Plan for strengthening ASEANstats

ASEANstats Presentation

ASEAN Regional Workshop on Strategic Planning:Towards a Stronger ASEAN Community Statistical System

ASEAN-Eurostat-PARIS21 workshop, ASEAN Secretariat, Jakarta, 28-29 November 2012

Background

Broad Definition of the ASEANstats’ functionso compile and disseminate timely, comparable and

relevant ASEAN statisticso provide support for the ASEAN Community Statistical

SystemSustainability issueo Technical and financial constraintso More responsibility ahead

Background

AHSOM/ACSS Committee Responseso Assessment of workloadso Priority setting and monitoring toolo Raise the visibility and profileo Seminar/conference/workshopo Bring to the attention of the policy makerso Developed a Plan for Strengthening ASEANstats

Background

Development of the Plano ACSS Sub-Committee: 24-26 April 2012o 2nd ACSS Sub-Committee: 4 July 2012o Issues paper to SEOM:oThe 44th AEM endorsed the plan to organise a voluntary Secondment Programmeo 2nd ACSS Committee, 27-28 September 2012, Siem

Reap, Cambodia:oAdopted the recommendations by the ACSS Sub-Committee

Assessment of ASEANstats Workloads

o Done by an expert under the EASCAB assisstanceo Objectives:

o to provide a better picture of the gap between the existing capacity and the workload

o Recommend measures to back ASEANstats’ missiono Findings

o ASEANstats will not be able to implement the future work plans with 2 Senior Officers (SO), 3 Technical Officers (TO)

o The 2012 AWP would require one additional SO positiono The 2013 AWP needs an additional SO and 2 TOo Recommended 7 measures

The Seven Measures

1. Enhance ASEANstats organisation and management2. Reengineering some of the production process3. Outsourcing some operational tasks4. Addressing human resource constraints 5. Staff secodnment ptogramme at ASEANstats6. Strengthen cooperation between ASEANstats and its

international partners7. Increase involvement of AMSs in the activities of the

ACSS Committee and its working groups.

Measure 1

Enhance ASEANstats organisation and managemento Profile and Management

o Raise the visibility and profile: ASEANstats a division levelo Two SOs and 3 TOs; overall management and decision

making is rest with the Directoro Definition of profile and position

o The expected profile should be precisely definedo The position shall describe activities and responsibilities

o Improvement of Organization of Worko Delineation of functions

o Time-use follow-up systemo Due to the important of production tasks

Measure 2

Reengineering some production processeso A more systematic approach to data

collection/compilationo So far based on various websites, publication and AMSs’

submissiono Need to define a data transmission protocol and to use

proper data transmission tool and an integrated database to store data

o Upgrading the publication processo A heavy work for ASEANstatso Need to apply more automatic procedures

Measure 3

Outsourcing some operational taskso Provide an expertise which is not available among

own staffo Allow for the unit to focus more on core businesso Possible areas for outsourcing:

o Some parts of publication preparation: Preparation of layout, printing and delivery to recipients

o Website and database development

Measure 4

Allocation of relevant human resources to ASEANstatso Current state: 2 SOs, 3 TOs, 1 Data entry, 1 secretaryo The needed profile:

o A core team of permanent staff in charge of continuous data production activities

o Experienced statisticians to conceive new statistical tool to handle data production tool, publication, and analysis

o High level senior statisticians to deal with various ASEAN bodies and promote the ACSS

o Uniqueness:o a suitable technical background in statistics at every levelo to adapt the number and the skills of the staff currently

working for ASEANstats

Measure 5

Staff Secondment Programme at ASEANstatso A pilot exercise with the following advantages:

o Support from AMSs staff with experience on statistical issues that are useful for ASEANstats

o Catered to support the development of statistics under the ACSS AWP

o Will latter bring home knowledge about ASEAN statistical process and issues (dialogue with users, management of harmonisation process, compilation of ASEAN statistics and estimate, dissemination, and a network of contacts)

o The 44th AEM endorse the plan

Measure 6

Enhance cooperation between ASEANstats and its national Partners

o Through a better compliance with the agreed data transmission protocol/frameworko Better quality and consistency of data and informative

metadata will expedite data checking and processing

Measure 7

Increasing involvement of AMSs in the activities of ACSS Committee and its Working Groups

o Need to ensure greater involvement in:o Preparation of ACSS Committee and WG meetings/

workshopso Serve as a Lead country or centre of excellence

Nest Steps

o Consultation at national and regional levelo NSO to consult with MOFA, MoF, Civil serviceo ASEANstats to consult with HRD, CPR, ASEC Management

on the detailed plan and arrangement of the secondment programme

o ASEANstats consult with HRD on possible outsourcingo Develop in the short-term:

o Detailed plan/implementation arrangement on secondment

o Detailed proposal for upgrading ASEANstatso Develop a multinational framework agreement

between ASEC and AMSs

o ASEANstats to develop a multinational frameworko NSO to designate its focal point(s) to work closely

with ASEANstatso Detailed proposal for upgrading ASEANstats

o ASEANstats to work on the CPR’s and Management’s approval of staff allocation and upgrading of ASEANstats

o ASEANstats to implement efficiency measureso NSO to support ASEC with the submission of

national statistics according to the agreed format and schedule.

Recommendations agreed upon by the ACSS Committee

2nd Session

THANK YOU