PowerPoint (PPT):A Word Processor that Can Teach?

Eva M. Fernández LOTE@qc.edu

October 20, 2003

A workshop sponsored by:Queens LOTE Consortium & Queens College EdTech

PPT: Main Features

Create SLIDES to project on a screen, from PC to print-out as transparencies & use with

overhead projector Integrate text and multimedia content Deliver presentations

in formal or informal settings in classrooms or conferences

Today’s Menu

Entering and formatting text Working with the user interface Printing slides Saving your work Running a slide show

approximately 15 mins. per topic,with time to experiment

Assumptions & Disclaimers

You’re familiar with: using a mouse using a keyboard using Windows 95 (or higher)

Mac v. PC versions of PPT PPT 97 v. 2000 v. XP,

Why Bother Learning PPT?

Is it just a glorified word processor? yes, but…

PPT (and other similar software titles)ISN’T (aren’t) JUST FOR MANAGING TEXT

to use Microsoft’s jargon:

“you can easily organize, powerfully illustrate, and professionally deliver your ideas”; PPT gives you “the tools you need to communicate with impact”

found somewhere on the Microsoft.com website

Word Processors ~Word, WordPerfect, Wordstar, …

Designed for entering large amounts of text And for printing text, or displaying it on a small

computer screen

small fonts, aligned left, portrait orientation

can manage incorporation of multimedia objects, but can’t display them well

keyboard commands great for entering and formatting text, but not necessarily ideal for presentations

Presentation Software ~PowerPoint, Freelance, Corel Presentations…

Designed for making slides default font sizes are big

default alignment and spacing of text varies, depending on slide layout

default image is orientedas landscape

ideal for overhead projectors

with data projectors, takes advantage of screen size

Presentation Software ~PowerPoint, Freelance, Corel Presentations…

Designed for running slide shows features to maximally use screen when

running a presentation

keyboard commands to simplify presentation tasks browsing from slide to slide

changing color of screen

using a pen or a pointer

Presentation Software ~PowerPoint, Freelance, Corel Presentations…

AND you can associate a slide with notes, an outline, etc. simplifies making

handouts and summaries

helps organize ideas improves efficacy of

presentation

Presentation Software ~PowerPoint, Freelance, Corel Presentations…

FINALLY, you can save presentations as HTML files, to upload to the web

for asynchronous delivery oflectures / talks

PPT has features to set up “Online Broadcasts”

How Does It Work?

A PPT file = a sequence of “slides” screens with text and/or multimedia content each associated with an outline (generated

automatically) and notes (generated by author)

Multi-panel user interface workspace (slide) outline or thumbnails of slides notes scrollbars, menus, toolbars

Multipanel (“Normal”) View

Slide Sorter View

Finding the program

In my machine: somewhere in the Start button menu C:\Program Files\Microsoft Office\Office\

POWERPNT.EXE

Find it in your lab machines now

Working with the user interface

Menus file, edit, view, insert, format tools slide show

Toolbars standard, formatting outlining animation

Entering and formatting text

Your first slide

Entering Text

Adding slides: default layout Title slide Bulleted list 2 column text Table etc.

Advantage of using default layouts: generates outline automatically

Formatting Text

“Format” menu “Formatting” toolbar

change font size change line spacing, paragraph alignment changing / adding / deleting bullets

also, “Slide Layout” and “Apply Design”

Remember to right click for formatting(and other such) options

Changing the Default Font

For a given text box, or part of text box: select text, change font

For all the text entered so far: “Format” > “Replace Fonts...” > “Replace”

For any text to be entered: “Format” > click on “Default for new objects”

Printing Slides

As overheads on plain paper on transparencies

As handouts the black-and-white print-out the outline print-out

Saving your work

“Save” & “Save As…” presentation (*.ppt) show (*.pps) outline (*.rtf) set of slides (*.gif, *.jpg, *.tif, etc.)

“Save As HTML…” (possibly next session)

Embedding true-type fonts “Pack and Go…”

Running a slide show

the “full screen” view

keyboard v. mouse black-outs, white-

outs navigating through

slides the mouse as

pointer or pen

Keyboard shortcuts

Advance to next slide: space, N, right or down arrow, enter, page

down

Return to previous slide: backspace, P, left or up arrow, page up

Go to slide number “#”: “#” + enter

End show: esc, ctrl+break

More keyboard shortcuts

Black-out: B White-out: W

Show / hide arrow pointer: A

Pointer-to-pen: ctrl+P Pen-to-pointer: ctrl+A

Hide pointer & button: ctrl+H Erase drawing: E

Homework:

Make your own PPT presentation… focus on making the text appear the way you

want it to save it in various formats and see what happens print out some slides, a handout, an outline

As a reference, download a copy of this presentation: http://www.qc.edu/~efernand/PPT/

PPT 2: Beyond the Text

WEDNESDAY, OCTOBER 22, 4-6 p.m.

PPT as a viable and more directly controllable alternative to slide projectors, tape recorders, and VCRs

Learn how to manipulate: images, tables, graphs, sounds, moving pictures,

and the like Bring…

multimedia objects to “play” with a floppy or two, to take your work with you

Questions? Comments?

Please send e-mail toLOTE@qc.edu

Thanks!