plan and policy

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I/D NO : DSM21/7645

STUDENT NAME : Noorhazimah Binti Matjideh

I/C NO : 860217-38-5360

COURSE : DSM-21

MODULE : Intro To Security Management(DSM153)

TITLE : Plan And Policy For New Factory

LECTURER : Mr. Milu

MARK : _____________

SAITO COLLEGE

DIPLOMA IN SECURITY MANAGEMENT



OSHA 1994 requires to have written policy, organisation and

arrangements Purpose of OSH programme is to ensure:

± Implementing the goals of OSH policy

± Minimum compliance with national laws and regulations

± Good operation of the organisations OSH management system

± Continual improvement in OSH performance

Creating OSH Policy, Organisation & Arrangements

Begin with:

1. Goals of the organisation written in the policy

2. Legal and other requirements

3. Identified hazard and risks

Prioritise the needs of these requirements and set objectives

and target for the organisation to achieve

Set objectives and targets

Create action plans with datelines and responsibilities for

completion

Planning An OSH Programme



General responsibility

± Top Management

Overall responsibility

Provide resources to implement the policy

± Line Management and Supervisors

Day-to-day programme tasks and responsibilities

Ensuring that OSH is managed within their area of

operations

± Include arrangements to resolve any conflict

between OSH issues and productivity by escalation

to higher management.

Responsibilities For The Implementation of OSH Programmes



± Employee

To cooperate

Obey rules and regulations

Reporting

Involvement in consultations


Specific responsibilities (preferably written in their jobdescriptions): ± Those managing contractors ± Those responsible for OSH training

± Those responsible for plant and equipment ± OSH specialists: industrial hygiene, investigators & auditors,

SHO, etc.




Information, instruction, training:

±

OSH promotion ± Awareness programme

± Training / induction and other training

± Signs and labels

± Tool box meeting

± Communicating and consultation

OSH Programmes

The provision of systems of work:

± Procedures, training and supervision

Include procedures for contractors and visitors

± First Aid

± Emergency preparedness

Including evacuation drill and emergency exercises

Arrangements for use or operation, handling, storage and transport

of plant and substances:

± Assessment

± Hazard / accident reporting

± PPE

± Showers



Provision of facilities for welfare of employees:

± Cafeteria

± Showers

± Toilets

OSH Programmes

Implementing Risk Control: ± Prioritises risk reduction programme according to the

hierarchy of control

± Establish System Of Work if administrative control measures

are required

± Inform and train affected employees before Implementation of

control measures

± Information and training is important especially when there is a

"decision to change"



A formal procedure to minimise remaining risks

± Cleaning and maintenance operations,

± Working alone.

± Breakdowns.

± Emergencies.

Should have safe working procedures for all jobs.

Safe System of Work

Implementing

± Identify required safe working procedure.

± Write safe work instructions

±

Provide training ± Ensure supervision

± Monitor effectiveness of control measures and act accordingly



Electrical work, especially at higher voltages

Entry into confined spaces e.g. vessels Excavation work or demolition activities

Presence or possible release of

± Ionising radiation, or flammable gases, liquid or dusts

(possible risk of ignition by hot work, electrical or

electrostatic sources)

Lone working in hazardous environments

Safe System of Work Permit-To-Work Required

Documentation:

± Written authority, e.g. to carry out maintenance in a confined

space

± Issued by authorised person

±

States job risk has been assessed ± Details safety precautions

± Authorises the work

± Permanent record of precautions taken

Training and supervision very important

Audit



May include the Buddy

System:(a) Challenge-check system. (e.g. aircraft

checklists)

(b) Lifeguard system. (e.g. jobs requiring

lifelines and special protective gear)(c) Two-person system. (e.g. in electrical

substation operations)

Safe System of Work Lone

Working



Human factors can lead toaccidents:

± General health and fitness

± Complacency (satisfied)

± Fatigue, Boredom

± Rushing (cutting corners)

± Panic in emergencies

± Over eagerness (not followingprocedures)

± Inter-group relationships

Build in fail-safe mechanism orremove the risk

The Importance Of Human Factors



Programmes must be

established to accomplish goals

policies and objectives.

OSH programmes must be

specific, has datelines,assignment of responsibilities,

performance indicators and

resources.

Summary



All levels of management must

be responsible for managing

occupational safety and health inthe workplace.

System of work including workpermits is important in certain

categories of work

Summary



POLICY-

ORGANIZATIONAND

ARRANGEMENT



The OSH policy statement is a

document that sets out how theorganisation will manage safety

and health in the workplace.

What is an OSH Policy Statement?



A statement of commitmentfrom top management

Shows employees thatmanagement cares

A guide for all levels of employeesto base their actions anddecisions

The starting point for planningand organising OSH programmes

Required by law

Why are OSH Policy Statement

Important?



To have a written OSH policy

statement Employees must be aware of the

requirements of the policy

OSH Policy is to be implemented ± Organisation (responsibilities)

± Arrangements (plans, resources,

procedures, system of work, etc.)

To revise the policy when

necessary

Legal Requirements OSHA 1994



1. Formulate and write the policy

±Include statements of vision andgoals, the

± Objectives and target related to

risk

2. Implement policy by making

arrangements

± Organisation, OSH programmes,

appointments

4 Steps in Implementing OSH Policy



3. Communicate the policy

± Announce and display statement,

communicate responsibilities and

OSH programmes

4. Monitor and revise as necessary

4 Steps in Implementing OSH Policy



The policy has to be read,

understood and acted upon by

employees, supervisors and

managers. Therefore it must be

SMART:

Simple (Use laymans language,to the

point)

Measurable (Performance can bemonitored)

Achievable (Realistic and based on

own needs)Reasonable (Always aim high but

must be

Practical)

Tractable (Able to be analysed and

tracked over period of time)

Formulating the OSH Policy



Make statements that take into

account: ± Vision and goals (zero accident)

± Legislation (compliance,

competency of employees)

± Clients (compliance to clients

safety procedures)

± Associations (Responsible Care)

Requirements Of OSHA1994

(Section 16)




Address nature of hazards in the

workplace

± Information from:

Hazard identification and Risk

assessment

Consultation with workers especiallyrecommendations from the Safety

Committee

Good practice

± General nature of hazards inindustry

E.g. changing nature of hazards in

various phase of construction industry




Policy statement should clearly

state role and responsibilities of

employees

For example:

±Managers and supervisors at alllevels to enforce OSH rules in their

respective area or function

± Employee to report near-misses

± Supervisors to investigate accidents

±Managers to supervise contractors




1. Begin with goals, objectives,identified risks as stated inthe policy

2. Establish OSH programme(s).

Example of programme

Maintenance of safety criticalequipment and plant, safeworking environment, means of access to and egress andrequirement of Job Safety Analysis

3. Provide resources and assignresponsibilities

Implementing the OSH Policy



Record Keeping

Accident/ill health record

Compliance with legislation ± Appointments (Safety and Health

Officer, Safety Committeeestablished, etc.)

Targets set and achieved Compliance with organisation /

arrangements (systems of worketc.)

Monitoring the OSH Policy



Monitoring and Surveillance of

workplace environments Workplace inspections

Auditing

Incident / accident investigation

Monitoring the OSH Policy



Performance statistics

Review policy

± Experience

± Operational or organisationalchanges

± Alterations of plant or processes

± New legislation

± New hazards identified

± Change of business

Reviewing & Revising the OSH

Policy (By Safety Committee)



1. A written OSH Policy is requiredby law

2. Formulate the policy to reflectOSH arrangements andorganisational goals

3. Write a simple policy so that it iseasily communicated andunderstood

Summary



4. Implement the policy by having

a policy implementationprogramme

Assign responsibilities to all Provide arrangements

M

onitor the policyimplementation Review the policy as necessary

Summary

plan and policy

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