planning & creating a database by ms. naira microsoft access
TRANSCRIPT
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Planning & Creating a DatabaseByMs. Naira
Microsoft Access
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Planning a Database
•Decide fields you want•Decide number of tables you need•Consider what information and how the
information will be used
Each table should have a field in which each RECORD will be UNIQUE, such as ID number field. This field will be the table’s PRIMARY KEY
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Starting a Database
•Make a list of fields you want to store (FirstName, LastName…)
•Break down categories into its own table (customers, vendors)
•Think of ways you may want to search and sort for data and plan fields to support them.
•Plan relationships between your tables (tables should have a common field like ID Number)
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To Create a Database
Create the database before entering information
1. Start Access2. Click Blank Database3. Click in the File Name box and type a file
name4. Click Create
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To Create a Table (Datasheet view)•Click Create tab•Click table
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To Create Fields (datasheet)
•Double click Add New Field•Type the new field name•Press table and repeat step 2 for another
field
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To Modify table/Make changes
The table works just like an excel spreadsheet
•To insert a column: Right click insert column
•To insert a row: Right click Insert column