pmp lecture 9
TRANSCRIPT
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AUC TechnologiesConsulting | Development | Mentoring | Training
Project Management With PMP Exam Preparation
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Agenda
Execution [Acquire Project Team]
Execution [Develop Project Team]
Execution [ Direct And Manage Execution]
Controlling [ Verify Scope]
Controlling [ Perform Quality Control ]
Controlling [ Perform Integrated change control ]
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Project Execution & Controlling Process Group
Coordinat ing peop le and other
resou rces to carry out the plan
Ensu ring that pro ject object ives are
met be monitor ing and measur ing
prog ress and tak ing co rrect ive
act ion when necessary
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Execution & Controlling Project Cases
Case 1 - Deliverables
Case 2 - Change Request
Case 3 - Work Performance Information
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Execution & Controlling Project Cases
Case 1 Deliverables
Case 1 aHappy Case
Case 1 bAngry Case
Case 1 cPrototype
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Case 1 a- Happy Case
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Case 1 b- Angry Case
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Case 1 c- Prototype Case
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Case 2- Change Request
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Executing Process Group
Project execution involves managing and performing the work
described in the project management plan
The majority of time and money is usually spent on execution
This application area of the project directly
affects project execution because the products
of the project are produced during execution
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Monitoring And Controlling Process Group
Purposes
Communicate
Coordinate
Take actions needed to stay on track
Weekly team project review meeting
Reports to stakeholders
Audit Risks
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Staffing plans and good hiring procedures are important, as are
incentives for recruiting and retention
Some companies give their employees one dollar for every
hour a new person they helped hire works
Some organizations allow people to work from home as an
incentive
Obtaining Human Resources to complete the project
Acquire Project Team
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Acquire Project Team
1. Project Management
Plan
2. Enterprise
Environmental
Factor
3. Organizational
Process Assets
1. Pre-Assignments
2. Negotiation
3. Acquisition
4. Virtual Teams
1. Project Staff
Assignments
2. Resource
Calendars
3. Project Mgmt Plan
(Update)
Input
Output
Tools
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Develop Project Team
The main goal of team development is to help people work
together more effectively to improve project performance
It takes teamwork to successfully complete most projects
To improve the competencies and interaction of team
members
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Develop Project Team
1. Project Staff
Assignments
2. Project Mgmt Plan
3. Resource
calendars
1. Interpersonal skills
2. Training
3. Team Building
Activities
4. Ground Rules
5. Co-location6. Recognition &
Rewards
1. Team Performance
Assessment
2. Enterprise
environmental
factors updates
Input Output
Tools
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Tuckman Model of Team Development
Forming
Storming
Norming
Performing
Adjourning
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Direct And Manage Execution
Process requires the project manager and the project team
to perform multiple actions to execute the project
management plan to accomplish the work defined in the
project scope statement.
Execut ing the work def ined in the pro ject management plan
to achieve the projects requirements defined in the project
scop e statement
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Direct And Manage Execution
1. Project Mgmt Plan
2. Approved change
requests
4. Enterprise
Environmental
Factors
5. Organizational
process Assets
1. Expert judgment
2. Project
Management
Information
System
1. Deliverables
2. Work performance
information
3. Change Requests4. Project
Management Plan
Updates
5. Project document
updates
Input Output
Tools
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Perform Quality Control
Determ in ing th at pro ject wo rk is comply w ith re levant
standards and ident ify ing ways to el iminate causes of
unsat is factory Resul ts
Quality Control is often performed by quality department
Project Team requires to understand
Prevention and inspection
Attribute Sampling and Variables Sampling
Special Cause and Common Cause [random causes]
Tolerance and control limits
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Perform QualityControl
1. Project
Management plan
2. Quality metrics
3. Quality checklists4. Work
Performance
measurements
5. Approved change
requests
6. Deliverables
7. OrganizationalProcess Assets
1. Cause and effect
diagram
2. Control charts3. Flowcharting
4. Histogram
5. Pareto chart
6. Run chart
7. Scatter diagram
8. Statisticalsampling
9. Inspection
10. Approved change
request review
1. Quality control
measurements
2. Validated changes
3. Validated Deliverables
4. Organizational ProcessAssets (updates)
5. Change requests
6. Project Mgmt plan
(updates)
7. Project document
updates
InputOutput
Tools
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Verify Scope
Obtaining the stakeholders formal acceptance of the
completed project scope and associated deliverables.
Scope verification is concerned with acceptance of
deliverables
Formalizing acceptance of the completed pro ject
del iverables
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Verify Scope
1. Project Management
plan
2. Requirement
documentation
3. Requirement
traceability Matrix
4. Validated
Deliverables
1. Inspection
1. Accepted Deliverables
2. Change Requests
3. Project document
Updates
Input
Output
Tools
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Perform Integrated Change Control
Three main objectives are:
Influencing the factors that create changes to ensure that
changes are beneficial
Determining that a change has occurred
Managing actual changes as they occur
Reviewing al l change requests, approv ing c hanges, and
contro l l ing changes to the del iverables and organizat ional
process assets
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Perform Integrated Change Control
1. Project Mgmt Plan
2. Work performance
information
3. Change Request4. Enterprise
Environmental
Factors
5. Organizational
Process Assets
1. Expert Judgment
2. Change Control
Meetings
1. Change request status
updates
2. Project Management
Plan updates
3. Project document
Updates
InputOutput
Tools
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Integrated Change ControlChange Control
Change Control Board
A formal group of people responsible for approving or
rejecting changes on a project
CCBs provide guidelines for preparing change requests,
evaluate change requests, and manage the implementation of
approved changes
Includes stakeholders from the entire organization
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Integrated Change Control - Suggestions
View project management as a process of constant
communications and negotiations
Plan for change
Establish a formal change control system
Use good configuration management
Define procedures for making timely decisions on changes
Use written and oral performance reports
Use PMIS to help manage and communicate changes
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Questions