pope high school 2014-2015 booster club handbook · pope high school 2014-2015 booster club...

Pope High School

2014-2015 Booster Club Handbook

Dr. Bob Downs

Principal

[email protected]

Josh Mathews

Assistant Principal/Athletic Director

[email protected]

Pat Abney

Head Boys Basketball Coach/Athletic Coordinator

[email protected]

Kathy Fishman Athletic Coordinator-Special Events

[email protected]

Terry Vorobel

Athletic Secretary

[email protected]

2014-15 Pope Athletics Booster Club Handbook

3


Table of Contents

From the Principal 4

Who is the….? 5

Head Coach List 6

Athletic Budget Process 7

Sports Medicine 8

Mandatory Reporting of Child Abuse 9

Booster Club Guidelines 10

CCSD Rule LEC-R Highlights 11

Email Communication with Coaches 12

Facility Use 13

Feeder Programs 14

Title IX 15-16

Coca-Cola 17

Concession Stand Revenue 18

CCSD Athletic Guidelines Highlights 19

Athletic Passes/Pay to Play 20

Fundraising/Logos/Branding 21-22

CCSD Rule IDF-R Local Implementation 23

Guidelines for Parent and Spectator Conduct 24-25

Positive Athlete Award Program 26

Appendix

Pope High School Facility Use Form

CCSD Board Policy GBRG-R

CCSD Board Policy GBRG-1 Form

Pope IDFA Gender Equity Worksheets (Expenditure Sheet/Participation Sheet)

CCSD Board Policy DK-R

CCSD Board Policy Form IDFA-1

CCSD Board Policy FEAE-R

CCSD Board Policy IDF-R

CCSD Board Policy JHA-R

CCSD Board Policy IDE-R

CCSD Board Policy LEC-R

CCSD Board Policy KG-R

Pope Athletic Cost Sheet Form


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Dear Pope Booster Club Officer:

By any measure, the 2013-2014 school year was one of amazing success for the sports and activities of Pope High School! The Director’s Cup is the ranking for best overall athletic program in the state. This award recognizes the journey of each program through the state playoffs by awarding points by how deep a team makes it in the playoffs. Due to the hard work and success of all our teams, Pope finished 2nd in 2011 and 3rd in 2012 & 2013 in the Director’s Cup Standings and in 2014 Pope High School for the first time ever won the Directors Cup!!

Thank you for the efforts you make to support our Pope Faculty, staff, and students. We rely on our Booster organi-zations to support our students and to ensure that we have the best programs in the State!

One of the major strengths of our school is that our parents care about Pope High School and its athletic programs and want to be involved. Assisting with a booster club is often another time demanding instance of a parent’s inter-est in the success of their child. Your hours of service as well as your insight into making our booster clubs a viable entity are greatly appreciated.

It is extremely important that all of our Booster organizations understand the rules and guidelines through which we all must operate. This book ensures that all organizations associated with Pope High School are operating in compli-ance with GHSA, District, and School rules. By adhering to these rules, Pope will maintain a positive image in our community and experience continued notoriety and success.

If you have questions or concerns, please feel free to contact your head coach or the athletic director. 2014-2015 is going to be a stellar year!

Sincerely,

Robert Downs Ed.D

Principal, Pope High School

Legal Disclaimer

Information in this document may be changed at the discretion of the Cobb County School District Administration, the Hillgrove Administration, by actions of the Cobb County

Board of Education, the Region, the Georgia High School Association, or the Georgia State Legislature.

It is the responsibility of the Coach or Director of an activity to stay current on applicable rules, laws, and guidelines governing the operation of booster clubs and coordinate that

information to booster club officers.

As information contained in this handbook is subject to change, please contact the Hillgrove administration with any questions or concerns.


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Who is the…...?

Position Name eMail Address

Pope School Board Member David Banks [email protected]

CCSD Superintendent (Interim) Chris Ragsdale Chris.Ragsdale.cobbk12.org

Chief Human Resources/Operations (Interim) John Adams [email protected]

Area 3 Assistant Superintendent Robin Lattizori [email protected]

CCSD Athletic Director Steve Jones [email protected]

GHSA Director Gary Phillips [email protected]

Pope Principal Dr. Bob Downs [email protected]

Pope Athletic Director Josh Mathews [email protected]

Pope Assistant Principal-Curriculum Loretta Clune [email protected]

Pope Assistant Principal-PPO Nancy Zarbnisky [email protected]

Pope Assistant Principal-Testing Tom Flugum [email protected]

Region 5-6A President Jerome Huff, Roswell Principal [email protected]

Region 5-6A Secretary Bob Van Alstyne, Etowah AD [email protected]

CCSD Director of Instrumental Music Christopher Ferrell [email protected]

CCSD Director of Chorus & Drama Programs Melissa “Missy” Arasi [email protected]

Pope Foundation President Karin Welte [email protected]

Pope PTSA President Cassie Rogers

Lauri Winkler

[email protected]

[email protected]

Pope Cafeteria Manager Gayle Bozicevich [email protected]

Pope Secretary Kim Allen [email protected]

Pope Athletic Clerk Terry Vorobel [email protected]

Pope Bookkeeper Emily Tilden [email protected]

Pope Athletic Trainer (CHOA) Kresta Bosley [email protected]

Pope Campus Resource Officer Bob Anthony [email protected]


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Pope 2014-2015 Varsity Head Coach/Directors List

Fall Sports

Football Matt Kemper [email protected]

Softball Chris Turco [email protected]

Cross Country Cathi Monk [email protected]

Director of Cheerleading Trisha Fuller [email protected]

Volleyball Bryan Jones [email protected]

Winter Sports

Boys Basketball Pat Abney [email protected]

Girls Basketball Courtney Harris [email protected]

Wrestling Jim Haskin [email protected]

Swimming Chris Haon [email protected]

Spring Sports

Boys Golf Jason Dasinger [email protected]

Girls Golf Matt Fox [email protected]

Boys Tennis Vicki Kemper [email protected]

Girls Tennis Jamie Mikula [email protected]

Boys Lacrosse Carl Pfaff [email protected]

Girls Lacrosse Nick Anderson [email protected]

Boys Soccer Phil Thomas [email protected]

Girls Soccer Don Gillig [email protected]

Director of Track and Field Jerad Johnson Jerad. [email protected]

Activity Directors

Band Gary Gribble

Josh Rudolph

[email protected]|

[email protected]

Chorus Zelda Johns [email protected]

Orchestra Eric Gray [email protected]

Drama Joe McNelly [email protected]

NJROTC Capt.. William Wilkerson

1st. Sgt. Lorenzo Cox

[email protected]

[email protected]


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Cobb County School District Financial Athletic Support

Coaching Supplements ( Amounts at www.cobbk12.org/centraloffice/athletics/ )

Transportation

Field Maintenance (Partial)

Ambulance (Partial)

Local School Funding of Athletics at Pope

Where it Comes From…

Where it Goes…

Ticket Sales Security

Season Passes Game Officials

Vending Field/Facility Maintenance

Athletic and Training Equipment

Transportation/Housing

Rewards/Dinners

Uniforms

GHSA Fees and Dues

GADA Dues

GACA Dues

Signing Day Receptions

Homecoming Ceremonies

Tournament Fees

Facility Rentals (Pools, Lights)

Remainder of Ambulance

Gate workers & Announcers

Athletic Purchases at Pope

The AD works with the Head Coach to provide a budget for each year.

Athletic revenues are collected into one account.

Head Coaches make purchasing decisions, which are approved by the Principal and AD. The bookkeeper, head

coach, and athletic director keep record of the account balances.

All Cobb County School District purchasing guidelines are followed.

The Principal, AD, and Head Coach work with the booster club to meet unexpected and expected needs.


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Pope High School is fortunate to have a certified athletic trainer on staff full-time. Mrs. Kresta Bosley

has been a licensed, certified athletic trainer in the state of Georgia since 2012. She has been at

Pope since moving from Friends College in Kansas in the fall of 2012. Kresta provides quality

healthcare to athletes, faculty and students on a daily basis. Kresta is responsible for the recognition

and treatment of athletic injuries of all athletes at Pope. The Pope athletic department has

developed partnerships with Children’s Healthcare of Atlanta (CHOA) that have enabled our athletes

to be evaluated quickly and efficiently. Pope also has a continuous relationship with Dr. Robert Kelly

at Resurgens Orthopaedics, who willingly volunteers time to be our team physician and provides

immediate care to our athletes when needed. Kresta, her husband, Roger, and daughters, Lexi and

Ellie, can be found attending many Pope athletic events.


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Beginning July 1, 2012, parents and community members who volunteer to work with children in

school functions and extracurricular activities must report suspected child abuse as required by

Georgia law in O.C.G.A. 19-7-5.

The State Law reads that “persons employed by or volunteering at a business or an organiza-

tion, whether public, private, for profit, not for profit, or voluntary, that provides care, treatment,

education, training, supervision, coaching, counseling, recreational programs, or shelter to

children. The law goes on to say that a person “should make an oral report as soon as possible

to a child welfare agency providing protective services, as designated by the Department of

Human Resources, or, in the absence of such an agency, to an

appropriate police authority or the district attorney. Program directors should have an address

and phone number for the reporting agency in their county or circuit and make this information

available to mediators. Questions about the specific requirements of reporting should be re-

ferred to the reporting agency.”

As of this writing, the District is developing a plan to distribute to all people that work with our

schools that fall within the new scope of this law. This will be shared with all Hillgrove coaches

and directors as soon as possible.

Regardless of the law, all of us have the responsibility of protecting children. If you witness or

suspect abuse, please contact law enforcement.


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Booster Club Guidelines

Booster Clubs are an integral and important part of Pope High School. Without the time and financial support provided

by the Boosters, Pope's students would not enjoy the level of success they currently do.

The Cobb County School District has an established Board Administrative Rule (LEC-R) that governs high school boost-

er clubs. Please be sure to read this policy (which is included in this notebook). In addition, the CCSD Athletic Hand-

book includes a section that discusses booster clubs. This information is also included in this notebook and should be

read by all booster club members and officers. CCSD also has created a resource guide that can be found at the follow-

ing link: http://www.cobbk12.org/centraloffice/studentsupport/CCSD_Booster_Resource_Guide.pdf

Pope High School Booster Clubs are encouraged to do the following:

Provide financial support to Pope High School students and organizations

Keep open and honest communication with coaches, teachers, the Principal and the Athletic Director

Make sure the lines of communication are open between booster club members and the Booster Club leadership

Support the student-athletes and student-artists of Pope High School

Demonstrate support for all Pope High School sports and activities

Increase the visibility of your sport and/or event and the accomplishments of the student-athlete or student-artist

Support the coaches, directors, and their staffs

Build and maintain informative web-sites and social media sites (with the authority of the head coach)

Provide a positive role model for all Pope High School students

Pope High School Booster Clubs operate under the direction and authority of the Pope High School Administration.

Please keep the following in mind:

While the focus, vision, and direction of the booster club should be a partnership between the booster club and the

head coach/director, this responsibility rests with the Head Coach/Director.

The Head Coach/Director can request a review and or revision of the booster club by-laws at any time

Pope High School administrators are not involved in the day-to-day operations of the booster club unless a

booster club decision is in gross violation of Pope High School Policy, Cobb County School District Policy

or Board Administrative Rules, Region Policy, GHSA policy, or presents the possibility of being detrimental

to the mission and goals of Pope High School.

Any events hosted or directed by a Pope High School Booster Club are technically official school events. This in-

cludes banquets, tournaments, and camps.

Official Booster Club meetings will be held at Pope High School on a regular weekday selected by the booster club.

The Pope High School principal (or his/her designee) must be in attendance at ANY booster club/ booster board

meeting.

Each booster club must be represented at any Booster Club informational meetings called by the Pope High School

Principal and his/her designee.


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CCSD Board Rule LEC-R Highlights

Board Administrative Rule LEC-R Highlights:

The primary purpose of a booster club is to "support the high school and its programs."

Booster Club officials shall not have facility keys and/or alarm codes

The Principal of Pope High School has the authority to disband any booster club that grossly violates any

CCSD Board Administrative Rule

Booster Clubs must have on file at Pope a copy of the club's Constitution and by-laws

Booster Club shall submit quarterly budgets and an end of the year budget showing the actual disbursement

of funds (Quarterly are due: December 31, 2014;March 31, 2015; June 30, 2015; and the end of the year

budget is due June 1, 2015)

All booster club donations or gifts become the property of Pope High School

The Principal has the authority to request an audit of the financial records of any Pope High School Booster

Club

Pope High School Booster Clubs are not involved in the following:

Hiring or dismissing Pope High School Coaches, Teachers, and/or Community Coaches

Setting entry fees for games or other events

Paying for academic tutoring for any Pope High School student or student-athlete

Directing employees of the Cobb County School District

Contacting the Georgia High School Association, Region Officials, or the Cobb County School District as an

organization without the permission of the Pope Administration.

Reporting or directing game officials or event judges

Providing awards to coaches, students, or student-athletes without

the approval of the Pope High School administration and/or Head

Coach

Negotiating a supplement of the salary of any coach or teacher

employed by the Cobb County School District


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In this age of electronic communication, thoughts and ideas can be transmitted to hundreds of people within

minutes. We encourage you to use email, blogs, and other forms of communication to keep in touch with

your student-athletes and their parents.

One of the drawbacks of email is that words, taken without voice inflections or body cues, can be miscon-

strued. Rarely, coaches are the recipients of emails that are meant to embarrass, ridicule or hurt.

Below is a brief listed of proper and improper communication with coaches through the use of email. We

encourage you to forward this list to all members of the booster clubs.

Correct Use:

Positive Comments only

If there is a problem, simply ask for a meeting in person or time on phone to talk – too much can be easily misunderstood or misinterpreted over email, so simply ask for a time to talk

Incorrect Use:

Any use of profanity is inappropriate

Any questioning of playing time for a student-athlete

Questioning a coaches ethics

Placing any demands on a coach

Anything written that could be viewed as unprofessional, threatening, inappropriate, or uncomfortable for one to read

Email Communication with Coaches


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Pope High School Facility Use

As you are aware, the Pope High School Building and the accompanying facilities are being used almost 24 hours

a day, seven days a week. Unfortunately, there have been numerous occasions where more than one group has

signed up to use a space at the same time.

Another problem in the past has been security of the building. Some groups, including some of the Junior/Youth

Pope teams, have used the building and not made provisions for securing the building on the evening.

In order to schedule a portion of the building for an event, please email Coach Mathews

([email protected]), Mrs. Vorobel ([email protected]), or your head coach your request

and/or the completed Facility Use form located in the Appendix of this Notebook and on the Pope website.

You will receive notification that your event has been confirmed via email. Please do not assume that your event is

scheduled unless you receive verification from Coach Mathews, Mrs. Vorobel, or your head coach.

In most cases, facilities will be assigned on a first-come-first-served basis, but academic purposes will take prece-

dent over other uses (i.e., conducting an SAT review class in the media center takes precedence over a booster

club meeting).

The Pope Administration reserves the right to move, re-schedule, or

cancel any meeting held on campus.

For events on the evening or weekend, the Pope administration may require custodial support and/or security. If

so, your club will be billed for these expenses. This will be communicated to you by Coach Mathews. An athletic

cost sheet (included in the appendix) should be completed by the coach or AD before the event and will be includ-

ed to the bookkeeper when payment is received.

Most are aware that parking is an everyday issue at Pope High School of which is compounded in the fall when

marching band is “in season” and routinely has to close the upper parking lot to their practice field. Anyone

using our facilities should be aware of these closures and students practicing, and take extreme caution during

these times as well as abiding by all traffic patterns including never exiting our campus by driving the wrong way

out down the east campus drive and not driving around the band gate when locked. All groups should be made

aware of these adjustments.

For groups/clubs that are not a part of Pope High School (i.e., AAU Teams, Boy Scouts, etc.) these events must

be approved by the District before being approved by the local school administration.

Facilities being used for fundraising opportunities for Pope Booster Clubs only have to be approved by the Pope

Administration.


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Junior/Middle School/Youth Sports Programs

The Cobb County School District does not fund or support Middle School or Youth Sports (“Feeder”) Pro-

grams. The Pope Administration realizes that, in order for High School programs to be competitive, Feed-

er programs are essential to teaching the sport to younger athletes, developing important life skills such

as teamwork and sportsmanship, and building a sense of community among Pope athletes of all ages.

While the Pope administration does not supervise the Feeder programs, the Feeder programs do use the

Pope name and facilities. For that reason, it is important that they are operated correctly. Please adhere

to the following requirements:

1. Pope Feeder programs must operate under the direct control of a Pope Booster Club. It is strongly

recommended that the Director(s) of any feeder program are included on the Booster Clubs Board as

a liaison. Feeder programs not operating under the direct control of a Pope Booster Club will not be

allowed to use the Pope name or any Pope/CCSD equipment or facilities.

2. The Head Coach of a Sport is considered to be in control of the Feeder program. Any issues, ques-

tions, or concerns regarding Feeder programs brought to the Pope administration will be directed to

the appropriate head coach.

3. Feeder programs must coordinate the use of any Pope facilities through the school administration

and/or the Head Coach.

4. Pope High School Programs shall always be given priority in using Pope facilities, field space,

or equipment. Feeder program games, events, practices, and meetings may be rescheduled or relo-

cated to accommodate any high school function.

5. Feeder programs do not have to go through the District’s Facility Use Office to use any facilities.

However, as with other groups, they may be charged for custodial assistance and/or security.

6. Failure to follow Administration guidelines or directives, or if the Feeder Program fails to maintain

good relations with the Pope Administration, may result in the Feeder Programs not being allowed to

use the Pope High School name, any Pope or CCSD equipment, or Pope or CCSD facilities.


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Title IX

Dear Pope Coach, Director, or Booster Club Officer:

Most of you may be aware of the basic provisions of Title IX of the Educational Amendments of 1972 (Title IX). This

landmark federal legislation requires that all activities in schools that receive federal funding (which all Cobb schools

do) be equally funded in proportion to the school’s population. The basic focus of the law is that women’s activities,

especially athletics, be funded as well as men’s activities. Many people believe that the recent rise in popularity of

women’s sports, at both the collegiate and professional level, is in part due to this law.

Pope High School is required to file an end of the year report with the Federal Government allocating where every

dime of athletic money was spent, including the booster clubs.

In order to accurately complete this report and not receive any penalty, we are going to need your help.

Please find in the appendix of this notebook a sample worksheet that you must use to submit the Title IX infor-

mation to me for my report. I am asking you to keep a total of your expenditures and then apply this to what you

have spent in each category. I appreciate the help!

When your books are closed out for the season, please turn this form in to me.

Title IX compliance is a very important issue and I need your help to make sure what we report to the federal gov-

ernment is as accurate as possible. Please let me know if you need more information or if you have any questions.

Thanks.

Josh Mathews


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Gender Equity Reporting– Board Policy IFDA

Each year Cobb County must submit a report in order to be in compliance with the Georgia

Equity in Sports Act. This policy can be located at http://www.cobbk12.org/centraloffice/

adminrules/I/IDFA.pdf. Each high school in the district is responsible for providing the infor-

mation to the Cobb County Athletic Director, Steve Jones, for every sport at their school.

When the season is completed, typically after the banquet, for each sport, the booster club

president, treasurer or designee, must submit a report to Coach Mathews that contains the

information about how much money was spent on that program as well as the number of par-

ticipants for the sport divided by grade level. He will then compile this information for the

school. The deadline for this information to be submitted is June 1, 2015. Booster clubs

and supporting organizations must report how much was spent on the entire program and if

there were any capitol expenditures. See definitions below:

Program expenditures include:

Coaching supplements, Gift money, weight training supplements, pay for tutoring, insurance,

referees or other game officials, cell phones, transportations costs, lodging, meals, laundry,

practice game equipment and/or uniforms, game uniforms, equipment rental, publicity expens-

es, training supplies and equipment, trainer contract, travel expenses, team awards, player

awards, organization dues.

Capitol expenditures include:

Any renovations, new starts, stadiums, stands, concessions, fields, turf, etc.

Please also include the number of participants in your program denoting how many females

and how many males there were during the season divided by grade level. (Managers, mat

maids, etc. do not need to be included.)

The reported expenditures by the booster club should included ONLY money that was spent

by the BOOSTER CLUB. School and CCSD expenditures will be gathered by the AD.

In the appendix of this handbook is an example of what will be sent to each coach to forward

to the appropriate person at the conclusion of their season. Any questions should be directed

to Coach Mathews.


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Coca-Cola

Pope High School has a contractual relationship with Coca-Cola. The benefits of this agreement include:

Numerous free goods adorned with the "PowerAde" logo including squeeze bottles, towels and coolers.

Financial contribution to Pope High School

Free product samples to be used at the principal’s discretion

Our contract states that all Pope High School organizations must exclusively use only Coca-Cola Products.

This means:

No items can be used or displayed that have the logos of any direct competitors (including Pepsi, Aquafina,

Gatorade, Store Brand Drinks)

All booster clubs and concession stands can only use and display Coke products, including the theater

concession stand.

All Coke products used for resale must be purchased directly from our Coke representative

Only 20 oz bottles of Coke and Coke products can be sold at Pope events

Please make sure that there are no non-Coke products in any Pope coolers, concession stands or display

coolers.

Other key points:

Coke will deliver your products to thee school or directly to your concession stand.

Booster clubs can pay the driver with a check (can arrange with Coach Mathews) or set up a charge account

through Coca-Cola.

Booster clubs may decide sell/donate a surplus of product to another booster club.

It is also a violation of our Snack and Coke contracts to cover or disable any vending machines. Any covers

will be removed.

Indoor and Outdoor Scoreboards are no longer the property of Coca-Cola.

Thanks for your help with this very important issue.

Our representative from Coca Cola for Pope is:

Andrew Cohn Market Development Manager 470-955-4816 [email protected]

mailto:[email protected]


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Concession Stand Revenue Procedures

In accordance with Cobb County School Board Administrative Rule DK-R (Contained in the

Appendix for this Handbook), the Pope principal has elected to allow Pope Booster Clubs to

use game concession stands as a fund-raiser activity.

All receipts from the concession stand must be collected and recorded in the Booster

Club’s financial records.

All concession invoices must be paid directly by the Booster Club.


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Excerpts from Cobb County School District Guidelines for

Interscholastic High School Athletics and Activities

The full document can be obtained at : http://www.cobbk12.org/centraloffice/athletics/

BOOSTER CLUBS AND FUNDRAISING

Booster clubs are an important part of the athletic and extracurricular program in the Cobb County School District. Booster clubs play an

important role in supporting, encouraging, and in advancing these programs. The following rules and regulations are basic and broad

guidelines for the establishment and operation of all booster clubs that support Cobb County Schools. The principal of each individual school

must approve all booster clubs, and questions about individual booster clubs will be addressed to the administration of each school. (Refer to

Cobb Education Policy LEC-R)

Booster Clubs are independent parent/guardian organizations and are not sponsored by the schools.

Booster clubs exist only to support the school and its program.

A copy of each booster club’s constitution, by-laws, quarterly financial statements, and annual projected and actual budgets

must be submitted to the principal before/during/after club activities each year. Each booster club will have a written philosophy

with clear-cut objectives to be carried out by the club.

Each booster club will have in its constitution procedures for an annual audit.

The principal has the right and the authority to audit booster club financial records.

Each booster club will develop an annual budget with input from the coach or sponsor, and submit it to the principal for approval prior to

the start of the season. A final annual financial report will be submitted to the principal at the conclusion of the season.

The booster clubs should provide a copy of their treasurer’s report at each meeting.

Booster clubs MUST report all monetary donations to ALL coaches given in one year. This report should be filed with the Athletic Director

on CCSD form GBRG-1 for the purposes of reporting extra-curricular pay for CCSD staff members. (GBRG-1 is in the appendix.)

The principal or his/her designated representative will approve all booster club meeting dates, the meeting site, and the time of the

meeting.

All fundraisers and projects conducted by a booster club must have prior written approval of the principal or his/her designee. Booster

clubs must follow all Cobb County School District guide-lines pertaining to fundraising activities and facilities usage. The Georgia Sales

and Use Tax Regulations Prohibit Booster Clubs Access to the School’s Sales Tax Exemption Form. For purposes of this rule, any struc-

ture built by the booster club must have prior approval. A structure is defined as any permanent item built on campus that does not

move.

Booster clubs must abide by all guidelines, rules, and policies set forth by Cobb County Board of Education, State Board of Education,

Georgia High School Association and all local, state, and federal laws. (Cobb County Education Policy LEC-R). All gifts or donations given

to the school by the booster club will be accepted by the principal with a signed statement indicating that they will become the property of

the school.

Principals or designees should attend all Booster Club meetings and assure that coaches or sponsors attend all club meetings and

club sponsored activities.

Booster Clubs must comply with CCSD Guidelines pertaining to Construction of Improvements to Facilities on District Property (Cobb

County Education Policy FEAE-R) The principal has the discretion to disband any booster club, if he/she determines the guide-lines above

are not being followed (Cobb County Education Policy LEC-R).


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ATHLETIC PASSES/TICKETS/PAY TO PLAY

Cobb County Athletic Passes/ Employee ID Badge: Only the bearer of this pass/badge will be admitted to

high school games held within Cobb County (unless other arrangements are made through the region).

Passes/Badges are not valid at region or state playoff contests. Photo I.D. may be requested. This includes

Lifetime passes issued to Cobb County retiring teachers, Senior Citizen passes, and one year passes issued to

people who have provided an outside service to the County. Children not in school are admitted free of charge

to non-GHSA events.

Georgia High School Association (GHSA) Pass: Only the bearer of this pass plus one will be admitted. Must

have a photo I.D. for state tournament level events.

Pope High School Sports Pass: For a fee, Pope sells sports passes to students , which are valid for all home

Pope sporting events. These passes are not valid at other schools, other non-athletic events at Pope (drama

plays, Winterguard shows) and for Region or GHSA playoff events. Pope sports passes can be invalidated,

without refund, by the Pope administration if the pass is transferred to other parties or abused.

Event Pass List: Those persons whose names appear on a list that has been approved in advance by the

principal or his/her designee may be admitted free of charge for regular season events. {Region and State

Competitions and some other events (are not Pope or CCSD events and passes will not be honored.

Ticket Prices: Prices for regular season games and region contests are determined by the region. Ticket

prices for county and region tournaments are determined by the respective organization. Ticket prices for state

level contests and competitions are determined by GHSA.

Pope does not refund the cost of game/event tickets!

There is a NO Re-admittance Policy in effect for All Varsity Football Games.

In case of inclement weather, attendees should save their ticket stubs for use at a future event.

COST TO THE PARTICIPANT

Pope High School and the Cobb County School District will not support any aspect of any program which could

be construed as "pay to play" for the athlete or his/her family.

The financial cost to the participant of a performance type activity should be held to a minimum. No student

should be discouraged from participating in an activity which is sponsored by the Cobb County School District

because of any personal financial obligation associated with that activity.

If there is a cost for participation in the booster club), then the amount should be communicated to all parents

before the first practice or tryout.

If funds are not available in the local school budget to fully finance an activity then the school should limit the

expenditure rather than cause a hardship on an individual who wishes to participate.

Athletes may be held out of a sport until they have met their school financial obligations from a previous sport.

(Example: not allowed to run track until they turned in their basketball uniform.)

Students can not be denied a curricular activity because they have not paid booster dues.

Please do not send any documents that state or imply that any booster club fee is required for participation.


21

Fundraising

Fundraising Activities may be conducted by the school itself, by a school support organization,

and/or organizations within the school.

Fundraising activities must comply with all Board Policies and District Rules including Cobb

County Education Policy JHA-R

All All fundraising activities must have approval of the local school principal or his/her

designee.

Regardless of whether or not the school or booster club is receiving the collected funds, and

regardless of the policy at other schools, ALL fundraising activities done by Pope clubs, sports,

or support organizations must be approved by the principal or his/her designee.

Schools are prohibited from conducting door to door fundraising by students in activities

sponsored by the school in which students would be selling items or soliciting

advertisements, contributions, pledges or orders.

Fundraising activities may not involve any student during instructional time.

Students will not be required to participate in fundraising activities in order to participate in

extracurricular activities.

Pope High School Fundraisers will comply with CCSD Board Rule JHA-R.

The Principal and his/her designee always maintains the ability to cancel, move, or post-pone

a fundraising activity.

All items sold in any type of fundraiser associated with Pope High School require the

permission of the Principal or his/her designee.

A list of all fundraisers is requested by the assistant principal in charge of fundraisers (Coach

Mathews). This list will be used to compile a master list of fundraisers by booster clubs to

ensure similar fundraisers do not compete against each other.


22

Logos/Branding

It is recommended by the administration that apparel for specific sports/organizations be sold only

at events of that sport. Fundraisers to be conducted at other sporting events (ex: football games)

must be approved by the principal or his/her designee.

Spirit Wear sales will not include pictures or phrases that are derogatory

towards another school or another athletic program.

This is subject to administrative discretion.

All Pope clubs, sports, and activities must use the logos designated for their sport or the school.

Pope has established specific logos over the past 25+ years that are unique to our brand and help

identify members of Pope organizations in our community, the state, and on the national level. It is

our intent to maintain a successful brand by not altering our logos or colors through apparel that is

provided by the school and booster clubs. Logos must either be consistent with ones listed below

or approved by the principal or his/her designee when providing apparel/items to participants of for

sale.

Official Colors: Navy Blue (pantone 282C), Carolina Blue (pantone 278C), White, Gray


23

CCSD Board Administrative Rule IDF-R

Parents of all students that participate in extracurricular activities should be familiar with Cobb County Board of

Education Rule IDF-R (A copy is enclosed in the appendix of this notebook). The rule can be found at

http://www.cobbk12.org/centraloffice/adminrules/I/IDF-R.pdf.

The purpose of the policy is as follows:

Participation in interscholastic/extracurricular (extracurricular) activities in Cobb County School District (District)

schools is a privilege. Students participating in these activities are considered to be school leaders. They are role

models who represent their school and more importantly, depict its character. With leadership comes

additional responsibility and student participants must adhere to high standards of conduct. When students violate

these high standards, the District may withdraw the privilege to participate in interscholastic/extracurricular activities.

The purpose of this code of conduct is to establish a minimum expectation of behavior.

Parents, students, and coaches should be aware of the following:

The Policy States: “Parents/guardians and/or students must report any arrest of a student or behavior in which law

enforcement is involved, to their high school administration or coach within two weeks (14 calendar days) of the

arrest or behavior. The two week time frame includes weekends, school holidays and summer vacation. Failure to

report arrest or behavior will result in the student’s consequences for the behavior in question being doubled and

possible additional consequences for failure to report the behavior.”

Section B of this rule on Alcohol/Illegal Drugs/Inhalants portion of the policy does not require an arrest or charge. It

says clearly that such use or possession by extracurricular participants is banned regardless of whether students are

on or off campus or whether or not students are at a school-sponsored event. This means that if there are Social

Media/internet pictures of extracurricular students using these items, or if there is a party at a local subdivision that

does not involve the police, this policy is in play for all students that participate in an extra-curricular sport or activity.

If there is an arrest or charge (felony or misdemeanor), Sections D and E of this Rule apply.

Parents, students, and Cobb County School District employees are required to inform the local school

administration about any behavior issues that fall within the scope of this policy. Even if it is just a rumor,

please let us know. It is the administration’s responsibility to investigate and determine if there is something that

warrants disciplinary action under this policy or any other. Booster clubs will not investigate in any form or

fashion any student conduct that relates to possible school discipline.

Please pay particular attention to Section F7. This gives the Principal some leeway to include other acts that

may not be delineated in this policy but reflects in "a negative manner on the school, athletic program, or

activity". For example, improper social media actions, damage to property, using a fake ID, harassment, etc.

Per Board Rule, Pope will honor any extracurricular suspensions imposed by other public or private schools if a s

tudent currently under suspension transfers to Pope.

As with any other rules or policies, please ask the appropriate coach, director, or administrator if you have any

questions.


24

Guidelines and Expectations for Parent and Spectator Conduct

Pope is very fortunate to have the support of our parents and friends at athletic and student events. The teachers,

administrators, and especially the students, appreciate this support.

However, it is important to note that participating and attending events at Pope is a privilege. As such, there are cer-

tain expectations in place for all visitors to Pope events.

1. Please cheer, clap, stomp, and get loud, when appropriate, to support our Greyhounds!

2. Profanity, taunts, derogatory terms, or comments deemed by the administration, faculty, coaches, or officials to

be considered as such, may result in removal from the event. A warning is not required.

3. While parents are encouraged to speak to coaches and teachers, immediately after an event or athletic contest

is not be the best time. Parents are always encouraged to contact the teacher/coach to make an appointment to

discuss any concerns.

4. Younger Greyhounds are always welcomed at Pope events. However, it is not the responsibility of the Pope

administration to supervise these students. Parents who drop their non-Pope students off at school events

should not expect the Pope administration or faculty to supervise these students. Consequently, non-Pope stu-

dents that violate Pope or District rules at Pope events may receive disciplinary consequences from their home

school.

5. Attendance at practices is a privilege and a teacher, coach, or administrator may elect not to allow parents and/

or spectators into a practice. A desire to close a practice or rehearsal should be communicated in advance.

6. Booster parents and adults who may be chaperoning an event, attending a practice, or electing to assist with

supervising any Pope activity shall always defer to the directions of any Pope teacher, coach, officer, or adminis-

trator.

7. While Pope High School is a public school, we are not open to the public! Failure to abide by these rules, any

violation of School District Policy or State law, or by acting in a manner that reflect poorly on Pope, may result in

an adult or participant being banned from Pope events. This will be done in writing from the Pope administration

to the offending party. Serious offenses may result in a Criminal Trespass Warning, which is a legally binding

document forbidding under penalty of law the offender being on any Cobb County School District policy or at any

District event.

8. GHSA By Law 2.71

a) It shall be the responsibility of a member school to use every means at its disposal to impress upon faculty, students, team members, coaches, and spectators the values of sportsmanship in preparation for the manage-ment of interscholastic contests. Contest officials have the authority to have any and all individuals removed from the confines of the contest whose behavior has become a distraction and/or hindrance to the admin-istration of the event. This may include, but is not limited to, verbal and visual gestures.

9. GEMC Region Cooperative Sportsmanship Award...Sportsmanship is a concept that is taught by the administrators and coaches to the athletes, cheerleaders, and spectators. Therefore the criteria for the Region Sportsmanship Award are reflected by all personnel involved in the school’s athletic program.

-Pope won this award: 2011, 2012, 2014

As always, please ask a teacher, coach, or administrator if you have any questions or concerns


25


26

Positive Athlete Award Program

In 2013-14, we partnered with Scott Pederson and his program called Positive Athlete Georgia

to recognize the many positive athletes we have here at Pope. This program originally began

in Pittsburgh by Mr. Pederson and former UGA/Pittsburgh Steelers great, Hines Ward, after

Ward won an award from the United Nations as the Most Positive Person in the World.

Student-athletes are nominated by teachers, coaches, administrators, peers, parents, and

anyone who recognizes the positive attitudes and reactions of athletes. Nominations are

made at the following site: http://georgia.positiveathlete.org/

All nominations are considered for selection as the Most Positive Athlete in their particular

sport for three different awards programs: Pope High School Cobb County, and Georgia.

The Pope administration stands fully behind this program and believe we have many

student-athletes that qualify for this program.

Appendix

All CCSD Board Policies Accurate as of June 24, 2014.

For the most accurate CCSD Board Policies, please visit

http://www.cobbk12.org/centraloffice/adminrules/

New CCSD Board Policies supersede policies contained in this notebook

APPENDIX: 2014-15 Pope Booster Club Handbook


Board Policy GBRG-R

Please review this policy which can be located at http://www.cobbk12.org/centraloffice/adminrules/G/GBRG-R.pdf.

Each booster club must submit the form found on page 27 at the end of their season.

RATIONALE/OBJECTIVE:

Employees of the Cobb County School District (District) are prohibited from receiving dual pay for services rendered

during the regular working hours.

D. SCHOOL SUPPORT ORGANIZATIONS:

The following shall be observed in regards to payments received from school support organizations as defined in

Administrative Rule KF (Use of School Facilities) and the activities for which the payments were made:

1. Employees who accept payments from school support organizations for extra-curricular responsibilities, whether or

not they receive supplemental pay from the District for those responsibilities, must comply with all reporting

requirements of state and federal law and regulations, including Internal Revenue Service requirements.

2. 2. School support organizations that make reasonable payments to employees for extra-curricular responsibilities

must comply with all reporting requirements of state and federal law and regulations, including Internal Revenue

Service requirements.

3. Payments from school support organizations to employees who have extra-curricular responsibilities are voluntary

recognitions of the additional services provided to the District by these employees. Employees are prohibited from

soliciting or requiring such payments as a condition of their accepting or continuing the extra-curricular responsibility.

4. Employees who have extra-curricular responsibilities and who accept reasonable payments from school support

organizations for their additional services to the District are required to annually report (Form GBRG-1) no later than

June 30 such payments to the Principal of the school in which the extra-curricular activity took place. Principals will file

the completed Forms GBRG-1, which will be subject to review by Internal Audit during the school audit process.

5. Any activity occurring during the employee’s workday must have the prior approval of the Principal.

6. Proposed co-curricular or extra-curricular activities that exceed the programs approved and supported by the

District, must have the prior approval of the Principal and the appropriate District supervisor or Area Assistant

Superintendent.

7. Activities, whether during the school day, co-curricular or extra-curricular must comply with the following:

a. Use of school facilities must comply with Administrative Rule KF (Use of School Facilities).

b. Use of school equipment must comply with Administrative Rule ECAD (District Property

Replacement / Restitution).

c. Fund raising activities must comply with Administrative Rule JJE (Student Activities: Fund Raising Activities).

Adopted: Prior to 7/74 Reviewed: 7/74; 8/13/75; 8/10/77 Revised: 9/23/82; 5/26/83; 8/8/84 Reviewed: 6/19/86 Revised:

9/22/94; 12/11/03 Reclassified an Administrative Rule: 9/1/04 Revised: 11/14/07; 1/14/09 Revised and recoded:

7/19/12 (Previously coded as Administrative Rule GBCD)


Cobb County School District Form GBRG-1 A community with a passion for learning!

SUPPORT ORGANIZATION EXTRA-CURRICULAR PAY REPORTING LOG

SCHOOL/DEPARTMENT: SCHOOL YEAR:

Principal/Department Head Signature: Date:

NOTE: Submit this form to your Principal no later than June 30 each year in accordance with Cobb County School

District Administrative Rule GBRG-R (Non-School Employment) governing school support organizational pay for all

employees participating in sponsored extra-curricular activities.

7/19/12

Sponsoring Support

Organization Work Activity Employee Name Employee Badge Number Total Pay


FINANCIAL DATA ----Expenditures

Include all actual expenditures for the following items. Include donations of services or items officially accepted, including booster club support. If expenditures are related to both the female and male athletic programs, prorate as accurately as possible the percentage attributable to each. In the event that it is unreasonably difficult to pro-rate specific items between the female and male programs, these items may be attached separately and labeled as "Expenditures for Both". This classification should be used very sparingly, as it is preferable to prorate these costs to the best of the school system's ability, if possible. Any items included and attached as "Expenditures for Both" must contain an explanation as to why such expenditures could not be reasonably prorated. Please refer to

the Gender Equity in Sports Resource Manual for guidance in completing this chart.

EXPENDITURES FEMALE MALE

Athletic Administration (salaries of athletic directors, support personnel, etc.)

Coaching Compensation (do not include teaching salaries)

Extended Pay (would include any extended year contracts)

Other Salaries (would include any additional supplements)

Benefits (Booster gifts, clinic fees, professional dues, etc.)

Tutoring for Athletes (provided due to the student's membership on an athletic team, SAT tutorials, etc.)

Purchased Services (athletic insurance, referees, cellular telephones, pagers, ambulance contracts, etc.)

Transportation (rented, leased, owned vehicles, county budget, charters, etc.)

Team Travel Expenses (meals, lodging, etc.)

Equipment and Supplies (athletic supplies pertinent to sport)

Uniforms (Jerseys, tees, pads, helmets, shoes, etc.)

Facility and Equipment Rental

Publicity (sports programs, highlight tapes, etc.)

Medical and Training Facilities and Services

Other Expenditures (Security, game day workers, etc.)

SUBTOTALS 0.00 0.00

Capital Expenditures (renovations, new starts, stadiums, stands, concessions, fields, turf, etc.)

TOTALS 0.00 0.00

Competitive Cheerleading* (all expenditures)

Please attach comments if needed to clarity or expand data


GENDER EQUITY PARTICIPATION TOTALS

SPORT: _______________________________ COACH: _________________

FEMALE MALE TOTALS

9th

10th

11th

12th

TOTALS


COBB COUNTY SCHOOL DISTRICT ADMINISTRATIVE RULE

DK-R Student Activities Funds Management 6/28/12


The Cobb County Board of Education (Board) Policy SD-6 (Fiscal Accounting and Reporting) establishes the expectation that the Cobb County School District (District) will establish financial guidelines and procedures that comply with generally accepted accounting principles, State Department of Education rules, and District expectations established in Board Policy SD-5 (Financial Planning/Budgeting). Athletic Concession monies represent a significant source of revenue for high schools and/or their school support organizations. Board Policy SD-6 necessitates the establishment of clearly stated and understood guide-lines for the consistent accountability of these funds.

RULE:

A. GATE RECEIPTS/TICKET SALES:

These guidelines apply only to athletic concession monies not athletic/special event gate receipts/ticket sales. Guidelines and pro-

cedures for athletic/special event gate receipts/ticket sales may be found in the District’s Local School Accounting and Procedures

Manual.

B. ATHLETIC CONCESSION MONIES:

District guidelines for the accounting and reporting of high school athletic concession monies are as follows:

1. School Receives Proceeds:

If the school is the direct recipient of the monies received from the sale of athletic concessions, the monies shall be han-

dled in accordance with procedures specified by the Financial Services Division.

2. Booster Club Received Proceeds:

If the Principal elects to consider the concession sales as a fund raising activity for a specific booster organization, the

monies shall be handled as follows:

Other Required Guidelines:

All activities and procedures shall be in compliance with the provisions of the following:

(1) Administrative Rule JJE (Student Activities: Fund Raising Activities); and

(2) Administrative Rule KJA (Relations with Booster Organizations). b. Accounting: All receipts must be collected and

recorded in the booster organization’s financial records and all concession invoices must be paid directly by the booster

organization. C. Reporting Requirements: Reporting requirements are outlined in Administrative Rule KJA (Relations

with Booster Organizations) as follows:

(1) The booster organization’s annual budget should include the projected dollar

amount of anticipated athletic concessions proceeds and the planned expenditure of these funds;

(2) Quarterly financial reports to the Principal to include actual proceeds/expenditures from athletic concessions; and (3)

An annual financial accounting and summary report as provided in the booster organization’s constitution.

Adopted: 9/8/71 Reviewed: 7/74 Revised: 7/28/83; 8/8/84; 2/25/93 Reclassified an Administrative Rule: 9/1/04

Revised: 1/14/09; 1/13/10 Re-coded: 6/28/12 (previously coded as DFD)

Legal Reference

O.C.G.A. 16-12-0022.1 Raffles operated by nonprofit, tax-exempt organizations

O.C.G.A. 20-02-0500 Regulations for contracts over $100

O.C.G.A. 20-02-0501 Noncompliance with rules re: contracts/purchases over $100

O.C.G.A. 20-02-0502 Disciplining violators of SBOE contract rules

O.C.G.A. 20-02-0961 Preparation and distribution of forms or books for principals' accounts

O.C.G.A. 20-02-0962 Quarterly reports by principals; audits by boards

Rule 160-5-2-.23 Financial Management for Georgia Local Units of Administration


FEAE-R Construction on District Property Funded by Others

8/23/12 GSBA Reference: FEAE (Community Involvement in Project Planning)


The Cobb County School District (District) requires that all improvements to District property comply with state, Local, and District stand-

ards. The District has therefore established procedures for community organizations and/or individuals who desire to make such improve-

ments.

RULE:

A. GENERAL REQUIREMENTS:

1. Any improvements to existing District property, whether new construction, modification, alteration or renovation, either interior or exte-

rior in nature, proposed by an individual or organization other than the District shall not be commenced until plans, specifications and pro-

jected costs have been reviewed and approved by the Principal, Director of Construction, Chief Financial Officer and Superintendent.

2. District property includes, but is not limited to, land, administrative facilities, academic facilities, athletic facilities, grounds, and unim-

proved portions of school or administrative sites.

3. Documentation showing funds available for the project (letter of financial verification from organization’s bank, including current bank

statement and organization’s financial statement), proposed financing, and plans for paying off any debt incurred for the project shall be

submitted as part of each application for project approval.

4. Projects estimated to cost more than two-hundred thousand dollars ($200,000) shall be evaluated by the Director of Construction and

recommended by the Superintendent to the Board of Education (Board) for approval and authorization in compliance with Board Policy DI

(Accounting and Reporting).

5. The school community should be notified of some proposed changes as outlined in Board Policy KB (Public Information Program).

B. PROCEDURES:

Any organization or individual wishing to perform work or make improvements on District-owned property shall comply with the following

procedures:

1. Under $10,000:

a. Development of Project Scope:

(1) The Principal or designee is to participate in preliminary discussions with the Director of Construction to determine project feasibility

and requirements.

(2) If the project is determined to be feasible, proceed with project design.

b. Submission of Documentation for Approval of Proposed Work:

(1) Submit to the Director of Construction:

(a) Request for Project Approval (Form FEAE-1), to include the estimated cost and proposed financial Plan;

(b) Proposed drawing and specifications (if applicable);

(c) Appropriate waiver form (Form FEAE -2 [Contractor/Individual], Form FEAE -3 [Parent/Guardian/Child], or Form FEAE -4 [Club/

Organization], as appropriate);

(d) Verification of project funding (letter of financial verification from the organization’s bank, including current bank statement, and or-

ganization’s financial statement) being set aside for total project cost; and

(e) A copy of building/trade permit, if applicable.

(2) The Director of Construction will review the submissions and will approve or reject the project. Action will be communicated to the

applicant from the Director of Construction and the project may commence.

c. Verification of Work:

The Director of Construction or designee will make periodic site visits to review the progress of the work and ensure that the work is being

performed in accordance with the approved plans and specifications.

d. Project Completion:

When the project is complete, notify the Direction of Construction for final inspection.

2. $10,000 up to $100,000:

Projects costing up to $100,000 must be evaluated by the Director of Construction and approved by Coordination Record and shall comply

with the following procedures:

a. Development of Project Scope: (1) The Principal or designee is to participate in preliminary discussions with the Director of Construction

to determine project feasibility. (2) If the project is determined to be feasible by Director of Construction, proceed with project design and

provide the following to the Director of Construction for review and approval: (a) Proposed drawing and specifications; and (b) Project

specifications (If applicable). (3)Upon approval of plans, submit final plans to Cobb County or City having jurisdiction and obtain building

permit. (e) Financing Plan (letter of financial verification from the organization’s bank, including current bank statement, and organiza-

tion’s financial statement) which must include a 10% contingency fund for unforeseen conditions. (2) When all documents required in Sec-

tion (1) have been received and approved, the Coordination Record will be prepared and presented for approval. (3) Action will be commu-

nicated to applicant from the Director of Construction and the project may commence.


(e) Financing Plan (letter of financial verification from the organization’s bank, including current bank statement, and organization’s finan-

cial statement) which must include a 10% contingency fund for unforeseen conditions.

(2) When all documents required in Section (1) have been received and approved, the Coordination Record will be prepared and present-

ed for approval.

(3) Action will be communicated to applicant from the Director of Construction and the project may commence.

c. Verification of Work: (1) The Director of Construction or designee will make periodic site visits to review the progress of the work

and ensure that the work is being performed in accordance with the approved plans and specifications.

(2) The appropriate inspections must be made by the authorities having jurisdiction, including the Fire Marshall, throughout the construc-

tion process in order to receive the Certificate of Occupancy when the project is completed.

d. Project Completion:

A copy of the Certificate of Occupancy, (C.O.), must be submitted to the Director of Construction before the project can be used for its

intended purpose.

3. Projects Over $100,000:

Projects costing more than $100,000 must be evaluated by the Director of Construction and recommended by the Superintendent for

approval by the Board and shall comply with the following procedures:

a. Initial Project Scope Review:

Principal or designee to meet with the Director of Construction to discuss project scope, project budget and feasibility. Once the project

scope and feasibility has been reviewed and approved, the Principal and/or designee may proceed to engage the required design profes-

sionals to provide the contract documents for the project.

b. Procurement of Construction Services:

Procurement of construction services for the Proposed Project shall be in accordance with the following:

(1) Georgia Board of Education Rule 160-5-4-.15; and (2) Georgia Local Government Public Works Construction Law, O.C.G.A. § 36-91-1

et seq.

c. Submission of Documentation for Final Project Approval:

(1) Submit to the Director of Construction:

(a) Request for Project Approval (Form FEAE -1), to include final cost and proposed financial plan;

(b) Appropriate waiver form (Form FEAE -2 [Contractor/Individual], Form FEAE -3 [Parent/Guardian/Child], or Form FEAE -4 [Club/

Organization], as appropriate);

(c) Copy of all building permits and other required permits for file;

(d) Contractor's certificate of insurance for final approval;

(e) Projects must have a performance and payment bond submitted as part of the final approval; and

(f) Financing Plan (letter of financial verification from the organization’s bank, including current bank statement, and organization’s finan-

cial statement) which must include a 10% contingency fund for unforeseen conditions.

(2) When the all documents required in Section (1) are received and approved, the project will be presented to the Board for approval.

(3) Board action will be communicated to applicant from the Director of Construction and the project may commence.

d. Verification of Work: (1) The Director of Construction or designee will make periodic site visits to review the progress of the work and

ensure that the work is being performed in accordance with the approved plans and specifications.

(2) The appropriate inspections must be made by the authorities having jurisdiction, including the Fire Marshall, throughout the construc-

tion process in order to receive the Certificate of Occupancy when the project is completed.

e. Project Completion:

A copy of the Certificate of Occupancy, (C.O.), must be submitted to the Director of Construction before the project can be used for its

intended purpose.

C. COMMUNICATIONS FACILITY GUIDELINES:

Board Policy specifically requires the school community to be notified of proposed cell tower construction. Procedures for this notification

are outlined in Board Policy KB (Public Information Program).

1. Telecommunications companies/cell tower owners that are requesting easement and lease agreements with the District to construct

and maintain telecommunications facilities/cell towers on school sites shall be governed by the following rules and regulations: a. The

Director of Planning shall be designated as the Project Coordinator.

b. The Project Coordinator shall: (1) Record the details of requests on a Request Form containing the following information: (a) Name

of telecommunications company/cell tower owner; (b) School site; (c) Type of structure (free-standing tower, light tower, co-location, or

coaxial cable booster facility); (d) Anticipated height and size of structure(s); and (e) Name, address and telephone number of contact

person at the telecommunications/cell tower company (2) Be responsible for keeping files containing all correspondence relating to the

request and approval of the proposed project. (3) Notify the Area Assistant Superintendent. (4) Contact the Principal where the site is

requested and determine if there is interest in pursuing the request. The date of contact is to be documented. (a) If there is no interest,

the Project Coordinator shall send a letter to the telecommunications company/cell tower owner stating that the District is not interested

in pursuing negotiations. That letter is to be placed in the Project Folder and the issue is considered closed. (b) If there is interest, the

Project Coordinator shall schedule a meeting at the school to include the Principal, Project Coordinator, and representatives of the tele-


(5) Notify the Board Member for the school once the initial school site meeting has occurred.

c. Once the proposal has been approved by the Principal and the appropriate Board Member has been notified, fea-

sibility testing by the telecommunications company/cell tower owner may begin.

d. The Principal shall be required to conduct a community survey or community forum to solicit input on the pro-

posed facility. Input received should be reviewed by the Project Coordinator and Administration prior to making a

recommendation to the Board.

e. The Project Coordinator shall be responsible for negotiating payment by the telecommunications company/cell

tower owner for the easement or lease provided by the District. The Project Coordinator has the duty to obtain fair

market value for the easement or lease. Independent appraisals may be used to determine the fair market value.

f. The Project Coordinator shall comply with all legal requirements specified in Board Policy and District Administra-

tive Rules. The telecommunications company/cell tower owner shall be notified of these legal requirements by the

Project Coordinator.

g. The easement or lease agreement governing the transaction shall be approved by the Board.

h. Upon receipt of payment, the Project Coordinator shall deliver the payment for the easement or lease to the Dis-

trict's Chief Financial Officer, along with a copy of the fully executed easement or lease agreement.

(6) D. LEGAL REQUIREMENTS: 1. Legal counsel for the District shall prepare all contracts, working with the telecom-

munications companies'/cell tower owner‘s legal counsel. 2. The telecommunications company/cell tower owner

shall be required: a. To provide all site specifications, drawings, legal descriptions, and surveys prior to the drafting

of the lease or easement agreement. These specifications must be approved by the Project Coordinator; and b. To

pay all legal fees and expenses associated with the transaction. 3. Payments: a. No agreements shall have an ini-

tial term of over five (5) years; b. Cell Tower Rent: Payment for at least five years shall be paid in advance at the

beginning of each term; c. If the telecommunications company/cell tower owner should have additional antenna

tenants, monthly fees as defined by the lease agreement shall be paid to the District’s Project Coordinator. 4. All

agreements shall be terminable at the will of the District if the site should be needed for educational purposes, as

determined in the District's sole discretion. 5. The District shall not agree to indemnify or hold harmless a telecom-

munications company for any reasons. 6. Any communications facility to be placed on District property shall be

designed to structurally accommodate the maximum number of additional users technically practical. The telecom-

munications company/cell tower owner shall have the duty to negotiate in good faith for co-location by third par-

ties. 7. The maximum height of cellular towers placed on District property shall not exceed one hundred fifty (150)

feet. 8. Upon expiration or termination of the lease or easement agreement, the telecommunications company/cell

tower owner shall remove the telecommunications facility (excluding light towers) from the property at its sole cost

and expense and return the facility to its original condition, reasonable wear and tear excepted. E. REVENUES: 1.

Revenues generated from lease and easement agreements shall be paid: a. 60% to the host school; b. 40% to be

placed in a general account for use by other schools. 2. Area Assistant Superintendents will determine appropriate-

ness by request of schools for the dispensation of the 40%. 3. Revenues may also be used to pay for appraisals to

determine fair market value of the easements and lease agreements. 4. The primary use of the funds by the

schools should be for: a. Curricular/co-curricular and extra-curricular activities which have a direct impact on staff

and students; b. Additional equipment and materials; and c. Capital outlay projects which are similar to existing

projects (example: assistance in retiring stadium debts). 5. Funds would be restricted from use for the following: a.

Celebration activities; b. Staff and student incentive programs; c. Activities of a social nature.

F. MONITORING: 1. The Project Coordinator shall provide to the head of his/her division monthly reports to con-

taining the following: a. New requests; b. Pending proposals; c. Approved agreements; d. Payments received; and

e. Status of zoning approvals. 2. The Project Coordinator shall provide legal counsel with fully executed copies of

the agreements upon receipt.

Approved: 10/13/82 Revised: 11/9/83; 8/8/84; 10/22/92, 12/13/95; 1/27/00; 1/23/03

Reclassified an Administrative Rule: 9/1/04 Revised: 9/22/05; 11/12/08; 4/15/09; 10/13/10

Revised and recoded: 8/23/12 (Previously coded as Administrative Rule FJA)

Legal Reference O.C.G.A. 36-91-1 Local Government Public Works Construction

Rule 160-5-4-.03 Applications for State Capital Outlay Funding Rule 160-5-4-.10 Approval of Plans and Specifications

Rule 160-5-4-.15 Processing of Plans and Specifications for Public School Construction Rule 160-5-4-.16 Educational Facility Site, Con-


IDF-R Interscholastic Activities

7/1/13


Participation in interscholastic/extracurricular (extracurricular) activities in Cobb County School District (District)

schools is a privilege. Students participating in these activities are considered to be school leaders. They are role

models who represent their school and more importantly, depict its character. With leadership comes additional

responsibility and student participants must adhere to high standards of conduct. When students violate these

high standards, the District may withdraw the privilege to participate in interscholastic/extracurricular activities.

The purpose of this code of conduct is to establish a minimum expectation of behavior.

RULE:

A.PROCEDURES:

1. Time in Effect: Except as specifically provided, the following behavioral expectations and prohibitions apply

365 days a year, 24 hours a day, in and out of the specific extracurricular season, and on or off school grounds.

2. Parents/guardians and/or students must report any arrest of a student or behavior in which law enforcement is

involved, to their high school administration or coach within two weeks (14 calendar days) of the arrest or behav-

ior. The two week time frame includes weekends, school holidays and summer vacation. Failure to report arrest or

behavior will result in the student’s consequences for the behavior in question being doubled and possible addi-

tional consequences for failure to report the behavior.

3. Provisions: a. Sponsors/Coaches should investigate policy violations and report to the school administration.

The Principal or designee should make all determinations of penalties, in consultation with the coaches, sponsors

and the District Athletic Director, as appropriate.

b. Unless otherwise specified, periods of suspension from activities does not include preseason workouts and oth-

er preseason activities. Such student’s ability to participate in preseason activities will be determined by the Prin-

cipal or designee in consultation with the coach. During the student’s period of suspension the student cannot

have contact with the team during any team activities.

c. Students cannot attempt to evade the intent of the Rule by joining a new sport specifically to allow their sus-

pension days to run their course. If a student athlete participates in a sport that he/she had not been previously

involved with, he/she must complete the season of the new sport in good standing in order for the suspension

days to count.

d. Transferring from one District school to another does not relieve the student from the consequences for a viola-

tion of this Rule. Should a student choose to transfer outside of the District, the designated school administrator

or the school athletic director will contact the new school to inform them of the violation and the resulting penalty.

The District may also honor the activity consequences from other private or public school systems.

4. Notification: a. Elementary/Middle Schools: In addition to providing students with copies of the appropriate

Student Code of Conduct (Administrative Rules JCDA-R [Elementary], JCDA-R [Middle]), elementary and middle

schools should make participants in extracurricular activities aware of this Administrative Rule.Page 2 of 4 b. High

Schools: In addition to providing students with copies of the appropriate Student Code of Conduct (Administrative

Rule JCDA-R [High]), each high school should provide written notification of this Administrative Rule to all partici-

pants in extracurricular activities

B. ALCOHOL/ILLEGAL DRUGS/INHALANTS:

The District believes very strongly that using/possessing over the counter drugs or products to get high; using/

possessing alcohol; using/possessing illegal drugs; or using/possessing prescription drugs in an unauthorized

manner at any time is an offense. Such use or possession by extracurricular participants is banned. All misde-

meanor driving under the influence (DUI) offenses will be dealt with according to this section. All felony DUI of-

fenses will be dealt with under Section D, below. Offenses are cumulative at the high school level.

• 1st Offense: o Suspension from extracurricular activities, including practice and regular season, a minimum

twenty-five (25) calendar days; plus

o Suspension from a minimum of 30% of the regular season contests/performances; plus

o Enrollment in the Gaining Results in Intervention and Prevention Program (GRIP) or comparable alcohol/other

drug education program.

o The first offense suspension will begin on the GHSA start date for the next season with which the recognized


o If the student has not completed his suspension at the end of the season, the remaining days will be completed at

the beginning of the next affiliated GHSA activity.

• 2nd Offense: Suspension from extracurricular activities for a minimum of one calendar year. The student will not be

permitted to participate in preseason activities or practice.

• 3rd Offense: Permanent suspension from extracurricular activities, including preseason activities and practices.

C. TOBACCO [IN-SEASON USE]:

1st Offense: Suspension from all extracurricular activities for two (2) school days/

2nd Offense:

Suspension from all extracurricular activities for five (5) school days and must sit out 10% of games/matches/

performances/competitions.

3rd Offense:

Suspension from all extracurricular activities for ten (10) school days and must sit out 20% of games/matches/

performances/competitions.

4th Offense: Suspension from all extracurricular activities for ninety (90) calendar days.

D. FELONY:

1. Guidelines: a. A student who is arrested for, or charged with a felony or charged with an act that would constitute a

felony if committed by an adult shall be automatically suspended from interscholastic/extracurricular activities; b. Stu-

dents will not be permitted to participate in preseason activities; c. DUI: All felony DUI offenses will be dealt with ac-

cording to this section.

2. Duration: a. The student shall remain suspended from extracurricular activities until: (1) The charges are complete-

ly dismissed; (2) The charges are reduced to a misdemeanor in which case the student may be subject to penalties

outlined in Section E, below, or Section B, for alcohol offenses;

(3) The student is found not guilty; or

(4) The student serves his consequences as outlined below.

b. Once the student successfully completes the consequences assigned by the judge or agreed to by the student, in-

cluding probation or diversion, the student may be permitted to participate in extracurricular activities. Evidence that

the probation period has expired, fines have been paid and/or community service has been completed is required.

c. If a student has been arrested or charged with an offense, but the matter has been expunged, sealed, removed

from a student’s record, treated as a “first offender” action, or the behavior has not been prosecuted (nolle prosequi),

that student should present or obtain documentation as required by the school to determine the circumstances of the

matter. These circumstances may not be sufficient to lift the student’s consequences.

E. MISDEMEANORS: 1. A student who is arrested for, charged with, or found guilty of a misdemeanor shall receive

consequences as outlined below. However, minor offenses that result in fines alone may be dealt with as a violation of

Section F(7) below.

o 1st and Subsequent Offenses: o Minimum suspension from extracurricular activities for one (1) school day up to a

maximum of permanent suspension from extracurricular activities.

2. Drug/Alcohol/DUI: Any student who is accused of a misdemeanor alcohol/drug offense or a misdemeanor DUI will

receive consequences as outlined in Section B above.

3. If the student produces proof that the charges are completely dismissed or the student is found not guilty, these

consequences may be lifted. If a student has been arrested or charged with an offense, but the matter has been ex-

punged, sealed, removed from a student’s record, treated as a “first offender” action, or the behavior has not been

prosecuted (nolle prosequi), that student should present or obtain documentation as required by the school to deter-

mine the circumstances of the matter. These circumstances may not be sufficient to lift the student’s consequences.

F. OTHER OFFENSES:

A student who commits the following offenses may be suspended or permanently dismissed from the team or activity.

The head coach in conjunction with the school administration will determine consequences for the following:

1. Hazing: School clubs and student organizations shall not use hazing or degradation of individual dignity

(Administrative Rule JHC-R [School Clubs/Organizations and Student Organizations]);

2. Missing practice, rehearsal or activities (unless excused by the coach, teacher, or sponsor);

3. Truancy and/or skipping classes;


4. Acting in an unsportsmanlike manner when representing the school;

5. Violating curfew as established by the coach;

6. Any act at school or away from school, which results in any discipline by school administration; or

7. Any act at school or away from school which, in the opinion of the Principal reflects in a negative manner on the school, athletic program, or activity.

Adopted: 9/28/00; 8/11/04

Reclassified an Administrative Rule: 9/1/04

Revised: 8/10/05; 6/10/09; 4/14/10

Revised and re-coded: 1/7/13 (Previously coded as Administrative Rule JICDD)

Revised: 7/1/13

Legal Reference

O.C.G.A. 20-17-0002 Interstate Compact on Educational Opportunity for Military Children

O.C.G.A. 20-02-0160 Determination of enrollment; determination of funding

O.C.G.A. 20-02-0315 Gender equity in sports

O.C.G.A. 20-02-0316 Athletic association defined; high school athletics

O.C.G.A. 20-02-0411 School fund kept separate; use of funds; separation of school taxes; investmentsPage 4 of

4

O.C.G.A. 20-02-0086 Operation of school councils; training; membership; management; roles and responsibili-

ties

Rule 160-5-1-.18 Competitive Interscholastic Activities in Grades 6-12

20 USC 1681 Title IX of the Education Amendments of 1972


JHA-R Student Activities Fund Raising

1/7/13 GSBA Reference: JHA (Student Activities Fees)


The Cobb County School District (District) recognizes concerns for the welfare of students from their entry on a school bus or school property to their return to the bus stop or when they leave school property. Part of that goal is not to distract students and staff from the task of learning by activities that inappropriately encroach upon

instructional time. Further, the District recognizes that its public image is partially dependent upon sound fiscal management. Therefore, revenues generated through fund raisers and/or community fund drives must have a designated purpose which must be clearly communicated in the dissemination of information to students, par-ents/guardians, and the school community. The profits generated through fund raisers must be used (spent) for the designated purpose.

RULE:

A. GENERAL PROVISIONS:

1. Authority: The Cobb County Board of Education (Board) authorizes the Superintendent and principals to act on the Board's behalf concerning:

a. Student fund raising activities; and

b. Student participation in community agency fund drives.

2. Guidelines:

a. Sponsor: Fund raising activities may be sponsored/conducted by:

(1) The school itself;

(2) A school support organization (PTA, PTSA, Booster Club, and Foundation);

(3) A Partner in Education or Partner at Large as recognized through the Partners in Education program of the Cobb County Chamber of Commerce; and/or

(4) Organizations within the school, such as performance groups, school clubs and student organizations.

b. Approval:

(1) Proposal and Cost Evaluation: Prior to approving a fund raiser, Form JHA-1 (Fund Raiser Proposal and Cost Evaluation) should be completed, except as provided in Form JHA-1, and maintained with the school’s financial records.

(2) Prior Approval: The Principal shall assure the prior approval of all fund raising activities including fund raising activities conducted by school support organizations

(for on line fund raising activities, see Section A.2.c.(10) below for additional approval requirements). When considering fund raising activities sponsored by Booster Clubs, the Principal should also refer to Administrative Rule LEC-R (Booster Organizations).

(3) (3) Fund Raising Screening Committee: Principals are encouraged to establish a Fund Raising Screening Committee, which may be composed of representatives of

administration, faculty and school support organizations, to assist the Principal with: (a) The determination of which fund raising/charitable activities the school will support; (b) The coordination of the school’s drives with those of school support organizations and other fund raising/charitable activities. 4) Conclusion of Fund Raiser: If Form JHA-1 was utilized, complete the fund raiser profit percentage analysis on Form JHA-1 (Fund Raiser Proposal and Cost Evaluation). This report should

be maintained with the school’s financial records.

c. Guidelines: Regardless of who is sponsoring/conducting the fund raiser, the following guidelines apply unless noted otherwise:

(1) All fund raising activities must comply with all Board Policies and District Rules, procedures and guidelines including but not limited to Financial Services and Human

Resources procedures. These Policies, Rules, guidelines, and procedures are available on the District Web site or through the Principal, the Bookkeeper, Financial Ser-vices, or Human Resources;

(2) Schools are prohibited from conducting door-to-door fund raising by students in activities sponsored by the school in which students would be selling items or solic-

iting advertisements, contributions, pledges, or orders;

(3) Students may participate in the collection or accounting for monies received for fund raising purposes:

(a) If School-Sponsored Fund Raiser: Under the direct supervision of a District employee;

(b) If a School Support Organization Sponsored Fund Raiser: Under the direct supervision of an adult volunteer; (4) Fund raising activities, regardless of sponsor, may not involve any student during instructional time:

(a) If approved by the Principal, an exception may be made when students are involved in curriculum-related exercises such as:1) Reviewing/purchasing book fair

offerings; 2) Jumping rope for Jump Rope for Heart; and 3) Students participating in a privilege, such as “hat day.” (b) The above exceptions do not include the col-lection of funds during instructional time.

(5) If School-Sponsored Fund Raiser: Only District employees shall be responsible for the accounting of funds.

6) If School Support Organization Sponsored Fund Raiser: Adult volunteers shall be responsible for the accounting of funds resulting from approved fund raising activi-ties sponsored by school support organizations;

(7) All fund raising activities must comply with state law. The policy office must be consulted if there is any question as to the legality of an activity;

(8) Requests for exceptions to the provisions of this Rule must have prior approval of

the Policy Development office.

(9) Profits resulting from fund raisers sponsored/conducted by school support organizations shall become the property of the school support organization. All expenses

related to the fund raiser shall be the responsibility of the school support organization.


(9) Financial Services must give prior approval for on-line fund raising activities conducted by schools, including approval of the proposed contract.

(10) Schools should avoid contracting school-sponsored fund raisers that utilize school facilities but provide minimal return to the school and could be characterized

as attempts to avoid the requirements and/or limitations of Administrative Rule KG-R

(Use of School Facilities).

B. SPECIFIC REQUIREMENTS:

Approved fund raising procedures and activities shall conform to the following:

1. Contracts: All referenced contracts must comply with the following Financial Services requirements: a. Only the Principal may sign the contract on the District/school’s behalf;

b. The contract may not extend beyond the signing Principal’s contractual employment period;

c. The contract wording must include the statement that if the signing Principal leaves the school or District during the contract period, the contract is void unless signed by the new Principal;

d. The contract: (1) Must be construed under Georgia law;

(2) Must not include any indemnification or hold harmless provisions;

(3) Must not require the school to make an advance payment to the vendor

(4) Must provide for the agreed upon distribution of proceeds between the vendor and school within two months of the conclusion of the fund raiser;

(5) May require legal review for approval;

e. Each contract must comply with Financial Services’ approved procurement requirements and procedures. Contracts for on-line fund raising activities must be

approved by Financial Services; and f. In the case of Media Usage of School Facilities contracts (see Section B.2.j. below), Principals must contact their Area Assistant Superintendent and Director of Communications for review of the contract before agreeing to usage of their school facilities.

2. Activities:

a. Advertisement: Refer to Administrative Rule KJ-R (Advertising in the Schools) and Administrative Rule JG(1)-R (Monitoring-Recording Staff and Students). b. Annuals/Yearbooks: The production of a school annual or yearbook shall be at the option of the school.

c. Book Fairs: School-sponsored book fairs shall operate as an extension of the school media program and, therefore, may be conducted during the instructional day. The book fair sale shall be by contract between the District/school and the book fair company. d. Clubs: The following guidelines are applicable to both school clubs and student organizations as defined in Administrative Rule JHC-R (Student Organizations):

(1) School Clubs:

(a) Sections 2.b and 2.c above apply to fund raisers conduct by school clubs; (b) Dues shall be determined by the sponsor with approval of the Principal;

(c) Fund raisers sponsored by the club must be approved by the sponsor who must then obtain the approval of the Principal prior to committing to holding the fund raiser.

(2) Student Organizations:

(3) (a) Sections A.2.b and A.2.c.(2) through A.2.c.(7) above apply to fund raisers conducted by student organizations; (b) Dues shall be determined by the student leadership of the organization; (c) Fund raisers sponsored by a student organization must be approved by the organization’s student leadership who must obtain the approval of the Principal

prior to committing to holding the fund-raiser; (d) Funds collected and used by student organizations which are not school clubs must not be handled as part of the school financial procedures or accounted for through the school books.

e. Community Agency Fund Drives: (Also see Administrative Rule GAHA-R [Staff Participation in Community Activities]) Schools may conduct community agency fund drives in compliance with Financial Services’ approved requirements and procedures and within the following guidelines:

(1) Activities involving community agency funds and drives shall be based on and emphasize humanitarian motives. Proceeds associated with the donation shall be for a purpose/program determined in advance and publicized prior to the collection of funds; (2) Door-to-door solicitations of these funds by students are prohibited;

(3) Community Agency Fund Drives shall not be approved which involve the collection of funds by District employees during their instructional day; (4) Charitable organizations shall provide the means to collect and transport donations unless the sponsoring employee is voluntarily willing to do so outside his/her instructional day. Parent volunteers may also be used to collect and/or transport donations (Administrative Rule GAHA-R);

(5) Funds collected for community agency fund drives should not be accounted for in the school records (exceptions may be requested through Financial Services) (Administrative Rule GAHA-R); (6) Participation by students and/or employees is voluntary.

f. Dues-High School Class: Class dues shall be determined by the sponsor with the approval of the Principal. g. Newspapers: The production of a school, grade, class newspaper shall be at the option of the school with the approval of the Principal and in compliance with Administrative Rule ICFA-R (Curriculum Guides and Course Outlines). No instructional time may be used for sales.

h. Purchasing Cards/Commitment Cards: Schools may participate in purchasing card/commitment card agreements where the school receives a designated percent of the monetary amount of the purchases incurred at the sponsoring


business:

(1) The purchasing agreements shall be by contract between the school and the sponsoring business.

(2) The school shall not appropriate pre-existing purchasing agreements between school support organizations and sponsoring businesses.

i. Recycling Activities: Recycling activities may be operated by the school, school sponsored clubs and organizations, student organizations, or a school support organization as a service and educational activity for students, parents/guardians, and staff.

j. Media Usage of School Facilities:

Media Production Companies may use school facilities for filming/recording/photographing (see Administrative Rule JG(1)-R [Monitoring-Recording Staff and Students]) where the school receives a monetary amount.

(1) The terms of the use of the facility shall be by contract between the school principal and the Media Production Company in compliance with Financial Services requirements and District procedures (see Section B.1. above).

(2) Funds or in kind contributions donated to the school shall be designated in the contract and may be used for a specific purpose or at the prin-cipal’s discretion.

k. Sale-or-Product Oriented Fund Raisers:

(1) The large-scale sale of products, such as wrapping paper or candy, to the school community shall be by contract between the school or spon-soring school support organization and the fund raising company.

(a) Form JHA-1 should be completed and maintained with the school’s financial records.

(b) If the school is sponsoring the fund raiser, Principals should negotiate with the fund raising company to provide to the school preferably a forty percent or greater return but shall not accept less than a twenty-five per cent return on total proceeds of the sale.

(c) If a school support organization is sponsoring the fund raiser, the Principal should consider the percentage of return the school support or-ganization is receiving as part of the fund raiser approval process. The above percentages may be used as guidelines.

(2) The above provisions are not intended to apply to or limit school sponsored, small- scale sale of products to staff and/or students, such as biscuits before school or a snack machine in the teacher’s workroom.

l. Sale-of-Service Oriented Fund Raisers:

(1) The large-scale offering of services, such as driver education or SAT preparation classes, to the school community shall be by contract be-tween the school or sponsoring school support organization and the service provider.

(a) Form JHA-1 should be completed and maintained with the school’s financial records.

(b) If the school is sponsoring the fund raiser and the majority of participants are:

1) Students enrolled in the sponsoring school, Principals should consider the service’s educational return to the school as he/she negotiates with the service provider for the most favorable financial return possible but shall not accept less than a twenty per cent return on total proceeds; or

2) Not students enrolled in the sponsoring school, Principals should negotiate with the service provider to provide to the school preferably a forty percent or greater return but shall not accept less than twenty-five percent return on total proceeds of the sale.

(c) If a school support organization is sponsoring the fund raiser, the Principal should consider the percentage of return the school support or-ganization is receiving as part of the fund raiser approval process. The above percentages may be used as guidelines.

(2) The above provisions are not intended to apply to or limit school sponsored clubs and/or programs held after school hours.

(3) The above provisions are not intended to apply to or limit school sponsored, small scale sale of service fund raisers.

m. School Spirit Items: School spirit items may be sold to students/parents/guardians. No instructional time may be used for sales.

n. School Stores: School stores may be operated:

(1) As an extension of the instructional program under the provisions of Administrative Rule IKF-R (School Stores);

(2) By the school or a school support organization as a service for students, parents/guardians, and staff.

o. Service Projects, Community: Schools may participate in hands-on community service projects provided no door-to-door solicitation is in-volved or instructional time used.

p. Tickets: Tickets for student concerts, plays or other activities shall be sold before or after school hours and/or during the student lunch peri-ods.

Adopted: 7/22/82

Revised: 4/13/83; 8/8/84; 7/28/88; 6/28/90; 5/23/91; 1/23/92; 4/23/92; 12/14/94; 5/29/97; 1/22/98; 5/28/98; 5/25/00; 9/21/00 Reclassified an Administrative Rule: 9/1/04 Revised:

5/11/05; 1/26/06; 2/14/07; 1/14/09; 5/13/09; 1/13/10; 4/13/11; 1/18/12

Revised and re-coded: 1/7/13 (Previously coded as Administrative Rule JJE)

Legal Reference

O.C.G.A. 20-02-0411 School fund kept separate; use of funds; separation of school taxes; investments


IDE-R Co-Curricular Activities

1/7/13


The Cobb County School District (District) recognizes that interscholastic and extracurricular activities provide students with an

opportunity for development.

RULE:

A. STANDARDS FOR STUDENT PARTICIPATION: 1. The District complies with the Rules and Regulations of the Georgia High

School Association (GHSA), Georgia Music Educators Association (GMEA) and applicable Georgia Board of Education Rules, in-

cluding 160-5-1-.18, Competitive Interscholastic Activities in Grades 9-12; No Pass, No Participate (www.ghsa.net). Principals and

their designees will expect that all staff members adhere to applicable GHSA, GMEA, and State Board Rule requirements.

2. Students are also expected to comply with all District and school rules and policies regarding athletics, including Interscholas-

tic/Extracurricular Activities Code of Conduct (Administrative Rule IDF-R).

3. Parents should be aware that the District does not maintain or sponsor middle school athletic programs. Middle school athletic

programs may exist in the community, but are not affiliated with the Cobb County School District. Questions or concerns about

those activities should be directed to the outside agency or organization sponsoring the program.

4. Specific information regarding a student’s eligibility, Georgia High School Association materials, and the District’s athletic

guidelines are available to parents/guardians, students, and staff from the District Web site, the school Athletic Directors, and

the District Athletic Office. Competitive music activities are governed by the Georgia Music Educators Association (GMEA).

5. Transferring to or attending a new school may impact eligibility. A student wishing to participate in competitive interscholastic

activities must be enrolled full time in the school for which they wish to participate during the semester of participation.

6. Students must meet all applicable academic requirements including those of the GHSA (www.ghsa.net) and the State Board of

Education. Academic requirements include, but are not limited to, being “on track” for graduation, taking the appropriate num-

ber of classes, and earning the appropriate amount of class credit. No student may be retained or “red shirted” for athletic pur-

poses

7. All students who participate in competitive interscholastic athletics and cheerleading shall have an annual physical examina-

tion form on file at the school prior to participation in any athletic tryouts, practices, or games that indicate the student is physi-

cally approved for participation. Students and their parents/guardians are required to complete specific permission forms.

B. REVIEW COMMITTEE FOR EXTRACURRICULAR ACTIVITIES:

The District establishes this committee to provide a mechanism for changing the extracurricular activities offered based on the

needs of students and the District. No programs shall be initiated at the local school level except as recommended by the Review

Committee for Performance and Interscholastic Activities and approved by the District.

1. Committee Composition: Performance and interscholastic activities shall be annually reviewed by a committee composed of, but not limited to:

a. Two (2) high school principals;

b. One (l) high school assistant principal who has extracurricular responsibilities;

c. A representatives from each of the following offices: (1) Student Activities;

(2) Athletics;

(3) Fine Arts;

(4) School Administration; and


5) Human Resources Division.

2. Committee Responsibility:

This committee shall:

a. Assess the progress and success of the extracurricular program and submit reports as requested by the Superintendent and/or

Board of Education;

b. Monitor the expansion of the extracurricular program; and

c. Make recommendations to the Superintendent regarding additional extracurricular activities or the discontinuance of an extra-

curricular activity.

Adopted: 2/28/85

Revised: 7/25/85; 7/10/86; 2/12/87; 8/13/87; 10/08/87; 3/24/88; 6/8/88; 6/14/89; 1/10/90; 5/9/90; 5/29/90; 5/23/91; 8/14/91; 7/23/92; 7/23/98; 7/22/99;

11/10/99; 8/24/00; 9/21/00


Revised: 8/10/05; 1/14/09; 1/14/11

Revised and re-coded: 1/7/13 (Previously coded as Administrative Rule JHF and Administrative Rule JJIC)


LEC-R Booster Organizations

8/22/13

RATIONALE/OBJECTIVE: Booster organizations are an important part of high school athletic and extracurricular programs in the Cobb County School District (District). Booster organizations play an important role in supporting, encour-aging, and in advancing these programs.

RULE: Booster organizations are independent parent/guardian organizations and are not sponsored by schools. In order to protect this independence while safeguarding high schools and the District, the following regu-lations have been established to govern the operation of all booster organizations that support District high schools:

A. GENERAL PROVISIONS:

1. The creation of a booster organization must be approved by the Principal;

2. Questions regarding the following should be addressed to the Principal or designee:

a. About individual booster organizations or their activities; and

b. From booster organization members concerning school or District policy or procedure.

B. EXPECTATIONS:

The primary purpose of booster organizations is to support the high school and its programs. To facilitate open communications and a positive relationship between the organization and the school, the following guidelines are provided:

1. Each booster organization shall:

a. Have a written philosophy with clear cut objectives to be carried out by the organization;

b. Submit to the Principal a/an:

(1) Copy of its:

(a) Bylaws;

(b) Annual balanced budget, which should be submitted each year prior to the beginning of organization activities each school year;

(c) Quarterly financial reports;

(d) Annual financial report as required in Section C following; and

(e) Such other documents and/or reports reasonably requested by the Principal.

c. Include in its bylaws requirements for an annual financial accounting and summary report.

d. Obtain the Principal’s or Principal’s designee’s written approval for:

(1) Each fundraiser and project to be sponsored and/or conducted by the organization;

(2) The organization’s meeting dates, the meeting site if on campus, and the time of the meeting.

e. Develop an annual budget with input from the Principal and the coach or sponsor. This budget needs to support program needs that cannot be met by the school.


f. Comply with all District guidelines pertaining to fund raising activities and organization-sponsored events/programs (i.e., junior program and/or community contests/tournaments/practices/camps) and specifically the provisions of the following Administrative Rules:

(1) DFF-R (Grants);

(2) DK-R (Student Activities Funds Management);

(3) FEAE-R (Construction on District Property Funded by Others);

(4) GBRG-R (Non-School Employment);

(5) GBRGB-R (Tutoring for Pay);

(6) IF-R (Instructional Resources);

(7) IFCB-R (Field Trips and Excursions);

(8) JHA-R (Student Activities Fund Raising);

(9) KG-R (Use of School Facilities);

(10) KJ-R (Advertising in the Schools); and

(11) Board Policy IDFA (Gender Equity in Sports).

2. Principals or Principal’s Designees shall:

a. Attend all booster organization meetings;

b. Assure that coaches or sponsors of each individual activity attend organization meetings and organization-sponsored activities associated with their sport or activity;

c. Maintain the security of District facilities by not providing junior program coaches and/or community groups with building keys or security alarm codes;

d. Accept or reject, on behalf of the school, all gifts or donations given to the school by the organization (see Administrative Rule DFF-R (Grants);

e. Provide financial information regarding local school or District activity funds, whether fiduciary or discretionary, (official requests made through Georgia’s Open Records law should be forwarded to the District’s Open Record Officer);

f. Provide the organization with a signed statement indicating that the organization’s gifts/ donations will become the property of the school;

g. Request an audit of organization financial records when he/she deems it necessary; and

h. Enforce these and other District guidelines including the Administrative Rules listed in Section B.1.f. above.

3. Principals, in conjunction with their respective Area Assistant Superintendent, have the authority to terminate the relationship between the school and the booster organization for a gross violation of District guidelines or for multiple or repetitive violations of District guidelines.

4. Coaches, Faculty Directors/Sponsors should: a. Ensure organization activities adhere to this and other applicable Administrative Rules and Board Policies;

b. Attend organization meetings and organization-sponsored activities associated with their sport or activity;

c. Serve as an ex-officio member of the organization’s governing body (Note: No coach, director or sponsor of the sport/activity which the organization supports may serve in a leadership capacity, as an officer, or as a voting member of the organization.);

d. Avoid handling any funds associated with an organization (At no time should a coach, director, or sponsor be authorized to use an organization debit/credit card.); and

e. Adhere to the requirements of Administrative Rule GBRG-R (Non-School Employment) for any payments received from an organization.

Approved: 8/8/07

Revised: 4/15/09

Revised and re-coded: 10/25/12 (Previously coded as Administrative Rule KJA)

Revised: 8/22/13


KG-R Use of School Facilities

8/22/13


The Cobb County School District (District) recognizes that school facilities are substantial investments that should serve many community needs.

While facility use may be available, school and District use of facilities as discussed below shall take priority. Whether a space is appropriate for community use will be determined by the District.

RULE:

A. SCHOOL USE:

School use consists of the normal school day plus all school activities including, but not limited to, the fol-lowing:

1. Student activities conducted by contract between the school and a vendor;

2. Faculty/staff activities, whether initiated by the school administration or employees;

3. Activities permitted by Administrative Rule JHA-R (Student Activities Fund Raising);

4. Activities permitted by Administrative Rule KJ-R (Advertising in the Schools); and

5. Activities of school clubs/organizations and student organizations as defined in Administrative Rule JHC-R (School Clubs/Organizations and Student Organizations).

6. Schools desiring to use other school’s facilities, should submit a completed Form KG-1 (School Users Request for Facility Use) to the District Facility Use Office.

B. SCHOOL SUPPORT ORGANIZATIONS:

School Support Organizations include: PTA/PTSA’s; Booster Organizations; Foundations established for the purpose of assisting the District and/or District schools and recognized as tax-exempt under Internal Revenue Code Section 501(C)(3); Partners in Education when conducting school educational activities de-veloped in collaboration with the District (Administrative Rule LE-R [Partners in Education]); and the school council (Board Policy BBFA and Administrative Rule BBFA-R [Local School Councils]). If school sup-port organizations contract with outside groups for specific and approved fundraising activities:

1. Those outside groups shall not assign use of school facilities to any other outside group.

2. Those outside groups will be charged the same facility use fee as described in Section C below.

3. If the fundraising activity is a recreational, physical or performing arts activity pursuant to O.C.G.A § 51-1-53:

a. The facility use agreement may be revoked at any time by the District’s Facility Use office; and

b. The outside group must maintain and provide proof of a minimum of $1 million in liability insurance coverage applicable to the use of the facilities and effective for the duration of the facility use agreement.

4. The School Support Organization may use, allow, or cause the facilities to be used only in a manner approved pursuant to this Rule, Administrative Rule JHA-R and Administrative Rule KJ-R (Advertising in the Schools).

5. If the principal cannot accommodate a School Support Organization event at his/her own school without paid supervision and/or clean-up, Form KG-1 (School Users Request for Facility Use) should be completed and submitted to the Facility Use Office with the name of the employee(s) responsible for supervision and/or clean-up.


C. COMMUNITY USE:

Community Use includes all use that is not encompassed by Section A, School Use. Individuals or groups that desire to use a District facility must submit a completed Form KG-2 (Community Users Application for Facility Use) to the District Facility Use Office. The following apply:

1. General Provisions: a. Nothing herein shall be construed to prohibit the CCSD Department of Public Safety or other public safety/law enforcement personnel, or any department of the District, its agents or employees, from entering the premises for the purpose of discharging their lawful duties;

b. Pursuant to O.C.G.A. § 51-1-53, any group or organization engaged in a recreational, physical or performing arts activity must maintain and provide proof of a minimum of $1 million in liability insurance coverage applicable to the use of the facilities and effective during the duration of the facility use agreement. In addition, at the discretion of the District, other groups or organizations may be required to obtain liability insurance covering their use of District facilities in an amount set by the Facility Use Office;

c. The groups or organizations hereby release the District and its employees from any and all damages to persons or property during its use of said building, grounds, and equipment. Groups or organizations also agree to indemnify and hold harmless the District and its agents, against any and all claims which may be made against the District, or its agents, for property damage or personal injuries sustained by any persons including groups or organizations and groups’ or organizations’ privies, which may result from the use of said building, group or equipment by groups or organizations. The indemnifications herein agreed to by the groups or organizations shall include use of said building, group or equipment by groups or organizations. The groups or organizations shall agree to indemnify the District for any and all claims against Cobb County School District or any of its agents, servants, volunteers, or employees, however caused;

d. The individual who signs the facility use contract or representative shall:

(1) Arrive at the facility prior to the arrival of participants; and

(2) Remain at the facility until all of the participants have vacated and all equipment has been removed; e. Groups must read and agree that in the event of a cancellation of contract, the group or organization shall have no claim of any character against the District by reason of such cancellation. A recreational joint-use agreement as defined in O.C.G.A § 51-1-53 is revocable at any time by the District’s Facility Use office. In addition the District reserves the right, without notice, to refuse to admit entry to a group or individual or cancel the use of school facilities at any time whatsoever if, in the determination of the District:

(1) Cancellation is necessary to protect the health, welfare, morality, or safety of the public;

(2) If the premises are used for any purpose other than that specified in the application;

(3) If a group’s or organization’s use constitutes a nuisance or disruption; or

(4) If a group’s or organization’s use is in any way in violation of the laws or ordinances of Cobb County or the State of Georgia;

(5) If the facilities and premises would be adversely affected by tenant's use, such adverse use not being contemplated upon the execution of this application;

(6) The facility is needed for school use;

(7) The group or organization violates any requirement of this Administrative Rule or application; or

(8) In the event of inclement weather, if District schools are closed. Weekend activities will also be suspended if conditions at the specific site are not safe enough, in the opinion of the District, for the event to be held.

f. Overnight fund raising activities must comply with Administrative Rule JGFB-R (Supervision of Students). Additional requirements:

(1) The activity must align with the school’s goals or the purpose of the sponsoring school support organization hosting the event (i.e., basketball booster club hosting a basketball tournament).

(2) The school or school support organization hosting the event:

(a) Should obtain proper references regarding the group being hosted before scheduling the event;

(b) Must execute a Facility Use Application (Form KG-2); and

(c) Is responsible for providing supervision, clean up, and security for the event as required and approved by the Principal;


g. Community groups may not assign facilities use to other parties or organizations;

h. No fees, charges or donations may be collected which are associated with participation in events in the facility or on the fields contracted with the following exceptions:

(1) Collection of membership dues during regularly scheduled use of school facilities;

(2) Fees for tournaments and camps;

(3) Selling concessions if approved, in writing, by the Principal;

(4) Use school facilities for pictures/videos;

(5) Organizations who have contracted to use school facilities as temporary locations for religious services may collect offerings, donations, and contributions during the time of their regularly scheduled use of school facilities;

(6) Accredited colleges and universities who have contracted to use school facilities for classes which include District employees as students may charge their normal and customary tuition and fees for the courses offered.

i. Use of District facilities by a group may be granted for a maximum period of one school year of facility use, subject to additional extensions;

j. Use is granted on a first-come, first-served basis;

k. Community groups acknowledge and agree that the unique operations of each school may dictate the space available for use on any given day;

L. Applications (Form KG-2) for use of facilities may be obtained by clicking on this link or contacting the Facility Use Office;

m. Prior to finalizing facility use, the District may require:

(1) An audited copy of the group’s or organization’s financial statement; and/or

(2) A copy of the group’s or organization’s 501 (c)(3) certificate;

n. Groups or organizations have the right to cancel or request a change to their Facility Use Application by submitting to the Facility Use Office a written or electronic notice of cancellation or request for change at least five (5) school days in advance. If written notice is not received as stated, groups or organizations will be responsible for charges incurred until the five day notice has been satisfied.

o. No advertising, materials or broadcasts shall name the facility, Cobb County School District, or any building or grounds either owned or operated by the District prior to the approval of the use of the facility in accordance with this Rule;

p. No outdoor sports (e.g., such as baseball, softball, lacrosse and soccer) will be allowed in indoor facilities;

q. No facility sidewalks, fire lanes, passageways, halls, stairways, seating and exits shall be obstructed by the group or any other person’s equipment or vehicles;

r. No person shall be permitted to bring into the facility or keep therein anything which shall in crease the rate of fire insurance on the facility. All decorative material must be flame-proof;

s. No nails, tacks, staples, brad, or other things shall be driven into any portion of the facility;

t. No changes, alterations, repairs, painting, staining or any other action that may change the finish, appearance or contours of the facility will be permitted without permission of the Principal;

u. No animals, excluding those used for health reasons, like seeing eye dogs, and drug detecting dogs, shall be brought into the facility without the express consent of the District, and then only under such regulations as may be made by the District;

v. No tobacco products, alcoholic beverages, and controlled substances, as listed in the Georgia Controlled Substances Act, O.C.G.A ' 16-13-25 et seq., are permitted in or on District facilities or grounds (Board Policy GAN and Administrative Rule GAN-R [Employee Tobacco Use]);

w. No gasoline, explosives, oils, or artificial lights shall be brought into or onto District buildings or grounds without the District’s written permission. If the District provides said written permission, the Administration reserves the right to limit the number, amperage and wattage of lights, fixtures or equipment for any event; and

x. The use of kitchen facilities must be approved by the Food Services Manager and the Facilities Use Coordinator.


2. Fees:

a. No Cost Use:

Subject to the other requirements in this Rule, a non-profit group or organization (recognized as tax-exempt under Internal Revenue Code Section 501(ac)(3)) may have limited use of school facilities at no cost if the

use:

(1) Occurs at:

(a) An elementary school from twenty (20) minutes after dismissal until 5:00 PM;

(b) A middle school from twenty (20) minutes after dismissal until 6:00 PM;

(c) If a community group’s use of the facility continues past the above free use periods, the group will be expected to pay the normal Facility Use fees as outlined below and in Form KG-3 (Facility Use Fee Schedule) for the additional time.

(2) Does not occur in the school’s:

(a) Gymnasium;

(b) Auditorium;

(c) Theater;

(d) Kitchen;

(e) Stage; or

(f) Media center;

(3) Does not require additional school supervision. Additional school supervision will be required if the activity involves:

(a) More than thirty (30) individuals unless the group provides a minimum of one adult supervisor for every thirty (30) participants or fraction thereof;

(b) Rearranging school furniture;

(c) Assistance of the school custodial staff;

(d) Use of the school’s audio or visual equipment or any of the school’s electronic devices;

(4) Does not occur:

(a) On the day before:

1) Thanksgiving Holidays;

2) Winter Holidays;

3) Spring Holidays;

(b) On any early release day, including elementary and middle school conference week;

(c) On the last day of school; or

(d) Any day school is not in session.

NOTE: No Cost Use does not apply to the Lassiter Concert Hall District facility.


b. Use Pursuant to Fees:

For community use that does not meet the no fee usage discussed above, the Facility Use Office shall establish and maintain a Facility Use Fee schedule. The following guidelines shall apply to the Facility Use Fee schedule:

(1) Fees shall be established and updated as needed to cover the expenses associated with community use of

District facilities;

(2) Fee structures shall include categories for buildings, fields, utilities, and personnel;

(3) Fees charged for supervision by non-exempt employees shall be sufficient to cover time and a half of regular salary plus employer paid fringe benefits. (See Board Policy EE and Administrative Rule EE-R [Food Services Management] and Board Policy GBA and Administrative Rule GBA-R [Compensation Guides and Contracts])

(5) Kitchen Use:

(a) Kitchen utility fees will be determined by Food Service Management (See Board Policy EE and Administrative Rule EE-R);

(b) At least one member of the regular kitchen staff (manager or person designated by the manager) shall be

on the premises during the time of such a function.

(6) School Equipment and Specialized Personnel:

(a) Use of school equipment and associated fees for use of school equipment will be at the discretion of the

Principal;

(b) The Principal shall develop and maintain fee schedule for sound, lighting and other specialized technicians.

(c) The District Facility Use Fee Schedule shall be approved by the Operational Support Division and the

Superintendent. It shall also be included in the Board’s annual budget development process’ discussions

relating to the Facility Use program.

Approved: 8/12/70

Revised: 8/10/77; 1/26/84; 8/8/84; 1/10/90; 12/14/94; 10/09/96


Revised: 9/8/04; 4/13/05; 8/10/05; 1/26/06; 7/13/06; 2/14/07; 9/12/07; 11/14/07; 3/12/08; 10/8/08; 11/12/08;

2/11/09; 11/11/09; 08/11/10

Revised and re-coded: 10/25/12 (Previously coded as Administrative Rule KF) Revised: 8/22/13

Legal Reference

O.C.G.A. 20-02-2068.2 Facilities fund for charter schools; purposes for which funds may be used; upkeep of charter

school property; receipt of surplus from b.o.e.

O.C.G.A. 20-02-0520 Acquiring/disposing of school sites; building, repairing, renting, and furnishing school houses

O.C.G.A. 51-01-0053 Recreational joint-use agreements

Rule 160-4-9-.05 Charter Schools Petition Process

20 USC 7905 Equal Access to Public School Facilities

20 USC 4071 Equal Access Act

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