planning projects and learning by doing ingrid håstad sweco international
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Planning Projects and Learning by Doing Ingrid Håstad SWECO International [email protected] www.swecogroup.com. What is a Successful Project?. How to optimize the outcome of the project/programme/process Please interrupt! I want a dialogue! Sharing of experience…. - PowerPoint PPT PresentationTRANSCRIPT
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
Planning Projects and Learning by Doing
Ingrid Håstad
SWECO International
www.swecogroup.com
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
What is a Successful Project?
How to optimize the outcome of the project/programme/process
Please interrupt! I want a dialogue! Sharing of experience…
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
Complexity of Administrative Levels
Government EU
Central Agencies e.g. EPA, MoH
Ministry of Finance Ministry of Environment
Regional Boards
Local administrations, e.g. health, environment
Municipal government Consultants
NGO’s
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
Some Problems Identified
Within all organizations: Lack of resources, prioritization needed Difficult to manage environmental nerds
(enthusiasts!)… Hierarchy? No personal responsibility Fear of making decisions.. Fear of change.. Easier to focus on details than
the complex issues
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
Small vs Large Organisations
Shorter decision routes in small units Wider spectrum of competence in
large organisations Difficult to bear costs and lack of
resources in small units In large org.’s – loss of coordination
and co-operation Easier to “hide” in large org’s Etc.
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
Some Problems Identified
In the vertical context:
Roles and responsibilities unclear Lack of understanding of the needs in
other levels All donors want to force their opinion
and system onto the beneficiary....
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
Some Solutions to Successful Projects?
Sell the project to all relevant parties, training, awareness raising…
Assume personal responsibility, don’t hide behind the boss!
Stop protecting your “reserves” Sometimes better to make the
wrong decision than no decision at all (that is also a decision!)
Prioritize
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
More Solutions for Successful Projects?
Meet informally! Networking Try role play, change roles Take responsibility Training and networking
Quote from the Boss: 'Teamwork is a
lot of people doing what I say.'
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
Some Examples of Projects
and examples of problems
encountered…. and lessons learned
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
Latvia, Regional Waste Mgmt Plan
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
Cyprus SWM Plan
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
Iraq, SWM Plan and HCW Plan for Baghdad
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
HCW Management in Baghdad
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
Consultancy Roles
Beneficiary/Client
Financer
Other stakeholders Authorities
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
The Project SchemePhase 1
Project Award
Euphoria!
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
The Project SchemePhase 2
Design phase
Total confusion..
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
The Project SchemePhase 3
Tender opening
Catastrophe!
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
The Project SchemePhase 4
Construction phase
The chase of the Guilty
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
The Project SchemePhase 5
Final Inspections
Punishment of the Innocent
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
Lessons Learned
There is nothing permanent except change – Heraclitus
You are responsible for your life and actions – do not hide behind authorities or the boss
Some keys to successful projects:
Flexibility and allow adequate inception period Modify ToR if needed - focus on the end results More long-term assignments
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ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA
Lessons Learned
More keys to successful projects:
Define roles and accept responsibility (ownership) Consultant and Client partnership – Exit strategy More focus on soft issues, rather than technical stuff! Networking