port facilities inspection checklist.pdf

RESTRICTED (When completed)*


1

Maritime Safety Directorate

Maritime Security Section

Port Facility Security Plans

Inspection Checklist

Name of Port Facility Reference Number Date of Inspection Inspection conducted by: *Strike out “when completed” as part of the inspection



2

EXECUTIVE SUMMARY This port Facility was inspected by _______________________ on _____ the _____ day of ______________.Year ______ (Block Capitals) The following is a summary of the Inspection: Signed ______________________________ Date: _________________



3

The Following codes are to be used for the completion of “Check”, “Review” and “Verify” tickboxes. √ (Tick mark) This symbol is used is everything is found to be satisfactory. C (Letter C) This letter is to be used if any Check Review or Verification process generate a comment either in the allocated column or on the general comments pages at the rear. A (Letter A) This Letter is to be used if any advice was given by the inspection team or sought by the port facility on issues to be checked, reviewed or verified. F (Letter F) This letter is to be used in the event that any serious issue is found to be unsatisfactory. N/A (Letters N/A) This Letter combination is to be used only in situations where Checks, Reviews or Verifications are not applicable.



4

(This page is intentionally left blank)

RESTRICTED (When completed)


5

Essential Contact Information

To verify by inspection that the contact details for key personnel with local or national organisations which have security responsibilities, remain as listed in the PFSP.

No PFSP ISPS ref Item Action Comments 1 1.1

B 16.8.4 B 16.8.12

Name of Port Facility

2 1.2

Name of Operating Company

3 1.3

Full Postal Address

4 1.4

General Telephone and E-mail Contact Details

5 1.5

General Description of the Port Facility

6 1.6

Security and Emergency Contact List

7 1.7 Contact Details of Garda Siochana for Port Officials in event of an Emergency

8 1.8

A 16.3.10 Name of PFSO

9 1.9

A 16.3.10 PFSO contact details

10 1.10

Name of Alternative PFSO

11 1.11

Alternate PFSO contact details

12 1.12

Name of Company Director/Chief Executive

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify



6

13 2.4

B 16.8.4 B 16.8.12

Port Security Committee Ref Annex H

14 3.7

Response Agencies and Control Authorities

15 3.7.1

DCMNR

16 3.7.2

Garda Siochana

17 3.7.3

Customs & Excise

18 3.7.4

Immigration

19 3.7.5

A 17.2.9.

Other

• Where is the essential contact information available and is it readily assessable to the people who require it in the event of a security incident?

• What is the classification

of the essential contact information?

• Is contact information for Company Security Officers available?

• Is PFSO routinely informed where changes of contact details occur?

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify



7

• Is the essential contact

information list capable of being read by persons in low light conditions and by persons wearing PPE?

• What is the last review

date for the essential contact information?

• Does the last reviewed

date appear on the list?

Check Verify

Check Verify



8

(This page is intentionally left blank.)



9

Organisation Of Security To verify by inspection that the role and structure of the security organisation within the port facility with regard to personnel and equipment remains as specified in

the PFSP. No PFSP ISPS ref Item Action Results Comments 20 2.1 A 16.3.9 Consider the

procedures for receiving and disseminating Security Level change information to relevant staff.

Is the reporting chain clear? Do the procedures clearly specify the actions to be taken during normal working hours? Do the procedures clearly specify the actions to be taken for an after hours event?

21 2.2

Personnel with Security Duties

22 2.2.1 B 16.8.2 A 16.3.6

List of security duties and responsibilities of permanent port facility personnel (other than PFSO)

Are Security Duties listed? Are the security duties listed sufficient? Number of permanent port facility personnel employed on security duties. - Total - Per rostered shift.

Consider the listed security duties provided. Consider the numbers employed on; - Static security duty - Mobile security duty.

What additional numbers are to be provided for; - Level 2 operation. - Level 3 operation.

Yes No

Yes No

Yes No

Yes No

Yes No

No.

No.

No.

No.

No.

No.



10

B 16.8.2 B 16.8.2

List the additional responsibilities of permanent port facility security personnel. How are permanent port facility personnel appraised of their roles and responsibilities? What performance measures are applied to access the individual effectiveness of port facility employees with security duties? Are inadequate performances of security duties subject to disciplinary action?

23 2.2.2 B 16.8.2 B 16.49.2

Details of security contractors (if applicable) and their contracted duties.

Name(s) of contracted security company(ies) Is the Security Contractor approved/certified and are the employees subject to the same vetting procedures? How long has this particular security company been under contract to the port facility? Are 24- hour points of contact for the contracted security company(ies) readily available? Consider the listed security duties of contracted security personnel

Yes No

Yes No



11

B 16.49.2 B 16.8.2

How many contracted security personnel on duty within the port facility per rostered shift. How are contracted security personnel apprised on the security requirements of the PFSP, at all security levels ? What procedure does the PFSO employ to satisfy himself that newly contracted security employees have been fully apprised as to the requirements of the PFSP, at all security levels ? Consider the number of contracted personnel employed on; - Static security duty - Mobile security duty.

Does the PFSP provide for additional contract security personnel to meet requirements for; - Level 2 - Level 3 If the above is affirmative, ascertain; - the additional numbers for each Level - the contracted response times.

Does the contract specify that contracted security personnel will be obliged to participate in port facility security drills and exercises? What performance measures are applied to assess the individual effectiveness of contracted security personnel engaged in port facility security duties?

No.

No.

No.

No.

No.

Time

Yes No

No.



12

How are lapses in the performance of security duties by contracted security personnel dealt with? What are the general terms and duration of the contract between the port facility and the security contracting company? Any other relevant information.

24 2.10

Security Equipment Maintenance

25 2.10.1 B 16.49

Details of security equipment Security LEVEL 1

Are the physical security measures in place within the port facility adequate? Are the electronic security measures in place within the port facility adequate? Are the additional security measures in place within the Restricted areas of the port facility adequate? Are the additional electronic security measures in place within the Restricted areas of the port facility adequate? Are additional security equipments in place, not already mentioned?

Yes No

Yes No

Yes No

Yes No

Yes No



13

B 16.49.1 B 16.49.3 B 16.53

Is port facility lighting fit for purpose? Is port facility lighting properly maintained? List port facility areas covered by CCTV. Where is CCTV monitored on a 24hr basis and is it recorded? Is the CCTV system installed hindered by night-time operation or inclement weather conditions? List amount and type of scanning and x-ray equipments available for the screening of persons, baggage, ships stores and cargo. List the additional physical security measures that will be implemented within the port facility at Level 2. List the additional electronic security measures that will be implemented within the port facility at Level 2.

Yes No

Yes No

Yes No

Yes No



14

B 16.54 B 16.51

List the additional physical security measures that will be implemented within the port facility at Level 3 . List the additional electronic security measures that will be implemented within the port facility at Level 3. Are emergency backups available in the event of a security equipment failure, and are these backups fit for purpose?

26 2.10.2 B 16.8.7 Details of maintenance programme for security equipment

Has the port facility a maintenance / repair programme in place for all items listed in the preceding paragraph? Do individual maintenance contracts specify a Mean Time To Repair for each item of equipment?

Yes No

Yes No

Yes No



15

Are 24 hour points of contact details available for repair of essential equipments? Which items of security equipment are subjected to a planned annual programme for specification testing and re-certification ? What is the reporting procedure within the port facility organisation for failures of security equipment ? Is the PFSO informed of all security equipment failures ? Are all reported failures recorded? Who is responsible within the port facility organisation for reporting placing service calls to the repairs contractors? Are all service calls logged?

Yes No

Yes No

Yes No

Yes No



16

This page is intentionally left blank.

RESTRICTED (When Completed)


17

Procedures/Response

To review the continuing effectiveness of the security measures, procedures and equipment in place within the port facility. No Ref ISPS ref Item Action Report Comments 27 2.6 A 16.3.3

A 16.3.4 B 16.8.8

Response to and Reporting of Security Threats, Incidents and Breaches of Security

28 2.6.1 Response - Designated Responder.

Who is the designated responder with regard to all reports of security incidents within the port facility?

29 2.6.2 Reporting procedures for response to Security Incidents.

Does the PFSP clearly specify the reporting procedures for port facility security staff in the event of a security incident ? Verify information flow to responder level by example. Consider PFSP reporting procedure to Dept of Transport and other relevant authorities for effectiveness. Is a specified reporting message format used by the responder for reporting to higher authority?

Yes No

Yes No



18

Have designated contact persons been available to PFSO when required? Does the PFSP specify a response timetable? Review the security incident recording procedures. Inspect the records presented and consider ; - Format - content detail - location and storage - accessibility control

30

2.6.4 A 16.8.8 Security Incident Investigation Procedures

Are the types of security incidents to be investigated clearly specified in the PFSP? Does PFSP set down a formal investigation procedure? Has the set down security investigation procedure been followed in practice? Verify by inspection records of security incidents.

Yes No

Yes No

Yes No

Yes No

Yes No



19

31 2.7

A 16.3.5 B 16.20.7

Evacuation Procedures

In the event of a security incident who will determine the necessity of an evacuation from all or any part of the port facility? Who will co-ordinate the evacuation? Who will carry out the evacuation? Does a formal port facility evacuation plan exist?

32 2.7.1 A 16.3.5

Evacuation procedures and routes

Consider the procedures to be followed in the event of an evacuation becoming necessary. How are evacuation routes identified for; - daylight - darkness

33 2.7.2 A 16.3.5

Muster points and safe refuge areas.

Consider the designated muster points and safe areas for suitability.

System check for personnel.

Yes No

Yes No

Yes No



20

Are designated muster points and safe areas clearly identified by appropriate signage?

34 2.9

B 16.8.11 Dangerous Goods and Hazardous Substances

35 2.9.1 Recording procedures for Dangerous Goods and Hazardous Substances including a procedure of indicating them to armed personnel assigned to port security.

Is a method in place for the recording of the movement of dangerous goods and hazardous substances within the port facility for the purpose of indicating this to armed personnel? Who has responsibility for the compilation and update of this record? Where is the working record retained? Is the record available to security staff on a 24 hour basis for the purpose required? Inspect the record.

IMDG Code Goods

36 2.9.2 B 16.37.2 Storage procedures for Dangerous Goods and Hazardous Substances

What are the storage procedures in place for security related dangerous goods and substances? Are security personnel aware of the storage location for security related

Yes No

Yes No

Yes No

Yes No



21

dangerous goods and hazardous substances within the port facility? Who is responsible for identifying security related dangerous goods and hazardous substances to armed personnel.

37 2.10.3 38 3.2

A 16.3.14 B 16.8.8

Ship Security Alert

39 3.2.1

Actions to be taken following a Ship Security Alert

Does the PFSP designate the point of contact within the port facility to be notified in the event of a ship security alert? Consider the communication flow. Are the actions to be taken in the event of a ship security alert clearly defined?

40 3.2.2 Procedures for determining and handling false alarms

Are the actions to be taken for determining and handling false alarms clearly defined?

41 3.2.3 Procedures for Protection of the Ships Communications Hub

42 3.3

A 16.3.14 B 16.8.8

Ship Security Incident

43 3.3.1 Authorities to be informed of a Ship Security Incident

Does the PFSP clearly specify the personnel/agencies within the facility to be informed in the event of a “Top Down” ship security incident alert?

Yes No

Yes No

Yes No

Yes No



22

Does the PFSP clearly specify the authorities to be informed in the event of a “Bottom Up” ship security incident alert ?

44 3.3.2 Action to be taken following a Ship Security Incident

Does the PFSP clearly specify the actions to be taken in the event of a ship security alert? Consider follow up and reporting actions.


Does the PFSP clearly specify the procedures to be taken for determining and handling false alarms onboard ships alongside the port facility? Consider the follow up and reporting actions.

46 3.3.4 Procedures for Protection of the Communications Hub

47 3.4

B16.8.8 Port Facility Security Incident

48 3.4.1 Authorities to be informed of a Port Facility Security incident

Does the PFSP clearly specify the authorities to be informed in the event of a port facility security incident?

49 3.4.2 Action to be taken following a Port Facility Security Alert

Does the PFSP designate the person responsible for initiating the actions in the event of a port facility security alert?

Yes No

Yes No

Yes No

Yes No

Yes No



23

Does the PFSP clearly specify the actions to be taken in the event of a port facility security alert? Consider the follow up and reporting actions.


Does the PFSP clearly specify the procedures to be taken for determining and handling false alarms within the port facility? Consider the follow up and reporting actions.

51 3.4.4 Procedures for Protection of the Communications hub

Consider the security procedures in place to protect the Communications hub and the communications centre/operations centre

52 B 16.56.1 B 16.56.2 B 16.56.3

Other What are the procedures and security measures applied by the port facility for interfacing with;

• A ship which has been at a port of a State which is not a Contracting Government to SOLAS.

• A ship to which the ISPS Code

does not apply. • Fixed or floating platforms or

mobile offshore drilling units on location.

Yes No

Yes No



24




25

Communications

To verify by inspection the suitability of the communications systems provided to allow effective and continuous communication between the port facility security

personnel, ships in port, and, where appropriate, with national or local authorities with security responsibilities.

Consider the procedures or safeguards in place designed to allow such continuous communications to be maintained at all times. No Ref ISPS ref. Item Action Comments 53 2.6.5 Check & Verify 54 3.1

B 16.8.4 B 16.8.5 B 16.25.4

Ship and Port Facility Communication Links

Visit the Communications Hub

55 3.1.1 B 16.25.7 B 16.25.8

Details of communication links with ships

Check & Verify inc. Contact details, frequencies, location, etc.

56 3.1.2 Details of backup communication links with ships


57 3.1.3 Details of communication links between port facility personnel with security duties


58 3.1.4 Details of backup communication links between port facility personnel with security duties

Check and Verify inc. Contact details, frequencies, location, etc.

Check Verify

Check Verify

Check Verify

Check Verify



26

59 General • Is the communications /

operations centre fit for purpose?

• Can it deliver continuous

24 hr operation? • Inspect & comment on

the physical security features of the Communications Hub/communications / operations centre

• What is maintenance

policy wrt repair /replacement of communications equipment?

• What is required Mean

Time to Repair/Replace? • Are specific measures in

place to ensure the privacy of communications

• Are specific measures in

place which will prevent false messages from being acted upon?

Yes No

Yes No

Yes No

Yes No



27

(This page is intentionally left blank).

RESTRICTEDWhen completed


28

Documentation Control

To verify the procedures and practices in place to protect security-sensitive information held in paper or electronic format.

No Ref ISPS ref. Item Action Results Comments

60 2.8 A 16.3.11

B 16.8.6

Document &

Information

Security

61 2.8.1 Security and storage

procedures for hard

copy information

considered security

sensitive

Check & Verify

Is there a list of sensitive documents?

Where are they held?

Who has access to them?

How is access controlled?

Is a control of important keys procedure in

place?

62 2.8.2 A 16.7 Security and storage

procedures for

electronic

information

considered security

sensitive

Is there a list of sensitive documents?

Where are they held?

Who has access to them?

How is access controlled?

Is a control of important keys procedure in

place?

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify



29

63 2.8.3 Details of personnel

who will have

access to Port

Facility Security

Plan

Check & Verify

64 A 16.8 General

How many copies of PFSP exist?

Where are they retained?

Circulation & distribution control policy //

Spot Inspection

Does PFSP carry the “Restricted”

classification?

Does a withdrawal and destruction

procedure exist for the PFSP?

Is the destruction of withdrawn PFSP’s

confirmed by certification?

Check Verify

No.

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify



30




31

Audit & Review Procedures

To examine the audit and review procedures in use by the port facility authority to assess the ongoing operational effectiveness of the PFSP.

No Ref ISPS ref. Item Action Comments

65 2.3.1 B 16.58

A 16.3.13

PFSP Audit, Review

and Amendment.

Does the PFSP establish how he PFSO intends to audit the

continued effectiveness of the PFSP and the procedure to be

followed to review, update or amend the PFSP?

Is there a guide for the conduct of the audit?

66 2.3

A 16.4

PFSP Audit procedures Details of persons engaged by Port Facility to carry out an audit of

PFSP.

Have the persons who have conducted internal audits of the

security activity specified in the plan or evaluating its

implementation been independent of the activities being audited?

Inspect the internal audit reports.

Yes No

Yes No

Yes No



32

67 2.3.3 B 16.59

A 16.3.8

PFSP Review

procedures

Has the PFSP been reviewed as required in the following

instances

On alteration of original PFSA.

As a result of an independent audit of the PFSP or

On direction of the Department of Transport as a result

of failings in the port facility security organisation

having been identified on inspection.

On the continuing relevance of significant elements of

the approved PFSP.

Following security incidents or threats thereof involving

the port facility

Following changes in ownership or operational control

of the port facility.

68 2.3.2 B 16.60 PFSP amendment

procedures

Does the plan establish the procedure to be followed to review,

update or amend the PFSP following an audit?

Have all amendments to the PFSP been approved by the

Department of Transport?

Inspect the amendments section of the PFSP.

Yes No

Yes No



33


RESTRICTED When completed


34

Records

Inspect the records retained by the port facility with regard to the areas listed below.

No Ref ISPS ref Item Action Comments 69 2.6.3 A 17.2.8 Security incidents

Security Threats Security Training False Alarms Port facility security drills Port facility security exercises Declarations of Security Management of Identification systems Control of ID cards: issue loss, return After Action Report Deficiencies Addressed

Inspect Satisfactory?













35

0 3.2 Ships Security Alert Is a log maintained?

71 2.11.3 Details of procedures for maintaining training records

Who maintains the record? Where is the record kept?

72 1.13

Approvals Record Verification

73 3.6

Reporting Procedures to Government

Are the reporting procedures, lines of communication and designated points of contact with the Department of Transport sufficient? Is a record retained of all communications with the Department of Transport?

Yes No

Yes No

Yes No

Check Verify

Yes No

Yes No



36




40

Drills & Exercises

To inspect the organisation and conduct of security drills and exercises held by the Port Facility authority for the purposes of ensuring port facility personnel are

proficient in all assigned security duties, at all security levels and to identify any security-related deficiencies which need to be addressed.

No Ref ISPS ref. Item Action Comments 77 2.12

A 18.4 B 18.4

Security Drills & Exercises

78 2.12.1

B 18.5 Details of security drills

Review & Verify Who is responsible for planning and organisation of security drills within the Port Facility? Are security drills plans prepared in paper format? Are individual security drill objectives clearly defined in advance? Are security drills held at the specified minimum three monthly intervals? Are coached security drills conducted for all personnel? Identify number of security drills conducted after hours. Identify number of security drills conducted during hours of darkness. Has the conduct of security drills been weather dependant?

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify



41

Consider the security drills carried out. Are they relevant? Identify who has evaluator and direction responsibilities for security drills. Is a formal after action review conducted with port facility employees? Identify who is responsible for the compilation of the final security drill report. Has suitable follow-up action always been taken where necessary? Identify who has access to the security review reports.

79 2.12.2

B 18.6

Details of security exercises to be conducted

Review & Verify Who is responsible for planning and organisation of security exercises within the Port Facility? Do planned security exercises involve other agencies? Specify? Are security exercise plans prepared in paper format? Are individual security exercise objectives clearly defined in advance? Are security exercises held more frequently than the maximum specified 18 month interval?

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify



42

A 16.3.7

List the number and type of security exercises conducted since the date of last Dept of Transport inspection. Are seminars or workshops conducted? Identify the number of security exercises conducted after hours. Identify the number of security exercises conducted during hours of darkness. Has the conduct of security exercises been weather dependant? Consider the security exercises completed to date.

Consider the security exercises completed to date for the participation and input of external local or national agencies. Consider the security exercises completed to date for joint participation of company security officers, ship security officers and ships. Who has acted as facilitator in security exercises? Is a formal post-security exercise review conducted with port facility employees? Who is responsible for the compilation of the final security exercise report? Has the lessons learned been implemented where necessary?

No.

No.

No.

Yes No

Yes No

Yes No

Yes No



43

.

Who has access to the security exercise report?

80 2.12.3

Who is the appointed individual within the port facility organisation with specific media responsibility for exercises and actual incidents?



44




45

Declaration of Security

No Ref IPIS ref. Item Action Comments 81 3.5

B 16.57 Appendix 1 to Part B

Declaration of Security

Is the approved pro-forma in use? Are the designated Port ID reference numbers included?

82 3.5.1 Procedures for confirming with each ship the need for a DoS prior to ship’s entry into port

Review the communications procedures in place. Confirm the current Department of Transport point of contact. Inspect records of DOS issued.

83 3.5.2 Procedures for dealing with SOLAS ships without a valid security certificate

Review the procedures in place. Inspect any records retained with regard to interfacing with SOLAS ships without a valid security certificate.

84 3.5.3 B 16.55 The PFSP should establish the procedures and security measures to be adopted by the port facility when the port facility is at a lower level than that applying to a ship

Review the procedures in place . Inspect any records maintained with respect port facility interfacing with ships to which a higher security level applies

Yes No

Yes No



46


RESTRICTED(When Completed)


47

Measures at Security Level 1, 2 & 3

To inspect the security measures developed and maintained by the Port Facility Security Plan designed to address the requirements of Part A 16..3 of the ISPS Code.

To inspect the application of such measures as specified in the Port Facility Security Plan as they apply to the three security levels as defined in Part A of the ISPS code.

No PFSP ISPS ref. Item Action Comments

85 A 16.3.2 Physical Security Consider the physical security characteristics

of the port facility as detailed in the PFSP.

86 4.1 Level 1- Physical

Security

Confirm port facility compliance with the

physical security measures detailed in the

PFSP for Level 1.

87 5.1 Level 2 - Physical

security

Consider the additional security measures as

detailed in the PFSP, which will be put in

place in the event of a Level 2 activation.

Confirm the availability of the additional

resources required for Level 2.

Consider whether the availability of the

additional resources as required, are limited

by time and delivery constraints.

88 6.1 Level 3- Physical

security

Consider the additional security measures as

detailed in the PFSP, which will be put in

place in the event of Level 3 activation.

Confirm the availability of the additional

resources required for Level 3.

Consider whether the availability of the

additional resources as required, are limited

by time and delivery.

Check Verify

Check Verify

Check Verify

Check Verify



48

89 A 16.3.2

B 16.12

Access to the Port

Facility Confirm the PFSP identifies all means of

access to the port facility and the security

measures in place covering all such means of

access.

Confirm the PFSP identifies the appropriate

locations for each access point where access

restrictions or prohibitions may be applied

for each security level.

Confirm the means of personnel

identification established in the PFSP

required to permit individuals to access and

remain within the port facility without

challenge.

Examine the identification system in place.

Is a layered ID system in operation? Does the

system facilitate access to restricted/different

areas within the facility?

Consider the procedures in place for the

management of the identification system,

including procedures for checking, and for

lost, stolen or non-returned identifications.

Is abuse or non-adherence of the

identification system subject to disciplinary

action?

Check Verify

Check Verify

Yes No

Yes No



49

90 4.2

B 16.17.1

B 16.17.2

B 16.17.3

B 16.17.4

B 16.17.5

B 16.17.6

B 16.17.7

Level 1 - Access to

the Port Facility

Verify the application of the following

security measures at the control points

established by the PFSP;

Facility bounded by approved

fencing or other barrier.

Checking of all persons seeking

entry to the port facility in

connection with a ship.

Checking vehicles used by those

seeking entry to the port facility in

connection with a ship.

Verification of the identity of port

facility personnel and those

employed within the port facility

and their vehicles.

Restricting access to exclude those

not employed by the port facility or

working within it, if they are unable

to establish their identity.

Undertaking searches of persons,

personal effects, vehicles and their

contents.

Identification of any access points

not in use, which should be

permanently locked.

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify



50

91 5.2

B 16.19.1

B 16.19.2

B 16.19.3

B 16.19.4

B 16.19.5

B 16.19.6

Level 2 - Access to

the Port Facility

Consider the additional security measures

which may be applied;

Assigning additional personnel to

guard access points and patrol

perimeter barriers.

Limiting the number of access

points to the port facility,

identifying those to be closed and

the means of adequately securing

them.

Providing for means of impeding

movement through remaining access

points. e.g. security barriers

Increasing the frequency of searches

of persons, personal effects and

vehicles.

Denying access to visitors who are

unable to provide a verifiable

justification for seeking entry to the

port facility

Using waterborne patrols to enhance

water-side security.



51

92 6.2

B 16.20.1

B 16.20.2

B 16.20.3

B 16.20.4

B 16.20.5

B 16.20.6

B 16.20.7

Level 3 - Access to

the Port Facility

Consider the additional security measures

that may be applied;

Suspension of access to all, or part

of, the port facility.

Granting access only to those

responding to the security incident

or threat thereof.

Suspension of pedestrian or

vehicular movement within all, or

any part of, the port facility.

Increased security patrols within the

port facility.

Suspension of port operations within

all, or part, of the port facility.

Direction of vessel movements

relating to all, or part, of the port

facility.

Evacuation of all, or part, of the port

facility.



52

93 A 16.3.15

B 16.8.14

Check and search

procedures for ships

crew and shore leave

94 4.3.1 B 16.14

B 16.17.2

Level 1 - Check and

search procedures for

ships crew and shore

leave

The PFSP should

establish the security

measures to be applied

when carrying out

check and search

procedures for ships

crew and shore leave

at Level 1.

Consider the security measures as specified

in the PFSP.

Do these security measures provide for;

An identification and verification

system for ships crew returning off

shore leave.

Access control measures to restricted

areas of port facility.

Ship access controls (to include after

normal hours access control measures)

95 5.3.1 Level 2 - Check and



leave

The PFSP should

establish the enhanced

security measures to

be applied when

carrying out check and



leave at Level 2.

Consider the enhanced security measures to

be applied as detailed in the port facility

PFSP.

Yes NO

Yes NO

Yes NO



53

96 6.3.1 Level 3 - Check and



leave

The PFSP should



be applied when




leave at Level 3.



PFSP.

97 B 16.14 Checking and search

procedures for

persons

Are clear and specific guidelines provided for

in the port facility PFSP with regard to;

the method of selection for persons to

undergo a check and search procedure.

An approved method for conducting a

check and search procedure on a

selected person by port facility staff.

(male/male and female/female)

Prohibited items and articles.

Yes NO

Yes NO

Yes NO



54

98 4.3.2 B 16.17.2

B 16.17.6

B 16.18

Level 1 - Checking

and search procedures

for persons

The PFSP should



when carrying out

check and search

procedures for persons

at Level 1.

Consider the security measures as detailed in

the port facility PFSP.

Verify compliance with the PFSP.

Consider the suitability of both equipment

and location used for the conduct of a check

and search procedure on a person.

99 5.3.2 B 16.19 Level 2 - Checking


for persons

The PFSP should



be applied when



persons at Level 2.



PFSP.

Check Verify



55

100 6.3.2 Level 3 - Checking


for persons

The PFSP should



be applied when



persons at Level 3.



PFSP.

101 B 16.22.4

B 16.14

Checking and search

procedures for

baggage and

personal effects

Are clear and specific guidelines provided for

in the port facility PFSP with regard to;

The method of selection for the baggage

and personal effects of a person to

undergo a check and search procedure.

An approved method for conducting a

check and search procedure by port

facility staff on the baggage and

personal effects of a selected person

Prohibited items and articles.

Yes NO

Yes NO

Yes NO



56



for baggage and

personal effects

The PFSP should



when carrying out

check and search

procedures on

baggage and personal

effects at Level 1.


the port facility PFSP.

Verify compliance with PFSP.

Consider the suitability of both equipment

and location used for the conduct of a check

and search procedure on a person.



for baggage and

personal effects

The PFSP should



be applied when


search procedures on


effects at Level 2.



PFSP.

Check Verify



57



for baggage and

personal effects

The PFSP should



be applied when


search procedures on


effects at Level 3.



PFSP


procedures for

unaccompanied

baggage

Consider the provisions as detailed in the

PFSP with regard to the handling of

unaccompanied baggage.

Are adequate security measures in place to

ensure;

Un-accompanied baggage is

identified

Subjected to appropriate screening,

including searching, before allowed

entry to port facility.

Measures are in place to ensure such

baggage is handled securely after

screening.

Yes NO

Yes NO

Yes NO



58

106 4.3.4 B 16.46 Level 1 - Checking


for unaccompanied

baggage

At Level 1, the PFSP

should establish the


be applied when

handling

unaccompanied

baggage.


the PFSP for Level 1.

Verify compliance with the PFSP security

measures.

107 5.3.4 B 16.47 Level 2 - Checking


for unaccompanied

baggage

At Level 2, the PFSP


enhanced security


when handling

unaccompanied

baggage.



Verify compliance with the PFSP security

measures.

Check Verify

Check Verify



59

108 6.3.4 B 16.48

B 16.48.1

B 16.48.2

B 16.48.3

Level 3 - Checking


for unaccompanied

baggage

The PFSP should

comply with the

instructions issued by

those responding to

the security incident

or threat thereof at

Level 3.



Do these security measures provide for;

Subjecting such baggage to more

extensive screening, for example x-

raying it from at least two different

angles.

The restriction or suspension of

handling of unaccompanied baggage

The refusal to accept

unaccompanied baggage into the

port facility.


procedures for

vehicles

Consider the provisions as detailed in the port

facility PFSP with regard to the checking and

search procedures for vehicles.

Are specific procedures included with regard

to;

private vehicles

commercial vehicles

ferry bound vehicles

ferry bound coaches

Are specific guidelines detailed in the PFSP

with regard to the method of selecting

vehicles for, and conduct of, checking and

search procedures.

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO



60

110 4.3.5 Level 1- Checking


for vehicles

The PFSP should



for check and search

procedures to be

applied at Level 1.

Consider the security measures in place with

regard to the vehicle checking and search

procedures.

Verify compliance with the security measures

as detailed in the PFSP, giving particular

attention to the frequency, method and

percentage of vehicles being checked.

Consider the procedures in place with regard

to the movement of passengers leaving and

re-entering restricted areas.

Monitor the use of security equipment

provided for carrying out check and search

procedures.



for vehicles

The PFSP should




procedures to be

applied at Level 2.

Consider the enhanced security measures

detailed in the port facility PFSP with regard

to procedures in place for the checking and

search of vehicles.



for vehicles

The PFSP should




procedures to be

applied at Level 3.



to procedures in place for the checking and

search of vehicles.

Check Verify



61

113 B 16.30

B 16.31

B 16. 30.2

B 16.30.1

Checking and search

procedures for cargo

and freight

Consider the security measures detailed in

the port facility PFSP with regard to

procedures in place for the checking and

search of cargo and freight.

Does the PFSP detail specific checking and

search procedures for;

accompanied freight RORO

unaccompanied freight LO/LO

Collection of imports /trailers.

Verify the PFSP provides security measures

which ;

Ensures the checking of freight and

cargo integrity.

Prevents cargo and freight being

accepted without inspection.

Prevents tampering

Ensures searching of the delivery

vehicle.

Are specific guidelines detailed in the PFSP

with regard to the method of conducting

check and search procedures for cargo and

freight?

Does the PFSP specify the action to be taken

in the event of freight or cargo being

rejected?

Check Verify

Check Verify

Check Verify

Check Verify

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO



62

Consider the security equipment in use for

carrying out checking and search procedures

on cargo and freight.

Verify whether the checking of cargo and

freight is accomplished by;

Visual and physical examination

The use of scanning / detection

equipment, mechanical devices or

dogs.

Other means.

114 4.3.6

B 16.32.1

B 16.32.2

B 16.32.3

B 16.32.4

Level 1- Checking


for cargo and freight

Consider the security measures in place as


to checking and search procedures for cargo

and freight.

Verify the application of security measures as

provided for in the PFSP with regard to the

checking and search procedures in place for

cargo and freight at Level 1 which provide

for;

The routine checking of all cargo

and freight.

The verification of driver details and

supporting documentation.

Searching of the delivery vehicle

The routine checking of seals and

other methods used to prevent

tampering

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify



63

B 16.33.1

B 16.33.2

Verify whether the checking of cargo and

freight is accomplished by;



equipment,

Monitor the use of security equipment

provided for carrying out check and search

procedures.

115 5.3.6

B 16.35.1

B 16.35.3

B 16.36.1

B 16.36.2

Level 2- Checking




be applied.

Do these enhanced security measures provide

for;

The detailed checking of cargo,

freight, transport units and cargo

storage areas within the port facility.

The detailed searches of the delivery

vehicles.

Do the enhanced security measures to be

applied at Level 2 include;

Increasing the frequency and detail

of searches of delivery vehicles.

Increasing the use of scanning /

detection equipment, mechanical

devices, or dogs.

Restricting, or prohibiting, entry of

stores that will not leave the port

facility within a specified period.

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Check Verify

Check Verify



64

116 6.3.6

B 16.37.1

B 16.37.2

Level 3- Checking




detailed in the PFSP that will be applied by

the port facility at Level 3.


for the

Restriction, or suspension, of the

delivery of ships stores within all, or

part, of the port facility?

Verify the inventory of dangerous goods and

hazardous substances held within the port

facility and their location.

117 B 16.38

B 16.38.1

B 16.38.2

B 16.38.3

B 16.38.4

B 16.38.5

B 16.38.6

Delivery of ships

stores

Consider the security measures in place with

regard to the delivery of ships stores.

Verify the PFSP provides security measures

which ;

Ensures the checking of ships stores

and package integrity.

Prevents ships stores being accepted

without inspection.

Prevents tampering

Prevents ships stores from being

accepted unless ordered.

Ensures searching of the delivery

vehicle.

Ensures the escorting of delivery

vehicles within the port facility.

Yes NO

Yes NO

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify



65

B 16.39 Does the PFSP provide for special

arrangements for delivery of stores to ships

regularly using the port facility?

Do such provisions provide for;

Notification of delivery

Timings for deliveries

Associated documentation.

Confirmation by evidence that stores

being delivered have been ordered

by the ship.

118 4.3.7

B 16.40.1

B 16.40.2

B 16.40.3

B 16.41.1

B 16.41.2

Level 1- Delivery of

ships stores

The PFSP should


measures that will

apply with regard to

the control of the

delivery of ships

stores at Level 1.

Verify the application of security measures as

provided for in the PFSP with regard to the

control of the delivery of ships stores at

Level 1 which provide for;

The checking of ships stores

The advance notification as to

composition of load, driver details

and vehicle registration

Searching of the delivery vehicle

Verify whether the checking of ships stores is

accomplished by;



equipment, mechanical devices or dogs.

Check Verify

Check Verify

Check Verify

Check Verify

Yes NO

Yes NO

Yes NO

Yes NO



66

119 5.3.7

B 16.42.1

B 16.42.2

B 16.42.3

B 16.42.4

B 16.43.1

B 16.43.2

B 16.43.3

Level 2- Delivery of

ships stores

The PFSP should

establish the

additional security


to enhance the control

of the delivery of

ships stores at Level

2.

Consider the enhanced security measures as

detailed in the PFSP for Level 2.


for;

The detailed checking of ships

stores.

The detailed searches of the delivery

vehicles.

The co-ordination with ships

personnel to check the order against

the delivery note prior to entry to the

port facility

The escorting of the delivery vehicle

within the port facility.

Do the enhanced security measures to be

applied at Level 2 include;

Increasing the frequency and detail

of searches of delivery vehicles.

Increasing the use of scanning /

detection equipment, mechanical

devices, or dogs.

Restricting, or prohibiting, entry of

stores that will not leave the port

facility within a specified period.

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO



67

120 6.3.7 B 16.44 Level 3 - Delivery of

ships stores

At Level 3, the port

facility should comply

with the instructions

issued by those

responding to a

security incident or

threat thereof.


the PFSP that will be applied by the port

facility at Level 3.


for the restriction, or suspension, of the

delivery of ships stores within all, or part, of

the port facility?

121 Procedures for

recording search

information

Review & Verify.

Is sufficient information recorded.

Where & How long is it retained?

122 4.3.9 Level 1 What information is recorded for searches

conducted at Level 1?

123 5.3.9 Level 2 Is there a greater level of detail for searches


124 6.3.9 Level 3 Is there a greater level of detail for searches


Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO



68

125 B 16.21 Designated

Restricted Areas

within the Port

Facility

Examine all PFSP schematics with regard to

access to designated Restricted Areas for

accuracy.

Confirm the following measures are clearly

specified within the PFSP with regard to;

Identification of restricted areas

within the port facility

The extent of such restricted areas.

The times of application for such

restricted areas.

The security measures in place to

control access to them.

The security measures to control

activity within.

The procedures in place to ensure

that all temporary restricted areas

are swept both before and after the

establishment of such a restricted

area.

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO



69

B 16.21.1

B 16.21.2

B 16.21.3

B 16.21.4

B 16.21.5

B 16.21.6

Do the Restricted Areas in place within the

port facility provide for;

The protection of passengers, ships

personnel, port facility personnel

and visitors, including those visiting

in connection with a ship.

Protection of the port facility

The protection of ships using and,

serving, the port facility

The protection of security sensitive

locations and areas within the port

facility

The protection of security and

surveillance equipment and systems

The protection of cargo and ships

stores from tampering.

126 4.4 &

4.4.1

Level 1 Consider the security measures detailed in

the PFSP that are applied in respect of the

designated Restricted Area, by the port


127 5.4 &

5.4.1 Level 2 Consider the security measures detailed in

the PFSP that will be applied in respect of the



128 6.4 &

6.4.1 Level 3 Consider the security measures detailed in

the PFSP that will be applied in respect of the



Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO



70

129

B 16.25.1

B 16.25.2

B 16.25.3

B 16.25.4

B 16.25.5

B 16.25.6

B 16.25.7

B 16.25.8

List of Designated

Restricted Areas

within the Port

Facility

Consider the designated Restricted Areas

within the port facility. Do these areas

include;

Shore and water-side areas

immediately adjacent to the ship.

Embarkation and disembarkation

areas, passenger and ships personnel

holding and processing areas,

including search points.

Areas where loading and unloading

or storage of cargo and stores is

undertaken.

Locations where security-sensitive

information, including cargo

documentation, is held.

Areas where dangerous goods and

hazardous substances are held.

Vessel traffic management system

control rooms, aids to navigation

and port buildings, including

security and surveillance rooms.

Areas where security and

surveillance equipment are stored or

located.

Essential electrical, radio and

telecommunications, water and other

utility installations.



71

B 16.25.9 Other locations in the port facility

where access by vessels, vehicles

and individuals should be restricted.

130 4.4.2 Level 1 - List of

Designated Restricted

Areas

Review list and consider whether all essential

areas are designated as Restricted in

accordance with the ISPS Code?


designated Restricted

Areas

Are there any additional areas designated

Restricted at Level 2?


Designated Restricted

Areas

Are there any additional areas designated

Restricted at Level 3?

Yes NO

Yes NO



72

133

B 16.22.1

B 16.22.2

B 16.22.3

B 16.22.4

B 16.23

B 16.24

B 16.26

Security Measures

for the monitoring

and control of access

to Restricted Areas

within the Port

Facility

Confirm that all Restricted Areas have

clearly established security measures in place

to control;

Access by individuals

The entry, parking, loading and

unloading of vehicles

The movement and storage of cargo

and ships stores.

The movement of unaccompanied

baggage or personal effects.

Confirm all Restricted Areas;

Are clearly marked.

Indicate that access to the area is

restricted and that any unauthorised

presence within the area constitutes

a breach of security.

Where automatic intrusion devices are

installed, consider the location where

monitored and the response plan in place in

the event of an alarm being activated.

Do PFSP security measures extend to the

restricting of unauthorised access to

structures from which the port facility can be

observed?

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO



73

134 4.4.3

B 16.37.1

B 16.37.2

B 16.37.3

B 16.37.4

B 16.37.5

B 16.37.6

B 16.37.7

Level 1 - Security

Measures for the

monitoring and

control of access to

Restricted Areas

within the Port

Facility

The PFSP should

establish the

enhancement of the

frequency and

intensity of the

monitoring of, and

control of access to,

Restricted Areas.

Verify the application, as detailed in the

PFSP, of the following security measures to

restricted areas for Level 1;

The provision of permanent or

temporary barriers to surround the

Restricted Area.

The provision of access points

where access can be controlled by

security guards when in operation

and which can be effectively locked

or barred when not in use.

The use of passes which must be

displayed to identify an individuals

entitlement to be within the

Restricted Area.

Clearly marking vehicles allowed

access to Restricted Areas.

The provision of guards and patrols.

The provision of automatic intrusion

detection devices, or surveillance

equipment or systems to detect

unauthorised access into, or

movement within, Restricted Areas

The control of the movement of

vessels in the vicinity of ships using

the port facility.

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify

Check Verify



74

135 5.4.3

B 16.28.1

B 16.28.2

B 16.28.3

B 16.28.4

B 16.28.5

B 16.28.6

Level 2 - Security

Measures for the

monitoring and


Restricted Areas

within the Port

Facility

The PFSP should

establish the

enhancement of the

frequency and

intensity of the

monitoring of, and

control of access to,

Restricted Areas.

Consider the PFSP proposals for Level 2

with regard to;

The enhancing of the

effectiveness of the barriers or

fencing surrounding restricted

areas, including the use of

patrols or automatic intrusion

detection devices.

The reduction of the number of

access points to Restricted

Areas and enhancing the

controls applied at the

remaining accesses

Restrictions of parking adjacent

to berthed ships.

Further restricting access to

Restricted Areas and

movements and storage within

them.

The use of continuously

monitored and recording

surveillance equipment.

Enhancing the number and

frequency of patrols, including

water-side patrols, undertaken

on the boundaries of the

Restricted Areas and within

the areas.



75

B 16.28.7

B 16.28.8

Establishing and restricting

access to areas adjacent to the

Restricted Areas.

Enforcing restrictions on access

by unauthorised craft to waters

adjacent to ships using the port

facility.

136 6.4.3 B 16.29 Level 3 - Security

Measures for the

monitoring and


Restricted Areas

within the Port

Facility

The Port Facility

should comply with

the instructions issued

by those responding to

the security incident

or threat thereof.


the PFSP in the event of Level 3.



76

137 B 16.25 List of Designated

Controlled Buildings


Designated Controlled

Buildings

Review & Verify



Buildings

Do additional designated Controlled

Buildings exist at Level 2?



Buildings

Do additional designated Controlled

Buildings exist at Level 3?

141 Schematics Review & Verify

142 4.6 Level 1 Review & Verify

143 5.6 Level 2 Review & Verify if different to Level 1

144 6.6 Level 3 Review & Verify if different to Level 2

Review Verify

Review Verify

Review Verify

Review Verify

Yes NO

Yes NO



77

145 B 16.31 Handling of Cargo

The security measures

relating to cargo

handling should

prevent tampering and

prevent cargo that is

not meant for carriage

being accepted and

stored within the port

facility.

Does the PFSP provide for;

Inventory control procedures at

access points to the port facility.

The suitable identification of cargo

as having been checked and cleared

for loading onto a ship or for

temporary storage in a restricted

area.

Cargo that does not have a firm date

for loading not being accepted.

The securing of cargo handling

equipment when not in use.

146 4.7

B 16.32.1

B 16.32.2

B 16.32.3

B 16.32.4

Level 1- Handling of

Cargo

Verify the application of the following

security measures as provided for in the

PFSP;

The routine checking of cargo, cargo

transport units and cargo storage

areas within the port facility prior to,

and during, cargo handling

operations.

Checking procedures to ensure that

cargo entering the port facility

matches the delivery note or

equivalent cargo documentation.

The searching of vehicles

The checking of seals and other

methods used to prevent tampering

upon entering the port facility and

upon storage within the port facility.

Check Verify

Check Verify

Check Verify

Check Verify

Yes NO

Yes NO

Yes NO

Yes NO



78

B 16.33.1

B 16.33.2

B 16.34

Confirm that cargo checking is accomplished

by;



equipment, mechanical devices or

dogs

Another means

With regard to regular or repeated cargo

movements are agreements in place for off-

site cargo checking?

Are these agreements documented?147 5.7

B 16.35.1

B 16.35.2

B 16.35.3

B 16.35.4

B 16.36

Level 2 - Handling of

Cargo

The PFSP should

establish the

additional security


during cargo handling

to enhance control.

Do the enhanced security measures proposed

by the PFSP for Level 2 include;

Detailed checking of cargo, cargo

transport units and cargo storage

areas within the port facility.

Intensified checks to ensure that

only the documented cargo enters

the port facility, is temporarily

stored there and is then loaded onto

a ship.

Intensified searches of vehicles

Increased frequency and detail in

checking of seals and other methods

used to prevent tampering.

How is the checking of cargo accomplished

at Level 2?

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO



79

148 6.7

B 16.37.1

B 16.37.2

Level 3 - Handling of

Cargo

The port facility

should comply with

the instructions issued

by those responding to

a security incident or

threat thereof.


the PFSP which are to be applied at Level 3.

Do these security measures include;

The restriction or suspension of

cargo movements within all, or part,

of the port facility or specific ships

Verifying the inventory of

dangerous goods and hazardous

substances held within the port

facility and their location.

149 B 16.51

B 16.49.1

B 16.49.2

B 16.49.3

Monitoring the

Security of the Port

Facility

The port facility

organisation should

have the capability to

monitor the port

facility and its nearby

approaches, on land

and water, at all times,

including night hours

and periods of limited

visibility, the

restricted areas within

the port facility, the

ships at the port

facility and areas

surrounding ships.

Verify that the PFSP adequately establishes

the procedures and equipment needed at each

security level and the means of ensuring that

monitoring equipment is capable of

performing continually, including

consideration of the possible effects of

weather or power disruptions.

Does such monitoring include the use of;

Lighting

Security guards, including foot,

vehicle and waterborne patrols.

Automatic intrusion-detection

devices and surveillance equipment.

Where automatic intrusion – detection

devices are in use, do such devices activate

an audible and/or visual alarm at a location

that is continuously attended or monitored.

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO



80

150 4.8

B 16.52.1

B 16.52.2

B 16.52.3

Level 1- Monitoring

the Security of the

Port Facility

The PFSP should



at Level 1, which may

be a combination of

lighting, security

guards or use of

security and

surveillance

equipment.


the PFSP which are intended to allow port

facility security personnel to;

Observe the general port facility

area, including shore- and water-

side accesses to it.

Observe access points, barriers and

restricted areas

Allow port facility security

personnel to monitor areas and

movements adjacent to ships using

the port facility, including

augmentation by the ship itself.

151 5.8

B 16.53.1

B 16.53.2

B 16.53.3

Level 2 -Monitoring

the Security of the

Port Facility

At Level 2 the PFSP


additional security

measures to be

applied, to enhance

the monitoring and

surveillance

capability.


detailed in the PFSP.

Do these enhanced security measures

include;

Increasing the coverage and

intensity of lighting and surveillance

equipment, including the provision

of additional lighting and

surveillance coverage.

Increasing the frequency of foot,

vehicle or waterborne patrols.

Assigning additional security

personnel to monitor and patrol.

Yes NO

Yes NO

Yes NO



81

152 6.8

B 16.54.1

B 16.54.2

B 16.54.3

Level 3 -Monitoring

the Security of the

Port Facility

At Level 3, the port

facility should comply

with the instructions

issued by those

responding to the

security incident or

threat thereof;

Consider the additional security measures to

be applied at Level 3, as detailed in the

PFSP.

Do these additional security measures

include;

The switching on of all lighting

within, or illuminating the vicinity

of, the port facility.

The switching on of all surveillance

equipment capable of recording

activities within, or adjacent to, the

port facility.

Maximising the length of time such

surveillance equipment can continue

to record.

153 B 16.49.2 Security Patrols Doe the port facility PFSP specify the use of

security patrols amongst the security

measures to be employed with regard to the

monitoring of the security of the port facility?

Who has responsibility for the organisation

and conduct of security patrols within the

port facility?

Do the types of security patrols carried out

within the port facility include the use of;

static control points

foot patrols

mobile patrols

dog patrols

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO



82

154 Details of how

security patrols will

be conducted

Consider the following items with regard to

the use of security patrols;

Details of how security patrols are

conducted.

Numbers of staff involved.

Type of security patrols carried out.

Frequency of security patrols.

Communications.

Consider the communications procedure to

be followed for the reporting of a security

incident by a security patrol.

Are the actions to be taken in the event of a

loss of communications with a security patrol

clearly specified?

Do the communications procedures in use

include the use of coded alert words or

phrases?

Yes NO

Yes NO



83

155 4.8.1.1 Level 1- Details of

how security patrols

will be conducted

Consider the security patrols measures to be

applied.

Verify compliance with the provisions as


156 5.8.1.1 Level 2 -Details of


will be conducted

Consider the enhanced security patrol

measures that may be applied.

157 6.8.1.1 Level 3 -Details of


will be conducted

Consider the enhanced security patrol


158 Number of staff

involved

159 4.8.1.2 Level 1 -Number of staff involved



Check Verify



84

162 A 16.3.3

A 16.3.4

Procedures for

responding to

security incidents

Are clear and specific procedures detailed in

the port facility PFSP with regard to the port

facility response to a security incident?

163 4.8.1.3 Level 1- Procedures

for responding to

security incidents

Are the procedures listed for Level 1

adequate?

164 5.8.1.3 Level 2 - Procedures

for responding to

security incidents

Are the enhanced procedures listed for Level

2 adequate?

165 6.8.1.3 Level 3 - Procedures

for responding to

security incidents

Are the enhanced procedures listed for Level

3 adequate?

166 A 16.3.9

A 16.8.8

Procedures for

reporting security

incidents

Are clear and specific reporting procedures


to the reporting of a security incident within

the port facility?

Are all layers from “bottom up” included in

the reporting procedure?

Does the port facility PFSP specify how

awareness of a security incident within the

port facility will be disseminated to key port

facility staff?


for reporting security

incidents

Are the procedures listed for reporting

security incidents adequate?



incidents





incidents



Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO



85

170 Details of vehicle

parking areas within

general areas of the

port facility

171 4.8.2.1 Level 1- Details of

vehicle parking areas

within general areas of

the port facility

Consider the port facility parking plan as


172 5.8.2.1 Level 2 - Details of



the port facility

Consider the enhanced security and control

measures as detailed in the PFSP that may be

applied with regard to vehicle parking.

6.8.2.1 Level 3 - Details of



the port facility

Consider the enhanced security and control

measures as detailed in the PFSP that may be

applied with regard to vehicle parking.



86

173 B 16.22.2 Details of parking

areas near Restricted

Areas and



174 4.8.2.2 B 16.27.4 Level 1- Details of

parking areas near




Consider any enhanced security and control

measures as may apply with regard to vehicle

parking near Restricted Areas and

designated Controlled Buildings of the port

facility.

175 5.8.2.2 B 16.28.3 Level 2 - Details of

parking areas near




Consider any additional security and control


176 6.8.2.2 Level 3 - Details of

parking areas near




Consider any additional security and control




87

177 Seaward Protection

178 B 16.49 Monitoring of

seaward approaches.

Consider the details of how the port facility,

either in isolation or with the co-operation of

others, for example the Harbour Authority or

other port facilities, will meet the

requirement to monitor seaward approaches.

Do the methods used for monitoring include;

Hailing

Radar

AIS

Other.

Are port facility employees aware of the

requirement to remain vigilant with regard to

the monitoring of seaward approaches to the

port facility?

What actions are taken in the event of an

unapproved approach or docking by an

unauthorised vessel or craft at the port

facility?

Are the measures in place as detailed by the

PFSP with regard to the monitoring of the

seaward approaches adversely affected by;

inadequate lighting (hours of

darkness)

weather conditions.

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO

Yes NO



88

179 4.8.3.1 Level 1- Monitoring

of seaward approaches

Consider the security measures that apply.



Consider the enhanced security measures that

may be applied.




may apply.



89

182 B 16.49.2 Potential

requirement to

undertake

waterborne patrols.

Consider the details of how the port facility,

either in isolation or with the co-operation of

others, for example the Harbour Authority or

other port facilities, can meet a potential

requirement to undertake waterborne patrols.

Consider the type and availability potential

craft and personnel proposed to carry out

waterborne patrols.

Is the capability of carrying out potential

waterborne patrols adversely affected by;

hours of darkness

inclement weather

183 4.8.3.2 Level 1- Potential

requirement to

undertake waterborne

patrols.

Consider the security measures that apply at

Level 1.

184 5.8.3.2 B 16.53.2 Level 2- Potential

requirement to


patrols.


may be applied at Level 2

185 6.8.3.2 Level 3- Potential

requirement to


patrols.


may apply at Level 3.

Yes NO

Yes NO



90

186 6.9 Emergency Closure

187 6.9.1 Procedures for

ceasing port

operations upon

request by

Department of

Transport or the

Garda Authorities.

Consider the procedures as detailed in the

PFSP that will apply.

188 6.9.2 Procedures and

measures for

denying all access to

the port facility upon

request by

Department of

Transport.

Consider the procedures as detailed in the

PFSP that will apply.

189 6.9.3 Port Facility Closure Is it clear from the PFSP that the Port Facility

must suspend all operations at Level 1 until

the requirements of a higher Level have been

implemented in full?

190 6.9.4 Recovery Does the PFSP specify a mechanism for

recovery and resilience? Yes NO

Yes NO



91




92

191 7 B.00.00.00 SECTION 7: ANY MISCELLANEOUS INFORMATION

192 7.1 Plan Annexure

Review & Comment



93

NOTES FOR INSPECTING STAFF

CHECKLIST

The following documents have been presented for inspection and examined by inspecting staff.

Port Facility Security Plan. (Serial No. ______________)…………………….. Amendments Record………………………….. Correspondence with Department of Transport…………………………………………………… Statement of Compliance of a Port Facility (SoCPF)……………………………………………... Training Records…………………………………………………………………………………… Drills and Exercise Records………………………………………………………………………... Declaration of Security (DoS)……………………………………………………………………… Record of interfacing with SOLAS ships which do not have a certificate of Security……………. Record of interfacing with ships to which the ISPS Code does not apply………………………… Record of security Threats and Incidents………………………………………………………….. Records of PFSP audits and reviews………………………………………………………………. Department of Transport Inspections……………………………………………………………… Record of Dangerous Goods and Hazardous Substances………………………………………….. Maintenance records for security equipment……………………………………………………… Certification of security contractor………………………………………………………………... Charts, maps, drawings, check sheets, SOP’s and instructions referred to with PFSP…………….

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No



94




95

Comments



96



97



98



99



100


port facilities inspection checklist.pdf

Documents