pm fundamentals ppt
TRANSCRIPT
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Project Management Fundamentals
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8:30-8:45 Session One: Introduction and Course Overview
8:45-9:00 Icebreaker: Passing Introductions
9:00-9:15 Session Two: Defining Projects and Project Management
9:15-9:30 Session Three: The Role of a Project Manager
9:30-9:45 Session Four: Pre-Assignment Review
9:45-10:45 Session Five: How Can Projects Help Me?
10:45-11:30 Session Six: A Projects Life Cycle
11:30-12:00 Session Seven: Selling a Project
12:00-1:00 Lunch
1:00-1:15 Energizer: This or That
1:15-2:00 Session Eight: Creating a Vision
2:00-2:15 Break
2:15-2:45 Session Nine: Project Goals
2:45-3:00 Session Ten: Using a Target Chart
3:00-3:30 Session Eleven: Preparing Your Project
3:30-4:15 Session Twelve: Laying out the Project
4:15-4:30 Workshop Wrap-Up
Agenda
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Session One: Course Overview
Understand what is meant by a project Understand what project management means Identify benefits of projects
Identify the phases of a projects life cycle Enhance your ability to sell ideas and makepresentations
Prioritize projects
Begin conceptualizing your project, includinggoals and vision statements
Use a target chart and other planning tools Complete a Statement of Work
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Session Two: Defining Projects andProject Management
How do projects differ from regular work? What are some words or phrases that describe what
a project is?
What are some words or phrases that describe what aproject isnt?
How can we pull these thoughts together to define aproject?
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Session Two: Defining Projects andProject Management
What are some words or phrases thatdescribe what project management is?
What are some words or phrases thatdescribe what project management isnt? How can we pull these thoughts together
to define project management?
Project management has five processesand nine knowledge areas.
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Session Two: Defining Projects andProject Management
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Session Three:The Role of a Project Manager
As a project manager, you need a clear idea of whatyou are to accomplish. So what do you do?
First of all, sit down with your supervisor, to discuss insome detail his or her expectations.
If the project team is to be members of yourdepartment, hold a meeting.
If you are charged with the task of selecting a project
team, you should consider exactly what skills will beneeded before making any team assignments.
What is the role that the project manager plays inmanaging the project and dealing with the sponsor?
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Session Four:Pre-Assignment Review
Background information about your company ororganization
Name of your project
Why you are doing it (the purpose) Who will be involved Whether this is a project you have asked to do or if
it has been assigned to you How it will benefit you, your department, a specific
group of individuals, or your organization as a whole How much time you expect it to take Whether you have identified any costs or not What planning and tracking tools you will use
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Session Four:Pre-Assignment Review
How do these eight categories apply to your project? Scope Time
Money Quality
Communication Human Resources Contracts
Risk
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Session Five:How Can Projects Help Me?
What is the advantage to you or to me to take on anextra project when we feel already worked to the max?
What do you do when you feel overwhelmed by thethought of taking on one more project?
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Session Six:A Projects Life Cycle
ConceptualPhase
Planning PhaseExecution Phase
Termination Phase
Time
ProjectActivity
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Session Six:A Projects Life Cycle
Why do projects fail?
Why do projects succeed?
What are milestones?
What are some ways to end a project?
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Session Seven: Selling a Project
Never, ever, accept a project or assignment
as it is given. Resist the status quo.
Can you defend this statement by TomPeters?
Have any of you ever Taken an assignment and truly ran with it? Taken an assignment to a new level? Made an assignmentmore valuable than it
might otherwise have been?
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Session Seven: Selling a Project
Start by determining why the project is worth doing.
How do you believe it will benefit the organization?
Can you justify how the cost of the project will bejustified by the outcomes?
Is there a need or an opportunity for this project? What is the relative cost in time and money for this
project? Is there any risk of failure? What would this mean to
me? Can I get support for my project? Will this project impact the bottom line profitability of
my organization?
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Session Seven: Selling a Project
ProjectBenefit
AEasy to do
B
Contributionto priority
areaC
TotalA+B+C
A
B
C
D
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Session Seven: Selling a Project
Difficult to do Easy to do
High pay-off
Low pay-off
1 2 3 4 5 6
1
2
3
5
6 A
B
D
C
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Session Eight: Creating a Vision
1. In an ideal world, what would your project do?2. Now that youve identified some things that ideally
would change as a result of the project, what will
be the likely change or objective?3. Narrow the focus down and create a vision
statement. This statement should explain what willchange and how it will change, as a result of yourproject.
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Session Eight: Creating a Vision
What would the vision be for these projects? Develop stress management training for staff Build new office building
Improve current manufacturing equipment Revamp cafeteria menu Develop new supply ordering process
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Session Nine: Project Goals
Project goals should be SMART:
Specific
Measurable Action-Oriented / Attainable
Realistic Time-limited
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Session Nine: Project Goals
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Session Ten: Using a Target Chart
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Session Eleven:Preparing Your Project
Anticipation Assistance
Location Timing Precautions Rewards
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Session Twelve:Laying Out the Project
A SOW usually includes:
The Purpose Statement
The Scope Statement The Project Deliverables
The Goals and Objectives Cost and Schedule Estimates List of Stakeholders
The Chain of Command Assumptions and Agreements The Communication Plan
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Session Twelve:Laying Out the Project
Your project planning form should include:
Basics
Time Management Cost Controls Results Expected Approvals
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Questions
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Thank you