RIGHT TO INFORMATION - Disclosure of information under Article 4 (1) (b) of the Right to Information Act. 2005 in rIo Regional Passport Office. Hyderabad

Article 4(1) (b) (i): Particulars of organization, functions and duties of the Regional Passport Office, Hyderabad

Historical background

Regional Passport Office, Hyderabad was opened in the year 1976 as a subordinate office of Ministry of External Affairs under the supervision of Central Passport Organisation. The issue of passport is a central subject under the Indian Constitution and allotted to the Ministry of External Affairs. It was in 1954 that the first five (5) Regional Passport Offices at Bombay, Calcutta, Delhi, Madras and Nagpur were setup. This necessitated the setting up of a separate organization and the Central Passport and Emmigration Organisation was created in 1959 as a subordinate Division of Ministry of External Affairs.

RPO, Hyderabad's jurisdiction covers the entire state of Telangana. It has four (4) Passport Seva Kendras (PSKs), One (1) Passport Seva Laghu Kendra (PSLK) and two (2) Post Office Passport Seva Kendras (POPSKs) under its administrative control.

Office location

RPO, Hyderabad functions from its own premises at D.No. 8-2-215 to 219, Adj. to Prashanth Theatre, Kummarguda, Secunderabadd - 500 003 Telangana State.

Organistion This office has a total sanctioned strength of 172 staff and officers.

However, as on 16.08.2017, the posted strength is 115 staff and officers.

The hierarchy at the Regional Passport Office, lJyderabad is as follows:­

1. Regional Passport Officer 2. Deputy Passport Officers 3. Assistant Passport Officers 4. Sr. Superintendents

5. Superintendents 6. Stenographer Gr. B 7. Asst. Superintendents 8. Sr. Passport Assistants 9. Jr. Passport Assistants

Functions and duties

This office deals with the issuance of passport/Police Clearance Certificate/Background Verification for Global Entry Programme to the citizens of India living in 31 districts of Telangana State.

Article 4(1) (b) (il) of the Right to Information Act. 2005 Powers and duties of the employees of the Regional Passport Office, Hyderabad.

Regional Passport Officer (RPO) is designated as Head of the Office. For the smooth running of the office, certain financial powers have been delegated to the RPO. The financial powers of employees of Passport Office have been detailed in Delegation of Financial Power Rules, 1978 and subsequent orders issued in reference to the delegation of financial power rules. These powers may be seen at annexure of delegation of financial rules and Passport rules. Other powers of the officials of Passport Office are derived from the Passport Act. This Act and rules are already on the MEA's website www.passportindia.gov.in. The duties of officers and officials of the office flow from the Passport Act, 1967 and Passport Rules, 1980 and 2016.

Article 4(1) (b) (iii) of the Right to information Act. 2005 Procedure to be followed in the decision making process, including channels of supervision and authority

The Regional Passport Office, Hyderabad follows the procedure indicated in Passport Manual 2016 (Confidential) for decision making in issuance of passports. The officers from the Superintendent to Regional Passport Officer level are designated as Passport Issuing Authority (PIA) for issuance of passport and take decisions/actions with the help of Assistant Superintendents, Sr. Passport Assistants and Jr. Passport Assistants posted in the PSKs/Sections in accordance with Passport Act, Passport Rules, Passport Manual and other relevant books.

Work flow chart of Regional Passport Office, Hyderabad

As on 16.08.2017, Passport applications are accepted at, four (1) Passport Seva Kendras located at Begumpet, Ameerpet, Tolichowki and Nizamabad, one (1) Passport Seva Laghu Kendra located at Karimnagar and two (2) Post Office Passport Seva Kendras at Mahabubnagar and Warangal respectively, as per the appointments booked at www.passportindia.gov.in. Apart from the online booking, certain category of passport applicants can walk-in with their applications and relevant documents between 0900 and 1100 hours, without online appointments, details of which are mentioned in the above website under Regional Passport Office, Hyderabad.

Workflow chart at Passport Seva Kendras and Main Office with regard to process of passport application:

1. Counter-A Y Scrutiny of Passport Application by TCS staff, Y Receipt of Passport application, Data verification, biometric

scanning, capturing the photographs of applicant and cash collection by TCS Staff.

2. Counter-B Y Verification of the Passport application and other documents by

the Verifying Officer (Government official) (from Jr. Passport Assistant to Asst. Superintendent).

3. Counter-C Y Granting Officer (Government Official) (Superintendent and

Senior Superintendent) will initiate police verification, in case of fulfillment of all requirements and granting of passport facilities to the passport applicants. After granting the passport application, all documents are returned to the applicants.

4. Police verification sent to concerned police authorities electronically

5. Receipt of Police verification electronically 6. Printing of passport through electronic queue management

systems (EQMS).

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I7. Lamination of Passport 8. Affixing of Signature stamp on Passport 9. Passport delivery by dispatch through Speed Post or at Counter

after thorough Quality Check.

PCC Services are granted and delivered across the counter at Passport Seva Kendras and Passport Seva Laghu Kendra. if the report is available for the same Passport in the database.

In other administrative matters, Dealing Assistant submits the files to Section Head (SuperintendentjSr. SuperintendentjAPO) who in turn submits to the Deputy Passport Officer and Regional Passport Officer. If necessary, matter would be referred to the CPV Division, Ministry of External Affairs for final approval. The office also follows the guidelines issued by other departments, particularly the Cabinet Secretariat at https:jjcabsec.gov.inj. the Ministry of Parliamentary Affairs at https:j jwww.mpa.nic.in and the Ministry of Personnel, Public Grievances and Pensions https:jjpersmin.nic.in and the Ministry of Home Affairs (Rajbhasha) https:jjrajbhasha.nic.in

Article 4(1) (b) (iv) of the Right to information Act. 2005 Norms set by the Ministry for the discharge of its functions

The Regional Passport Office, Hyderabad discharges its functions as per the norms laid down by the CPV Division, Ministry of External Affairs, New Delhi. It is our endeavor that all files are disposed of within the stipulated time frame for issuance of passport subject to completion of documentations and usual checks. The norms are available at http://www.passportindia.gov.in.

Article 4(1) (b) (v) of the Right to information Act. 2005 Rules, regulations, instructions, manuals and records held byjunder the control of the Regional Passport Office, Hyderabad used by its employees for discharging its functions

Passport Act and Passport Rules:

These are already available on the Ministry's website http://www.passportindia.gov.in.

In addition, the Passport Office also follows the relevant rules, regulations and orders of the Government of India, such as Civil Service Conduct Rules, Central Civil Service Leave Travel Concession Rules, Central Service Leave Rules. Civil Service Pension Rules, Provident Fund Rules, General Financial Rules, Fundamental and Supplementary Rules etc. These rules are already in the public domain as printed priced publications.

In so far as the administrative side is concerned. it uses the following Rules in the discharge of its functions:­

? Medical Attendance Rules ? CCS(CCA) Rules ? CCS (Conduct) Rules ? General Provident Fund Rules ? Leave Travel Concession Rules ? General Financial Rules, 2017 ? Delegation of Financial Power Rules ? House Building Advance Rules ? CCS (Revised Pay) Rules, 2016 ? Central Treasury Rules

In addition various Manuals/Circulars etc., issued by our Ministry are also used.

Statement of the categories of documents that are held by the Ministry or under its control.

Regional Passport Office, Hyderabad holds the following documents:

? Copies of Reports released by Ministry; ? Parliament Questions related to Passport Office sent by

Ministry of External Affairs. ? Correspondence with Ministry/other organizations,

departments, state government letters/e-mails from individuals seeking information etc.

The administrative side of the office maintains files relating to the following:

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Y Appointments at PSKs/POPSKs Y Personal files and service book (including leave account) of its

employees ", Court/CAT case related files ", Procurement of stationary and furniture through GeM Portal or

other sources ". Electricity and water bills y Circulars ". Republic Day & Independence Day celebrations ". Purchase and distribution of stationery items ". Maintenance of Annual Performance Appraisal Report y Other miscellaneous matters

Article 4(1) (b) (vi) of the right to information Act, 2005 Documents held by this office

y Blank Ordinary Passport Booklets, seized, surrendered, passports kept in safe custody

". Official/Diplomatic Passport booklets

Article 4(1) (b) (viii) of the Right to Information Act, 2005

At the level of this office, one Rajbhasha Kriyanvayan Samiti (Official Language Implementation Committee) has been constituted to review progress in implementation of Rajbhasha Hindi in day to day work of the office.

Directory of officers and employees as on 16.08.2017 Article 4(1) (b) (ix) of the Right to Information Act, 2005

~-- ~ ----~ ­

Sl.No. 1.

2.

3. 4.

--- -~ - -~---~-----------------,--------------------~--

Name Desi nation - .. --.. - ...--_.._.._--.---_._--------- ­ ---- ---_ ... -_._--_. - --_.- --

Dr. E. Vishnu Vardhan Reddy Regional Passport Officer & First Appellate Authority (FAA'

---­ -- ­ ----- ­ ~~~-- --_._._' .. --­ -­ .­ -­ .

Ravi Kosuri Deputy Passport Officer & Central Public Information

-­ _J2ffLcerJ~e!Ql DSS Srinivasa Rao

---------­ ---­ - -­ __ ~ .__ De2uj:y Pas~Q!"~Qffi~~!" S Polaiah Assistant Passp~!::~officer__

__

___

-------- ---- ------ --- ---- - - - - ---

---- -- - ------ -----

---

___ ~_5. _--Ir_S_A_m_r_u_t_h_I_~a_o______

____ 6. Sanjeev Kumar _ ___7__. _+--M_M_a_d_a_n_S_i_n"-'--gJh ___?_.__ ! ?TiI1ivCl_s~R_Clg____

9. N Vanamala Sr. Superintendentf-----------t-- - - ------------ --- - - ------------ ­

10. __S I5_Cl!~____

11. 12.

___ 1~._

_____lJ~ __ _ 15.

16.

___ lZ~ __ ____ l? __ 19.

20. f--------­

_____ ~I"__

K_SudhCl~~T

S.Vjjayal_aksh~i___ _ K.Hanuma_ntJ:1~ Rao !1:_Ga~K~~haL__________________

!<.Ananth Rao _ B.Gopal

~C Prabhakaran __ ~!'~_?~p~rintendent

p.Ashok Kumar Sr. S!:Ip_~rintendent __

CI1·yCl~a~tl1a Latlta_______________ Sr.~l!P~T!Ilt~I1d_~l1t_ P. Arundhati Sr. Superintendent-----------------+-----'----------- ----­

A~_J\!ivedita _Sr. Superintendent 22._~~S_atyanaI"ayaIla._

___ 23. __ ___~i:

__ 25. _ _ 26.

27. 28.

___~~.

3D. ~31.

__ 32.

1?~_~B!Cl~______________

V. Vijaya Lakshmi

RaI]~!~Eerc!9~s _Po Udaya_La_kshrp.l____

J,v._RCl!11CllV1!!rJ:hy A.NarasiJllha_Re9_9Y Zeema Mary c.P. Suhasini _ M.P. Ambikamol Seena UlICis __

33. _MLI]j ~_?~L

34. 35. 36. 37.

_ 38. 39.

~-

40.

DClisy IJ<3.louse _ P.A. Preeth_a G.Vijaya G~~tha ~

M Yasmeen

_QY-,--P_I"jls?d G.Santhosh Kumar S.Anitha

Assistant Passport Officer A~_~_~~!~l1tPassport Officer

-+-S_r_.S_u~p,--eTi!!teI1Li~nt __ Sr. Superintendent

Sr ._~!_!p~rin tendent SG_?!!Qe~iI1~eI1g~!1t

?T. ?uperintendent Sr.?~J?~I~I1_tend_eJlt_

__Sr. Superintendent Sr. Superintendent Sr. Su erintengent _

Sr. Superintendent ~r· ?uperintendent Sr_:.~~p~rintendent

Sr.~~peI"i_I1!~Il_~_~!1t___ _ _?r. Superintendent

Sr._?~p_~!'ln!endent

~l!peril1~~I1dent __ Superintend~Il_t_ _ __ Superintendent Superintend~!1t _ Superintendent ~l_lperintendent

S~perintendent

~~perintendent

A~st._ ~\}l?_~r!nteI1qenJ:._

Asst. Superintendent.

Asst:§!1peI"il1ten_d~l1t.

Asst. Su~rintendent.

Asst. Superintendent.

41. ~_)~h~nunjaya ~~-~~.Superintendent.

__4]_"--__ l\.1y.S.N .__Sailaja __ Ass~?~peI"il1_~~nde~~.__ 43. M. Mohan __ _ _ i\sst._Sup~rintendent.

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- - ----------------------,--~------

44_. __ ~h~_~akshmi Sarada Asst. Superintendent. 45. Ch. Ha.ri KrishnC! Ass!. ?uJleri!1t~nd~nt.

46. S.Madhavi Asst. Su erintendent.

47. Komaram Sravanth!_ Ass!~ Supe~L~te!!den!:n n 48._ K.Na~'!~Jl!!ha R~2___ Asst. Superintendent. 49. K.N. Murthy St~!'1:0_G~-~ _ 50. J.S!t~Ult<:l_____________ Sr. P t. Assistant _ 51. D.~rinivasa Reddy_____ Sr. P t. As~istant ~

52. M.S.Sheeba ~~.:.fpt_As~i~!'!.n!_

53. N.Narsing Rao _ _SX.J~pt.i\~sistal1t

54. A.Babu Rao Sr. Ppt. Assistant 55. P.Ravindcr Sr. P t. Assistant

- - ------------------ --------_._--~.. - ------_.__ ... ~---

56. V.Ashok Sr. P t. Assistant ---- - --._- ----------_.- --- ­

57. D.Shankar Sr. P t. Assistant 58. MVijaya Lakshm_i_ _ Sr. ~t. As~i~tant _ 59. P Chitra Sr. P t. Assistant 60. P.R<:l_~h_a Sr. Ppt. Assistant 61. B.Rajan Babu ~~:_yRt.Assistant

62. B.Pandu Ranga SL.!.>p_!.~~sis!ant

63. S.Soujanya _~.~pt._A~?LS!Cl_l1!.{i\~.h.~cJ__ 64. L.Venu Gopal _ _ ~r:.:ppt:i\??istantJi\_c!~~~)_

65. S.Saraswathi ~!:.:..f2!:_i\~~i_~t_~Qti~9..~_<2~)

66. P.RajCll1i ?_I.::ER.t. AssistaIlt (Adhoc) 67. T.Usha Rani ~~J:~p_!_.b~_sista_I1tJi\dh~c) _ 68. ]:..?l.l~_esJ:1~l!~<:lr_______ Sr. Ppt. Assistant (Adho~l__ 69. Syed b~iz1l9pln______________ SL Ppt. A~~J?!~!!Ul\Q!tgc) 70. Y.Raghunatha Rao Sr. Ppt. Assistant Adhoc 71. J.V.Prabhakar Nag Sr. Ppt. Assis!anJ:JAdh<2~L__ 72. S.Neminathan S~_=__pp.!:Assis!a.!1!JA<ihoc} _ 73. Effa.!hJ(lhan_ SL P t. AssistanLCl\QhoeJ _ 74. D.Ra.dhika ~r. _rP!._A~~j_~tCl!!tJA~hoc)

75. K.Sharadha Sr. _~_2!_=__A~!~t~I1!lAdhQcJ

76. J.Jyothi _?_~_=__~pt.f\~si~tant(Aghpc1_n

77. D.Sunitha ?_~ER!:AssLs!antiA~ho~l_

78. S.Yadaiah_~r. ~pt. f\ssistant (Adhoc) _ Z2.__ V.Sriniva~ __Sr. Ppt. Assistant (Adho~t__

80. A.Y~I1~a! RedQY __ _ ?_r:.:..rpt. A~~i~!Clnt(Ad~oc)

~1: __ J~radm&Cl___ __ Sr. Ppt. Assistant (Adhoc) 82. B.V. Lakshmi________ SL Ppt. Assi~!<:ln~ii\.9h2.c) _

_~3. __ 1'1. Sucharitha ~!::_pp~·A~si~ta~(Adh()c:)

84. D. Pramojwala__~r.~p_t. A~si~t'!I1!Ji\cihoc)

~_~5. B. Jagadish +~!"y~t. Assistant (Adhoc) _~~~__ K. Kalavathi ~~t-,_i\~~lst~ptJ~~hoc)

87. P. Sujith Kumar Sr. Ppt. As~!~_t~~tJAdho~L__ 88. K. Janardhanan __ .... _S!". ~pt. Assistafl!: (i\dhoc) 89. V. Aruna Sr·_Ep.!· i\~~js~'!.~lii\.d_h()c)

____ ~.Q:_ I--rvt d. ~iyazuddin ~I:J~P_~. Assi.5t~~J~cihoc) 91. P. Gopala Krishna ~I".pptAssistant (Adhoc)

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92. A. Srinivas Babu Sr. Ppt. 1\.ssistan! Ci\dhoc) 93. P l\iTaI1I!!~ye_~____ ._... . ._ J.I:": Ppt._Assistan!

r--_9_4-,__i\~'!!!?:P~~~~ Rani JI"·_Ep!.".Assi~tCl!1! _ _ 95. P Shilpa . Jr. Ppt. Assistant

___-'l§. Anil Kumar Maurya .1r. ppt.A.5_si~taD! _ 97. Ankit Kumar _ Jr. Ppt. Assistant

____98. .lJjj~ClIKumarSingh Jr. PJ2!:-"-i\~.5istant_

99. Shika Chaudhary Jr. Ppt. Assistant 1----_.__ .._- ---------------- -- ----- - --­

_ _)_Q_Q.._..YlsJ1r~!!1_ S_~~~ Jr__ flpt.Assistant 101. Abhay Shukla Jr. Ppt. Assista I1_t_________ ___ 102. Anil Kumar Jr. Ppt. Assistant

- I ----------------- ----- -----.----- ­

103. Mohammad Monis Aizaz Jr. Ppt. Assistant -----f-------.-------- ----- ---- ­

__ 104. Manish KllI11a!" l!":__ pp_t._Assistant 105. Aditya Raj Jr. Ppt. Assistant

__lQ§.... _Yisha~!Iarma J!".ppt. A_ssistant 107. Chandan Kumar Jr. Ppt. Assistant 108. Harinder Paswan Jr. Ppt. Assistant

--.---- - -----f--------.----.------------ --- ---- - - - -- ­

109. Arun_Kumar Jr. Ppt. Assistant _ 110. V MadhusudhClI1Cl_~Cl9. _ Jr. Ppt. Assistant _._

_ _11)-'-I--I~Cl~.h~YJ~1o_l1.atn_med Jr. Ppt. Assistant 112. N. Yadaiah Jr. Ppt. Assistant

-- ---- -- . -- - --- --- -- ­

113. __Beena Bai _ Jr. Ppt. Assistant 114. P Srinivas Jr. Ppt. Assistant

--- .._.. --- ._-----------_._----------------- ~----_._- ­

__))5. A Jangaiah Jr. PEt,--i\~.5istant

In addition to the above, 6 Data Entry Operators (deployed by an outsourcing agency approved by CPV Division) are working under the administrative control of Regional Passport Office, Hyderabad.

Details of monthly remuneration (as per VB Central Pay

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Commission) of officers and officials of Regional Passport Office. Hyderabad: ­

Article 4(1) (b) (x) of the Right to Information Act, 2005 Level in Pay Matrix as per 7th

SI.No Category of Officers 1. Regional Passport Officer 2. Deputy Passport Officer 3. Assistant Passport Officer 4. Sr. Superintendent 5. Superintendent 6. Stenographer Gr.B 7. Assistant Superintendent 8. Sr. Ppt Assistant 9. Sr. Ppt Assistant (Ad hoc) 10. Jr. Passport Assistant

11. Data Entry Operator

No. CPC (in Rupees) lL-12 (Rs.78800 to 209200) 2L-ll (Rs.67700 to 208700) 3 L-I0 [Rs.56100 to 1775001

22 L-8 [Rs.47600 to 1511001 8L-7 (Rs.44900 to 142400) 1 L-7 [Rs.44900 to 1424001

13 L-6 (Rs.35400 to 1124001 13 L-4 (Rs.25500 to 811001 30 L-4 (Rs.25500 to 811001 23 L-2 (Rs.19900 to 632001

outsourcing agency by CPV Division,

6 External Affairs.

They are deployed and paid by approved Min. of

Budget allocated to each agency, indicating particulars of all plans, proposed expenditures and reports on disbursements made.

Article 4(1.) (b) (xi) of the Right to Information Act. 2005.

Abt t fb d t t" t 20172018 d dOts rac 0 u Ige es Ima es - an expen lure:

HEAD

~UDGET

IESTIMATES 2017-2018 IfIn Rs.)

~CTUAL EXPENDITURE UPTO 31.07.2017 for he FY 2017-18

(in Rs.)

Salaries 86000000 31482748 Wages 1000 0 Overtime Allowance 0 0 Medical Treatment 2000000 292540 Domestic Travel 6000000 2443712

ExpensesjTA Office Expenses 25000000 6610666 Posta~e Office Expenses 16000000 6329891 Rents, Rates and Taxes 1850000 0 Minor works 2500000 0 Professional services 100000 97925 Information Technology 550000 58302 Total 140001000 47315784

Article 4(1) (b) (xiii) of the Ril'ht to Information Act. 2005

Travel agents/any 3rd party is not authorized to submit the passport applications. Only the passport applicants have to appear in person at Passport Seva Kendra and submit the Passport Applications. No travel agent is recognized to deal with this office to submit application at PSK on any passport related work.

Details in respect of the information, available to or held by it, reduced in an electronic form.

Article 4(1) (b) (xiv) of the Ril'ht to Information Act. 2005

All information regarding issuance of passports and status thereof is available on website http://www.pasportindia.gov.in.

Article 4(1) (b) (xv) of the Ril'ht to Information Act. 2005

Citizens can obtain information through the web-site of the office at http://passportindia.gov.in. Apart from this citizens are provided passport issuance information through EnqUiry Counters and also by telephone. Citizens can also visit the officers during the office hours on all working days between 0930 to 1130hrs. Some of the instructions are also displayed on the notice boards of the Passport Office.

The Names. desil'nations and other particulars of the Public Information Officers.

Article 4(1) (b) (xvi) of the Right to Information Act. 2005.

II

First Appellate Authority:-

Dr. E. Vishnu Vardhan Reddy, IFS Regional Passport Officer, Regional Passport Office, Adj. to Prashanth Theatre, Kummarguda, Secunderabad - 500 003 (Telangana State) Phone No. 040- 2771 5115 Pax No. 040- 2770 5656 E-mail: rpo.hyderabad@mea.gov.in

Central Public Information Officer:-

Shri Ravi Kosuri, Deputy Passport Officer, Regional Passport Office, Adj. to Prashanth Theatre, Kummarguda, Secunderabad - 500 003 (Telangana State)

Phone No. 040-27715333 Fax No. 040-27705656 E-mail: rpo.hyderabad@mea.gov.in

Article 4{t) (b) (xvii) of the Right to Information Act, 2005 All such information as may be prescribed is updated every year on website.

Puplic Grievance Officer:-

Shri Ravi Kosuri, Deputy Passport Officer Regional Passport Office, Adj. to Prashanth Theatre, Kummarguda, Secunderabad - 500 003 (Telangana State) Phone No. 040-2780 6657 Pax No. 040-27705 656 E-mail: rpo.hyderabad@mea.gov.in