise & Submit IFC/IFU: In the event

that the Project returns documentation with comments noted, the Contractor shall

within 10 working days of receipt, make the required changes and submit the

revised documentation for further review on the next revision but at an ‘IFC/IFU’

status (i.e. on a numerical revision number commencing at revision ‘0’).

Code C3 – Not Accepted. Revise & Resubmit for Review: In the event that the

Project returns documentation with “Not Accepted, Revise and Resubmit” the

Contractor shall within 10 days of receipt, make the required changes and re-

submit the revised documentation on a new revision for further review. Should

these revisions necessitate changes in other related documentation, the

Contractor shall make the appropriate changes and re-submit all the revised

related documentation for further review. The Contractor shall not proceed with


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any activities controlled by that Contractor’s documentation until it has been re-

submitted and acceptance indicated. The Contractor revises and re-submits

documentation but on the next revision until a review code ‘C1 or C2’ is achieved.

If previous submission was an alphabetical revision number e.g. ‘A’, then resubmit

on the next alphabetical revision number i.e. ‘B’, ‘C’, etc.

Code C4 – Review Not Required: Documentation signed at “Code C4” level is

considered to be for information only and does not require further submission, and

shall not be returned to the Contractor. However, Document Control shall issue a

Transmittal Only to the Contractor in this regard as notification.

Code C5 – ‘IFC/IFU’ Accepted: This is acceptance by the project of “Issued For

Construction or Issued For Use” documentation. As-Built /Final documentation

shall follow as soon as is practically possible. The Contractor is at liberty to

proceed with the manufacture of items to which such documentation relates, but

does not release the Contractor from his responsibility for quality and scope of the

order. This documentation is held for purposes of inspection verification and for

initial inclusion in their Installation Manuals, Operating and Maintenance Manuals,

etc.

Code C6- ‘As-Built/Final’ Accepted: This is “Certified As-Built or “Final”

documentation for which no further review is required. The final documentation

shall eventually form part of the final Contractor Manual(s) or Data Books.

This documentation is held for purposes of inspection verification and for final

inclusion in their Installation Manuals, Operating and Maintenance Manuals, etc.

3.4.5 Return of Reviewed Documentation

The original reviewed/marked-up drawing/document is scanned to PDF format and a

copy is returned to the Contractor indicating the Project Manager’s further instructions.

Return of the reviewed documentation is either in hard copy format, in which case the

original reviewed/marked-up drawing/document is returned, or, return is electronically

via the Contractor Portal.

Hard copy documentation shall be returned to Contractors outside the Gauteng Area

by courier. Contractors in the Gauteng area will be advised by e-mail or fax

(accompanied by a copy of the Project’s Transmittal Note) that documentation is

available for their collection.


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Electronic documentation shall be returned via the Contractor Portal created within the

Project’s database, workSHARE.

3.4.6 Review Period

The Contractor shall allow the Project Manager two (2) weeks to review and respond

to the Contractor’s submission of documentation, i.e. from time of receipt by the

Project Manager to the time of despatch by the Project Manager. However, work shall

proceed without delay in the event of late return of the documentation by the Project

Manager with prior notification in writing by the Contractor.

3.4.7 Revised Documentation

On receipt of the reviewed documentation the Contractor shall make any modifications

requested/marked-up and resubmit the revised documentation within the time

specified on the Contractor Documentation Schedule (CDS). Queries regarding

comments/changes should be addressed with the Project Manager prior to

re-submittal.

Any re-submittals, which have not included the changes/comments identified, will be

marked with the applicable review code and returned to the Contractor to be corrected

and re-submitted. The Contractor shall re-issue the revised documentation

incorporating all comments on a new revision and other specified details not included

in the previous issue within 2 working days of receipt of the marked-up documentation.

All revised data shall be submitted in its entirety and shall reflect the revision control

numbers and shall also indicate which documentation the revised documentation

supersedes, if applicable.

In the case of drawings every sheet has its own revision number and is revised as an

individual document.

In the case of documents all sheets under cover of one document number shall be

under the same revision number and be resubmitted, even if the revision is a minor

one.

3.4.8 Submittal of IFC/IFU/Final/As-Built Documentation


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Once the ‘For Review’ submission has been accepted by the Project Manager by

means of assigning the review code C1 or C2 to the documentation, the Contractor

shall submit the ‘IFC/IFU’ version and change the revision number from alphabetical to

numerical, starting with revision ‘0’.

Documentation issued from revision ‘0’ onwards must be signed off by the Contractor,

and shall contain ‘wet’ signatures of the relevant authorized signatories, i.e. PR

Engineer’s signature, revision block signatures (i.e. ‘BY, CHK’D, APP’D’) as well as

any other relevant signatures required in the ‘Contractor ’ block next to the title block

decal.

3.5 Other requirements of the Contractor’s Design

3.5.1 The Contractor’s designs are to comply with the relevant design codes and legislation.

3.6 Use of Contractor’s Design

3.6.1 The Contractor grants the Employer a licence to use the copyright in all design data

presented to the Employer in relation to the Contractors Design for any purpose in

connection with the construction, re-construction, refurbishment, repair, maintenance

and extension of the works with such licence being capable of transfer to any third

party without the consent of the Contractor.

3.6.2 The Contractor vests in the Employer full title guarantee in the intellectual property

and copyright in the design data created in relation to the works.

3.7 As-built Drawings, Operating Manuals and Maintenance Schedules

3.7.1 Submission of Final Documentation

The Contractor submits final documentation to the Project Manager before

Completion. This final documentation is “Certified”, “As-Built” or “Finally Accepted by

the Project Manager without Comment” documentation or documentation for which no

further review is required. The final documentation shall eventually form part of the

final Contractor Manual(s) or Data Books.


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The Contractor provides documents to the Project Manager that has an As-Built status

as stated within the CDS.

3.7.1.1 Preparation of As-Built Documents

The Contractor shall prepare two (2) marked up hard copies of the applicable

documents to represent the As-Built condition(s). The mark-ups shall be in RED

pencil or pen and be complete and accurate.

Once prepared the As-Builts mark-up documents are transmitted to the Project

Manager for further action as indicated on the workflow contained in the Employer’s

document management requirements as listed in Clause 6.

3.7.1.2 Design, Supply and Install Contractor Documents

Where the Contractor is responsible for the Design, Supply and Installation of Plant,

he produces As-Built documents.

The Contractor shall prepare two (2) marked up hard copies of the applicable

documents to represent the As-Built condition(s). The mark-ups shall be in RED

pencil or pen and be complete and accurate.

Once prepared the As-Built mark-up documents are transmitted to the Project

Manager for further action as indicated on the workflow contained in the Employer’s

document management requirements as listed in Clause 6.

The mark-ups are returned to the Contractor so that they can produce the As-Built

revisions.

3.7.1.3 Number of copies of “As-Built” or “Final Certified” Documentation

Unless otherwise stated in the CDS the required number of copies of “As-Built,

Certified and (or) Final” documents/drawings shall be: -

4 x hard copies (full size)

4 x CD ROMs with Adobe Acrobat (.PDF) and “Native” file format


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File naming convention on drawings/documents and labelling on CD’s shall be in

accordance with the numbers assigned on the CDR.

4. PROCUREMENT

4.1 Code of Conduct

Transnet aims to achieve the best value for money when buying or selling goods and

obtaining services. This however must be done in an open and fair manner that

supports and drives a competitive economy. Underpinning our process are several

acts and policies that any supplier dealing with Transnet must understand and

support. These are:

The Transnet Procurement Policy Manual (PPM);

Section 217 of the Constitution - the five pillars of Public PSCM (Procurement

and Supply Chain Management): fair, equitable, transparent, competitive and cost

effective;

The Public Finance Management Act (PFMA);

The Broad Based Black Economic Empowerment Act (BBBEE); and

The Anti Corruption Act.

Preferential Procurement Policy Framework Act (PPPFA)

This code of conduct has been included in this contract to formally apprise Transnet

Suppliers of Transnet’s expectations regarding behaviour and conduct of its Suppliers.

Prohibition of Bribes, Kickbacks, Unlawful Payments, and Other Corrupt

Practices

Transnet is in the process of transforming itself into a self-sustaining State Owned

Enterprise, actively competing in the logistics industry. Our aim is to become a world

class, profitable, logistics organisation. As such, our transformation is focused on

adopting a performance culture and to adopt behaviours that will enable this

transformation.

1 Transnet will not participate in corrupt practices and therefore expects its

suppliers to act in a similar manner.

Transnet and its employees will follow the laws of this country and keep

accurate business records that reflect actual transactions with and

payments to our suppliers.


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Employees must not accept or request money or anything of value, directly or

indirectly, to:

Illegally influence their judgement or conduct or to ensure the desired

outcome of a sourcing activity;

Win or retain business or to influence any act or decision of any

decision stakeholders involved in sourcing decisions; or

Gain an improper advantage.

There may be times when a supplier is confronted with fraudulent or corrupt

behaviour of Transnet employees. We expect our Suppliers to use our “Tip-

offs Anonymous” Hot line to report these acts. (0800 003 056).

2. Transnet is firmly committed to the ideas of free and competitive enterprise.

Suppliers are expected to comply with all applicable laws and regulations

regarding fair competition and antitrust.

Transnet does not engage with non-value adding agents or representatives

solely for the purpose of increasing BBBEE spend (fronting)

3. Transnet’s relationship with suppliers requires us to clearly define requirements,

exchange information and share mutual benefits.

Generally, Suppliers have their own business standards and regulations.

Although Transnet cannot control the actions of our suppliers, we will not

tolerate any illegal activities. These include, but are not limited to:

Misrepresentation of their product (origin of manufacture,

specifications, intellectual property rights, etc);

Collusion;

Failure to disclose accurate information required during the sourcing

activity (ownership, financial situation, BBBEE status, etc.);

Corrupt activities listed above; and

Harassment, intimidation or other aggressive actions towards

Transnet employees.

Suppliers must be evaluated and approved before any materials,

components, products or services are purchased from them. Rigorous due

diligence is conducted and the supplier is expected to participate in an

honest and straight forward manner.

Suppliers must record and report facts accurately, honestly and objectively.

Financial records must be accurate in all material respects.

Conflicts of Interest


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1. A conflict of interest arises when personal interests or activities influence (or

appear to influence) the ability to act in the best interests of Transnet.

Doing business with family members

Having a financial interest in another company in our industry

4.2 Invoicing and Payment

When the Project Manager certifies payment (see ECC3 Clause 51.1) following an

assessment date, the Contractor complies with the Employer’s procedure for invoice

submission.

The invoice must correspond to the Project Manager’s assessment of the amount due

to the Contractor as stated in the payment certificate.

The invoice is presented as an original.

The Contractor will have been required to submit all documents as required by the

Transnet Group Supplier Declaration Form, prior to any payments being made.

4.2.1 The Tax Invoice States the Following:

Name of the Contractor as it appears in the tender documentation;

Tax Invoice addressed to Transnet National Ports Authority;

Transnet National Ports Authority’s VAT No: 4720103177;

Tax Invoice number;

The Contractor’s VAT Number;

The Contract number;

The tax invoice is to be accompanied by statement;

The VAT registration number of the Employer;

The amount paid to date;

The value of the tax invoice split into payment activities as per the Conditions of

Contract;

Any retention monies to be deducted from the tax invoice;

Any interest payable;

Proof of ownership of materials supplied;


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The Contractor submits pro-forma copies of the tax invoices to the Project Managers

administrator for review and approval on or before the last working day prior to the 20th

day of each month.

The Contractor submits the approved tax invoices to the Employer’s designated

representative on or before the last working day prior to the 25th day of each month.

4.2.2 The Tax Invoice Contains the Supporting Detail

Calculation of the price of work done to date by reference to the Bill of Quantities

and agreed Compensation events.

Calculations and drawings where necessary to allow the Project Manager to

assess the value of work done.

Summary sheet of manning

Summary of progress covered by invoice

4.2.3 Presentation of Tax Invoices

The invoice is presented either by post or by hand delivery.

4.2.3.1 Tax Invoices submitted by hand are presented to:

Transnet National Ports Authority

Bayvue Centre

Port of Saldanha

For the attention of the Procurement Manager.

4.2.3.2 Tax Invoices submitted by post are to be delivered to:

Transnet National Ports Authority

Private Bag X1

Saldanha Bay

7395

For the attention of Procurement Manager.


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4.2.4 Payment

The Contractor is paid within 30 days of the date of the submission of the approved

tax invoice.

The Contractor ensures that the Employer has his correct banking information to make

the transfer.

All payments are provisional and subject to audit.

The Contractor preserves its records for such a period as the Department of Internal

Revenue may require, but in any event for not less than five years.

The Employer deducts any amount owed by the Contractor to the Employer from any

amount payable by the Employer to the Contractor.

4.3 People

The Contractor complies with the PIRPMP as stated in the Employer’s industrial

relations requirements.

The Contractor performs the works having due regard to the PLA that are

negotiated between the Employer and the appropriate trade unions on this

contract;

The Contractor complies with the requirements of the IRCC involving the

engineering construction Contractors engaged (including all future Contractors) by

the Employer.

The PIRM is responsible for ensuring that the Contractor complies with the

PIRPMP. The PIRM acts on behalf of the Project Manager. The PSIRM is

responsible for IR (to include the PLA) on the Site and Working Areas and reports

to the Project Manager.

The SIRM is responsible, inter alia, for day-to-day IR on the Site and Working

Areas through the implementation of the PIRPMP. The SIRM reports directly to the

PSIRM and the Project Manager.

4.3.1 Where the Contractor employs a Subcontractor who constructs or installs part of the

works or who supplies Plant and Materials for incorporation into the works which

involves a Subcontractor operating on the Site and/or Working Areas, then the

Contractor ensures that any such Subcontractor complies with the PIRPMP (described

under paragraph 4.3 of the Works Information) as appropriate and that the subcontract


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documentation places back-to-back obligations on the Subcontractor which reflect the

Contractor’s obligations under the PIRPMP, all within the Contractor’s Quality

Management System as per paragraph 2.5 of the Works Information.

4.3.2 The Contractor requires a Subcontract, where an NEC contract is used, to state the

same main option B as this contract between the Contractor and the Employer for the

following elements of the works:

Dredging

Earthworks

Surfacing.

4.4 Plant and Materials provided by Employer

The Employer makes the plant and materials as listed in Table 4.1 available to the

Contractor at the designated storage area for inclusion in the Works.

Table: 4.1

Plant and Materials Provided by the Employer

Description Total

80t Tee Headed Mooring Bollards 11

Rubber Tyre Fenders (3000mmOD) 18

If the Contractor for whatever reason requires additional plant and materials over and

above the available items in Table 4.1 the Contractor will be responsible for procuring

and supplying such additional items. All costs related to procuring and supplying these

items will be for the Contractor’s account.

The Contractor inspects all the materials jointly with the Supervisor and identifies any

damage or deficiencies in the plant and materials. Any damage or deficiency is

recorded, and the balance of the plant and materials is accepted by the Contractor

who thereby takes responsibility for the storage, handling and transporting of the plant

and materials to the site of the works.

The Contractor refurbishes the plant and materials provided by the Employer and

provides all necessary fixings and other components and materials as described in the

Particular Specifications.


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4.5 Plant, Materials and Equipment provided by Contractor

All plant, materials and equipment required for the execution of the works, with the

exception of plant and materials supplied by the Employer, shall be supplied by

Contractor.

4.5.1 Quality

The Contractor provides Plant and Materials for inclusion in the Works in accordance

with SANS 1200A sub-paragraph 3.1, unless otherwise stated elsewhere in the Works

Information provided by the Employer. All Plant and Materials are new and unused,

unless the use of old or refurbished goods and/or materials are expressly permitted as

stated elsewhere in this Works Information or as may be subsequently instructed by

the Project Manager.

Where Plant and Materials for inclusion in the Works originate from outside the

Republic of South Africa, all such Plant and Materials are new and of merchantable

quality, to a recognised national standard, with all proprietary products installed to

manufacturers’ instructions.

The Contractor replaces any Plant and Materials subject to breakages (whether in the

Working Areas or not) or any Plant and Materials not conforming to standards or

specifications stated and notifies the Project Manager and the Supervisor on each

occasion where replacement is required.

Equipment which the General Machineries Regulations of the Occupational Health

and Safety Act 85 of 1993 require special certificates and permits to operate and for

the operators shall be catered for by the Contractor. This documentation shall be

submitted for acceptance by the Project Manager prior to using the Equipment on the

Site and/or Working Areas.

4.6 Protection and Control of Plant, Materials and Equipment

The Contractor at all times, provides protection for all Plant, Materials and Equipment

from damage or loss due to weather, fire, theft, unexplained disappearance or other

similar casualty.


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5. CONSTRUCTION AND COMPLETION OF THE WORKS

5.1 Temporary Works, Contractor’s Sites, Site Services and Construction Constraints

5.1.1 Temporary Works

The Contractor is responsible for all temporary works and dewatering requirements

during the contract.

5.1.2 Contractor’s Sites and Site services

5.1.2.1 Employer’s Site entry and security control, permits, and Site regulations

The Contractor shall comply with the requirements of the Employer with regard to site

entry. The Employer will provide the required ID access cards to the relevant

employees of the Contractor for site access. No charge will be made for initial issues,

but the replacement of lost or damaged cards will be charged for.

5.1.2.2 Restrictions to access on Site, roads, walkways and barricades

Access to site for Contractor’s employees will be in line with the stipulated working

hours as per the PIRPMP. Access outside of these hours shall be by prior

arrangement with the Project Manager by the Contractor.

The Contractor shall use the roads in accordance with SMP and national Road Traffic

Regulations.

5.1.2.3 Contractor’s site establishment

The site for the Contractor’s Site Establishment is to be within the Contractor’s

working area boundary as shown on the site layout drawing. The Contractor may

establish his offices, lay down area, stores, repair shops, casting yards and batch

plant on his site within the site boundary. The Contractor shall ensure that the site

establishment area has a suitable security fence and the necessary access gates and

control.


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All preparation and fencing done by the Contractor shall be to his account. The site

establishment area shall be clearly sign posted and be compliant with the relevant

safety regulations and restrictions that might be in place until the Contractor has de-

established from site. The site establishment layout must be approved by the Project

Manager or his duly appointed representative.

5.1.2.4 Site Services and Procedures

The position of existing supply connection points for electricity, water and land line

telephone will be indicated by the Project Manager to the Contractor. The Contractor

shall make his own arrangements for the connection of such services to his work site,

for his use during construction. Where such service usages are purchased from the

Port, the applicable tariffs will be those that the Local Authority charges the Port.

The cost of meters, connections, and all other usage costs associated with the

provision of services shall be to the Contractor’s account.

The Employer will not provide any security for the works for the duration of the

Contract and shall not be responsible for any damage and/or losses incurred by the

Contractor in this regard.

5.1.2.5 Toilets

The Contractor shall provide, maintain, move to new positions as required, and finally

remove, proper portable toilets of sufficient number at his cost. Toilets shall be

properly constructed and placed in suitable positions and maintained in a clean and

sanitary working condition. Where no suitable connection to a sewerage system is

feasible, conservancy tank or chemical type toilets may be used. The Contractor must

make his own arrangements with the Local Authority for the disposal of night soil at his

cost.

5.1.2.6 Housing

Housing on site, at the Contractor camp or in the Port area will not be permitted.

5.1.2.7 Temporary lighting and fencing


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The Contractor will provide temporary lighting and fencing around every section

occupied by him during the contract. Such fencing will demarcate and secure the

construction area at each stage, and shall be erected before work starts in that area

and be removed only upon completion of that area and re-erected as work proceeds.

The Contractor must include for all costs for such lighting and fencing, including

access control into and out of these restricted areas. The Project Managers

acceptance must be obtained for the use of any temporary lighting on the site due to

the impact that this may have on vessel traffic in the harbour and/or interference with

surrounding areas.

5.1.2.8 Clearing of site after completion

The Contractor shall, within two months of the Completion Date, completely remove

from site all his plant, material, foundations and other structures erected, stores and

temporary office accommodation or any other asset belonging to him and leave the

site in a tidy condition to the satisfaction of the Supervisor. No excess or discarded

materials, plant or stores may be buried or dumped within the port boundary.

Demolition of all temporary structures, surfaces etc., shall be first approved by the

Supervisor prior to the work being carried out.

5.1.3 Existing Services in Works Areas

The Contractor is required to liaise with the Supervisor and establish as close as

possible, the location of the various existing services situated within the Works Area,

and record all such information on a suitable “marked-up” drawing for reference at all

times. As far as possible, existing services have been shown on the drawings included

in this contract. The drawings showing the existing services are supplied as a guide

only.

The Contractor shall consult the Supervisor prior to undertaking any excavation work.

The Contractor must thereafter exercise due care and attention in carrying out the

agreed excavation work as may be directed by the Supervisor to avoid damage or

disruption to existing services.

The Contractor shall be liable for all claims arising out of any damage caused by such

excavation if the Contractor fails to exercise the requisite care and attention in carrying

out the excavation.


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5.1.4 Danger of Contact with Electrical Conductors

The Contractor, shall before commencement of any work, ascertain from the

Supervisor whether any live overhead or underground electrical cables are affected by

the Works and he shall ensure that all precautionary measures required by the

Supervisor are strictly observed.

5.1.5 Work on, over, under or adjacent to railway lines or near high voltage equipment

All work on, over, under or adjacent to railway lines and near high voltage equipment

shall comply with Transnet Limited specifications.

5.1.6 Use of Quays by Construction Craft

The Contractor will not have the use of any of the existing berths except in

consultation and agreement by the Project Manager. Use of any of the berths is not

guaranteed and will be solely at the discretion of the Project Manager if possible at all.

Requirements for berthing of Contractor’s vessels and floating plant may only be

arranged in consultation with the Project Manager, and subject to the approval at the

discretion of the Harbour Master. A vessel, or vessels, may be allocated at a berth for

limited periods. However, the Employer will endeavour to accommodate vessels in

the most appropriate manner possible. Such availability or non-availability of berths

will not constitute delays to progress of works.

5.1.7 Existing Structures

The Contractor will be held responsible for any damage to existing structures and

services caused by him during the execution of this Contract, fair wear and tear

excluded, and shall repair damage to the satisfaction of the Supervisor before

completion of the works.

For this purpose a joint inspection with the Supervisor and the Contractor will be

carried out prior to commencement of the works and any existing damage noted.

Repair work to damaged existing structures and services may be carried out during

the contract period or during the defect correction period if so authorised. The

Contractor will be required to conduct a photographic site survey of the occupied area


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showing existing structures and services. This report must be submitted to the

Supervisor for acceptance and will be used in assessing the damages to structures

and services if applicable.

5.1.8 Co-operation with other Parties

The Contractor will not have sole possession of the works areas. The Contractor shall

co-operate with the Port authorities and other common users of the Port of Saldanha

in regards to site occupation and access. In this regard the Contractor is advised that

the Port authority may need to make use of the existing Quay in the event of an

emergency.

The Contractor shall not commit or permit any act that may interfere with the

performance of work by any of the other parties and shall carry out work in liaison with

the Project Manager.

5.1.9 Blasting in the Harbour Area

No blasting operations shall be carried out in the harbour area, without prior

application and the written consent of the Project Manager.

5.1.10 Working of the Port

The fullest collaboration between the Contractor and the Project Manager is essential

with regard to the operations and working of the port.

The Contractor shall ensure that all his construction labour, plant and equipment

remains within the boundaries of his allocated construction area.

The Contractor shall ensure that any staff, labour, equipment or plant moving outside

his allocated construction site does not obstruct the normal operation of the port and

to this end allocated access routes must be coordinated with the Project Manager. All

staff and labour working within the port area must comply with TNPA and TPT

operational safety requirements and be equipped with all necessary protective

clothing, equipment, high visibility apparel and floating apparel when working within

two meters of the quay wall.


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5.1.11 Underwater Work

5.1.11.1 Diving Regulations

The Contractor shall comply with the diving regulations as set out in the Occupational

Health and Safety Act, Act 85 (1993) or the latest revisions thereof.

5.1.11.2 Diving Operations

A diving permit shall be obtained from the Harbour Master through the Project

Manager who shall be given adequate notice of times when diving operations are to

be commenced in order that shipping may be warned. Such permit shall be presented

to the Project Manager for cancellation by the Harbour Master on completion of diving.

Whilst TNPA’s pilot and the master of any ship in the vicinity will be warned of such

diving operations, this will not absolve the Contractor from ensuring the safety of his

divers at all times.

5.1.11.3 Safety of Diving Operations

The Contractor is warned of the effect of the wash from ships or tugs on divers, and if

necessary shall cease diving work during adjacent shipping movements.

The recognised signals are to be flown at all times when diving is in progress and the

Contractor is to ensure the safety of all diving operations to the satisfaction of the

Project Manager.

5.1.11.4 Checking of Underwater Work

The Project Manager may make use of independent divers for checking underwater

work when deemed necessary. The Contractor shall render assistance in this regard

and shall allow for this in the pricing of the Works.

5.2 Surveys, Setting-out and Datum Levels

5.2.1 General

The co-ordinate system is based on:


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Goedetic Datum- Hartebeesthoek 94

Eliipsoid – WGS 84

Projection – Gauss Conform LO 84/19 (Modified Transverse Mercator)

Central Meridian – 19 East

Setting-out of the works is in accordance with this co-ordinate system.

Benchmarks in port will be pointed out by the Supervisor.

Unless otherwise stated, all levels used on this contract will be to relative to Chart

Datum Port (CDP), which will be taken as 0.865m below Mean Sea Level (MSL).

5.2.2 Pile Installation

5.2.2.1 In-Surveys

Before the installation of any piles may commence, the Contractor shall carry out a

survey of the seabed levels along the pile alignment. This survey shall be carried out

in collaboration with the Supervisor. Both parties shall agree on the existing seabed

levels before commencing work. A copy of the final agreed in-survey shall be

furnished to the Project Manager for record purposes and it will be used for calculating

pile installation depths.

5.2.3 Dredging and Reclamation

All surveys required as part of the dredging and reclamation works shall be

undertaken in accordance with Annexure C12 – Dredging and Reclamation.

5.2.4 Earthworks

5.2.4.1 In-Surveys

Before any earthworks may commence, the Contractor shall carry out a survey of the

construction area. This survey shall be carried out in collaboration with the Supervisor.

Both parties shall agree on the existing levels before commencing work. A copy of the

final agreed in-survey shall be furnished to the Project Manager for record purposes

and it will be used for calculating material volumes.


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5.2.4.2 Out-Surveys

On completion of the earthworks, the Contractor shall carry out a survey of the

construction area. This survey shall be carried out in collaboration with the Supervisor.

Both parties shall agree on the final levels. A copy of the final agreed out-survey shall

be furnished to the Project Manager for record purposes and it will be used for

calculating material volumes.

seabed adjacent to the quay shall be surveyed as per the Specification and the final

levels shall be recorded on a drawing. The results of this survey shall be made

available to the Project Manager for acceptance.

These drawings prepared by the Contractor shall be termed out-surveys. These

drawings will be used by the Supervisor to assess the acceptability of the work.

Should it be found that the correct levels have not been achieved, the Contractor shall

carry out further work until the prescribed levels have been achieved.

5.3 “Approved for Construction” drawings and specifications

The Contractor Provides the Works using only drawings and specifications marked or

stamped “APPROVED FOR CONSTRUCTION” by the Employer.

In order to maintain the Accepted Programme, the Contractor performs only that

portion of the works outside the areas marked “HOLD” on the “APPROVED FOR

CONSTRUCTION” drawings and specifications until revised “APPROVED FOR

CONSTRUCTION” drawings and specifications are received with the “HOLD”

markings deleted.

5.4 As Built Drawings

5.4.1 As-built Drawings

The Contractor shall at all times keep one complete set of drawings available at site

for mark-up purposes. This set of drawings shall be regularly marked-up in red ink by

the Contractor to reflect the latest as-built situation. After completion of the relevant

part of the works, the completed marked-up drawing shall be handed over to the


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Project Manager who will arrange with the Designer for the completion of the

necessary as-built drawings.

6. PLANT AND MATERIALS, STANDARDS AND WORKMANSHIP

6.1.1 Specifications and Standards

6.1.1.1 Employer’s General Specifications

The Contractor to comply with specifications as listed below. The requirements are

contained in Annexure A attached hereto:

Health and Safety Requirements:

Safety, Health & Environmental Specification (Annexure A1)

Environmental Requirements:

Standard Environmental Specification (SES) (Annexure A2)

Construction Environmental Management Plan (CEMP) (Annexure A3)

Environmental Management Programme (PES) (Annexure A4)

Quality Assurance Requirements:

General Quality Requirements (Annexure A5)

6.1.1.2 Standardised Specifications

The latest edition of the Standardised Specification SANS 1200, including all

references, TMH, TRH and BS EN series specifications are applicable to this contract.

The following, not necessarily comprehensive, list of specifications are referred to in

the Works Information:

AWS D1.1: Structural welding code - Steel

SANS 558: Boxes and Manhole and Inspection Covers and Frames

SANS 996-1 Components of Pressure Pipe Systems Part 1: PVC-U

Pressure Pipe Systems

SANS 1083: Aggregates from natural sources: Aggregates from concrete


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SANS 1431: Weldable Structural steelwork

SANS 1491-1:2005: Portland cement extenders - Part 1: Ground granulated blast

furnace slag

SANS 1491-2:2005: Portland cement extenders - Part 2: Fly ash

SANS 1491-3:2005: Portland cement extenders - Part 3: Silica Fume

SANS 1921 – 3: Construction and management requirements for works

contract Part 3: Structural steelwork

SANS 2001-CS1: Structural steelwork

SANS 50197-1:2000: Cement Part 1: Composition, specifications and conformity

criteria for common cements

SANS 5862-1: Concrete Tests – Consistence of freshly mixed concrete –

Slump Test

SANS 5862-2: Concrete Tests – Consistence of freshly mixed concrete –

Flow Test

SANS 10162: The Structural use of steel

SANS 1200 A: General

SANS 1200 AB: Engineers office

SANS 1200 C: Site Clearance

SANS 1200 D: Earthworks

SANS 1200 DB: Pipe Trenches

SANS 1200 F: Piling

SANS 1200 G: Concrete (Structural)

SANS 1200 GE: Precast Concrete

SANS 1200 L: Medium-pressure pipe lines

SANS 1200 H: Structural Steelwork

SANS 1200 LB: Bedding (Pipes)

SANS 1200 LC: Cable ducts

SANS 1200 LE: Storm water drainage

SANS 1200 M: Roads (General)

SANS 1200 MH: Asphalt Base and Surfacing

SANS 1200 MF: Base

SANS 1200 HA: Structural Steelwork (Sundry Items)

EN 10248-1:1996: Hot rolled sheet piling of non-alloy steels – Prt 1: Technical

delivery conditions.

BS 6349-4: Maritime structures. Code of practice for design of fendering

and mooring systems.

BS EN 996:1995: Piling Equipment – Safety requirements

BS EN 12063:1999 Execution of special geotechnical works – Sheet pile walls


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BS EN ISO 12944: Paints and varnishes. Corrosion protection of steel structures

by protective paint systems.

The term “project specification” shall mean “Employers Works Information” wherever it

appears in these standardised specifications.

Should any requirements of this Works Information conflict with the requirements of

the Standardised Specification, the requirements of this Works Information shall

prevail.

6.1.2 Variations to Standardised Specifications

6.1.2.1 Identified and Defined Terms

So as to avoid confusion, original SANS 1200 terms such as “Contractor, The

Engineer, Material, Plant, Measurement and Payment”, etc. have deliberately not

been substituted with “Contractor, Project Manager, Supervisor, Plant and Materials,

Equipment, Pricing Assumptions”, etc as per the ECC3, except where the context is

unclear. For the purpose of variations to standardised specifications, these terms

should be interpreted in their original SANS 1200 context.

6.1.2.2 Variations to SANS 1200 A: General

The requirements are contained in Annexure B1: Variations to SANS 1200 A: PSA:

General.

6.1.2.3 Variations to SANS 1200 AB: Engineer’s Office

The requirements are contained in Annexure B2: Variations to SANS 1200 AB:

PSAB: Engineer’s Office.

6.1.2.4 Variations to SANS 1200 G: Concrete

The requirements are contained in Annexure B3: Variations to SANS 1200 G:

PSG: Concrete.

6.1.2.5 Variations to SANS 1200 H: Structural Steelwork

The requirements are contained in Annexure B4: Variations to SANS 1200 H:

PSH: Structural Steelwork.


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6.1.3 Particular Specifications

6.1.3.1 Demolition Works

The requirements are contained in Annexure C1: Demolition Works.

6.1.3.2 Blockwork Wall Construction

The requirements are contained in Annexure C2: Blockwork Wall Construction.

6.1.3.3 Blockwork Wall Precast Blocks

The requirements are contained in Annexure C3: Blockwork Wall Precast Blocks.

6.1.3.4 Sheet-Pile Quay Wall Construction

The requirements are contained in Annexure C4: Sheet-Pile Quay Wall Construction.

6.1.3.5 Sheet Piling

The requirements are contained in Annexure C5: Sheet Piling.

6.1.3.6 Anchor Walls

The requirements are contained in Annexure C6: Anchor Walls.

6.1.3.7 Tie Rods

The requirements are contained in Annexure C7: Tie Rods.

6.1.3.8 Anodes

The requirements are contained in Annexure C8: Anodes.

6.1.3.9 Welding

The requirements are contained in Annexure C9: Welding.

6.1.3.10 Quay Furniture

The requirements are contained in Annexure C10: Quay Furniture.


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6.1.3.11 Earthworks and Pavement Construction

The requirements are contained in Annexure C11: Earthworks and Pavement

Construction.

6.1.3.12 Dredging and Reclamation

The requirements are contained in Annexure C12: Dredging and Reclamation.

6.1.3.13 Coastal Structures

The requirements are contained in Annexure C13: Coastal Structures.

6.1.3.14 Electrical Installation

The requirements are contained in Annexure D1: Electrical Installation.

6.1.3.15 Water Supply Services

The requirements are contained in Annexure D2: Water Supply Services.

6.1.4 Generic Specifications

6.1.4.1 Geotextile

The requirements are contained in Annexure E1: Geotextile.

6.1.4.2 Rock for Rubble Mount Structures

The requirements are contained in Annexure E2: Rock for Rubble Mount Structures.

6.1.4.3 Hydrographic Surveys

The requirements are contained in Annexure E3: Hydrographic Surveys.

7. LIST OF DRAWINGS

TNPA DRAWING No. PRDW

DRAWING No. DRAWING TITLE

1000 A : General


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SBH - 195 - 06- Z - 0001 - 01 1113/0/1001 Drawing List

SBH - 195 - 06- A - 3011 - 01 1113/0/1002 Locality Plan

SBH - 195 - 06- A - 3011 - 02 1113/0/1003 Existing Quay Infrastructure

SBH - 195 - 06- A - 3011 - 03 1113/0/1004 Upgraded Quay Infrastructure

SBH - 195 - 06- A - 3011 - 04 1113/0/1005 Contractors Laydown Area

2000 B : As-built Information

SBH - 195 - 06- W - 0004 - 01 1113/0/2001 General Maintenance Quay - General

Arrangement

SBH - 195 - 06- W - 0004 - 02 1113/0/2002 General Maintenance Quay - Plan and Elevation

SBH - 195 - 06- W - 0004 - 03 1113/0/2003 General Maintenance Quay - Typical Sections

SBH - 195 - 06- W - 0004 - 04 1113/0/2004 General Maintenance Quay - Typical Details

SBH - 195 - 06- W - 0004 - 05 1113/0/2005 General Maintenance Quay - Precast Elements

SBH - 195 - 06- W - 0004 - 06 1113/0/2006 Site Survey

3000 C : Geotechnical Information

SBH - 195 - 06- D - 3001 - 01 1113/0/3001 Borehole Layout

4000 D : Blockwork Wall Extensions

SBH - 195 - 06- W - 0004 - 07 1113/0/4001 General Arrangement

SBH - 195 - 06- W - 0004 - 08 1113/0/4002 Plan and Elevation

SBH - 195 - 06- W - 0004 - 09 1113/0/4003 Typical Sections - Sheet 1 of 3



SBH - 195 - 06- W - 0004 - 12 1113/0/4006 Southern Extension - Precast Elements

SBH - 195 - 06- W - 0004 - 13 1113/0/4007 Northern Extension - Precast Elements

SBH - 195 - 06- W - 0004 - 14 1113/0/4008 Southern Extension - In-situ Capping Details

SBH - 195 - 06- W - 0004 - 15 1113/0/4009 Northern Extension - In-situ Capping Details

SBH - 195 - 06- W - 0004 - 16 1113/0/4010 Southern Extension - Fender Block Details

SBH - 195 - 06- W - 0004 - 17 1113/0/4011 Northern Extension - Fender Block Details

SBH - 195 - 06- W - 0004 - 18 1113/0/4012 Movement Joint Details

5000 E : Sheet-pile Wall

SBH - 195 - 06- W - 0005 - 01 1113/0/5001 General Arrangement


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SBH - 195 - 06- W - 0005 - 02 1113/0/5002 Elevation

SBH - 195 - 06- W - 0005 - 03 1113/0/5003 Typical Sections

SBH - 195 - 06- W - 0005 - 04 1113/0/5004 Cope Details

SBH - 195 - 06- W - 0005 - 05 1113/0/5005 GMQ Interface Rockfill Details

SBH - 195 - 06- W - 0005 - 06 1113/0/5006 Return Wall Sections

SBH - 195 - 06- W - 0005 - 07 1113/0/5007 Indicative Construction Sequence

SBH - 195 - 06- W - 0005 - 08 1113/0/5008 GMQ Interface General Arrangement

SBH - 195 - 06- W - 0005 - 09 1113/0/5009 GMQ Interface Sections

SBH - 195 - 06- W - 0005 - 10 1113/0/5010 Return Wall General Arrangement

SBH - 195 - 06- W - 0005 - 11 1113/0/5011 Anchor Wall Waler

SBH - 195 - 06- W - 0005 - 12 1113/0/5012 Cope Beam Typical Plan and Elevation

SBH - 195 - 06- W - 0005 - 13 1113/0/5013 Expansion Joint

SBH - 195 - 06- W - 0005 - 14 1113/0/5014 Pile Details

SBH - 195 - 06- W - 0005 - 15 1113/0/5015 Tie Rod Details

SBH - 195 - 06- W - 0005 - 16 1113/0/5101 Anchor Wall Details

SBH - 195 - 06- W - 0005 - 17 1113/0/5102 Precast Copes - Sheet 1 of 2

SBH - 195 - 06- W - 0005 - 18 1113/0/5103 Precast Copes - Sheet 2 of 2

6000 F : Dredging & Coastal Structures

SBH - 195 - 06- A - 5002 - 01 1113/0/6001 Dredge Areas

SBH - 195 - 06- A - 5002 - 02 1113/0/6002 Coastal Structures Plan

SBH - 195 - 06- A - 5002 - 03 1113/0/6003 Coastal Structures Sections

7000 G : Services

SBH - 195 - 06- A - 5003 - 01 1113/0/7001 Existing Services Layout

SBH - 195 - 06- J - 0005 - 01 1113/0/7002 Proposed Water Installation Layout

SBH - 195 - 06- R - 5000 - 01 1113/0/7011 Proposed Electrical Installation layout

SBH - 195 - 06- R - 5000 - 02 1113/0/7012 Distribution Board Schematics

SBH - 195 - 06- J - 0005 - 02 1113/0/7021 Water Reticulation - Gate Valve Details

SBH - 195 - 06- J - 0005 - 03 1113/0/7022 Hydrant Details

SBH - 195 - 06- I - 1002 - 01 1113/0/7031 Pavement Layout

SBH - 195 - 06- I - 1002 - 02 1113/0/7032 Pavement Details

8000 H : Quay Furniture

SBH - 195 - 06- V - 2002 - 01 1113/0/8001 Blockwork Wall - Bollards Details


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SBH - 195 - 06- V - 2002 - 02 1113/0/8002 Blockwork Wall - Fenders Details

SBH - 195 - 06- V - 2002 - 03 1113/0/8003 Blockwork Wall - Safety Ladder Details - Sheet 1

of 2

SBH - 195 - 06- V - 2002 - 04 1113/0/8004 Blockwork Wall - Safety Ladder Details - Sheet 2

of 2

SBH - 195 - 06- V - 2002 - 05 1113/0/8101 Sheet-Pile Wall - Bollard Details

SBH - 195 - 06- V - 2002 - 06 1113/0/8102 Sheet-Pile Wall - Fender Details

SBH - 195 - 06- V - 2002 - 07 1113/0/8103 Sheet-Pile Wall - Safety Ladder Details - Sheet 1

of 2

SBH - 195 - 06- V - 2002 - 08 1113/0/8104 Sheet-Pile Wall - Safety Ladder Details - Sheet 2

of 2

9000 I : Demolitions

SBH - 195 - 06- Z - 0002 - 01 1113/0/9001 Demolitions

8. LIST OF ANNEXES

Annexes No. Description

A Employer’s General Specifications

B Variations to SANS Standard Specifications

C Particular Specifications (Civil Works)

D Particular Specifications (Services)

E Generic Specifications


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C3.2 ANNEXES

PORT OF SALDANHA GENERAL MAINTENANCE QUAY UPGRADE TENDER NUMBER: TNPAS055/GMQEXT/03/2014


C4.1


NEC3 Engineering & Construction Contract (ECC3)

PORT OF SALDANHA

GENERAL MAINTENANCE QUAY UPGRADE

ANNEXTURE A

EMPLOYER’S GENERAL SPECIFICATIONS


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ANNEXURE A

Content:

Annexure Description Pages

A1 Safety, Health & Environmental Specification 1 - 20

A2 Standard Environmental Specification (SES) 1 - 21

A3 Construction Environmental Management Plan (CEMP) 1 - 29

A4 Environmental Management Programme (PES) 1 - 81

A5 General Quality Requirements 1 - 31


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PORT OF SALDANHA


ANNEXTURE B

VARIATIONS TO SANS STANDARD SPECIFICATIONS


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ANNEXURE B

Content:


B1 PSA - General 1 - 8

B2 PSAB - Engineers Office 1 - 3

B3 PSG - Concrete 1 - 18

B4 PSH - Structural Steelwork 1 - 13


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ANNEXTURE C

PARTICULAR SPECIFICATIONS – CIVIL WORKS


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ANNEXURE C

Content:


C1 Demolition Works 1 - 11

C2 Blockwork Wall Construction 1 - 12

C3 Blockwork Wall Precast Blocks 1 - 7

C4 Sheet-Pile Quay Wall Construction 1 - 8

C5 Sheet Piling 1 - 10

C6 Anchor Walls 1 - 5

C7 Tie Rods 1 - 5

C8 Anodes 1 - 3

C9 Welding 1 - 21

C10 Quay Furniture 1 - 19

C11 Earthworks And Pavement Construction 1 - 21

C12 Dredging And Reclamation 1 - 23

C13 Coastal Structures 1 - 9


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ANNEXTURE D

PARTICULAR SPECIFICATIONS – SERVICES


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ANNEXURE D

Content:


D1 Electrical Installation 1 - 30

D2 Water Supply Services 1 - 9


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PORT OF SALDANHA


ANNEXTURE E

GENERIC SPECIFICATIONS


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ANNEXURE E

Content:


E1 Geotextile 1 - 3

E2 Rock for Rubble Mound Structures 1 - 37

E3 Hydrographic Surveys 1 - 6