passport v8.02+ reports - new distributing€¦ · this document is a technician’s extract of...

Passport® Point Of Sale System

Passport V8.02+ Reports

MDE-4924

Computer Programs and DocumentationAll Gilbarco Inc. and/or Veeder Root Company computer programs (including software on diskettes and within memory chips) and documentation are copyrighted by, and shall remain the property of, Gilbarco Inc. and/or Veeder Root Company. Such computer programs and documents may also contain trade secret information. The duplication, disclosure, modification, or unauthorized use of computer programs or documentation is strictly prohibited, unless otherwise licensed by Gilbarco Inc. and/or Veeder Root Company.

Federal Communications Commission (FCC) WarningThis equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy, and if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense. Changes or modifications not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Approvals

PatentsGilbarco Inc. products are manufactured or sold under one or more of the following US patents:

Dispensers

Point of Sale/Back Office Equipment

Trademarks

4,566,504 4,556,927 4,570,686 4,687,033 4,728,788 4,748,846 4,799,940 4,805,453 4,876,653 4,890,210 4,913,813 4,930,655 4,934,565 4,938,0544,938,251 4,939,730 4,967,366 4,986,445 5,040,577 5,098,179 5,134,548 5,156,199 5,269,353 5,228,084 5,325,706 5,345,979 5,355,915 5,363,9885,384,850 5,407,115 5,417,256 5,448,638 5,450,883 5,464,466 5,501,246 5,535,130 5,542,458 5,543,849 5,546,981 5,557,084 5,571,310 5,602,7455,626,649 5,630,528 5,708,580 5,719,779 5,719,781 5,720,325 5,724,067 5,734,851 5,755,854 5,782,275 5,794,667 5,798,931 5,803,136 5,843,2125,857,500 5,868,179 5,871,651 5,890,520 5,954,080 5,956,259 5,969,691 5,971,042 5,979,705 5,980,090 6,026,866 6,052,629 6,073,840 6,078,8886,078,896 6,082,415 6,085,775 6,087,954 6,089,284 6,092,410 6,098,879 6,102,085 6,109,477 6,112,134 6,113,039 6,116,505 6,119,110 6,123,1186,149,033 6,167,923 6,176,421 6,184,846 6,185,307 6,185,893 6,196,065 6,227,227 6,244,310 6,250,151 6,253,779 6,263,319 6,275,746 6,296,1486,302,165 6,313,737 6,325,112 6,326,934 6,336,479 6,338,369 6,347,649 6,352,176 6,357,493 6,360,137 6,363,299 6,364,206 6,380,853 6,381,5146,386,246 6,418,983 6,421,616 6,422,464 6,431,226 6,438,452 6,460,579 6,463,389 6,466,842 6,470,233 6,493,440 6,499,516 6,505,134 6,522,9476,523,744 6,529,800 6,532,999 6,535,726 6,546,882 6,571,151 6,571,201 6,573,884 6,574,603 6,578,145 6,618,362 6,644,360 6,681,814 6,685,0896,690,275 6,697,705 6,704,774 6,708,797 6,710,701 6,712,101 6,721,669 6,736,313 6,741,909 6,745,104 6,761,190 6,763,974 6,766,949 RE35,238D262,971 D265,092 D306,719 D309,144 D316,471 D413,124 D413,311 D413,336 D413,337 D413,610 D413,901 D413,902 D414,192 D414,501D414,778 D414,779 D414,780 D414,781 D414,782 D415,166 D415,167 D415,168 D415,169 D415,170 D415,171 D415,172 D415,501 D415,777D416,915 D416,916 D417,226 D418,523 D420,684 D421,612 D422,285 D422,604 D426,555 D428,424 D428,897 D429,739 D429,740 D431,039D431,252 D431,573 D432,140 D432,141 D432,548 D432,552 D433,031 D433,032 D433,033 D433,034 D433,035 D433,036 D433,037 D433,420D433,421 D433,422 D433,423 D433,424 D433,685 D433,686 D433,687 D433,688 D434,424 D434,780 D435,051 D440,579 D443,624 D456,820D457,084

4,967,366 5,228,084 5,448,638 5,798,931 5,980,090 5,708,580 5,719,779 5,719,781 5,724,067 5,734,851 6,073,840 6,078,888 6,116,505 6,185,3076,263,319 6,275,746 6,326,934 6,360,137 6,363,299 6,364,206

Gilbarco is an ISO 9001:2008 registered company.Underwriters Laboratories (UL): U L File# Products listed with U L

MH1941 All Gilbarco pumps and dispensers that bear the UL listing mark.

MH8467 Transac System 1000 and PAM 1000E105106 Dell DHM MinitowerE165027 G-SITE and Passport Systems

National Conference of Weights and Measures (NCWM) - Certificate of Conformance (CoC):Gilbarco pumps and dispensers are evaluated by NCWM under the National Type Evaluation Program (NTEP). NCWM has issued the following CoC:CoC# Product Model # CoC# Product Model #02-019 Encore Nxx 02-036 Legacy Jxxx02-020 Eclipse Exx

02-037

G-SITE Printer (Epson) PA0307

02-025Meter - C Series PA024NC10 G-SITE Distribution Box PA0306Meter - C Series PA024TC10 G-SITE Keyboard PA0304

02-029 CRIND — G-SITE Mini Tower PA0301

02-030

TS-1000 Console — G-SITE Monitor PA0303TS-1000 Controller PA0241 G-SITE Printer (Citizen) PA0308Distribution Box PA0242 02-038 C+ Meter T19976Meter - EC Series PA024EC10 02-039 Passport PA0324VaporVac Kits CV 02-040 Ecometer T20453

05-001 Titan KXXY Series

California Air Resources Board (CARB):Executive Order # ProductG-70-52-AM Balance Vapor RecoveryG-70-150-AE VaporVac

Registered trademarks CRIND® InfoScreen® Transac®

Dimension® Series Legacy® Transac® System 1000e-CRIND® Making Things Better® Trimline®

Eclipse® MPD® TRIND®

Encore® Passport® VaporVac®

G-SITE® Performer®

Gilbarco® The Advantage® Series

Additional US and foreign trademarks pending.

Other brand or product names shown may be trademarks or registered trademarks of their respective holders.

Non-registered trademarks CIM™ G-SITE® Lite™ Applause™ Media SystemC-PAM™ MultiLine™ SMART Meter™

ECR™ Highline™ SmartPad™

EMC™ Optimum™ Series Surge Management System™

G-CAT™ PAM™ 1000 Tank Monitor™

Gilbert™ PAM™ TCR™

G-SITE® Link™ SMART Connect™ Ultra-Hi™

SMART CRIND™ ValueLine™

Titan™ FlexPay™

This document is subject to change without notice.E-mail: [email protected] · Internet: http://www.gilbarco.com© 2010 Gilbarco Inc. All Rights Reserved

mailto: [email protected]

mailto: [email protected]

http://www.gilbarco.com

MDE-4924 Passport® V8.02+ Reports · August 2010 Page i

Table of Contents

Table of Contents

Reports 1Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1Standard Report Previewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Report Header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4Report Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5Report Legends . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5Sales Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11Fuel Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33Car Wash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35Journal Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40Back Office Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41System Events Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47Cash Acceptor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48Scheduled Events Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50Backup Journals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52Loyalty Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Frequently Asked Questions About Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56Till Report Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56Shift/Store Close Report Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57Fuel Report Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

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MDE-4924 Passport® V8.02+ Reports · August 2010 Page 1

Introduction Reports

Reports

Introduction

This document is a technician’s extract of MDE-4830 Passport® V8.02+ POS System Reference Manual. “Chapter 10 - Reports” has been extracted and is presented here as a separate document.

IMPORTANT INFORMATION

This section describes the available reports within the Passport system’s reporting subsystem. The reporting system validates the accuracy of the accounting data and collected sales accumulated at the POS register for a specific period of time; whether it be business or Calendar day, shift, week, month, quarter, year, or Manager period. The report groups are:

• Sales• Accounting• Fuel• Network*• Car Wash• Journal Reports• Maintenance• Back Office• System Events• Network Journal• Configuration• Cash Acceptor• Scheduled Events• Backup Journals• Loyalty

*Reports that are generated for a specific network may be found in the Network Reports menu button and are different depending on the network. Some reports that are related to Auxiliary Network activity can also be found in the Network Reports menu button. For information on specific network reports, refer to the respective network addendum.

MDE-4924 Passport® V8.02+ Reports · August 2010

Reports Standard Report Previewer

Standard Report PreviewerAll reports on the Manager Workstation (MWS) are created in HTML format. You may select the required reporting criteria to generate, preview, and print any MWS report. The report Previewer process is virtually the same for any report selected from the Reports menu.


Standard Report Previewer Reports

Report Previewer Options

Field Name DescriptionChoose a Period Type This field indicates the period of time for which the report

information is to be reported. A list of options appears with the list of periods that can be selected for this report. The period types are:

• BUSINESS DAY - generates the report for a store business day

• WEEK - generates the report for a calendar week• MONTH - generates the report for a calendar month• YEAR - generates the report for a calendar year• SHIFT - generates the report for a shift report• CALENDAR DAY - generates the report for an actual calendar

day• MANAGER PERIOD - generates the report for the Manager

period (as configured in Period Maintenance)• TILL PERIOD - generates the report for the selected Till

period. The report will require manual printing.

Note: Not all periods are available for every report. Refer to the specific report definitions for the available periods.

Choose a Date This field indicates the date of the report. The Calendar Control window allows the date to be selected in several ways:TODAY button selects the current day as the default day. If not the current day, another day may be selected.From the list of months select a new MONTH using the down arrow.From the list of years select a new YEAR using the down arrow.From the calendar select the required new DAY.

Choose a Business Day Provides a report period’s list of totals matching the period and date selected. The list contains the number of the period, the date, and the time period began and ended.

Print Preview Displays the report in the Print Previewer screen. Previewer contains the following options for viewing a report:

• PAGE PREVIEW SELECTION: Allows the user to move through multiple pages of a report

• SIZE SELECTION: Allows the report to be viewed in Small, Medium or Large font size

• ITEM SEARCH: Allows specific text to be entered and FIND NEXT starts the search. If the text is found, the text is highlighted in blue. CANCEL will clear the find window.

Print Prints the report displayed in the Print Previewer screen

Do not confuse “Calendar day” with “Business day”. Calendar day are totals for the actual calendar day. Business day are totals for a period of time, extending to any amount of time or even days.

IMPORTANT INFORMATION



Report HeaderEach of the reports contains a basic header as shown in the following sample Department Sales Report:

Report Header Definitions

Field Name DescriptionStore Name This field indicates the name of the store

Address This field indicates the address of the store site

Store # This field indicates the store number

Operator Name This field indicates the name of the Operator generating the report

Operator ID This field indicates the ID of the Operator generating the report

Software Version Number This field indicates the Passport software version number and the Network name

Report Period This field indicates the selected reporting period (date/time) for which this report was generated. The report contains a FROM and TO date.Note: The End Date for the Current period is Jan 1, 2100

12:00 A.M. on printed reports. This open-ended date just indicates that the period is not closed.

Report Printed This field indicates the date for which the report was actually printed

Report Content The actual report contents



Report ViewsSome reports contain another view of the report, which is basically a condensed version of the same report without much detail. Reports containing both views will be designated as View 1 and View 2.Available reporting periods are designated for each report along with designation to print at Shift and Store Close and if the Auxiliary report is available for Shift and Store Close.

Viewing ReportsTo view the reports, proceed as follows:

1 Select Reports.

2 Select the type of report required to generate.

3 Select Print Preview to view the report before printing, if required.

4 Select Print. The selected report is printed.

Report LegendsThe following legends are used throughout the report definitions:

Symbol Description$ Dollars, Cents

% Percent

+ Plus

- Minus

* Times (multiply)

/ Divide

= Equal

Sales ReportsThe Sales Reports describes the store’s financial position, containing sales counts and dollar amounts. From the Reports menu, select SALES. The sales reports menu appears.

• Department Sales Report• Flash Report • Price Look Up (PLU) Sales Report• Sales Trend Low Seller Analysis Report• Sales Trend Top Seller Analysis Report• Store Sales Summary Report• Unknown UPC Report (View 1 and View 2)• Auxiliary Network Sales Report



Department Sales ReportDepartment Sales Report provides sales details for every department within the store for the selected reporting period. Only the non-fuel departments that experienced activity at the POS registers appear on this report.

This report is for the entire store and is available for the following period types: Year, Business Day, Shift, Quarter, Month, Week, Calendar Day, and Manager Period.

This report may be configured to print at Store and Shift Close and as an Auxiliary report at Store and Shift Close.

Department Sales Definitions

Flash ReportThis option allows reports that were created within Maintenance to be previewed and/or printed. This report provides information for non-fuel PLUs and departments only experiencing activity at the POS register for the selected reporting period.


Field Name DescriptionDepartment Name This field indicates the name of the department

Gross Sales This field indicates the gross sales for this department

Item Count This field indicates the total sale item count for the selected period

Refund Count This field indicates the total refund item count for the selected period

Net Count This field indicates the Item Count - Refund Count

Refund $ This field indicates the total of all refund amounts for the selected period

Discount $ Amount This field indicates the total of all discount amounts for the selected period

Net Sales Amount This field indicates the Gross Sales - Refund Value - Discount $

% of Sales This field indicates the Net Sales/the Sum of all Net Sales for the period

Totals Fields TOTAL GROSS SALES: This field indicates the sum of Gross Sales for all departments on the reportTOTAL ITEM COUNT: This field indicates the sum of Item Count for all departments on the reportTOTAL REFUND COUNT: This field indicates the sum of Refund Count for all departments on the reportTOTAL NET COUNT: This field indicates the sum of Net Count for all departments on the reportTOTAL REFUND VALUE: This filed indicates the sum of Refund Value for all departments on the reportTOTAL DISCOUNT: This field indicates the sum of Discount $ for all departments on the reportTOTAL NET SALES: This field indicates the sum of Net Sales for all departments on the report% OF SALES: Field must always equal to 100%



Flash Reports Definitions

PLU Sales ReportThe PLU Sales Report provides sales details by PLU having activity for the selected reporting period. The items are reported in PLU number sequence with department assignment, counts, and price.

Only the non-fuel PLUs experiencing activity at the POS register appear on this report.

If a transaction is started (either refund or sales) and contains an item and then a VOID TRANSACTION is performed, a line with the PLU number but a total of all zeros would print. For example, if PLU #8012 was purchased in the transaction and then a void transaction was performed and there had been no other activity for the item, the item #8012 would report all zeros.

This report is for the entire store and is available for the following period types: Business Day, Shift, Month, Calendar Day, and Manager Period.


Field Name DescriptionReport ID This field indicates the ID number assigned to the report

Report Name This field indicates the name assigned to the report

Item ID This field indicates the item number selected for the report from Flash Report Maintenance

UPC Code This field indicates the UPC code of the item selected for the report in Flash Report Maintenance

Item Description This field indicates the description of the item

Units Sold This field indicates the number of items sold during the selected period

Amount Sold This field indicates the total amount of the items sold for the selected period

Units Returned This field indicates the number of items returned during the selected period

Amount Returned This field indicates the total amount of items returned for the selected period

Department This field indicates the name of the department to which the PLU is assigned

Count This field indicates the total PLU sold count - the total refunded count for the PLU for the selected period

Price This field indicates the unit price of the PLU

$ Sales This field indicates the total Sold amount - the total Refund amount - the total Discount amount for the selected period

% of Department This field indicates the $ Sales Amount/the sum of all $ Sales by department

% of Sales This field indicates the $ Sales Amount/the sum of all $ Sales

Totals Fields TOTAL PLU SALES: This field indicates the Total of all PLU salesTOTAL COUNT: This field indicates the sum of Item Count for all PLUs on the reportTOTAL NET SALES: This field indicates the sum of $ Sales for all PLUs on the report% OF TOTAL: This field indicates the Percentage of total PLU sales. The totals field must always be equal to 100%.



Price Lookup Sales Definitions

Sales Trend Low Seller Analysis ReportSales Trend Low Seller Analysis Report provides sales details for the top 50 PLUs having the lowest selling activity for the selected reporting period. The items are reported in UPC/PLU number sequence with quantity.

This report is for the entire store and is available for the following period types: Business Day.

Report is sectioned by TODAY’S, PAST 7 DAYS, and PAST 30 DAYS LOW SELLERS items.


Sales Trend Low Seller Analysis Definitions

Field Name DescriptionPLU Number This field indicates the PLU number

Package Quantity This field indicates the selling unit of the PLU

Description This field indicates the description of the PLU

Department This field indicates the name of the department to which the PLU is assigned

Item Count This field indicates the total sale item count for the selected period

Count This field indicates the total PLU Sold count - the total Refunded count for the PLU for the selected period

Price This field indicates the unit price of the PLU

$ Sales This field indicates the total Sold amount - the total Refund amount

% of Department This field indicates the $ Sales Amount / the sum of all $ Sales by department

% of Sales This field indicates the $ Sales Amount / the sum of all $ Sales

Totals Fields TOTAL PLU SALES: This field indicates the Total of all PLU salesTOTAL COUNT: This field indicates the sum of Item Count for all PLUs on the reportTOTAL NET SALES: This field indicates the sum of $ Sales for all PLUs on the report% OF TOTAL: This field indicates the Percentage of the total PLU sales. This total field must always be equal to 100%.

Field Name DescriptionPOS This field indicates the selling position of the item

Name This field indicates the name of the item

UPC/PLU# This field indicates the number of the selling item

Qty This field indicates the quantity of the item sold



Sales Trend High Seller Analysis ReportSales Trend High Seller Analysis Report provides sales details for the top 50 PLUs having the highest selling activity for the selected reporting period. The items are reported in UPC/PLU number sequence with quantity.


Report is sectioned by TODAY’S, PAST 7 DAYS, and PAST 30 DAYS HIGH SELLERS items.


Sales Trend High Seller Analysis Definitions

Store Sales Summary ReportStore Sales Summary Report provides details of the overall sales activity for the selected reporting period. Fuel Sales, CRIND Sales, and Non-Fuel Sales are included. Problems may be detected, inefficiencies corrected or store operation improvements could be made by analyzing this report.



Store Sales Summary Definitions

Field Name DescriptionPOS This field indicates the selling position of the item

Name This field indicates the name of the item

UPC/PLU# This field indicates the number of the selling item

Qty This field indicates the quantity of the item sold

Field Name DescriptionGrand Total Store Sales Reading This field indicates the Total of all Fuel Sales + all Non-Fuel Sales + Tax

Note: Discounts are not subtracted from this amount.

Fuel Sales Includes all fuel sales, both indoor and outside at the CRINDGRADE: This field indicates the name of the fuel gradeVOLUME: This field indicates the volume of fuel sold by Grade and Service Level for the selected period$SALES: This field indicates the amount of fuel sold by Grade and Service Level for the selected period% OF TOTAL FUEL SALES: This field indicates the Sum $ Sales by Service Level/Sum of $ Sales * 100 + “%”

Total Fuel Sales This field indicates the total volume and amount of fuel sold

Fuel Discounts The total amount of fuel discounts for the selected period, both manual and automatic discounts

Total Non-Fuel Sales Amount of total non-fuel sales for the selected period

Total Sales - Total Refunds



Unknown UPC ReportUnknown UPC Report (Not-On-File) provides details on items that were added to a transaction at the POS register that were not found in the system for the selected reporting period. This report includes NOF items that are line item or transaction voided. The items are reported in UPC/PLU number sequence with quantity.

This report is for the entire store and is available for the following period types: Business Day, Shift, Calendar Day, and Manager Period.

This report may be configured to print at Till Period, Store and Shift Close and as an Auxiliary report at Store and Shift Close.

This report is available in View 1 and View 2.

No data appears on this report if the UPC/PLU (NOF) is not sold using an open Department button at the POS register.

Other Discounts The total amount of all discounts other than fuel discounts for the selected period. Transaction discounts applied to fuel items are included in the total (this indicates Non-Fuel discounts).

Total Taxes Collected This field indicates the total tax collected for the selected period

Total Sales This amount is calculated by, Fuel Sales - Fuel Discounts + Non Fuel Sales - Other Discounts + Total Taxes Collected = Total Sales

Store Tender Reading METHOD OF PAYMENT (MOP): This field indicates the Tender types that have been tendered for paymentCOUNT: This field indicates the number of times that this tender was used in a transaction$ SALES: This field indicates the total dollar tender amount accepted at the POS register or CRIND. This amount is not affected by safe drops, loans, paid ins or paid outs.Note: In the case of Credit tender, the count is the sum of the total number

of Credit sales, plus the total number of Credit refunds.For example, a Prepay Under-run would count as 1 Sale + 1 Refund = 2, regardless of how Prepay Under-runs are handled by the Credit Network.

Total Revenue This field indicates all of the METHOD OF PAYMENT Sales added together

Total Network Revenue This field indicates the total of all tender types belonging to the Integrated Tender group (CRIND Credit, CRIND Debit, Debit, and Integrated Credit).Note: The TOTAL SALES amount and the TOTAL REVENUE amount

must be equal.

Prepays Collected Not Pumped* This field indicates the dollar amount of prepays not pumped/dispensed for network type tenders only. This accommodates networks that may wait and book their network tenders once the fuel has been pumped/dispensed, instead of booking during the prepay tendering process.*Note: This report field only displays if the network option was configured

during the Passport system installation.

Total Finalized Network Revenue* This field indicates the final total dollar amount of network revenue. This total is subtracted from the TOTAL NETWORK REVENUE field.*Note: This report field only displays if the network option was configured

during the Passport system installation.

Field Name Description



The Barcode Not Found receipt printed at the POS register when the item was keyed/scanned could be cross-referenced with this report (for the handling of NOF items, refer to Sales Operations section of MDE-4830 Passport V8.02+ POS System Reference Manual).

Unknown UPC Report Definitions

AccountingThe Accounting reports provide sales totals and accountability information for the selected period. Accounting reports are affected by the money into and out of the store through the POS registers due to sales and by money moving between the POS registers and the Back Office. This movement may be accounted for in the following reports:

• Attended Till Report• Cashier Over/Short Data Report• Discount Summary Report (View 1 and View 2)• Historical Cashier Statistics Report• Hourly Analysis Report• Local Accounts Transaction Report• Non-Resettable Grand Totals Report• Paid In/Paid Out Report (View 1 and View 2)• Price Group Assignment Report• Price Override Report (View 1 and View 2)• Safe Drop Report (View 1 and View 2)• Shift Close Report• Store Close Report• Store Till Summary Report• Tax Collection Report• Till Period Report• Till Report• Method of Payment Report

From the Reports menu, select Accounting. The menu of reports appears.

Field Name DescriptionDate/Time This field indicates the date and time at which the Cashier keyed/scanned an unknown item

Cashier Name This field indicates the name of the Cashier who keyed/scanned the unknown item

UPC/PLU# This field indicates the number of the unknown item

Totals This field indicates the totals of unknown items by Cashier

Cashier Name Name of the Cashier

Totals This field indicates the total count of unknown UPC/PLUs keyed/scanned



Attended Till ReportThis reports the total sales recorded for a POS register that was placed into Attended Mode for the selected reporting period.

This report is for the entire store and is available for the period type: Business Day.

Attended Till Report Definitions

Cashier Over/Short ReportThis report displays the over and short amount by a Cashier after the Till has been completely reconciled by the Manager using the MWS Till Reconciliation option. Only reconciled Tills data appears on this report.


Cashier Over/Short Report Definitions

Field Name DescriptionCashier Name This field indicates the name of the Cashier/attendant assigned to the Till

Operator ID This field indicates the Operator number assigned to the Till

Register ID This field indicates the Register number of the Till that was opened when in Attended mode

Till ID This field indicates the Till number being reported

Till Start/End This field indicates the date/time at which the Till started and ended

Beginning Balance This field indicates the beginning Till balance, if any

Details This field indicates Fuel Sales by Dispenser and by gradeTOTAL FUEL SALES: This field indicates the amount of all fuel sales for the attended TillTOTAL CARWASH: This field indicates the count and amount of collected Car Wash salesTOTAL SAFE DROPS: This field indicates the amount of safe drops performedATTENDANT ACCOUNTABILITY: This field indicates the total amount of money collected for the Till as recorded by the system

Field Name DescriptionCashier Name This field indicates the name of the Cashier assigned to the Till

Cashier ID This field indicates the Cashier’s assigned Operator ID as configured in Employee Maintenance

Total Over This field indicates the total of all tenders that are over

Total Short This field indicates the total of all tenders that are short

Difference This field indicates the total of the difference between the tender over amount and the tender short amount



Discount Summary ReportThis report summarizes all discounts by the type and amount for the selected period.

• This report is for the entire store and is available for the following period types: Year, Business Day, Shift, Quarter, Month, Week, Calendar Day, Manager Period.

• This report may be configured to print at Store and Shift Close and as an Auxiliary report at Store and Shift Close.

The report is available in View 1 and View 2.

Notes:1) Car Wash discounts are recorded on this report and are so designated.

2) These totals are recorded as negative numbers.

3) Fuel discounts are recorded on this report and are always item discounts.

Discount Summary Report Definitions

Historical Cashier Statistics ReportThis report gives a history of various Cashier statistics and exceptions performed for the reporting period.


Historical Cashier Statistics Report Definitions

Field Name DescriptionDiscount Type/Name This field indicates the name of the discount being reported

Item Discounts This field indicates the names of the item discount

Discount Type This field indicates the type of the discount: dollar ($) or percent (%) off

Count This field indicates the number of times that the type discount was used

Amount This field indicates the total amount of the discounts applied by type

Total Item Discounts This field indicates the grand total of all item discounts by count and amount

Transaction Discounts This field indicates the name of the transaction discounts

Combo and Mix & Match Promotions This field indicates the discount type and name, the new price, the number of times the promotion was triggered, the total applied discount amount across all instances, and the grand total of all promotions by count and amount.

Discount Type This field indicates the type of the discount: dollar ($) or percent (%) off

Count This field indicates the number of times that the type discount was used

Amount This field indicates the total amount of the discounts applied by type

Total Transaction Discounts This field indicates the grand total of all transaction discounts by count and amount

Field Name DescriptionCashier Name This field indicates the Cashier’s first name

Cashier ID This field indicates the Cashier’s assigned Operator ID as configured in Employee Maintenance

Refund This field indicates the total refund count and amount that the system recorded for the Cashier

No Sales This field indicates the total no-sale count that the system recorded for the Cashier



Hourly Analysis ReportThis report gives the “sales by hour” from the hourly sub-periods. This report might be useful in tracking sales totals for peak periods during the day in order to schedule employees accordingly. If there is no sales activity for an hourly period, the period will not print on the report.

This report is for the entire store and is available for the following period types: Calendar Day.

Hourly Analysis Report Definitions

Local Accounts Transactions ReportThis report gives a listing of every transaction that was tendered with the Local Account tender for the reporting period.

The user is presented with the Calendar Control window, allowing a “begin” and “end” date range to be selected. Transactions can be reported for ALL local accounts or a NAME may be selected from the list of available local accounts.

This report is for the entire store and is available for the following period types: Calendar Day.

Post Void This field indicates the total post-void count and amount that the system recorded for the Cashier

Transaction Void This field indicates the total transaction void count and amount that the system recorded for the Cashier

Drive Off This field indicates the total drive off count that the system recorded for the Cashier

Field Name DescriptionPeriod Interval This field indicates the number in minutes in the period

Ref. Number This field indicates the reference number identifying the period of time

Start Time This field indicates the BEGIN time of the hourly sub-period

Sales Type This field indicates the type of sale that was performedMERCHANDISE: This indicates the non-fuel PLUs for the hourly periodFUEL: This indicates the Fuel Sales for the hourly sub-periodCOMBINED: This indicates the Fuel and Merchandise sales for the hourly period

Average This field indicates the average sale in dollars for the hourly period according to the number of departments and their total for the period. For example: Six department items totaling $61.13 were sold. The average would be $10.19.

Item Count This field indicates the Sales Count - Refund Count by Sales Type

Sales Amount This field indicates the Sales Amount - Refund Amount - Discount Amount

Void Count This field indicates the Total Void count by Sales TypeNote: This void count includes transaction voids.

Void Amount This field indicates the Total Void amount by Sales Type

Sub-Report REF NUMBER: This field indicates the reference number identifying the period of timeCUSTOMER COUNT: This field indicates the number of customers for the Ref NumberAVERAGE SALE: This field indicates the Totals Sales for the hour divided by the number of customersSALES: This field indicates the total sale dollar amount for the hour




Local Accounts Transactions Report Definitions

Method of Payment ReportThis report shows a breakdown of fuel versus non-fuel by tender type for the selected period.


MOP Report Definitions

Field Name DescriptionAccount ID This field indicates the selected local account ID number

Account Name This field indicates the selected local account name

Current Balance Displays the current balance of the local account

Tax No This field indicates the selected local account tax identification number

Address This field indicates the selected local account address

Paid In Details • DATE/TIME: This field indicates the date and time the local account paid in was performed

• REGISTER: This field indicates the register where the paid in was performed• DESCRIPTION: This field indicates the description of the transaction (Paid In)• AMT: This field indicates the paid in amount• TOTAL: This field indicates the total of all paid ins for the reporting period

Transaction Details This field indicates the following details of each transaction performed with this local account.• SUB-ACCOUNT/CARD NUMBER: This indicates the sub-account or card number• DESCRIPTION: This indicates the description of the sub-account ID• PROMPT RESPONSES: Reports responses entered by the customer. Responses like

Vehicle ID, Driver ID, and Odometer.

Transaction Properties • TRANSACTION ID: This field indicates the transaction number associated with the sale

• DATE TIME: This field indicates the time the transaction was performed• REGISTER: This field indicates the register the transaction was performed

Sales Details • ITEM DESCRIPTION: This field indicates the item/product purchased in this transaction

• QTY: This field indicates the quantity of the item/product purchased in this transaction• SALES AMT: This field indicates the dollar amount of the product purchased in this

transaction• TAX TOTAL: This field indicates the total tax amount of the item/product purchased in

this transaction• TRANSACTION TOTAL: This field indicates the total amount of this transaction

Report Field DefinitionFuel Tender Details This field indicates the total amount of fuel sold both inside and outside by method of

payment, minus any fuel discounts

Tender: Includes sales tendered using the tender buttons as configured on the POS register

Inside: This field indicates sales performed inside from the POS registers

Outside: This field indicates sales performed outside from a CRIND, Cash Acceptor or Car Wash Kiosk

Total: Total of inside and outside sales



Non-Fuel Tender Details This field indicates the total of merchandise sales (non-fuel) both inside and outside by method of payment (Sales - Refunds - Discounts)





Car Wash Tender Details This field indicates the total Car Wash sales both inside and outside by method of payment (Sales - Refunds - Discounts)





Credit/Debit Card Details Fuel by MOP: This field indicates the total amount of fuel sold both inside and outside minus any fuel discounts

Inside: This field indicates Credit/Debit sales performed inside from the POS registers

Outside: This field indicates Credit/Debit sales performed outside from a CRIND, Cash Acceptor or Car Wash Kiosk

Total: Total of inside and outside Credit/Debit sales

Non-Fuel by MOP: This field indicates the total of merchandise sales (non-fuel) both inside and outside by method of payment (Sales - Refunds - Discounts)




Car Wash by MOP: Includes all Car Wash sales tendered with a Credit or Debit payment button, by card name




Grand Totals Grand total of all fuel, non-fuel and Car Wash Credit/Debit sales for the Credit/Debit Detail Sales section of the report

Report Message “Method of Payment Totals Report is for Statistical Information Only. Not to be Used for Accounting Purposes”.Note: This is a note to the user stating this report must not be used for balancing

purposes.

Report Field Definition



Rules for the MOP Report• Any field containing a 0 total reports the amount of $0.00• Any tender not used for the reporting period still shows/prints the tender name and will

show $0.00 in the corresponding amount field.• Credit/Debit Card names not falling into a specific named category are reported as

“Other”.

Non-resettable Grand Totals ReportThis report displays a running total of all merchandise sales, fuel sales, discounts and collected taxes for the reporting period.

This report is for the entire store and is available for the following period types: Business Day only.

This report may be configured to print at Store Close and as an Auxiliary report at Store Close.

Non-resettable Grand Totals Report Definitions

Field Name DescriptionGrand Totals This field indicates the beginning and ending totals:

BEGINNING: The running total of all Fuel sales + Non-Fuel sales + Tax for the beginning periodENDING: The running total of all Fuel Sales + Non-Fuel Sales + Tax for the ending periodDIFFERENCE: Ending - Beginning totals (this must always = the Grand Total Store Sales reading on the Store Till Summary report and the Store Sales Summary Report).

Net Grand Totals This field indicates the beginning and ending totals: BEGINNING: The running total of all Fuel Sales +Non-Fuel Sales + Tax - discounts for the beginning periodENDING: The running total of all Fuel Sales + Non-Fuel Sales + Tax - discounts for the ending periodDIFFERENCE: Ending - Beginning totals

Merchandise Sales Totals This field indicates the beginning and ending totals: BEGINNING: The running total of all Non-Fuel Sales +Tax - Discounts for the beginning periodENDING: The running total of all Non-fuel Sales + Tax - Discounts for the ending periodDIFFERENCE: Ending - Beginning totals (this must always = the Non-Fuel Sales Amount + Tax - Other discounts on the Store Sales Summary report).

Combined Fuel Totals This field indicates the beginning and ending fuel totals:BEGINNING: The running total of all Fuel sales - Discounts for the beginning periodENDING: The running total of all Fuel sales - Discounts for the ending periodDIFFERENCE: Ending - Beginning totals

Non-Resettable Fuel Totals by Grade This field indicates the beginning and ending totals: GRADE NAME - BEGINNING: The running total by Grade for the beginning period - Fuel Discounts for the beginning periodENDING: The running total by Grade for the ending period - Fuel Discounts for the ending periodDIFFERENCE: Ending - Beginning totals (this must always = the Fuel Sales total on the Store Sales Summary report - the Fuel Discount amount).



Paid In/Paid Out ReportThis report details the payments into or out of the store for the selected period.

This report is for the entire store and is available for the following period types: Business Day, Shift, Calendar Day, Manager Period.



Paid In/Paid Out Report Definitions

Price Group Assignment ReportThis report provides a listing of PLUs that have been assigned to a price group for the reporting period. The price groups are set up using the MWS > Price Group Maintenance option.


Price Group Assignment Report Definitions

Field Name DescriptionPaid In Paid In detailed by:

DATE/TIME: The date and time the Operator performed the Paid InACCOUNT DESCRIPTION: The name of the account that the Paid In is forAMOUNT: The amount of the Paid In by tenderTENDER: The name/type of the tender used in the Paid In

Paid In Tender Totals This field indicates a summary by tender and amount for the total of Paid InsTENDER: The name of the tenderTOTAL $: The total amount paid in by tender

Paid Out Paid Out detailed by: DATE/TIME: The date and time that the Operator performed the paid outACCOUNT DESCRIPTION: The name of the account the paid out is forAMOUNT: The amount of the paid out by tenderTENDER: The name of the tender used in the paid out

Paid Out Tender Totals This field indicates a summary by tender and amount for the total of Paid OutsTENDER: The name of the tenderTOTAL $: The total amount paid out by tender

Field Name DescriptionGroup Number This field indicates the system number assigned to this price group when it is created in

the Price Group Maintenance option

Group Name This field indicates the name assigned to the price group

PLU Number This field indicates the PLU number(s) belonging to the price group

Package Quantity This field indicates the package quantity for the PLU

Item Name This field indicates the description of the PLUNote: If the PLU is an exception, the report will print **** Exception **** on the PLU

number line. The pricing method is not normal and the PLU is considered and is marked as such.



Price Override ReportThis report displays those PLUs or UPCs items that were price overridden (using the PRICE OVERRIDE button) at the POS register. This report could be useful in pin-pointing potential areas of Cashier abuse.




Price Override Report Definitions

Safe Drop ReportThis report prints all safe drops performed at the POS register by Till for the selected period.This report is for the entire store and is available for the following period types: Business Day, Shift, Calendar Day, Manager Period.

This report may be configured to print at Till Period.


Safe Drop Report Definitions

Field Name DescriptionDate/Time This field indicates the date and time at which the price override was performed at the

POS register

Cashier Name This field indicates the name of the Cashier who performed the price override

PLU This field indicates the PLU number of the item that was overridden

UPC Number This field indicates the UPC associated with the PLU

Quantity This field indicates the quantity of the PLU that was overridden

Unit Price This field indicates the original selling price of the item

Override Price This field indicates the price at which the Cashier keyed for the override or new price

Totals This field indicates the totals that are reported by Cashier for the selected period

Cashier Name This field indicates the name of the Cashier who performed the price override

Total Overrides This field indicates the total number of price overrides that the Cashier performed for the selected period

Totals This field indicates the total number of items that had price overrides

Field Name DescriptionRegister This field indicates the register number to which the Till was assigned

Till This field indicates the physical Till number generated by the system when a new Till is assigned

Operator Name This field indicates the name of the Operator to whom the Till was assigned

Pouch/Envelope # This field indicates the number of the money pouch/envelope associated with the drop (depends on Register options)

Amount This field indicates the amount of the safe drop by tender type



Shift and Store Close ReportsThis report option re-prints the “stream” of reports designated during the Close process for a selected day. These reports are frequently used and are configured within Period Maintenance > Store and Shift Close tabs. There may be many reports designated within this one report, but the reports display and print as one report.

Note: Reprints only print those reports that are “currently” configured or designated within Period Maintenance (reprinting of reports from an “old” report configuration will print the “current” report configuration stream).

Store Till Summary ReportThis report is a summary of all Till totals that have been opened during the selected period. This report is used when balancing a store to give total accountability for all of the Tills.



The report is divided into three sections: Sales, Paid In/Paid Outs and Cashier Statistics.

Store Till Summary Report Definitions

Tender This field indicates the name or type of the tender included in the safe drop

Total Drop This field indicates the total of all tenders in the drop

Time of Drop This field indicates the time at which the Operator performed the drop

Till Totals This field indicates the Grand Total for the Till by tender type for the specified period

Field Name DescriptionGrand Total Store Sales Reading

This field indicates the total of all Fuel Sales + all Non-Fuel Sales + Tax - Discounts

Sales This field indicates the sales totals by:NET SALES: All sales less Tax and Refunds for the selected period from all Tills for the periodNote: Includes Fuel and Merchandise sales.NET REFUNDS: All Refunds less Tax for the selected period from all Tills for the periodNote: Totals are for merchandise refunds only. Manual Refunds are not reported here.DISCOUNTS: Total of all discounts, both fuel and non-fuel, manual and automaticNET DISCOUNTS: All discounts from Sales and Refunds for the selected period for all Tills for the periodNote: Car Wash Discounts and Fuel Discounts are included in this field.COLLECTED SALES TAX: Net collected tax for Sales and Refunds for the selected period for all Tills for the periodTOTAL SALES: Net Sales + Net Refunds - Net Discounts + Net Tax

Rounding Amount of accumulated rounding for the period for all tenders. When a negative amount displays in this field, it is shown as a positive amount within (parenthesis). Field typically used for international customers.




Payments In This field indicates the payments into the Till by: PAID INS: The count and the sum of all tender types allowed for Paid Ins. Not directly related to product sales.SAFE LOANS: Total loan count and amounts including the opening balances by tender type. TOTAL LOANS: The Grand Total of all loans to the Till.TOTAL PAYMENTS IN: Total Paid Ins + Total Safe Loans

Other Payments Out This field indicates the payments out of the Till by: PAID OUTS: The number and the sum of all tender types allowed for paid outsSAFE DROPS: Total drops amount reported by tender typeTOTAL SAFE DROPS: The grand total of all dropsTOTAL OTHER PAYMENTS OUT: Total Paid Outs + Total Safe Drops

Total Net Sales This field indicates the Total Net Sales amountNet Sales - Net Refunds - Net Discounts + Net Tax + Total Paid Ins + Total Loans - Total Paid Outs - Total Safe Drops

Total To Account For, By MOP

This field indicates the totals for each method of payment (tender) that was recorded for the Till by: Sales, Refunds, Safe Loans, Paid Ins, Safe Drops and Paid OutsNotes: 1) The CRIND Credit and CRIND Debit is the actual dollar amount that was

charged to the customer’s card.2) Add the indoor Credit tender to these to balance to the Network Total

reports.

Total This field indicates the Total tender amount the site is accountable for

Cashier Statistics This field indicates Cashier sales statistics by:CUSTOMERS: Total customer count from Sales and RefundsNote: If a refund and a sale are performed in the same transaction, this counts as two

transactions. Both the Sale count and Refund count will be updated.FUEL SALES: Total Fuel Sales count and Total Fuel Sale amount for the storeNotes: 1) Fuel Discounts are not calculated into this number.

2) If two fuel sales are added to the same transaction, the fuel sale count will be incremented by two, not one.

MERCHANDISE: Total item count from Sales and Refunds and the sum of Net Sales - Net Refunds - Net Discounts (Fuel Discounts are included in this number) + Net Tax (Car Wash is included in Merchandise Sales)FUEL + MERCH: Fuel Sales Count + Merchandise Count - Total Fuel Sales Amount + Total Merchandise Sales AmountMANUAL FUEL: Total count and amount for manual fuel sales - Fuel Discount amountCAR WASH: Total count and amount for Car Wash sales for the entire storeNote: This total does not subtract the Car Wash Discount. For additional details, refer

to “Car Wash Sales Report” on page 35.Other statistics included are:CONVERSIONS: Currently, this field is not populatedSAFE DROP: Total count and amount for all safe drops for the storeSAFE LOANS: Total count and amount for all safe loans for the storeREFUNDS: Total count and net refund amount for the storeDISCOUNTS: Total count and discount amount for the storeNote: This total includes the Car Wash discounts and Fuel discounts. For additional

details, refer to “Discount Summary Report” on page 13.FUEL DISCOUNTS: Total count and amount of all fuel discounts for the storeNO SALES COUNT: Total count for no sales performed at the storePOST VOIDS: Total count and amount for Post Voids performed at the storeTRANSACTION VOIDS: Total count and amount for transaction voids performed at the storeNotes: 1) Canceling out of the Till Audit process updates the transaction void field.

2) The transaction void count can be inflated due to the manner in which the Passport system handles fuel Prepay transactions.

DRIVE OFF: Total count and amount for the Drive Off tender typeTEST FUEL: Total dollar amount using the Test Fuel application on POS register. This number updates the fuel sales.

Cash Acceptor REFUND and CHANGE BACK: Provides the information regarding refund and change back to account for dispenser cash transactions that require the customer to come inside and receive a refund or change back.




Tax Collection ReportThis report displays the tax dollars collected, taxes forgiven (Food Stamps) and tax-exempt dollar amounts by tax group for the selected period.

This report is for the entire store and is available for the following period types: Year, Business Day, Shift, Quarter, Month, Week, Calendar Day, Manager Period.

This report may be configured to print at Store and Shift Close.

Tax Collection Report Definitions

Till Period ReportsThis report option prints the “stream” of reports designated for the Till period. These reports are frequently used and are designated within the Period Maintenance > Till Period. There may be many reports designated within this one report, but the reports appears and print as one report.

• This report is for the entire store and is available for the following period types: Till Period

• Tills that were opened in this period appears in the list; both opened and closed Tills.• Refer to the corresponding report section for details on the reports that were designated to

print.

After the Till Period is selected, the listing of Till IDs that were opened during this period appears as Open or Closed.

Field Name DescriptionTax Calculation This field indicates the name of the tax group with activity for the selected period

Tax Collected This field indicates the total collected amount for the tax group calculated from Sales and Refunds

Sales Amount This field indicates the total sales amount for the tax group minus any discount amountsNote: If an item is assigned to a tax group that has more than one tax rate, the tax

report is reported by rate along with the sales amount.For example, Tax Group 1 contains two tax rates: 0.045 and 0.025. Then an item belonging to tax group 1 is sold for $1.00. A $1.00 sales amount appears on this report for each rate because the 0.045 and the 0.025 rates were applied against the $1.00 item.

Sales Forgiven Amount This field indicates the total amount of all Sales the tax was relieved on when tendered with Food Stamps

Actual Sales Amount This field indicates the actual Sales Amount (Sales Amount - Sales Forgiven Amount)

Exempt Amount This field indicates the total amount for all tax exemptions performed at the POS register for items and transactions. If no exempts were performed, the amounts will be reported as 0.

Sub-Reports This field indicates Car Wash Tax Report by: PACKAGE DESCRIPTION: This field indicates the name of the Car Wash packageSALE COUNT: This field indicates the number of times the Car Wash package was soldTAX AMOUNT: This field indicates the tax amount associated with the Car WashTOTAL TAX COLLECTED: This field indicates the sales count x the tax amountThis field indicates Car Wash Totals Summary by: TOTAL CAR WASH TAX COLLECTED: This field indicates the total Car Wash tax that was collectedTOTAL SALES COUNT: This field indicates the total count of all Car Washes soldTOTAL TAX COLLECTED: This field indicates the total of all tax collected on all Car Washes sold



Till ReportThis report details the Cashier’s/Till productivity with the beginning Till amount, payments into and out of the Till, sales, totals accounted for by the system and totals accounted for by the Cashier upon balancing.

This report is generated when the Cashier performs a Till Close at the POS register. The preview and printing of this report is identical to the Till Report that is printed at the POS register’s 40 column printer.

The Till balance and Till audit processes are performed in the same manner, therefore, sections of this report are identical for the Till Audit report and are designated as such.


After this report option has been selected, choose the required Till from the Till list to preview/print.

Till Report Definitions

Field Name DescriptionOperator Name This field indicates the name of the Cashier assigned to the Till

Operator ID This field indicates the Operator ID/number of the Cashier assigned to the Till

Register ID This field indicates the Register ID/number the Till was opened on

Till ID This field indicates the Till ID/number being reported

Version/Network This field indicates the Passport version number and the network installed

Date This field indicates the date on which the Till Report was generated

Till Start This field indicates the date on which the Till was actually started

Till End This field indicates the date on which the Till was actually closed

Till Beginning Balance This field indicates the Opening Loan amount by tender type and then totaled

Sales This field indicates the Net Sales. All sales - Tax and Returns

Returns This field indicates the Net Returns/refunds. All Returns - Tax

Discounts This field indicates the Net Discounts. All discounts from Sales and Returns. This includes fuel discounts.

Tax This field indicates the Net Tax. Net collected tax for Sales and Returns.

+ Total Sales This field indicates the Total Sales.Net Sales - Net Returns - Net Discounts - Net Tax

Rounding Amount of accumulated rounding for the period for all tendersNotes: 1) When a negative amount displays in this field, it is shown as a positive

amount within (parenthesis).2) This field prints for international customers who apply rounding

+ Prepays Not Pumped

Prepay from other Till

This field indicates the Total Prepays not pumped. This is the Count and Amount of fuel Prepays initiated at the POS register that have not been dispensed.

This field indicates the Prepays dispensed and paid out on a Till other than where the money was accepted

Payments Into Till This field indicates payments into the Till by:PAID INS: The number and the sum of all tender types allowed for paid ins added to the cash drawer, not directly related to product salesSAFE LOANS: Total loans amount, including the opening balance by tender typeTOTAL: The grand total of all loans for the TillTOTAL PAYMENTS INTO TILL: Total Paid Ins + Total Safe Loans



Payments Out of Till This field indicates payments out of the Till by:PAID OUTS: The number and the sum of all tender types allowed for paid outs disbursed from the cash drawer for payment to vendorsSAFE DROPS: Total drops amount reported by tender typeTOTAL: The grand total of all drops for the TillTOTAL PAYMENTS OUT OF TILL: Total Paid Outs + Total Safe Drops

System Safe Drops Automatic system Safe drops performed by tender type

Total safe drops performed by the system

- Total Payments Out of Till

Total payments out of the Till

= Closing Till Accountability

The amount the Cashier is accountable for. This amount must match the total of all tenders.

Net Sales - Net Refunds - Net Discounts + Net Tax + Total Paid Ins + Total Loans - Total Paid Outs - Total Safe Drops + Prepays not pumped.

Method Of Payment Totals

Method of Payment (MOP) totals listed by each tender type. If there are Tender amounts, this indicates that the Cashier did NOT count that tender during the Close Till process.

Total of all Tenders This field indicates the Total tender amount that the site is accountable for.Notes: 1) When a Cashier balances the Till at the POS, an automatic safe drop is

performed for all tenders counted.2) If a Till Balance is performed, the Integrated tenders are automatically

dropped even if they are not manually counted.3) This section is the same for the Till Audit Report.

Tender Accountability This field indicates the MOP totals + Prepay Carryover

Cashier Counted the Till Tenders that the Cashier counted during the Close Till process

Sales Sale counts and amounts, broken down by type. This field indicates the Sales by:CUSTOMERS: Total customer count from Sales, Refunds and Test Fuel transactions performedNote: If a refund and a sale are performed in the same transaction, this counts as two

transactions. Both the Sale count and Refund count will be updated.FUEL SALES: Total fuel sale count and total fuel sale amount for the TillNote: If two fuel sales are added to the same transaction, the fuel sale count will be

incremented by two, not one. Fuel Discounts are not calculated into this field.MERCHANDISE: Total item count from Sales and Refunds and the sum of Net Sales - Net Refunds - Net Discounts + Net TaxFUEL + MERCH: Fuel Sales Count + Merchandise Count Total Fuel Sales Amount + Total Merchandise Sales AmountMANUAL FUEL: Total count and amount for manual fuel sales performed at the POS registerPREPAY: Total count and amount for prepay fuel sales performed at the POS registerPREPAY REFUND: Total count and amount of prepay refunds performed at the POS registerIMPRINTER: Total count and amount of imprinter tendered sales performed at the POS registerCAR WASH: Total count and amount for Car Wash sales for the selected TillNote: This amount does not subtract the Car Wash discounts. For additional details,

refer to “Car Wash Sales Report” on page 35.REWASH: Total count for rewash sales for the selected Till

Cash Acceptor Car Wash Kiosk Cash Acceptor sectionREFUND: Counts and amounts returned to customerCHANGE: Change given back to customers from the Till




Fuel ReportsThis section describes the available fuel reports. They are:

• CRIND Sales Report• Current/Pending Fuel Pricing Report• Fuel Delivery Report• Fuel Discount Summary Report• Fuel Inventory Over/Short Report• Fuel Sales Details Report (View 1 and View 2)• Fuel Sales/Pump Totals Reconciliation Report• Historical Fuel Sales Report• Non Resettable Grade Totals Variance Report• Pump Totals Report• Tank Adjustment Report• Tank Monitor Inventory Report• Tank Stick Reading Report

CRIND Sales ReportThis report details all outside CRIND sales by CRIND number and fuel grade.



The current CRIND Sales report will be modified to include Cash Acceptor Sales. Cash Acceptor Sales will be separated from Credit and Debit Sales but will follow the same format. The original report will have a header stating “CRIND Credit and Debit Sales”. A new section will be added called “CRIND Cash Acceptor Sales” following the same format of the original report, broken down by CRIND and grade.

Other Non-Sale counts and amounts broken down by type. This field indicates counts for:SAFE DROP: Total count and amount for all safe drops to the TillSAFE LOANS: Total count and amount for all safe loans to the TillREFUNDS: Total count and net refund amount for the TillDISCOUNTS: Total of all discounts, both fuel and non-fuel, manual, and automaticFUEL DISCOUNT: Total count (number of discounts applied during the Till Report period) and amount (dollar amount of all discounts applied to fuel items)FUEL DISCOUNTS: Total count and fuel discount amount for the TillLINE VOIDS: Total count and amount for line item voids performed at the TillNOSALES COUNT: Total count for the No Sales performed at the TillPOST VOIDS: Total count and amount for the Post Voids for the TillTRANSACTION VOIDS: Total count and amount for transaction voids performed at the TillDRIVE OFF: Total count and amount for the Drive Off tenderTEST FUEL: Total dollar amount using the TEST FUEL option on POS register. This amount updates the fuel sales.Notes: 1) The transaction void count can be inflated due to the manner in which the

Passport system handles fuel Prepay transactions.2) Performing a CANCEL when in Till Audit updates the transaction void field

Department Sales Total department sales and count by department. This section of the Till Report will only print if the Department Maintenance > May Appear on the Till Close Report option is enabled for that department.




CRIND Sales Report Definitions

Current/Pending Fuel Pricing ReportThis report displays the current prices of fuel and the new prices (pending) waiting to update the dispensers.This report is for the entire store and is available for the following period types: Business Day.This report may be configured to print at Till Period.

Current/Pending Fuel Pricing Report Definitions

Fuel Delivery ReportThis report is used to record fuel deliveries as recorded in the MWS > Fuel Delivery option.


Fuel Delivery Report Definitions

Field Name DescriptionCRIND # This field indicates the identifier/number of the CRIND

Grade Name This field indicates the grade of fuel

Count This field indicates the number of sales for that CRIND for the selected period

Volume This field indicates the volume of CRIND sales for the selected period

Fuel Sales This field indicates the total of CRIND fuel sales for the dispenser, for the grade

Fuel Discounts This field indicates the total of all fuel discounts for the dispenser, for the grade

Net $ Sales This field indicates the net sales amount by CRIND - Fuel Discount amount

% of Dispenser: This field indicates the percentage of CRIND sales compared to the regular fuel sales for the dispenser

% of Total Fuel This field indicates the percentage of CRIND sales compared to all fuel sales

Field Name DescriptionCurrent Fuel Prices This field indicates the current fuel prices by grade, service level, operating level, and

price level

Pending Fuel Prices This field indicates the pending/new prices that will be sent to the pumps when specified

Field Name DescriptionDate/Time This field indicates the date and time at which the delivery was made

Invoice (B/L) This field indicates the invoice number for the delivery from the trucker’s ticket

Tank Number This field indicates the tank number receiving the fuel delivery

Product This field indicates the name of the product being delivered

Employee This field indicates the name of the person who received the delivery

Delivery This field indicates the number of gallons/liters delivered

Total This field indicates the total number of gallons/liters delivered for the selected period



Fuel Discount Summary ReportThis report is used to provide summary fuel discount information for the entire store or for a selected Till period number. This report breaks down fuel discounts into the following discount sections:

Manual: Cashiers apply this type of discount manually when a transaction contains a fuel item and a store-defined discount rule is met.

Card Type: These discounts are automatically applied by the system when the POS register or CRIND accepts a qualifying payment card for the transaction containing a qualifying fuel grade.

Car Wash: These discounts are automatically applied by the system when the POS register or CRIND sells a qualifying Car Wash package with fuel.


Notes:1) For Card Type and Car Wash discounts, the card types and wash packages are identified.

2) For Free Fuel type discounts, grades will not be reported or printed on the report.

Fuel Discount Summary Report Definitions

Fuel Inventory Over/Short ReportThis report details all fuel sales recorded by the system that were paid for at the CRIND and POS registers.

• This report is for the entire store and is available for the following period types: Business Day, Shift.


Fuel Inventory Over/Short Report Definitions

Field Name DescriptionDiscount Name This field indicates the name of the fuel discount

Grade This field indicates the grade that was discounted

Count This field indicates the number of discounts performed

Amount This field indicates the amount of this discount

Subtotal This field indicates the subtotal amount of this fuel discount type

Total This field indicates the total amount of this fuel discount type

Grand Total Fuel Discounts This field indicates the grand total count and amount of all fuel discounts by section

Field Name DescriptionTank Number This field indicates the tank number/ID

Product Name This field indicates the name of the product in the tank

Open Volume This field indicates the ending volume for the previous business day period by tank

Sales Volume This field indicates the total sales volume by product by tank for the selected business day period



Fuel Sales Details ReportThis report details the fuel sales by Pump/dispenser number, Service Level and Grade for the selected period. The sales recorded are those paid for at the CRIND and POS registers. The open volume, delivery volume and adjusted volume totals come from the dispenser totals. This report also calculates totals for blended sites.



This report is available in View 1 and View 2.

This report is divided into four sections:• Fuel Sales• Manual Fuel Sales• Fuel Discounts• Pump Test Totals

Fuel Sales Details Report Definitions

Delivery Volume This field indicates the total delivery volume by tank for the selected business day period

Adjusted Volume This field indicates the total adjusted volume by tank for the selected business day period

Book Volume This field indicates the Total open volume - Total sales volume + Total tank deliveries + Total tank adjustments

Close Volume This field indicates the ending volume for the current business day period by tank. This value is updated during the Store Close process.

Over/Short Volume This field indicates the total close volume by tank

Totals This field indicates the grand total of all volumes by section

Field Name DescriptionFuel Sales This field indicates the Fuel Sales by pump number and service level

Pump number This field indicates the Pump number of the dispenser that the fuel sale occurred on

Service Level This field indicates the type of service level that the fuel sale belongs to

Grade This field indicates the fuel grade sold

Volume This field indicates the amount of volume sold for the grade

Net Sales This field indicates the total price of the fuel sold

Discount This field indicates the amount of discount applied to the fuel sale for the grade

% Dispenser This field indicates the percentage of sales for the fuel grade dispensed by the dispenser. The Sum for the grade divided by the sum of the all grades for the entire dispenser times 100%.

% Total This field indicates the total percentage of fuel sales from all dispensers (this is the sum of the total price by grade divided by the sum of the total price times 100%).

Total This field indicates the Pump Number Volume, Net Sales, and Discount by pump

Grand Total This field indicates the total volume, Net Sales and Discounts for all pumps




Note: The Till Fuel Sales Detail Report (fuel sales by Till number) will report fuel discounts by pump/dispenser by Grade and will also contain the Fuel Discount Totals section, as shown above.

Fuel Sales/Pump Totals Reconciliation ReportThis report reconciles the POS register and CRIND fuel sales against the actual pump totals.

This report is for the entire store and is available for the following period types: Business Day, Shift.

Notes:1) If Manual Fuel Sales are performed incorrectly, an over or short appears on this report. Manual Fuel sales operations will be described in the POS register section.

2) Test Fuel that is discarded will also display an over or short on this report.

3) Uncollected Fuel is fuel that has been dispensed and is waiting in the fuel sales queue to be paid out. This field will have totals if a Store Close is performed with fuel sales remaining in the transaction queue.

4) The Money values reflect the non-discounted fuel amounts.

5) When there is a variance between Book Sales and Metered Money, a box with bold lines displays around that amount.

Manual Fuel Sales This field indicates the manual fuel sales by: • DATE/TIME: The date and time at which the manual fuel transaction was

performed• PUMP: The pump number which the Operator selected for the manual fuel sale• GRADE: The grade which the Operator selected for the manual fuel sale• VOLUME: The volume amount of the manual fuel sale• FUEL DISCOUNT: The fuel discount amount applied to the fuel sale• AMOUNT: The amount of the fuel selected by the Cashier minus the discount

amount• GRAND TOTAL: The total volume, discounts, amounts from all manually entered

transactions

Fuel Discounts Totals This field indicates the fuel discounts by: • GRADE: The grade that the fuel discount was applied to• DISCOUNT COUNT: The number of fuel discounts that were applied to the fuel

grade• DISCOUNT AMOUNT: The total discount amount applied to the fuel grade• VOLUME SOLD: The total volume sold for the fuel grade• TOTAL FUEL DISCOUNTS: The sum of discount count, discount amount and

volume sold

Test Fuel Summary This field indicates the test fuel summary transactions by: • DATE/TIME: The date and time at which the test fuel transaction was performed• PUMP: The pump number for the test fuel transaction. GRADE NAME: The fuel

grade of the test fuel transaction that was performed.• VOLUME: The volume total for the test fuel transaction• AMOUNT: The amount of the test fuel transaction




Fuel Sales/Pump Totals Reconciliation Report Definitions

Historical Fuel Sales ReportThis report details the fuel sales by grade for the selected period.


Field Name DescriptionDispenser ID This field indicates the identifier/number of the dispenser or pump

• GRADE: This field indicates the fuel grade name• GRADE SALES AMOUNT: The dollar amount by dispenser by fuel grade• DISCOUNT AMOUNT: This field indicates the total of the Fuel Discounts for

the grade. This discount amount will be subtracted from the pump-specific money value to generate the Book Sales value.

• SALES IN PROGRESS: This field indicates fuel that was dispensed/pumped, but not paid for

• PPU DISCOUNT: The dollar amounts attributed to PPU rollback discounts for this grade at this dispenser. If Grade Sales are greater than Book Sales or Metered Money, then PPU Discount may cause the difference.

• POST PAY DISCOUNT: The dollar amounts attributed to Post Pay fuel discounts, including Manual Fuel discounts, for this grade at this dispenser. If Book Sales are less than Metered Money, then Post Pay Discounts may cause the difference.

• CASH/CREDIT CONVERSIONS: The dollar amounts attributed to conversion of a fuel sale from cash to Credit pricing or Credit to cash pricing. This amount prints only if the Site runs in Cash/Credit fuel pricing mode. The difference in the price of a fuel item for fuel pumped at the Credit price and then converted to the cash price results in a negative conversion amount. The difference in the price of a fuel item pumped at the cash price and then converted to the Credit price results in a positive conversion amount. If this amount is non-zero and there is a difference between Grade Sales, Book Sales, and Metered Money, then Cash/Credit may cause the difference.

• BOOK SALES: This field indicates the dollar amount by pump for the fuel grade

• METERED MONEY: This field indicates the metered amount by fuel grade• GRADE VOLUME: Sum of volumes of all fuel sales pumped for this grade

from this dispenser• VOLUME IN PROGRESS: Sum of volumes of all fuel sales pumped for this

grade from this dispenser, but not paid out when the shift or store close completed or when a current report printed.

• BOOK VOLUME: This field indicates the book amounts as recorded by the system for the fuel grade

• METERED VOLUME: This field indicates the metered volume by fuel grade

Summary Fuel Reconciliation Section of report reconciling totals by fuel grade• CLOSE: This field indicates the closing amounts by:

- VOLUME: The current volume for the closing period for the grade - MONEY: The current money for the closing period for the grade

• OPEN: This field indicates the opening amounts by: - VOLUME: The current volume for the opening period for the grade - MONEY: The current money for the opening period for the grade

• TOTAL: This field indicates the total amounts by: - VOLUME: Total Close Volume - Total Open Volume for the grade - MONEY: Total Close Money - Total Open Money for the grade

• BOOK SALES: This field indicates the total book sales by: - VOLUME: Pump Totals Volume +/- Sales In Progress volume +/- Discounts

Volume for the grade - MONEY: Pump Totals Money +/- Sales In Progress money +/- Discounts

money for the grade• OVER/SHORT: This field indicates the over and short amounts by:

- VOLUME: Total Volume - Book Volume for the grade - MONEY: Total Money - Book Money for the grade




Historical Fuel Sales Report Definitions

Non Resettable Grade Totals Variance ReportThis report is a running total of all fuel sales by Grade for the selected period.



Note: Fuel discount amounts are calculated out of the book totals by grade.

Non Resettable Grade Totals Variance Report Definitions

Pump Totals ReportThis is a running total of all fuel sales by grade for the selected period. The totals on this report come directly from the pumps. The pump totals are recorded during the Shift and Store Close processes.

This report is for the entire store and is available for the following period types: Business Day and Shift.


Note: Fuel discounts are not calculated in this report.

Field Name DescriptionGrade Name This field indicates the fuel grade sold

Service Level This field indicates the service level at which the fuel was sold

Total Volume This field indicates the amount of volume sold for the fuel grade

Fuel Discounts This field indicates the total dollar amount fuel discount applied by dispenser, by grade. This value is subtracted from the Totals Sales to give a new value called Ending Total Sales.

Total Sales This field indicates total sales amount for the fuel grade minus the fuel discount amount

Count This field indicates the total number of fuel sales for the grade

Field Name DescriptionGrade Name This field indicates the fuel grade sold

Book This field indicates the book (fuel that is sold) amounts by:VOLUME: Total Sales Volume for the selected Business Day by gradeMONEY: Total Sales Amount for the selected Business Day by grade

Metered This field indicates the metered (as reported the dispensers) by:VOLUME: Total Metered Volume for the selected Business Day (comes from the pump) by gradeMONEY: Total Metered Amount for the selected Business Day (comes from the pump) by grade

Variance This field indicates the variance amounts by:VOLUME: Total Metered Volume -Total Collected Volume for the selected Business Day by gradeMONEY: Total Metered Amount - Total Collected Amount for the selected Business Day by grade



Pump Totals Report Definitions

Tank Adjustment ReportThis report is used to record fuel adjustments for the selected period using the MWS > Tank Inventory Adjustment option.


Tank Adjustment Report Definitions

Tank Monitor™ Inventory ReportThis report is used to report the current fuel tanks inventory information and current alarm statuses.


This report may be printed on demand when the Tank Monitor button is selected from the POS register Dispenser menu.

This report may be configured to print from the MWS for Store and Shift Close periods.

Tank Monitor Inventory Report Definitions

Field Name DescriptionFueling Position This field indicates the pump/dispenser ID number being reported

Grade Name This field indicates the name of the grade assigned to the dispenser

Close Money This field indicates the closing period’s money by grade and dispenser

Open Money This field indicates the opening period money by grade and dispenser

Metered Money This field indicates the calculated difference between the Close Money and Open Money.

Close Volume This field indicates the closing period’s volume by grade and dispenser

Open Volume This field indicates the previous period’s volume by grade and dispenser

Metered Volume This field indicates the calculated difference between the Close Volume and Open Volume

Grand Totals This field indicates grand totals for each column

Field Name DescriptionTank Number This field indicates the number of the tank being adjusted

Product Name This field indicates the name of the product in the tank being adjusted

Date/Time This field indicates the date and time at which the adjustment was made

Reason This field indicates the reason why the adjustment was made

Employee This field indicates the name of the employee making the adjustment

Adjustment This field indicates the number of gallons/liters being adjusted

Total This field indicates the total number of gallons/liters adjusted

Field Name DescriptionTank Number This field indicates the number of the tank being monitored

Gross Volume This field indicates the amount of product in the tank

Ullage This field indicates the difference between the tank capacity and the actual tank amount in gallons/liters



Tank Stick Reading Report

This report is used to record stick readings for the selected period using the MWS > Tank Stick Reading option.


Tank Stick Reading Report Definitions

Network

Network Report Security Some networks generate reports that may contain masked or unmasked information for network-authorized transactions (Credit and Debit transactions, for example). To meet PA-DSS requirements, reports containing unmasked customer account information must be secured.

The network reports generated from Passport’s Enhanced Dispenser Hub are either “standard” or “secured” PDF format. Standard indicates that a PDF file is not encrypted and does not require a user password to view or print the report; a secured format indicates that the PDF file is encrypted and does not require a password to view or print the report. The secure reports password must be created in System Maintenance.

Water Inches This field indicates the amount of water found in the tank in inches/centimeters

Product Temperature This field indicates the temperature of the fuel

Alarm Status This field indicates the alarm status as either ON or OFF. Alarms are reported by the tank for the following:

• Leak• High Water• Overfill• Low Inventory• Reorder• Theft

If the alarm is on, ON appears on the reportIf the alarm is off, --- appears on the report

Field Name DescriptionTank Number This field indicates the number of the tank being read/measured

Product Name This field indicates the name of the product in the tank

Date/Time This field indicates the date and time at which the reading was performed

Employee This field indicates the name of the employee performing the reading. If Tank Monitor is installed, this field will not report.

Volume This field indicates the volume of fuel

Water This field indicates the amount of water found in the tank in inches/centimeters




Auxiliary Network Sales Report This report lists the current auxiliary network transactions. This includes transaction information for that day by card number and transaction - products, PPU, and total amounts. The data contained within the report is retained and available for viewing/printing, by calendar date, for 30 days. After 30 days, the Passport system purges the data. The report follows the Passport system’s current report functionality and format and contains the Passport system report header.

Auxiliary Network Sales Report Definitions

Auxiliary Network Configuration ReportDisplays and prints the auxiliary network configuration from the Setup > Network Menu > Auxiliary Name > Configuration option.

Auxiliary Network Card Configuration ReportDisplays and prints those network cards that are to be processed by the Auxiliary Network. The configuration information uses the Setup > Network Menu > Auxiliary Name > Card Configuration option.

Field Name DescriptionOperator Name Provides the name of the Operator

Operator ID This field indicates the ID given to the Operator

Software Version This field indicates the version of Passport software being used

Network Name This field indicates the name of the network (Mannatec®)

PERIOD FROM This field indicates the period range of the report

REPORT PRINTED This field indicates the date on which the report is printed

Date/Time This field indicates the date and time of the transaction

Status This field indicates whether the transaction has been completed or not. The two possible states are “Complete” or “Incomplete”.

Card Number This field indicates the Card number

Transaction # This field indicates the transaction number

Refund Transaction # This field indicates the refund transaction number if a refund is performed. If a refund transaction is associated with a valid invoice number, the Refund Trans.# field is populated with the associated data. If the refund is not associated with a valid invoice number, this field is blank, and is therefore an indication that the transaction was a general refund.

Trans Total This field indicates the transaction totals of a particular transaction

Total-Completed Transactions This field indicates the total completed transactions’ amount

Total -Incomplete Transactions This field indicates the total incomplete transactions’ amount. This could occur when an auxiliary network authorizes a sale and then communications are lost between the network and the Passport system before the transaction is completed.

Total -Transactions This field indicates the total amount for all transactions, irrespective of the status (complete or incomplete)

Cashier Name This field indicates the name of the Cashier who keyed/scanned the unknown item

UPC/PLU# This field indicates the number of the unknown item

Totals This field indicates the totals of unknown items by Cashier

Cashier Name Name of the Cashier

Totals This field indicates the total count of unknown UPC/PLUs keyed/scanned



Card Conflict ReportDisplays and prints cards that are configured in Passport but accepted by another network, usually a primary network. This happens because the card data configured in Passport is the same as data that is contained in a primary card table.

Car WashThis section describes the available Car Wash sales report(s).

Car Wash Sales ReportThis report details Car Wash sales for the selected period.

This report is for the entire store and is available for the following period types: Year, Business Day, Shift, Quarter, Month, Week, Calendar Day and Manager Period.


Car Wash Sales Report Definitions

Field Name DescriptionInside Wash Sales This field indicates the total of Car Washes sold only inside from the POS registers

WASH PACKAGE: Designates the name of the Car Wash package soldSALES: This field indicates the count and dollar amount of washes for this package (Car Wash sales amount - Wash refunded amount - Wash discount amount)REFUND: This field indicates the count and dollar amount of Car Washes refunded for this packageNET: This field indicates the net count and dollar amount of washes for this package (Sales - Refunds - Discounts = Net)REWASH: This field indicates the counts of rewashes performed for this packageDISCOUNT: This field indicates the count and amounts of discounts taken for this packageTOTAL: This field indicates the total for all inside Car Washes. The sum of Washes Sold, Washes Returned, Full Retail, Discounts, and Net Total.

CRIND Wash Sales This field indicates the total of Car Washes sold only outside at the CRINDsWASH PACKAGE: Designates the name of the Car Wash package soldSALES: This field indicates the count and dollar amount of washes for this package (Car Wash sales amount - Wash refunded amount - Wash discount amount)DISCOUNT: This field indicates the count and amounts of discounts taken for this packageTOTAL: This field indicates the total for all CRIND Car Washes. The sum of Washes Sold, Washes Returned, Full Retail, Discounts, and Net Total.

Kiosk Wash Sales This field indicates the total of Car Washes sold only outside at the Car Wash KiosksWASH PACKAGE: Designates the name of the Car Wash package soldSALES/UPGRADE: This field indicates the count and dollar amount of washes or upgrades for this package (Car Wash sales amount - Wash refunded amount - Wash discount amount)UPGRADE/REFUND: This field indicates the count and dollar amount of Car Washes that were upgraded for this package at the Kiosk (the report handling of an upgrade actually refunds the original purchased Car Wash and then sells the new Car Wash upgraded to, Car Wash).TOTAL: This field indicates the net count and dollar amount of washes for this package (Sales - Refunds - Discounts = Net)UPGRADE: This field indicates the counts and dollar amounts of upgrades for this packageTOTAL: This field indicates the total for all Kiosk Car Washes. The sum of Washes Sold, Washes Returned, Full Retail, Discounts, and Net Total.



Journal ReportsJournal Reports are classified into:

• Electronic Journal Report• Network Journal Report

Electronic Journal ReportThe Electronic Journal (Ejournal) is an electronic method of reporting the information only available from the paper journal of the POS registers. The Ejournal provides a Manager with information required to audit the transactions for a specific date, Operator, register or transaction number. Just like a paper journal, the Ejournal displays the detailed information for every transaction in a comprehensive but “easy to read” format. The following transactional information will be reported:

• A date and time stamp for every journal entry• Transaction ID for the transaction which occurred.• Transactions that begin will log the transaction type, the active Operator and register

number.• Functions performed PLU/UPC number, item description and extended price.• Each occurrence of the TENDER button records the Subtotal, Tax and resulting Total.

Each tender line that is added or voided from the transaction will contain the tender description and amount.

Combined Wash Sales This field indicates the total washes sold from all devices (POS registers, CRIND devices, and Kiosks)WASH PACKAGE: Designates the name of the Car Wash package soldSALES/UPGRADE: This field indicates the count and dollar amount of washes or upgrades for this package (Car Wash sales amount - Wash refunded amount - Wash discount amount)REFUND/UPR REF: This field indicates the count and dollar amount of Car Washes that were refunded for this package from all devices (the report handling of an upgrade actually refunds the original purchased Car Wash and then sells the new Car Wash upgraded to, Car Wash)NET: This field indicates the net count and dollar amount of washes for this package (Sales - Refunds - Discounts = Net) REWASH: This field indicates the counts of rewashes for this packageDISCOUNT: This field indicates the count and amount of discounts taken for this package

Kiosk Analysis This field indicates the sales, upgrades, and activations by Car Wash package and by Kiosk numberKIOSK #: This field indicates the reporting Kiosk numberPACKAGE: This field indicates the Car Wash package name/number WASH SALES: This field indicates the number of washes sold for this packageWASH UPGRADES: This field indicates the number of upgrades (the upgraded to, Car Wash)ACTV ONLY: This field indicates the number of activated/redeemed Car Wash codes for this package

Car Wash Tax Report This field indicates the taxes collected by Car Wash packagePACKAGE DESCRIPTION: The description/name of the Car Wash packageSALE COUNT: The total number of Car Washes sold for each Car Wash packageREFUND COUNT: The total number of Car Washes refunded for each Car Wash packageTAX AMOUNT: The tax amount associated with the Car Wash package (as configured in MWS > Car Wash Maintenance > Packages)TOTAL TAXES COLLECTED: (Sale Count - Refund Count) * Tax AmountTOTAL CAR WASH TAX COLLECTED: The sum of Total Taxes Collected




• Exception transactions with their reason codes (that is, No Sales, Voids).• Error messages displayed to the Cashier.• Any canceling of a function, indicating that the Operator attempted to perform the

function but terminated the process.• Functions that do not require an Operator to sign on (that is, Price Check, Calibrate

Screen).• Discounts and their amounts: Manual or automatic fuel discounts added to a fuel item or

removed from a fuel item, printing the name of the fuel discount and amount.• Each occurrence of a Combo or Mix & Match promotion, with non-zero values, added or

removed from a transaction.• Paid In/Paid Out functions with account numbers and amounts.• Safe Drops with pouch numbers with additions and deletions.• Tax modified functions with the new tax rate.• All entries associated with a restricted sale.

Electronic Journal Screen Definitions

Electronic Journal Screen Functions

Electronic Journal Report Definitions

Field Name DescriptionDate/Time Range If enabled, this option allows the Manager to select the CURRENT DATE and time, A.M. or

P.M. The current date is the default.If enabled, this option allows a From and To date range to be selected from the Calendar Control window. The current date is the default.

Employee Electronic Journal may be reported on employee(s)/Cashier(s)• ALL: If enabled, the Ejournal is reported for all Cashiers• SELECT: If enabled, the Ejournal is reported for selected Cashiers. The list of options

contains all active employees for selection.

Register Electronic Journal may be reported on POS register(s)• ALL: If enabled, the Ejournal reports for all registers• SELECT: If enabled, Ejournal reports for selected POS registers numbers. The list of

options that contains all registers that were configured for the site.

Transaction IDs Electronic Journal may be reported by transaction• ALL: If enabled, the Ejournal reports all transactions that were performed for the

date/time selected• SELECT: If enabled, the entered range of transactions is reported

Field Name DescriptionPrint Preview This option generates an HTML report using the selected criteria and displays it in a scrollable

window on the screen.The SEARCH button may be selected and specific text may be searched for in the report.

Print This will generate an HTML report using the selected criteria, send it directly to the report printer, and then exit the application.

Field Name DescriptionRegister Number This field indicates the register number of the entry

Transaction Number This field indicates the transaction number

Date/Time This field indicates the date and time at which the transaction/process occurred

Register Number This field indicates the register number at which the transaction occurred

Transaction ID This field indicates the transaction ID numbers logged in the journal

Journal Entry Transaction information and amount logged in the journal

Operator ID This field indicates the ID of the Operator associated with the transaction logged in the journal



The following events will be logged to the POS Electronic Journal report: Cashier Workstation events.

The Electronic Journal will not initially contain a record of each transaction that included cash at the dispenser. Each bill insertion will be recorded on the CRIND receipt as well as providing the option of receipt reprints for CRIND cash transactions.

Network Journal ReportThis report option allows the Manager to select and filter the Network Journal messages or entries for viewing and optionally print them to the Report printer.

Disable/Enable Bill Acceptor Time: Event Time for the given dateJournal Log Text: “Pump NA #XX Disabled by operator”/”Pump NA #XX Enabled by operator”Operator ID: Operator ID that disabled/enabled the Pump bill acceptor

Pay Out Cash Acceptor Change Due Time: Event Time for the given dateTransaction ID: Transaction ID for the Change Due payoutJournal Log Text: Added Item: Change Due payout $X.XXTender added: Cash Acceptor Change $X.XXOperator ID: Operator ID that performed the change due payout

Pay Out Cash Acceptor Refund Due Time: Event Time for the given dateTransaction ID: Transaction ID for the Refund Due payoutJournal Log Text: Added Item: Refund Due payout $X.XXTender added: Cash Acceptor Refund $X.XXOperator ID: Operator ID that performed the refund due payout



Network Journal Screen Definitions

Network Journal Screen Functions

Network Journal Report Definitions

Field Name DescriptionDate/Time Range Allows the Manager to select the CURRENT DATE AND time, A.M. or P.M. Current Date is

the default. Allows a Date Range to be selected from the Calendar Control window. For Date Range, the start date will default to the earliest date for which the Network Journal data is available. The end date will default to the latest available Network Journal data.

Sort By The user will be able to select the order in which the results are to be sorted. The list of options has the following sorting options: TIMESTAMP: If selected, entries are sorted by timestamp order. This is the default. EXCEPTION FLAG: If selected, entries are sorted by severity exceptionJOURNAL TYPE: If selected, entries are sorted by journal typeSOURCE ID: If selected, entries are sorted by where they are received (Registers/CRIND).Journal entries may be sorted and printed in ASCENDING or DESCENDING order. Ascending order is the default.

Exception Flag Each Network Journal entry is classified by the following type: • TRANSACTION: If enabled, network transaction messages from the registers and/or

CRIND devices will be reported• EXCEPTION: If enabled, exception messages/errors will be reported• ALL: If enabled, all transaction messages and exceptions will be reported. The default is

All.

Journal Text Specific journal text may be entered to be reported. This will filter the results to those Network Journal entries that contain the entered text. The default will be an empty field that will report all journal entries.The Clear button will clear the text field

Source ID Reporting journal entries from a given source may be designated. The sources in the list appears from the Passport configuration.Register ID: If enabled, a specific register number/ID is enteredCRIND ID: If enabled, a specific CRIND number is enteredOther Source: If enabled, other sources will be reportedAll: If no source filtering is required, All may be enabled. All is the default.

Journal Type Type of Journal. Each Network Journal entry is classified to the type (or category) of event that it describes. These journal types are specific to each network. All is the default.

Field Name DescriptionPrint Preview This option generates an HTML report using the selected criteria and displays it in a scrollable

window on the screen.Search button may be selected and specific text may be searched for in the report


Field Name DescriptionDate Date range that was selected for the report

Report Selection Criteria • Source: This field indicates the sources of the journal entry report• Journal Type: This field indicates the selected journal types• Exception: This field indicates the selected exceptions• Search String: This field indicates the text that was searched on• Sort By: This field indicates how the journal entries are to be sorted

Time/Text Date and time at which the message was generated

Source Source of the message

Type Type of message that was generated

EXC Exceptions

Journal Text Text of the journal message



MaintenanceThis option allows the setup for reporting on any inventory item by PLU, department or UPC. These reports are considered Flash Reports that are useful in tracking the selling of individual items or entire departments.

The Flash Report Maintenance option is used only for the setup and creation of a report. The Flash Reports option under Report > Sales must be selected to actually generate and print the required report.

Note: Only non-fuel items with activity on the POS register will be reported.

After Flash Report Maintenance is selected from the Reports > Maintenance menu, a list of created flash reports appears for selection.

Flash Report Maintenance List Functions

Flash Report Maintenance Options

Flash Report Maintenance Functions

Field Name DescriptionCopy Copies existing report information over for the creation of a new report. A new report name

and code must be entered but the details will be copied over and can be changed if required.

Field Name DescriptionReport Name This field indicates the name of the flash report

Report Code This field indicates the number assigned to this report

Include in Report This field indicates the report details included in the report by: If ITEM NUMBERS are to be included in the report, a known number may be keyed in or a SEARCH can be performedIf UPCS are to be included in the report, a known number may be keyed in or a SEARCH can be performedIf whole DEPARTMENTS are to be included in the report, the number may be selected from the list of Department optionsAs each item, UPC and/or department is selected, it will be added to the Report Items list. Items may be removed from the list by highlighting and selecting REMOVE.Two editing buttons are provided: ADD: Adds the item to the Report Items listDELETE: Deletes a highlighted item from the Report Items list

Field Name DescriptionSearch Allows item and department searches to be performed

PLU: If enabled, searches will be performed on PLUsUPC: If enabled, searches will be performed on UPCsSEARCH BY ITEM DESCRIPTION: Keying in text or numbers will search for either PLU or UPCs. Items matching numbers and/or text appears in the list. For example, if PLU is enabled and if the number 4 is entered, all items containing a 4 appears in the list. Or, if UPC is enabled and the word AUTO is entered in the description, all items containing “AUTO” in their description appears in the search list.SEARCH button starts the search after the item criteria has been selected or enteredSELECT ITEM: Selects the item from the search list and adds it to the report listCANCEL: Terminates the search process and redirects you to the Flash Report Maintenance screen



Back Office ReportsPassport provides various configuration reports for ease in determining the correct logging of Back Office store data for all supported XML file types. Currently, the Back Office reports include:

• Discount ID Report• Fuel Grades Report• PLU Listing Report• Qualifier Group Report• Restriction Group Report• Tax Group Report• Tender Code Report

After the Back Office reports list appears, select a report from the list and then select Print Preview to display the report. Select Print to print the report.

Discount ID ReportDisplays and prints all discounts that have been added to the Passport system using the Setup > Discount Maintenance option.

Discount ID Report Definitions

Fuel Grades ReportDisplays and prints all fuel grades that have been added to the Passport system using the Setup > Forecourt > Forecourt Installation option.

Fuel Grades Report Definitions

PLU Listing ReportDisplays and prints all PLUs, by department assignment, which have been added to the Passport system using the Pricing > Item option.

PLU Listing Report Definitions

Field Name DescriptionDiscount ID This field indicates the discount number/ID

Discount Type This field indicates the discount type

Discount Method This field indicates the method

Discount Value This field indicates the discount value

Description This field indicates the discount name or description

Field Name DescriptionFuel Grade ID This field indicates the name of the grade of fuel

Description This field indicates the grade description or name

Field Name DescriptionPLU This field indicates the number of the PLU

Description This field indicates the name or description of the item

Unit Price This field indicates the item’s selling price

Discountable This field indicates if this item is a discountable itemYES = discountableNO = not discountable



Qualifier Group ReportDisplays and prints all qualifiers and types that have been added to the Passport system using the Setup > Qualifier option.

Qualifier Group Report Definitions

Restriction Group ReportDisplays and prints all restrictions that have been added to the Passport system using the Setup > Restriction option.

Restriction Group Report Definitions

Tax Group ReportDisplays and prints all tax groups (with their rates) that have been added to the Passport system using the Setup > Tax Maintenance option.

Tax Group Report Definitions

Tender Code ReportDisplays and prints all tenders that have been added to the Passport system using the Setup > Tender Maintenance option.

Tender Report Definitions

Restriction Group This field indicates the restriction group number that this item has been assigned

Qualifiers This field indicates the qualifiers associated with this item

Tax Group This field indicates the tax group that this item is assigned to

Field Name DescriptionQualifier Group ID This field indicates the ID of the qualifier group

Description This field indicates the name or description of the qualifier

Qualifier Type This field indicates the ID of the qualifier type

Description This field indicates the qualifier type name

Package Quantity This field indicates the number in a package (if so designated)

Field Name DescriptionRestriction Group ID This field indicates the ID of the restriction group

Description This field indicates the name of the restriction group

Field Name DescriptionTax Rate ID This field indicates the ID or tax code

Tax Rate This field indicates the tax rate

Description This field indicates the tax description or name

Field Name DescriptionTender Code This field indicates the tender code

Description This field indicates the tender description or name




System Events ReportThis report details the store’s activities performed at the MWS and some POS register functions. This report gives a description of each activity called an “event”. Each time a function is performed, an entry is written to this report.

The report provides non-financial information for the store that will be used primarily for security monitoring, auditing and pertinent system status reporting. This report is for the entire store and is available for the following period types: Calendar Day.

Here is a list of the most basic events that will be logged to System Events report.For the MWS:

• Startup• Sign On• Sign Off• Start Applications to include Add, Change, and Deletes• End Applications• For Other/Miscellaneous task• Full Weekly Back Up• Installation and/or Upgrade

After System Maintenance has been selected from the Reports menu, the tabbed screen appears. These tabs allow the user to indicate the search criteria for the report. Search and sorting criteria may be selected on the following tabs:

• Date/Time• Events• Employee• Source• Sorting

Passport will include the new Source identifier “CRIND” on the System Event Report. Devices with register IDs that fall in the dispenser range will be identified with the source identifier of “CRIND”. The following events will be logged to the System Events report for the “CRIND” source:

Device Door Open Time: Event Date and TimeEmployee: None Source: CRIND Event Text: “CRIND #XX Door Open”

Bill Acceptor has been Cheated Time: Event Date and Time Employee: None Source: CRIND Event Text: “CRIND#XX Bill Acceptor Cheated Event”

Bill Acceptor has been Jammed Time: Event Date and Time Employee: None Source: CRIND Event Text: “CRIND#XX Bill Acceptor Jammed Event”

Bill Acceptor Bad Bill Time: Event Date and Time Employee: None Source: CRIND Event Text: “CRIND#XX Bill Acceptor Bad Bill Event”

Bill Acceptor is full Time: Event Date and Time Employee: None Source: CRIND Event Text: “CRIND#XX Bill Acceptor Full”



Date Range Options

Bill Acceptor Vault Door opened (Drop in progress) Time: Event Date and Time Employee: None Source: CRIND Event Text: “CRIND#XX Bill Acceptor Safe Drop”, “Amount: $1:XX 2:XX 5:XX 10: XX 20: XX”

Field Name DescriptionCurrent Date If enabled, the System Events Report will be generated for the current day’s date. The default

is current day’s date. Dates must be in MM DD YYYY format.

Select If enabled, allows the user to key in a start date, end date, and time or a date can be selected from the Calendar Control window. Date ranges can be configured and the A.M./P.M. buttons toggle for selection.



Events Options

Field Name DescriptionAll If enabled, all events will be included in the report. When All is selected, the remaining tab is

disabled. All is the default.

Select If enabled, allows the user to select the events by the following: • APPLICATION list box: Contains a name/description for each Passport application. The

user selects one or more applications by checking the required boxes. The report will include only those events from the application(s) containing a √. When an application is selected, the FUNCTION list box will be updated to display the functions for the selected application.

• FUNCTION list box: Contains the name/descriptions for each function associated with the currently selected application. The user may select one or more functions by checking the required boxes. The report will include only those events for the application and functions containing a √.

• EVENT TEXT textbox: Allows a user to enter specific text to search. The report will filter the results and display only those system event entries that contain the entered text. If no text is entered in this field, all entries will be included.

The Clear Text button will clear/disable the EVENT TEXT fieldThe Clear All button will clear all checked applications or functionsThe Select All will check/enable all applications



Employee Options

Source Options

Sorting Options

System Events Functions

System Events Report Definitions

Field Name DescriptionAll If enabled, all employees are included in the report. When a system event is logged, the

Employee that was signed on when the event occurred is recorded. This tab allows the user to filter the report results based on the signed on Employee. All is the default.

Select If enabled, allows the user to select the events by the following: EMPLOYEE list box: The list displays the ID, Last Name, and First Name for each Employee. The employees listed include all employees added within Employee Maintenance. The user may select one or more employees by checking the required boxes in the list. The report will include only those events from the employee(s) containing a √. The Clear All button will clear/disable all checked employeesThe Select All will check/enable all employees

Field Name DescriptionAll If enabled, all sources are included in the report. Source is the machine/POS register from

which the event was logged. This tab allows the user to filter the report results based on the source. All is the default.

Select If enabled, allows the user to select the sources by the following: SOURCE list box: The list displays a name/description for each source. The sources include all registers (by POS register number), the MWS (99), CRIND devices (10,0XX) and other unspecified sources. The user may select one or more sources by checking the required boxes in the list. The report will include only those events from source(s) containing a √. The Clear All button will clear/disable all checked sourcesThe Select All will check/enable all sources

Field Name DescriptionSort By This field indicates how the Events Report must be sorted. The four fields in the list of options

allow the user to select a sorting criterion. The sorting will be hierarchical based on any or all four levels. The sorting options are:

• Time Stamp • Application/Function • Employee• Source

Typically, all four levels must not be specified but if no sorting is specified, the report will be sorted by TIMESTAMP.The user may select ASCENDING or DESCENDING for the sort order. The default will be ASCENDING.

Field Name DescriptionPrint Preview This will generate and display the report using the selected search criteria

Print Prints the report and then exits System Maintenance, redirecting you to the Reports menu

Field Name DescriptionDate/Time Reports the date and time at which the event was logged

Employee Reports on a selected employee or all employees

Register Reports on a selected register or all registers

Application Name Reports the name of the menu option selected or function performed with start and end times

Event Text Reports the text that was entered by a user



Specific equipment failure events generate a log to the System Events Report for any of the following:

• DCB failure on any dispenser/CAT• GSM/DSM failure• SPC failure• TRAC failure

ConfigurationThis option allows the viewing and printing of various system configurations. These reports are useful to know how the site has been set up and be used in a recovery situation. The Configuration reports include:

• Car Wash Kiosk Configuration Report• Forecourt Configuration Report• Fuel Discount Configuration Report• Electronic Price Sign Configuration Report• Loyalty Interface Configuration Report• Peripheral Configuration Report• Reminder Configuration Report

Car Wash Kiosk Configuration ReportDisplays and prints the Kiosk device configuration information from Setup > Forecourt > Forecourt Installation and the Setup > Forecourt > Car Wash Kiosk options.

Forecourt Configuration ReportDisplays and prints the sites forecourt configuration information from the Setup > Forecourt > Forecourt Installation option.

Fuel Discount Configuration ReportDisplays and prints all fuel discounts by type (Manual, Card, Cash, and Car Wash) that have been added to the system using the Fuel > Fuel Discount Maintenance option.

Electronic Price Sign Configuration ReportDisplays and prints the configuration of the Electronic Price Sign as configured in Setup > Fuel > Site Options on the Price Sign tab.

Loyalty Interface Configuration Report Displays and prints the configuration of the Loyalty interface as configured in Setup > Store > Loyalty Interface option.

Peripheral Configuration ReportDisplays and prints all of the peripheral hardware that is connected to the Passport system, along with their port number assignments (that is, Tank Monitor, Price Sign, Security Camera, Car Wash, GSM, and Network Journal printer).



Reminder Configuration ReportDisplays and prints a listing of all reminders currently configured in Setup > Store > Reminders Maintenance, along with their status (enabled/disabled).

CRIND Merchandising Configuration ReportDisplays and prints the current CRIND Merchandising configuration, including the category name, items within the category, and item availability.

Cash AcceptorThis option allows the viewing and/or printing of the all Cash Acceptor reports. This would include Car Wash Kiosks Cash Acceptor and CRIND Cash Acceptor reports. From the Reports menu, select Cash Acceptor and the following list of reports appears:

• Car Wash Kiosk Cash Acceptor Details• Car Wash Kiosk Cash Acceptor Summary• CRIND Cash Acceptor Activity Summary• CRIND Cash Acceptor Safe Drop

Car Wash Kiosk Cash Acceptor Details ReportThis report displays a detailed list of all Loans, Drops, and Adjustments performed on each Car Wash Kiosk for a specified reporting period. This report is for the entire store and is available for the following period types: Year, Quarterly, Month, Week, Business Day, Shift, Calendar Day, and Manager Period.

Cash Acceptor Activity Details Report Definitions

Car Wash Kiosk Cash Acceptor Summary ReportThis report displays a summary of all activity for each Kiosk Cash Acceptor for a specified reporting period.


Field Name DescriptionCash Acceptor # This field indicates the number of the kiosk being reported

Date/Time/Cashier This field indicates the date, time, and Cashier number of the activity performed at the kiosk

Activity This field indicates the activity performed at the kiosk. Activities could be Loans, Drops, or System Adjustments:

• Loans: This field indicates coins added to the kiosk hopper through Cash Management Mode

• Drop: This field indicates coins dropped or removed from the kiosk hopper through Cash Management Mode or Bills removed from the Cash Acceptor cassette

• Adjustment: This field indicates a system adjustment occurred when the count of coins dropped at the kiosk does not match the count of coins that the system expects to be dropped. The Passport system performs system adjustments to internally validate the assumption that all coins are dropped during a coin drop.

Note: If a System Adjustment was performed, there will be no Cashier number reported for this activity.

Amount This field indicates the amount of each activity performed at the kiosk by coins and acceptable bill denominations



Cash Acceptor Activity Summary Report Definitions

CRIND Cash Acceptor Activity Summary ReportThis report is a summary of all activity for each Cash Acceptor.

• This report is for the entire store and is available for the following period types: Business Day, Shift, Calendar Day or Month.


Field Name DescriptionBeginning Cash This field indicates the count and value of bills that the Passport system believes existed

in the Cash Acceptor cassette at the beginning of the given period.

Cash Activity This field indicates the net value of bills accumulated by the Cash Acceptor during this period. This value may also include bills accepted for which no sale was recorded. For example, a customer may insert bills but cancel the transaction before completing a sale.

Safe Drops This field indicates the count and value of safe drops for either the Cash Acceptor cassette during the given period.

Ending Cash This field indicates the count and value of bills and coins that the Passport system believes existed in the Cash Acceptor cassette at the end of the given period.

Inside Cash Due This field indicates the count and value of transactions during the given period that have been sent inside to be paid out by a Cashier.

CRIND Cash Acceptor Safe Drop ReportThis report is a detailed list of all Safe Drops for all dispensers with Cash Acceptors for a specified reporting period.

Field Name DescriptionBeginning Cash This field indicates the total count and amount of bills and coins which the Passport

system records for the Cash Acceptor cassette and coin hopper at the beginning of the given period.

Cash Inserted This field indicates the net value of bills and coins accumulated by the Cash Acceptor and coin acceptor during this period. This may include the value of coins dispensed by the kiosk. This value may also include bills or coins accepted by the cash or coin acceptors for which no sale was recorded. For example, a customer may insert bills but cancel the transaction before completing a sale.

Loans This field indicates the count and value of coins added to the kiosk hopper through cash Manager mode during the given period.

Safe Drops This field indicates the count and value of safe drops for either the Cash Acceptor cassette or coin hopper during the given period.

System Adjustments This field indicates the count and value of coins adjusted by the system during the given period. A system adjustment will occur when the count of coins dropped at the kiosk does not match the count of coins that the system expects to be dropped. The Passport system performs system adjustments to internally validate the assumption that all coins are dropped during a coin drop.

Ending Cash This field indicates the count and amount of bills and coins which the Passport system has recorded for the Cash Acceptor cassette and coin hopper at the end of the given period.

Inside Cash Due This field indicates the count and amount of transactions during the given period that were sent inside to be paid out by a Cashier.



This report is for the entire store and is available for the following period types: Business Day, Shift, Calendar Day or Month.

Scheduled Events ReportXML Gateway is used to change Passport system reference data for a specified future date/time with a specified expiration date/time. These specified changes are known as “scheduled events”.

Scheduled Events might consist of immediate changes, future changes, permanent changes, temporary changes and changes returning data to the original state upon date/time expiration.

Some of the most common scheduled events occur on the following:

• Item files (ITT) affecting the items/PLUs sold at store level to include price changes, descriptions, tax group assignments, restrictions, the adding or removing of items.

• Departments (MCM) affecting all of the departments at store level to include, adding of new departments and changing of department configuration criteria like tax assignments, restrictions, discount and food stamp allowable or network product code assignments.

• Tax Groups (TLT) affecting the tax groups at store level to include local, city, county and state taxes.

• Tax Rates (TST) affecting the tax rates that are assigned to the tax groups at store level.

Passport maintains a log of all event processing that takes place, both successful and unsuccessful in a Scheduled Event Activity Report.

Scheduled Events Activity ReportThis report details the processing of the events. The following are logged:

• Combo or Mix & Match promotions successfully created• Promotions failed validation with fatal error.

Date Range Options

Field Name DescriptionDate/Time This field indicates the date/time of the safe drop

Cashier This field indicates the Cashier number performing the safe drop

Pump Cash Acceptor This field indicates the number of the pump/dispensers Cash Acceptor

Amount This field indicates the amount of the safe drop

Bills This field indicates the bills, by denomination and the count of each contained in the safe drop ($1, $5, $10, $20, and so on)

Total This field indicates the total dollar amount of the drop and totals by denomination

Field Name DescriptionCurrent Date If enabled, the System Events Report will be generated for the current day’s date. The default

is current day's date. Dates must be in MM DD YYYY format.

Select If enabled, allows the user to key in a start date, end date and time or a date can be selected from the Calendar Control window. Date ranges can be configured and the AM/PM buttons toggle for selection.



Active and Pending Promotions ReportThis report details active and pending combinations, and Mix & Match promotions report.

Field Name DescriptionPrint Preview This option generates an HTML report using the selected criteria and displays in a scrollable

window on the screen. Select the SEARCH button to search for specific text in the report.


Active and Pending Promotions Report Definitions

Active and Pending Events ReportThis report displays and prints the details of the active and pending events.

Field Name DescriptionCombo Active Promotions List of the active promotions with the following details:

DESCRIPTION: This field indicates Name or description of the promotionPRICE: This field indicates Price of the promotionEFF DATE: This field indicates Effective start date of the promotionEXP. DATE: This field indicates Expiration or end date of the promotionDAYS. SMTWTFS: This field indicates the days the promotion is to be active. Sunday through Saturday. START: This field indicates the start time of the promotionSTOP: This field indicates the stop time of the promotion

Pending Promotions List of pending promotions

Mix & Match Active Promotions This field indicates the promotions that are pending with the following details (have not reached the start date):DESCRIPTION: This field indicates Name or description of the promotionTYPE: This field indicates type of the promotion. Mix & Match promotions will display one of three types:NewPrc: New price promotionAmtOff: Amount off promotionPctOff: Percentage off promotionAMOUNT: This field indicates the amount of the promotion depending on the Type (Percentage, Amount or New Price)EFF DATE: This field indicates Effective start date of the promotionEXP. DATE: This field indicates Expiration or end date of the promotionDAYS: SMTWTFS. This field indicates the days the promotion is to be active. Sunday through Saturday. START: This field indicates the start time of the promotionSTOP: This field indicates the stop time of the promotion

Mix & Match Pending Promotions List of pending Mix & Match promotions

Field Name DescriptionItem Active Changes ITEM ID: This field indicates the item or PLU number

EFFECTIVE DATE: This field indicates the date/time the change occurred. When no date is entered, this indicates a permanent change was made to the item.EXPIRATION DATE: This field indicates the end date/time of the change. When no date is entered, this indicates a permanent change.

Item Pending Changes ITEM ID: This field indicates the item or PLU numberEFFECTIVE DATE: This field indicates the date/time the change is to occur. When no date is entered, this indicates a permanent change will be made to the item.EXPIRATION DATE: This field indicates the end date/time of the change. When no end date is entered, this would indicate a permanent change.



Backup JournalsThe Backup Journal is accessed under the button BACKUP JOURNALS on MWS > Reports menu.

Note: When the application is running, it is not possible to switch to the POS.

Department Active Changes DEPARTMENT ID: This field indicates the department numberEFFECTIVE DATE: This field indicates the date/time the change occurred. When no date is entered, this indicates a permanent change was made to the department.EXPIRATION DATE: This field indicates the end date/time of the change. When no end date is entered, this would indicate a permanent change.

Department Pending Changes DEPARTMENT ID: This field indicates the department numberEFFECTIVE DATE: This field indicates the date/time the change is to occur. When no date is entered, this indicates a permanent change will be made to the department.EXPIRATION DATE: This field indicates the end date/time of the change. When no end date is entered, this would indicate a permanent change.

Tax Group Active Changes TAX GROUP ID: This field indicates the tax group IDEFFECTIVE DATE: This field indicates the date/time the change occurred. When no date is entered, this indicates a permanent change was made to the tax group.EXPIRATION DATE: This field indicates the end date/time of the change. When no end date is entered, this would indicate a permanent change.

Tax Group Pending Changes TAX GROUP ID: This field indicates the tax group IDEFFECTIVE DATE: This field indicates the date/time the change is to occur. When no date is entered, this indicates a permanent change will be made to the tax group.EXPIRATION DATE: This field indicates the end date/time of the change. When no end date is entered, this would indicate a permanent change.

Tax Rate Active Changes TAX RATE ID: This field indicates the tax rate IDEFFECTIVE DATE: This field indicates the date/time the change occurred. When no date is entered, this indicates a permanent change was made to the tax rate.EXPIRATION DATE: This field indicates the end date/time of the change. When no end date is entered, this would indicate a permanent change.

Tax Rate Pending Changes TAX RATE ID: This field indicates the tax rate IDEFFECTIVE DATE: This field indicates the date/time the change is to occur. When no date is entered, this indicates a permanent change will be made to the tax rate.EXPIRATION DATE: This field indicates the end date/time of the change. When no end date is entered, this would indicate a permanent change.




This functionality helps you back up the Electronic Journal or Network Journal data for a specified period.

Backup Journal Definitions

Backup Journal Functions

Field Name DescriptionNetwork Journal Allows the user to select the journal to be backed up

Electronic Journal Allows the user to select the journal to be backed up

Reports If this field is selected, Store Report data may be saved, one of two ways:

1 PREVIOUSLY UNSAVED DATA. When selected, this will backup any previously unsaved report data. The date/time range of the data that will be saved appears (this field cannot be changed) by default, this option is selected. The beginning date is based on the latest of the following:

•First Store Close•Date of the XXth previous Store Close report. (XX = the number of•Days configured for Reports in Setup > Store > Store Options)•Date of the last Store Close report previously saved

2 ALL DATA. When selected, this will back up all report data. The date/time range of the data that will be saved appears (this field cannot be changed). The beginning date is based on the latest of the following:

•The Passport system Installation date•Date of the XXth previous Store Close report. (XX = the number of days configured for Reports in Setup > Store > Store Options)

The ending date for both options is automatically displayed based on the date of the last Store Close.

Field Name DescriptionStart Backup Starts the backup process

Note: If the user clears both “Network Journal” and “Electronic Journal” check boxes, the “Start Backup” button does not appear.



Loyalty ReportsThis section describes the available Loyalty reports. They are:

• Loyalty Discount Report• Loyalty Transaction Detail Report

Loyalty Discount ReportThe Loyalty Discount report provides summary totals and is divided based on the manner in which Loyalty discounts can be applied to a fuel or merchandise (non-fuel) transaction. The report is divided into four sections:

• PPG Transaction Details• Postpay Fuel Ticket Transaction Details• Grand Total Loyalty Fuel Discounts• Loyalty Tender Discounts

Notes:1) This report is for the entire store and is available for the following period types: Business Day, Calendar Day, and Manager Period.

2) This report may be configured to print at Store and Shift Close

Field Name DescriptionPPG Transaction Details This field indicates the “PPG rollback” discounts. In other words,

discounts applied before the fuel was dispensed.GRADE: The fuel grade that was discountedCOUNT: The number of times that fuel grade was discountedVOLUME: The total volume that was dispensed for this grade that was discounted with a Loyalty discountDISCOUNT AMOUNT: The amount of the Loyalty discounts given on the fuel grade

Post Pay Fuel Ticket Transaction Details This field indicates the “fuel after dispensing” discounts - discounts applied after dispensing the fuelGRADE: The fuel grade that was discountedCOUNT: The number of times that fuel grade was discountedVOLUME: The total volume that was dispensed for this grade that was discounted with a Loyalty discountDISCOUNT AMOUNT: The amount of the Loyalty discounts given on the fuel grade

Grand Total Loyalty Fuel Discounts This field indicates the grand total of Loyalty discount for fuelGRADE: The fuel grade that was discountedCOUNT: The total number of times that fuel grade was discountedVOLUME: The grand total volume that was dispensed for this grade that was discounted with a Loyalty discountDISCOUNT AMOUNT: The grand total amount of all Loyalty discounts given on fuel grades

Loyalty Tender Discounts This field indicates any Loyalty discounts that were applied to the transaction as a tenderTRANS#: The POS transaction number for the Loyalty tender that was appliedREGISTER#: The POS register number at which the Loyalty tender was appliedDISCOUNT AMOUNT: The amount of the Loyalty tender



Loyalty Transaction Detail ReportLoyalty Transaction Detail Report displays the details of the individual Loyalty transactions performed both inside and outside the store site. The report is divided in a manner identical to the Loyalty Discount Report:

• PPG Transaction Details.• Postpay Fuel Ticket Transaction Details• Merchandise Transaction Details• Loyalty Tender Discount Transaction Details• Loyalty Transaction Summary Totals

Notes:1) This report is for the entire store and is available for the following period types: Business Day, Calendar Day, and Manager Period.

2) This report may be configured to print at Store and Shift Close.

Field Name DescriptionPPG Transaction Details This field indicates the “PPG rollback” discounts. In other words, discounts

applied before the fuel was dispensed.DATE/TIME: The date and time of the Loyalty transactionPUMP: The pump the Loyalty transaction occurred onTRANS: The POS transaction ID for the transactionLOYREF#: The Loyalty systems reference number for the transactionLOY ID: The masked customer’s Loyalty IdentifierGRADE: The fuel grade that was discountedSTREET PRICE: The original fuel price (PPG)DISC PPG: The price at which fuel was dispensedDISC VOL: The gallons/volume that was discounted by the Loyalty systemTOTAL DISC: The amount of discount awarded by the Loyalty systemTOTAL SALE: The transaction total

Post Pay Fuel Ticket Transaction Details

This field indicates the “fuel after dispensing” discounts - discounts applied after dispensing the fuelDATE/TIME: The date and time of the Loyalty transactionPUMP: The pump the Loyalty transaction occurred onTRANS: The POS transaction ID for the transactionLOYREF#: The Loyalty system’s reference number for the transactionLOY ID: The masked customer’s Loyalty IdentifierGRADE: The fuel grade that was discountedSTREET PRICE: The original fuel price (PPG)ACTUAL VOL: The actual volume dispensedDISC VOL: The gallons/volume that was discounted by the Loyalty systemTOTAL DISC: The amount of discount awarded by the Loyalty systemFUEL AMT: The total fuel dollar amount soldTOTAL SALE: The transaction total

Merchandise Transaction Details This field indicates any Loyalty discounts applied to merchandiseDATE/TIME: The date and time of the Loyalty transactionREGISTER: The pump the Loyalty transaction occurredTRANS: The POS transaction ID for the transactionLOYREF#: The Loyalty system’s reference number for the transactionLOY ID: The masked customer’s Loyalty IdentifierPLU/UPC: The PLU/UPC that was discountedORIGINAL PRICE: The original price of the item/UPCTOTAL DISC: The amount of discount awarded by the Loyalty systemTOTAL SALE: The transaction total


Reports Frequently Asked Questions About Reports

Frequently Asked Questions About Reports

Till Report Questions

Loyalty Tender Discount Transaction Details

This field indicates any Loyalty discounts that were applied to the transaction as a tenderDATE/TIME: The date and time of the Loyalty transactionREGISTER: The pump the Loyalty transaction occurredTRANS: The POS transaction ID for the transactionLOYREF#: The Loyalty system’s reference number for the transactionLOY ID: The masked customer’s Loyalty IdentifierTOTAL DISC: The amount of discount awarded by the Loyalty systemTOTAL SALE: The transaction total

Loyalty Transaction Summary Totals This field indicates the total of Loyalty transactionsCOUNT: The total discount count for the selected business periodDISCOUNT AMOUNT: The total discount amount for the selected business period. This does not include Loyalty tender discounts.SALES AMOUNT: The total sales amount for all transactions that received Loyalty discounts. This does not include transactions that had Loyalty tender discounts.

Questions AnswersWhat does it mean if there is a negative number in the Tender Over/Short Amount column?

A negative number in this column, after you have performed electronic balancing, indicates that the dollar amounts you entered during balancing are more than (over) the amount that the system indicates you must have. A positive number in this column indicates that the dollar amounts you entered during balancing are less than the amount that the system indicates you must have, meaning that your Till is short by the amount. If a Cashier does not balance the Till at closing, the system will display a positive number, indicating that the entire amount in the Till is unaccounted for.

Why is the Closing Till Accountability amount sometimes different from my Tender Over/Short Amount if I don’t use the electronic balancing?

This will happen when a Prepay fuel sale is started on the Till but is not pumped to completion and the refund for the under-run is paid out on a new Till. Prepay “Sales” are not logged in the system until the end of the transaction, when the system knows the grade and volume amount dispensed.

Why does my Till Report show a safe drop for the tenders counted when I balanced my Till?

At the time of balancing, all amounts counted by the Cashier are automatically dropped to the safe. The system does not require the Cashier to add up all Network tendered slips during the balancing process, although these tender types are still part of the Till’s revenue that was collected by the Cashier. The system automatically counts these amounts for the Cashier and will automatically safe drop the amounts for network tendered transactions, even if the Cashier cancels out of balancing.

Can the automatic safe drop feature be turned off?

No. The system only drops the ending counts to the safe if the user performs Till balancing.

Why does my Till Report show Safe Loan amount when my Cashiers do not have access to the loan feature?

Till Beginning Balance amounts are considered a safe loan within the system.



Frequently Asked Questions About Reports Reports

Shift/Store Close Report Questions

How can I find count or sales data for PLUs or departments, listed by Till?

You must first select all relevant Till Close associated sub-reports using the Period Maintenance function in MWS. Then you can go to the list of Accounting Reports in MWS and print the Till’s Till Period Report.

Can the Till Period Reports automatically print when the Till is closed?

No - This feature is under investigation.

I printed a Till Report from the MWS. It has different amount numbers from the Till Report printed at the Cashier Workstation. What could cause this?

Two situations could cause this discrepancy: • The Cashier answers NO to the “Wait for Despooling

Transactions” prompt during the Till close process. • A Client is off-line during the Till Close process.

The Cashier Workstation did not print a Till Report. What could cause this?

The following situations could cause the Till Report not to print:

• Blind balancing is enabled at your site and the Cashier chose not to balance the Till.

• Blind balancing is enabled and the Cashier’s Till did not balance within the variance allowed.

• The Server has been rebooted and the Client has not been restarted.

• The Cashier is not allowed to see the totals when balancing the Till (this option is programmed in Employee Maintenance).

My transaction void total does not match what is displayed on the transaction void receipts if I add them up manually. Why?

Fuel items are not considered stock items in the system and will not be counted in this section of the report.

Questions AnswersWhy is the discount count on my Till Report different from the one on my Shift/Store Close Reports?

On the Till Report, the discount count represents the number of times that the Cashier performed a discount. On the Shift/Store Close Report, the discount count represents the number of items that were actually discounted. If you performed a transaction discount on a transaction sale of three items, it would be counted as one discount transaction on the Till Report, but three discounted items on the Shift/Store Close Report. However, the discount amount (the dollar amount of the discount) must be the same on both reports. Discounts will also vary for stations that are giving Car Wash discounts.

Can the associated Shift Report automatically print when the Store Close occurs?

No. This enhancement is under investigation.

What would cause a number to appear in the Over/Short row of my Fuel Sales Reconciliation Report?

One of the following conditions could cause a number to appear in this row: A dispenser’s totalizer has “rolled-over”. A Cashier has performed a manual fuel sale incorrectly. A dispenser was off-line and the system was unable to obtain the open/close reading.

Why would the Store Till Summary Report show a difference between the Total Store Accountability and the Store Tender Accountability?

The system will report a difference if the tender for a fuel prepay was collected before the Store Close, but the customer did not finish pumping fuel until after the Day Close completed. In this case, you will also see an amount listed in the Uncollected row on the Fuel Sales/Pump Totals Reconciliation Report.

Questions Answers

Reports Frequently Asked Questions About Reports

© 2010 Gilbarco Inc. 7300 West Friendly Avenue · Post Office Box 22087Greensboro, North Carolina 27420 Phone (336) 547-5000 · http://www.gilbarco.com · Printed in the U.S.A.MDE-4924 Passport® V8.02+ Reports · August 2010

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Fuel Report QuestionsQuestions AnswersHow can I get a current pump reading without doing a Period Close?

Under the Dispenser Menu on the Cashier Workstation, there is a Pump Totals button. This tool will allow you to print current pump readings.

Do manual fuel sales affect the “Booked” values for Fuel Sales Volume and Sales?

Yes. If a Cashier accidentally pays a fuel sale out to cash instead of credit, using manual fuel to correct the error will modify the “booked” fuel volume and sales amounts. It is very important that the Cashier performing manual fuel transactions enters the correct pump number, grade and amount for the refund and the new sale.

On the Store Till Summary Report, in the “Total To Account For by MOP” section, the CRIND Credit/Debit amount does not match the CRIND amount in the “Sales” section of the same report. Why not?

The CRIND Credit/Debit amount includes fuel and Car Wash purchases. The CRIND amount in the “Sales” section only reports the fuel sales, and would not include any Car Wash sales.

The CRIND Credit/Debit amount in the “Total To Account For by MOP” section of the Store Till Summary Report does not match the CRIND Total on the CRIND Sales Report. Why not?

The number on the Store Till Summary Report includes fuel and Car Wash purchases. The number on the CRIND Sales Report only reports fuel sales.

Questions Answers

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