pob overview pmm mtg 7-10 final€¦ · pob’restructuring ......

Program Opera+ons Branch Update

Brock Lamont, MPA Chief, Program Opera0ons Branch

Denise Rogers, MPH

Deputy Chief, Program Opera0ons Branch

Na0onal Center for Immuniza0on & Respiratory Diseases

Agenda

  POB Restructuring   Planned Field Staff Changes   2015 Immuniza+on and VFC Coopera+ve Agreement Overview

  VFC   AFIX   Immuniza+on Program Evalua+on   Special Ac+vi+es   SharePoint and TwiOer

POB Restructuring

  Part of an overall reorganiza+on of ISD   Joined elements of the former HSREB and POB   Allows the applica+on of research and evalua+on to support the programma+c and technical assistance work tradi+onally conducted by POB

  Crea+on of two teams: 1.  Applied Research and Evaluation Team 2.  Technical Assistance Team

POB Restructuring (Cont.)

Applied Research and Evalua2on Team •  Ac+ng Team Lead – Tara Vogt, PhD •  13 members with diverse backgrounds and experiences o 2 Medical Epidemiologists o 5 Epidemiologists o 2 Associa0on of Schools of Public SPPH Fellows o 2 Sta0s0cians o 2 Public Health Administrators


Technical Assistance Team •  Ac+ng Team Lead – Harry McKnight •  15 Team members with mul+ple years of immuniza+on program experience at the local, state and federal levels o  11 Project Officers o  4 Subject Matter Experts (SME)


What does this mean for awardees? •  More comprehensive approach to programma+c issues and challenges

•  Improved alignment of program work •  Applica+on of different and more diverse knowledge, experience and skill sets to POB work

Field Staff Enhancements •  Part of POB Reorganiza+on

Purpose o Create a field staff structure that will allow for the development of immuniza+on field staff to meet awardee needs

Benefits o Create a promo+onal career path for immuniza+on field staff from the GS 9 through the GS 14 levels

o Provide an opportunity for embedded field staff to be the federal supervisor of record for other embedded field staff

o Take full advantage of opportuni+es created by CDC career development programs

IPOM •  Focus of revisions was to provide clarifica+on and to provide more informa+on

•  Basics Chapter – Addi+onal reference materials •  Unit A – Language changed to reflect Advance Purchase requirements

•  Unit A – New requirement -‐ Unannounced VFC site visits, number determined by awardee

2015 Immuniza+on and VFC Coopera+ve Agreement


IPOM (cont.) •  Unit B -‐ New requirement -‐ Conduct AFIX visits, number determined by awardee

•  Unit C -‐New requirement–Required use of CDC VFC enrollment form

•  Unit D –Removed reference to NVAC Func+onal Standards and replaced with IIS Func+onal Standards

•  Unit E – Changes to suggested ac+vi+es

2015 Applica2on Timeline •  Delayed opening of applica+on to account for Program Managers Mee+ng

•  IPOM release an+cipated the week of July 14 •  Funding Opportunity will post on Grants.gov and eGra+s will open the week of July 21 following final eGra+s tes+ng.

•  Applica+ons will be due 60 days aeer date of opening

•  Delay will have no impact on 2015 Round 1 award

2015 Immuniza+on and VFC Coopera+ve Agreement (cont.)

Key Points to Keep in Mind: 1.   IPOM – limited changes as compared to 2014 2.   Later opening of applica+on – no impact on

+meframe for awardee comple+on and 2015 Round 1 award

3.   Billable and HPV ac+vi+es are allowable 4.   Addi+onal informa+on will be provided on

$10M announced yesterday


2014 VFC Opera+ons Guide

  The VFC Opera+ons Guide and suppor+ng documents will be maintained on the ISD Awardees SharePoint Portal beginning July 31, 2014. The VFC Documents folder in SAMS will be inac+vated on this date.

2014 VFC Opera+ons Guide Changes Recommenda+ons Moving to Requirements in 2015:

  Provider vaccine storage and handling plans must include the signature and +tle of the preparer of the documents.

  Providers serving both VFC and non-‐VFC eligible children must store VFC

stock separately from other public and private vaccine stock types or use a CDC-‐approved method for accoun+ng for VFC vaccines.

  In addi+on to twice a day temperature assessments, each temperature

reading must be accompanied by (1) date (2) +me of the reading and (3) the name (or ini+als) of the person who assessed and recorded the reading. The individual responsible for each temperature reading can be noted in the paper log, on the electronic monitoring file itself, or in another document or log.

2014 VFC Opera+ons Guide Changes Recommenda+ons Moving to Requirements in 2015:

  VFC providers must have at least one back up thermometer with a current cer+ficate of calibra+on on hand. When implemen+ng this requirement, the following should be considered: •  CDC recommends that the backup thermometer be stored outside of

the storage unit un0l needed to avoid vaccine space issues and differing temperature readings leading to poten0al confusion.

•  The backup thermometer should have a different calibra0on retes0ng date. If both thermometers have the same calibra0on date, they will need to be sent out for re-‐calibra0on at the same 0me. By having different calibra0on dates there will always be one thermometer available for use.

  Thermometers (probes) must be placed in a central area of the storage

unit with the vaccines.

VFC Policies and Procedures Template   Status Update:

•  Annual submission recently submiPed by awardees (May 30th)

•  Currently under review by Project Officers and SMEs   Process provides the following benefits:

•  Offers an individual avenue for communica0on and technical support between CDC and each awardee

•  Offers an opportunity for CDC to understand policies and procedures implemented in the field

•  Offers an opportunity for awardees unique differences to inform na0onal policy

AFIX   What was new this year?   AFIX Policies and Procedures Guide – released January

2014   Increased focus on adolescent AFIX visits   AFIX Online Tool – released January 2014   AFIX Site Visit Ques0onnaire – released January 2014

  What is new for next year?   Con0nued planning work on the use of IIS as the primary

source of data for assessments

Immuniza+on Program Evalua+on (IPE)   Immuniza+on Program Evalua+on (IPE)   Data collec+on Instrument #2: Evalua+on Plan

•  Thank you to all awardee staff for quick turn-around with updates in PAPA

•  Data analysis started; Initial results expected by August 30, 2014   Data collec+on Instrument #3: Awardee-‐KABB Survey – Due date will be

August 30, 2014 •  Pilot testing still underway •  Introductory email going out to all participants early next week

o  Includes optional pre-survey tool to help participants gather list of trainings

•  Email with survey link expected to be disseminated few days after intro email

•  OMB review and clearance underway

Special Ac+vi+es o  Immuniza+on Staffing Project o  VFC and Pharmacy Project o  Barriers to Spending Awarded Funds Project o  New Program Manager Orienta+on – collabora+on

with AIM o  Annual Report Streamlining Project o  Site Visit Business Process Review and Redesign o  317 Funding Alloca+on Process Assessment

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AWARDEE SHAREPOINT

Communication • Calendar • Announcements

Document storage

•  Reference •  Download •  Share

Resources • Contacts •  Links

Twitter Handle: @CDCIZLearn https://twitter.com/CDCIZLearn

@CDCIZLearn on Twitter is a leading source for health care providers on

immunization training, recommendations, and information across the lifespan.

For more informa+on please contact Centers for Disease Control and Preven+on 1600 Clibon Road NE, Atlanta, GA 30333 Telephone: 1-‐800-‐CDC-‐INFO (232-‐4636)/TTY: 1-‐888-‐232-‐6348 Visit: www.cdc.gov | Contact CDC at: 1-‐800-‐CDC-‐INFO or www.cdc.gov/info The findings and conclusions in this report are those of the authors and do not necessarily represent the official posi0on of the Centers for Disease Control and Preven0on.

Na0onal Center for Immuniza0on & Respiratory Diseases Immuniza0on Services Division/ Program Opera0ons Branch