PowerPoint

Mr. Lewis

Presentation Software is a computer program used to organize and present information

Presentation software allows you to communicate your ideas effectively

Defining Presentation Software

Use PowerPoint to present information in a variety of ways:

a. On screen presentation

b. Notes

c. Audience handouts

d. Online meetings

e. Outline pages

f. Overheads

Presentation Software (2)

With PowerPoint you create slides that contain:

A. Text

B. Illustrations

C. Photographs

D. Clip Art

E. Charts

F. SmartArt

G. Sounds and Movies

Presentation Software (3) M

ult

ime

dia

When planning a presentation, keep in mind copyright laws.

Copyright law is a type of intellectual property law that protects works of authorship.

Planning an Effective Presentation

PowerPoint has 4 basic views:

1. Normal View

2. Slide Sorter View

3. Notes Page View

4. Slide Show View

Comparing Presentation Views

Comparing Presentation Views (2)

Normal View: is the primary editing view

Slide Sorter View: is used for rearranging slides and adding slide effects.

Notes Page View: is for typing notes to yourself

Slide Show View: is used to give your presentation

Comparing Presentation Views (3)

You can change views using the View Shortcuts on the status bar

You can also use the View Tab on the Ribbon

Bottom right corner of screen

Slide Sorter View

Slides appear as thumbnails

and can be rearranged

Normal View

Slide Pane Slides Tab and Outline Tabs

Notes Pane

Normal View (2)

The Outline Tab displays the text of your presentation in the form of an outline

The Slides Tab displays the slides of your presentation as small images, called thumbnails.

Normal View (3)

The Quick Access Toolbar provides immediate access to common commands that you use all the time, such as Save, Undo, and Redo

Quick Access Toolbar,

located in the top

left corner of the

screen

Click to add or

remove buttons to

the toolbar

Normal View (4)

The Status Bar, located at the bottom of the PowerPoint window, shows:

1. Messages about what you are doing and seeing in PowerPoint

2. Which slide you are viewing.

3. The design that's applied.

4. Spelling errors.

Type of Template that You are using.

Number of slides that You have, and what slide You are on.

Spelling Errors, Click to correct them

Normal View (5)

The Status Bar also displays:

1. Zoom Slider controls

2. Fit slide to current window button.

3. View Shortcuts

Zoom slider View shortcuts Fit slide to current

window button

A new presentation starts with one blank title slide which has two TEXT PLACEHOLDERS.

Entering Slide Text

Title text

placeholder

Subtitle text

placeholder

Click in the placeholder to type TEXT.

Placeholder becomes a text OBJECT. An object is any item that can be MODIFIED.

Entering Slide Text (2)

Text entered in

placeholder

When you click inside a placeholder, the INSERTION POINT appears.

Entering Slide Text (3)

Insertion point

Selection box

Indicates that the

text placeholder is

selected and can

accept text

The AutoFit Options button indicates that PowerPoint has decreased the size of all the text so that it fits inside the text object.

Entering Slide Text (4)

Auto Fit

options button

It is easy to add a new slide to your presentation

You can choose among NINE slide layouts

A Slide Layout contains text and object placeholders that are arranged in a specific way on the slide.

Adding a New Slide

Slide Layout Button

Home Tab, Slides Group

A Content Placeholder can be used to insert text or objects such as clipart, tables, video or charts.

To change a slide layout, click the Layout button in the Slides Group.

Adding a New Slide (2)

Content Placeholder

Adding a New Slide (3)

Content

placeholder Picture

Clip art

Movie or

video clip

Table Graph or chart

SmartArt

graphic

To enter text in the form of a bulleted list, type the first word or phrase, then press [Enter]

Press [Tab] to create a second level bullet

Adding a New Slide (4)

1st level bullet

2nd level bullet

A design theme incorporates sets of colors for fill, line, and shadow, called theme colors; fonts for titles and other text, called theme fonts; and effects for lines and fills, called theme effects.

Apply a Design Theme

Point to a design theme on the Ribbon and you will see a live preview.

This allows you to see how your changes affect the slides before actually making the change.

Apply a Design Theme (2)

Apply a Design Theme (3)

Design tab

Design themes

More button

Printing a PowerPoint Presentation

Before you print your presentation, you should review it and preview it.

To preview your presentation, click the File Tab, point to print, then click on Print to view Print Preview.

Printing a PowerPoint Presentation (2)

File Tab

Print Settings

Select Printer drop down menu

Print Button