pc-i capacity building of dgm&e

8/9/2019 PC-I Capacity Building of DGM&E

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Subject: PC-I (FIRST REVISION) OF THE SCHEME CAPACITY BUILDING OF

DGM&E P&D DEPARTMENT FOR IMPROVE PROJECT PLANNING,

MONITORING AND EVALUATION OF DEVELOPMENT PROJECT IN

PUNJAB

Reference Para 8-9 /N.

DGM&E has forwarded revised PC-I for the subject scheme which was approved

by PDWP on 11-10-2007. Revised PC-I has been forwarded with the justification of to fill the

staff position and to implement the activities of the project which were not accomplished so far.

However, the brief contents are as under:

1 Name of Project Capacity Building of DGM&E P&D Department for Improve ProjectPlanning, Monitoring and Evaluation of Development Project in Punjab

2 Location LDA Plaza, Edgerton Road, Lahore, Punjab

3 Gestation Period ORIGINAL REVISED

(2007-2010) (2007-2011)

4 Authorities

Responsible for DGM&E, P&D Department

5 Project Objectivesand relationship

with sectoral

objectives:

The Project Management Unit, Planning & Development Department wascreated in December 2003. In December 2006 PMU was converted into a

permanent body with the following five cores areas:

a. Policy guidelines and standards for project managementb. Project Management services

c. Third party monitoring/inspection

d. Project/Programme evaluation

6 Description,

Justification andtechnical

parameters:

Presently DGM&E is housed in a rented premises i.e. LDA Plaza having

covered area of 41000 sft. The office space available at DGM&E is notsufficient for the existing set up of the Directorate; therefore there is a

requirement for an additional office space of up to 4000 sqft.

7 Project Cost

ORIGINAL REVISED

Rs. 80.130 Million

Capital Cost 45.732 MOperating Cost 31.075 M

Others:Training Cost 2.000 M

Manual / Books 1.500 M

Rs. 39.313 Million

Capital Cost 31.557 MOperating Cost 5.957 M

Others:Training Cost 0.800 M

Manual / Books 1.000 M

8 Justification of theProject:

The scheme titled Capacity Building of DGM&E P&D Department forimproved project planning monitoring and evaluation of development

projects in Punjab was originally approved in the PWDP meeting held on

October 11, 2007.


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Allocation and

expenditure.

(Rs. in Million)

9 Financial Plan and

mode of financing:

10 Vehicles Original Revised

ITEM Qty Qty Remarks/StatusToyota Parado4x4-5 Door

Jeep

2 - Dropped

1300 CC Sedan 4 4 4 Toyota XLI

Car Rs.3610732

Toyota Vego

Hilux 4x4

Double Cabin

2 - Dropped

Motorbike 125

CC

3 3 3 Motorbike

purchased cost

Rs. 2114701000 CC

Cultus

- 4 3,680,000

Toyota Single

Cabin withcustomization

- 2 2,600,000

Total Vehicles 3,822,202

11 Human Resource

CostOriginal Cost Revised Cost

4 Officers 5.25 M

10 Class-IV 2.61 M

4 Officers 1.69 M

10 Class-IV 8.98 M

Total 7.86 M Total 2.59 M

In the Revised PC-I following shortcomings were found :-

1. The scheme is being implemented since 2007-08 details regarding beneficiaries i.e.

number of trainees so far benefited may be incorporated in PC-I

2. Names/No of Departments got benefited by the PMU in the areas of

PC-I Allocation

(2007-10)

Cumulative

Expenditure

80.310 6.217

PC-I Allocation Revised

2007-08 2008-09 2009-10 2010-11

44.997 20.687 14.646 39.313


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Hiring of manpower,

Acquisition of project management tools and;

Development of project management offices may be incorporated in quantitative

terms.

3. For three (3) officers eight (8) vehicles were demanded for a cost of Rs. 19.720 million

about 25% of total cost. Where a sin the revised PC-I 10.00 million has been denuded for

10 vehicles (four already purchased).about 26% of total cost, including 1300CC Sedan,

1000CC Cultus and Toyota single cabin with customization. It needs to be justified.

4. In the revised PC-I cost estimates transpires establishment of a luxurious M&E office.

Interventions and activities may be clearly incorporated in the PC-I.

5. In the revised PC-I action plan/ activities detail may be part of PC-I.

6. Lastly it is also proposed that to make sustainability of the scheme and to address short

comings mentioned above a preliminary meeting may be convened with stakeholder ofthe scheme under the chairmanship of Chief (RP)

Submitted please.

Assistant Chief (RP)

Chief (RP)


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Subject: IMPLEMENTATION AND MONITORING SUPPORT FOR SPD

PROGRAMME

Southern Punjab Development Programme was launched during current financial

year (2009-10) with allocation of Rs. 5000 million. The Programme includes schemes which are

strategic in nature, having immediate impact, benefit maxim area of the region, pro poor and job

creating. The programme has been launched in three Divisions Multan, Bahawalpur and

D.G.Khan. The Programme is being regularly reviewed by Senior Advisor to Minister Punjab.

So far various meeting was held to monitor the implementation of the programme on 05-09-2009

, 13-10-2009, 19-10-2009, 16-02-2010 and 20-04-2010.

For the whole programme at least eight different sectors schemes are involved

accordingly different executing agency are implementing the programme. For sustainability of

the programme it needs to be monitor on regular basis because the schemes invoved numbers of

issues like approval of schemes, substitution where necessary, releases of funds, reoperation and

utilization of resources through collection of monthly progress report.

Keeping in view the work load of the programme it was decided in a meeting

held on 20-04-2010 that P&D Department to take necessary action to make effective

coordination among implementing agencies and Commissioners of three Divisions. In the light

of the said decisions it is proposed that a smart implementation, monitoring support may be

provided to SPD programme and a scheme may be reflected in the proposed ADP 2010-11. A

brief concept paper has been developed and is as under:


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CONCEPT PAPER

1 Name of Scheme IMPLEMENTATION AND MONITORING SUPPORT FOR SPD

PROGRAMME

2 Location P&D Department, Government of the Punjab, Lahore

3 Gestation Period 24 Months (2010-12)

4 Authorities

Responsible forSponsoring /

Executing

P&D Department, Government of the Punjab, Lahore

5 Project Objectives

and relationshipwith sectoral

objectives:

To benefit maximum area of the region

To address pro-poor segment of the society

Job creation for local people

6 Project Cost Rs. 10.000 MillionThe breakup of the Cost is as under:

Year 2010-11 2011-12 2012-13

Amount 5.00 2.5 2.5

1. HUMAN RESOURCE COST

Post No. Scale Salary /

Month

Total Cost for

Two Year

(2010-12)

Sr. Implementation

Monitoring Officer

01 BS-19 60000 1440000

Monitoring &

Evaluation Officer at

Divisional Level

03 BS-17 40000 2880000

Driver 03 Market 9000 648000

Naib Qasid 02 Market 8000 384000

TOTAL 5352000


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2. TRANSPORT FACILITY

Item Rate Quantity Total

1300 CC Car 1,500,000 01 15,00000

1000 CC Car

Suzuki Cultus

9,50,000 03 2,850,000

Repair & Maintenance 50000 / Year - 150000

POL Charges - - 723,000

TOTAL 5,223,000

3. TECHNICAL SUPPORT

Computers Rate Quantity Total

Desktop Computers 50,000 04 200,000

Laptop 50000 01 50,000

Printer (Heavy Duty) 25000 01 25000

Others:

Telephone Charges

Officer Stationary

Computer Stationary

150,000

TOTAL 425,000

4. Grand Total 1+2+3 = 5,352,000+5,223,000+425,000= 10,000,000

Say 10.00 Million

pc-i capacity building of dgm&e

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