Planting Fields Foundation ArchivesSUNY Collection

For more information, please contact:Collections at Coe Hall

Planting Fields FoundationPO Box 660

Oyster Bay, NY 11771(516) 922-8682

collections@plantingfields.org

Table of Contents

Title Page

Collection Description 2Administrative History 2Biographical Notes 4Scope and Content 4College on Long Island 5-7Agricultural and Technical Institute 8-10Old Westbury 11Rehabilitation of Planting Fields 12-24SUNY Conference Center 25Center for International Studies and World Affairs 26Gifts to William Robertson Coe 27-28Security Logs 29-30Water Systems 31-33Guest Books 34

Collection Description

Title: SUNY (State University of New York) Collection

Inclusive Dates: 1943 [1952-1961]1977

Extent: 9.5 cubic feet

Physical Description: Paper, Books (Yearbooks and Logs)

Access Conditions: Unrestricted

Other access points: Inventory

Administrative History

Planting Fields Foundation came into custody of this Collection when William Robertson Coe,owner of the Collection, passed away in 1955.

Biographical Notes

The tenth of ten children, William Robertson was born on June 8, 1869 inEngland. He and his family immigrated to the United States in 1883. He began workingin the mail office of what would become Johnson and Higgins Insurance Company andworked his way up to President and then Chairman of the Board. He married three times,and unfortunately his first two wives passed away before their time. His first marriage,which was childless, was to Jane (Jeannie) Hutchinson Falligant, in 1893. On June 4,1900, Coe married Mai Huttleston Rogers. Their marriage produced four children andthe development of Planting Fields. He leased and eventually purchased the Byrneestate, on the same property of today’s Planting Fields. That house burned down and CoeHall was built in the same location. Mai died in 1924. In 1926, Coe married CarolineGraham Slaughter. At Planting Fields, W.R. Coe was actively involved with developingand improving the collections of rhododendrons, azaleas, camellias, and hibiscus. Coehad a particular liking for new plant varieties and modern growing techniques. In thisspirit, he deeded the estate to the State of New York in 1949. W.R. Coe died in hisrecently acquired home in Palm Beach, Florida, on March 15, 1955 from an asthmaattack.

Scope and Content

The SUNY Collection is arranged by basic information pertaining to each of the threecolleges, the rehabilitation of the buildings during the period, gifts from the Agricultural andTechnical Institute to Mr. Coe, Security Logs, and Guest Books. This collection can be used forthe following research topics: development of Planting Fields Arboretum during the 1950’s-1960’s, social and political changes during the 1950’s and 1960’s and how this effected collegestudents, and the history of the Agricultural and Technical Institute, or State University of NewYork at Old Westbury.

SUNY Collection

Series A Box # 1

College on Long Island

Folder #:

1. Annual Reports2. Application for Admission3. Budget Requests, 19594. Bulletins, 1948-19615. Carlson, Dr. W.S., Resignation of, 19586. Chorus Memo, 5/15/19597. Chronology of Development of the College8. Clarke University Alumni Oarsmen Day9. Contract with Mill River Club10. Council Correspondence, 1957 -196111. Crew Polo Pattern12. Curriculum, 196013. Dormitory Facilities, 1955, 195614. Early Planning, 195615. Faculty16. Faculty, Newspaper Articles 1957-196017. First Annual North Shore Regatta18. Housing Provisions for Staff19. Humanities 24: Final, 196120. Interviews, Staff21. Interviews, Students22. Main Gates, Opening of 195923. Maintenance, Shared Responsibility 195724. Master Plan, 196125. Membership of Sub Committees26. New York Athletic Club Regatta27. Newspaper Articles Regarding28. Newspaper Organization29. Night Watchman’s Schedule30. Opening of College, Brochure31. Oral History, Davidson, 200732. Oral History. DiGiovanni, Hoffman, Thomforde, Sullivan, Lawson, Vicoli, 200733. Oral History, Engelke, 200734. Oral History, Flowers, 200735. Oral History, Harsha, 200736. Oral History, Little, 200737. Oral History, Morphett, 200738. Oral History, Roth, 2007

39. Oral History, Snyder, 200740. Oral History, Valleley, 200741. Oral History, Warmbier, 200742. Newsletters, 1957-196743. Planting Fields Estate as Campus, Newspaper Articles on 1957-196044. Presidency Candidates 196245. Program Changes46. Poem entitled “A Coney Island of the Mind: #5”47. Second Annual North Shore Regatta Invitational48. Spring Ball Invitation, June 4, 196049. Student Activities Budget 1960-196150. Student Directory51. Tennis Courts52. Third Annual Spring Concert May 21, 196153. Reunion at Coe Hall, May 24, 2008: Bottinger, Carr, Farnworth, Knuffke, Ritter, Rodin,

Schubert54. Floor plan

SUNY Collection

Series A Box # 2

College on Long IslandNewspapersFolder #:

1. The Sucolian, 2/19582. The Sucolian, 1/14/19593. The Sucolian, 2/18/19594. The Sucolian, 3/23/19595. The Statesman, 5/13/19596. The Statesman, 11/18/19597. The Statesman, 12/16/19598. The Statesman, 1/20/19609. The Statesman, 2/14/196010. The Statesman, 3/9/196011. The Statesman, 3/16/196012. The Statesman, 5/4/196013. The Statesman, 5/18/196014. The Statesman, 9/26/196015. The Statesman, 10/12/196016. The Statesman, 10/26/196017. The Statesman, 12/14/196018. The Statesman, 3/8/196119. The Statesman, 3/25/196120. The Statesman, 4/1/196121. The Statesman, 4/9/196122. The Statesman, 5/3/196123. The Statesman, 5/17/1961

Series B Box # 1

Agricultural and Technical Institute

Sub-Series # 1: Budget and Expenses 1954-1972

Folder #:1. Budget Approvals 1951-19642. Budget Expenses 1956-19583. Budget Expenses 1959-19604. Budget Expenses 1960-19615. Budget Expenses 1963-19646. Budget Expenses 1968-19697. Budget Requests 1961-19648. Budget Requests 1964-19659. Budget Requests 1965-196610. Budget Requests 1966-196711. Budget Requests 1969-197012. Budget Requests 1971-197213. Equipment Purchases 1961-196314. Fiscal Matters 195515. Grounds Maintenance, Costs and Wages 195416. Maintenance 1958-196217. Status of Appropriations 1961-1964

Series B Box # 1

Agricultural and Technical Institute

Sub-Series # 2: Personnel and Students

Folder #:

1. Advisory Committee 19552. Bowden, William C. – Class work3. Classification of Personnel4. Gould, Dr. Samuel B. 19655. Job Descriptions6. Payrolls 1967-1968, 1968-19697. Personnel Details 1955-19608. Personnel – Aebisher, Bellospirito, Casella, Crawley9. Personnel – Dombek, Dunton, Florick, Fritch10. Personnel – Gilmore, Jones (Edward), Kriese, Lelay, Lizza11. Personnel – Martin, McCarthy. Monahan, Murphy12. Personnel – Nichols, Nieri, Nixon, Ochtera13. Personnel – Real, Simounet, Wedell, Wilson, Zukas14. Personnel 196815. Reports of Exam Qualifications, 195616. Social Security 195517. Temporary Service, Pay Scale, Health Insurance18. Work Performance Ratings 196019. Conversation, with Rodler, Robert (2008)

Series B Box # 1

Agricultural and Technical Institute

Sub-Series # 3: Use of Planting Fields

Folder #:1. Alteration to Headhouse 19582. Authorization to Accept Planting Fields3. Brochures, School of Horticulture4. Campus Profile5. Charging Admission, 19516. Class Outlines – of Prof. Titus, R. G.7. Coe Estate, A Report8. Correspondence, Knapp9. Correspondence, Wedell10. Correspondence, Miscellaneous11. Correspondence, William Robertson Coe with Halsey Knapp12. Correspondence, William Robertson Coe with Carl F. Wedell13. Correspondence, William Robertson Coe with Miscellaneous14. Department of Assessment, 194815. Early Development Program16. Future of Planting Fields, Memo William Rogers Coe 196017. Gifts from Planting Fields, Plants18. Gifts from Planting Fields, Land, 194919. Gift from Seymour, E.D.20. Group Visits 195621. Ideas for Program 1954, 195522. International Flower Show 195623. Lord and Burnham Proposal24. Nematodes 195625. Opening Planting Fields to the Public 1952-295326. Ornamental Horticulture, 1956-195827. Potential Uses of Planting Fields28. Proposed Use of Coe Property29. Relationship with Planting Fields, 196330. Relationship with Planting Fields, 197031. Restoration, Camellia Greenhouse, 196232. Staff Housing 195733. Take Over of Planting Fields 195634. Taxes on Planting Fields, 1948, 195335 . Threat of a Four Year College36. Uses for Coe Estate37. Visit by Heads of SUNY System 195138. Wedell Thanks William Robertson Coe39. Interpreting the Law: Money Donations to the State

Series C Box # 1

State University College at Old Westbury

Folder #:

1. Autopsy on Old Westbury2. Change of Policy for Conference Center in Favor of Old Westbury3. Faculty, Background Information4. Failure of 1970-19715. First Six Months 19706. Food Service 19687. Gym, Call for Applications8. Letter to New Colleagues, 19689. Logistics10. Plan of Action11. Plan of Action, News Articles12. Previous Fire 196813. Rehabilitation of Facilities at Planting Fields, Correspondence 1968-196914. Rehabilitation of Facilities at Planting Fields, William A. Hall, Architect15. Security 1968-197116. Shared Use of Planting Fields, Memo, 196817. Statement of First Program18. Students and Staff 1969-197019. Students’ Concerns 197120. Students’ Publications21. Troubles on Campus, Old Will Coe, News Articles22. Vandalism 1970

Series D Box # 1

Rehabilitation of Planting Fields

Sub-Series #1: Butler Building

Folder #:

1. Rehabilitation, General (1966-1968)2. Schematic Report – Rehabilitation of Fire Alarm System3. Specifications for Additions A, B, and C4. Specifications for Completion of Construction5. Specification for Construction Work6. Specification for Construction Work on Temp Lab D7. Specification for Construction Work on Temp Lab E8. Specifications for Electric Work9. Specification for Electrical Work on Additions A, B, and C10. Specification for Electrical Work on Temp Lab D11. Specification for Electrical Work on Temp Lab E12. Specifications for Heating Work13. Specifications for Heating Work on Additions A, B, and C14. Specifications for Heating Work on Temp Lab D15. Specifications for Heating Work on Temp Lab E16. Specifications for Sanitary Work17. Specifications for Sanitary Work on Additions A, B, and C18. Specifications for Sanitary Work on Temp Lab D19. Specifications for Sanitary Work on Temp Lab E

Series D Box #1

Rehabilitation of Planting Fields

Sub-Series #2: Carriage House / Garage

Folder #:

1. Rehabilitation, General2. Sewage Disposal

Series D Box # 1

Rehabilitation of Planting Fields

Sub-Series #3: Coe Cottage

Folder #:

1. Decorators – Baccarat, Inc.2. Decorators – Fisher, Bruce & Co.3. Decorators – I. Freeman & Son, Inc.4. Decorators – James G. Hardy & Co., Inc.5. Decorators – Nassau Decorators6. Decorators – Sloane, Inc.7. Decorators – Thedlow, Inc. – Accessories8. Decorators – Thedlow, Inc. – Furniture9. Equipment Lists (1965)10. Equipment Lists (1967-1968)11. Furnishing – Problems12. Gift to State – Coe Cottage13. Heating14. Hot Water15. Manor House Conversion (1956)16. Rehabilitation, General17. Utilities – Problems18. Windows19. ISWA Rehab of Manor House20. 1955 Assessment of House

Series D Box #1

Rehabilitation of Planting Fields

Sub-Series #4: Coe Hall (Bldg. #1)

Folder #:

1. Specification for Alterations and Improvements (1955)2. Specification for Electric Work (1955)3. Specification for Electric Work (1957, 1961)4. Specification for Gutters, Leaders, Metal Roofs, etc. (1960)5. Specification for Heating Work (1955)6. Specification for Repointing Exterior Stone Work (1970)7. Specification for Roof Repairs (W. Porch, NE Deck)8. Specification for Sanitary and Electric Work (1966)9. Specification for Sanitary Work (1955)10. Fire Inspection

Series D Box #1

Rehabilitation of Planting Fields

Sub-Series #5: Coe Hall + I.S.W.A Rehabilitation Program

Folder #:

1. Buffalo Room2. Library (Gallery)3. Chimneys (1971)4. Den (Dr. Whitford’s Office)5. Donations6. Entrance Hall (1967)7. Heat (1968)8. Roof9. Second Floor (1965)10. Stonework Reports (1971)11. Third Floor12. Use of Space13. Rehabilitation Program for Conference Center (1968-1969)14. Rehabilitation Program for I.S.W.A. (1965-1966)

Series D Box #1

Rehabilitation of Planting Fields

Sub-Series #6: Employee Residences: Duplex House, Superintendant’s House, AssistantSuperintendent’s House (Bldgs. #7, 10, 11)

Folder #:

1. Rehabilitation, General2. Specification for Heating Work, Building 11 (1957)3. Specification for Heating Work (1967)4. Specification for Sanitary Work, Building 11 (1957)

Series D Box #1

Rehabilitation of Planting Fields

Sub-Series #7: Gate House (Bldg. #12)

Folder #:

1. Rehabilitation, General

Series D Box #1

Rehabilitation of Planting Fields

Sub-Series #8: Geodesic Domes (Bldgs. #26, 27, 28, 29)

Folder #:

1. Construction and Additions2. Removal of Domes (1971-1972)

Series D Box #1

Rehabilitation of Planting Fields

Sub-Series #9: Greenhouses, Camellia and Main (Bldgs. #2, 3)

Folder #:

1. Bids Contract – Rehabilitation of Greenhouses, Phase I2. Camellia House, Special Fund Estimate3. Heating Replacement – Meeting Minutes (1977)4. Heating Replacement – Problems with Perma-Pipe5 Main Greenhouse – Specification for Heating Work (1958)6. Main Greenhouse – Minutes of Initial Job Meeting (1978)7. Main Greenhouse – Rehabilitation, General8. Replacement of Heating Lines, Sketch9. Rewiring Project – Materials for (1977-1979)10. Rewiring Project – Plans for (1977-1979)11. Roof Repairs, Contract for (Camellia House) (1975)12. Specification for Alterations to Head House (Main Greenhouse) (1955)13. Specification for Electric Work (Main Greenhouse) (1955)14. Specification for Electric Work – Rewiring of Main Greenhouse (1977)15. Specification for Electric Work – Rewiring of Main Greenhouse (1978)16. Specification for Heating Connections (Bldgs. 3, 13) (1976)17. Specification for Heating Generators (Bldgs. 2, 3) (1970)18. Specification for Heating Work (Main Greenhouse) (1955)19. Specification for Heating Work (Bldgs. 2, 12) (1966)20. Specification for Sanitary Work (Main Greenhouse) (1955)

Series D Box #1

Rehabilitation of Planting Fields

Sub-Series #10: Haybarn (Bldg. #4)

Folder #:

1. Addendum to Specification Number 14900-C 4/15/19582. Boilers3. Dormitory Peepholes4. Rehabilitation, General5. Specifications for Alterations and Additions 11/01/19556. Specifications for Correct Wet Basement Problems 19707. Specifications for Correction of Storm Water Drainage 01/02/19608. Specifications for Electric Work 11/01/19559. Specifications for Heating Work10. Specifications for Sanitary Work11. Upkeep of Dormitories before Transfer to State12. Specifications for Wet Basement Problems

Series D Box #1

Rehabilitation of Planting Fields

Sub-Series #11: Laundry / Music Building (Bldg. #5)

Folder #:

1. Construction Work2. Electric Work3. Heating, Sanitary Work4. Heating Work5. Rehabilitation, General6. Sanitary Work7. Sewage Disposal

Series D Box #1

Rehabilitation of Planting Fields

Sub-Series #12: Miscellaneous

Folder #:

1. Alarm System Rehabilitation Specifications2. Carpenter and Maintenance Shop3. Electric Service Specifications4. Electric and Telephone Services5. Fire Alarm Rehabilitation6. Improvement of Roads and Parking, Proposal for (1976)7. Parking Expansion, Contract for (1977)8. Rehabilitation of Pools, 1960-19629. Replacement of Primary Electric Feeders10. Resurfacing of Parking Field No.1, Contract for (1978)11. Roof Repairs (1972)12. Roof Repairs, Contract for (1977)13. Specification for Campus Connection to Public Water Supply (1966)14. Specification for Electric Work (Bldgs. 3, 5, 13, 22) (1970)15. Specification for Heating Work (Bldgs. 2, 3, 12) (1967)16. Specification for Sewage Disposal (1955)17. Specification for Storm Drainage (1960)18. State University Construction Fund – Survey and Estimate for Conversion of Building19. Entrance Kiosk20. Synoptic Garden21. Street Lighting22. Carpenter Maintenance Shop

Series D Box #1

Rehabilitation of Planting Fields

Sub-Series #13: Recreation Building (Bldg. #23)

Folder #:

1. Specification for Completion of Recreation Building (1959)2. Specification for Construction Work (1958)3. Specification for Electric Work (1958)4. Specification for Heating Work (1959)5. Specification for Sanitary Work (1958)

Series E Box # 1

SUNY Conference Center

Folder #:

1. Activities 19672. American Studies Library 19683. Art Show and Sale 19684. Budget 4/1969-3/19705. Conferences September 1968-August 19696. Conferences 19697. Conferences January 19698. Conferences February and March 19699. Conferences April 196910. Conferences May 1-17, 196911. Conferences May 19-26, 196912. Conferences June-December 196913. Conferences in Residence Halls April 1967-March 196814. Congratulatory Remarks15. Cooperative Educational Services 1969-197016. Cooperative Food Service with Old Westbury 1968-196917. Director18. Facilities19. Fees for Use of20. General Information21. History of22. Legislative Services Conference 196723. Naming Rooms and Buildings 196724. “The Scene” March 197225. Security 196826 . Whitford, Dr. Richard, Director 1968

Series F Box # 1

Center for International Studies and World Affairs

Folder #:

1. Activities 19662. Advisory Council 19673. Agreement for Affiliation, Vocational Education and Extension Board 1968-19734. Building Rehabilitation, William A. Hall, Architecture and Planning 19665. Building Rehabilitation of Planting Fields6. Changes, Administrative and Staff 1968-19707. Conference 19678. Contract with Youngs Farm 1966-19689. Dissolution of Foundation 196810. Existing Furnishings at Planting Fields 196511. Facilities Planning12. Fire Inspection and Accommodations 1966-196713. Foundation for 1966-196814. International Center 196515. “It’s Role and Programs” 196716. Memo from Dean Glen Olds: Boundary Problems 1967-196817. Move to Albany 1968-196918. Newspaper Articles, Reports to Trustees 196619. Olds, Dr. Glen, Executive Dean 196520. Olds, Dr. Glen, Resignation of21. Peace Corps Project 1967-196822. Petition for Charter 196723. Proposal for American Studies Organizations at Planting Fields24. Regulations for Visitors25. Rehabilitation of Planting Fields, Newspaper Articles on26. “Report” from D.A. Deppae University of Maryland 196727. Restrictive Gift from Planting Fields Foundation 1967-196828. Sharify, Dr. Nassar, Talk by 196729. Summary of Accommodations 196730. Vocational Education and Extension Board 1965-196731. Letterhead

Series G Box # 1

Gifts to William Robertson Coe

Folder #:

1. Nyssan 19432. The Islander 19483. The Islander 19494. The Islander 1950

Series G Box # 2

Gifts to William Robertson Coe

1. The Islander 19512. The Islander 19533. The Islander 1955

Series H Box # 1

Security Logs

1. June 7, 1967 – March 9, 19682. March 10, 1968 – December 10-1968

Series H Box # 2

Security Logs

1. December 29, 1966 – July 6, 19672. December 10, 1968 – November 6, 1970

Series I Box #1

Water Systems

Sub-Series #1: Well and Pumping Equipment

Folder #:

1. Mathies Well and Pump Company – Inspection Reports 1961-19622. Mathies Well and Pump Company – Monthly Estimate for Payment 1961-19623. Mathies Well and Pump Company – Spec #16120 – GE Correspondence with Carl

Larsen 1961-19624. Mathies Well and Pump Company – Supplemental Agreement with Department of Public

Works 19625. Mathies Well and Pump Company- Water Testing Report 19626. Notice to Bidders 19617. Pump Equipment – Cast Iron Manhole Steps, Cover, Frame19618. Pump Equipment – Concrete Work, Waterproofing 19619. Pump Equipment – Electrical Equipment 196110. Pump Equipment – Flow Meter 196111. Pump Equipment – Pipes, Valves, Well, Screens 196112. Sewage, Electrical, Signal 196213. Specifications of Labor and Materials Required for Well and Pumping Equipment 196014. Water Pumping Equipment – Problems 1962-196315. Well Pump 196116. Well Repair 1977

Series I Box #1

Water Systems

Sub-Series #2: New Water Supply

Folder #:

1. Actual Work Done 19622. Jericho Water District 19673. Location of Original Well4. Main Building Corp.5. Nassau County Department of Health 19696. Outline Specifications for Water System7. Piping Rock Water Company 19618. Proposed Well and Pump Installation, Irrigation 19599. Public Water Supply Questionnaire 196910. Specification for New Water Supply 195711. Specification for New Water Supply 196012. Spec #16816 GE Alstid Construction Corp., Change Orders 1962, Correspondence13. Spec #16816 GE Alstid Construction Corp., Contractor 196114. Spec #16816 GE Alstid Construction Corp., Cost Estimates15. Spec #16816 GE Alstid Construction Corp., Inspection Reports 1961-196216. Spec #16816 GE Alpha Tank Company, Sub-contractor 1961-196217. Spec #16816 GE Electrical Equipment 196218. Spec #16816 GE Equipment 1961-196219. Spec #16816 GE Leaching Basin 1961-196220. Well System Permit21. Well Project # W-1891 1959-1962

Series I Box #1

Water Systems

Sub-Series #3: Water Meter Records

Folder #:

1. Consumption of Water at P. F. (1959)2. Water Meter Charts (1963-66)3. Water Meter Readings (1963)4. Water Meter Readings (1964)5. Water Meter Readings (1965)6. Water Meter Readings (1966)7. Water Meter Readings (1968-1970)

Series J Box #1

Guest Book

Folder #:

1. Manor House Guest Log August 1, 1968 – February 5, 1969