Personnel recruitment and training management on the platformSAP Success Factors

Julia Andronovskaya

HR Director, PJSC Polyus

The business units of the Company are:• Krasnoyarsk region• Irkutsk region• Magadan Region• The Republic of Sakha (Yakutia)

20 300 employees

• The largest gold producer in Russia and a top-10 gold producer globally with one of the lowest cost profiles• Proven & probable reserves amount to 64 moz — #3 globally

About Polyus company:

The company's operations cover the entire gold production cycle:

Exploration1 Mining2 Ore processing and gold production3

LogisticsCapital constructionClosing facilities, reclamation of territories

Operating Mines Exploration

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Platform for distance courses

Developed distance courses, limited tests.The structure of the catalog oftraining courses has beendeveloped.

Regulations for personnel selection and training processes have been developed.

6 400 managers, specialists and employees

13 900 workers

Remote business sites in the Far North

Goals:

About the projectPrerequisites for Automation

Audience:

Process transparency

Mobility and Availability

Standardization processes

Unified database of candidates

Unified selection and training administration system

Unified e-library of educational materials

Automatic reminders of the need for mandatory training in the field ofhealth and safety

Centralized reporting system

BEFORE SAP Success Factors implementation:

Company readiness for SAP Success Factors implementation:

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About the projectEnsuring the safety of Personal Data as an important requirement of the project

Advanced data protection

Modern data protection methods to encrypt / tokenize data before sending to the SAP SuccessFactors cloud

Advanced protection against external and internal threats

Support for internal enterprise systems and data protection applications

Integration with internal corporate systems

Control over encryption, decryption, encryption keys is carried out on the side of the Company, and not in the cloud

Security Controlled

Preservation of functionality

For protected data, SAP Success Factors features, such as search, sorting, reporting, are saved.

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Communication campaignwhen starting the Pilot:

Background screensavers on computers of all employees News publications, interviews of executives in the corporate

newspaper and on the portal Detailed instructions and memos for employees Educational webinars

Audience of the Pilot:8 300 employees (3 core BU)

Audience of the Roll out:12 000 employees (other 13 BU)

PilotPre Go-live

Business BlueprintAS IS process analysis and TO BE

construction

May December

Pilot preparationimplementation, training, migration

September April June

Roll out preparationtraining, migration

Roll outPre Go-live

October

SAP Success Factors implementation stepsRoadmap and communication campaign

Go-live

November

2018 2019

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Platform

Succession

Recruiting Single window for request for selection and an unified database of candidates between all business units

Keeping history and interview results Transparent status of work with requests and candidates Assessment of the effectiveness of the selection specialists

New opportunities Visualization of the organizational structure Availability of work in the system from personal PCs and mobile devices Two-factor authentication via SMS service for remote access

Availability of plans and training history for the employee and his manager Distance Learning Platform and Remote Access Automatic assignment of mandatory education

Focus on details

Partial compliance of the standard functionality with the processes of the Company. This leads to additional improvements to the system or to a partial abandonment of the functionality.

Reflection of inaccuracies in the conduct of the organizational structure, requiring data adjustment in the master personnel administration system.

The low speed of the system due to restrictions on the availability of the Internet in geographically remote control units. Improving IT infrastructure is needed.

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FunctionalityOpportunities and restrictions of SAP Success Factors for the Polyus company

Career Development Planning

Learning

Recruiting

PerformanceGoals

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Thank you.