powerpoint unit unit… · 24/02/2011 · 2 microsoft office 2007 - illustrated introductory,...

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Microsoft Office 2007Microsoft Office 2007-- Illustrated Introductory, Illustrated Introductory, Premium Video EditionPremium Video Edition

Creating A Presentation Creating A Presentation in PowerPoint 2007in PowerPoint 2007

A Typical SlideA Typical Slide

2

Clip art

SmartArt graphic

Bulleted text

Slide title

Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition

3Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition

Planning an Effective Planning an Effective PresentationPresentation•• When planning a presentation, keep When planning a presentation, keep

in mind copyright lawsin mind copyright laws•• Intellectual property Intellectual property is any idea or is any idea or

creation of the human mindcreation of the human mind•• Copyright law Copyright law is a type of is a type of

intellectual property law that protects intellectual property law that protects works of authorshipworks of authorship


Examining the PowerPoint Examining the PowerPoint WindowWindow•• PowerPoint opens in PowerPoint opens in Normal view Normal view

(the default view)(the default view)•• Normal view is the primary view for Normal view is the primary view for

writing, editing and designing your writing, editing and designing your presentationpresentation

•• Normal view is divided into three Normal view is divided into three panespanes

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Normal ViewNormal ViewSlides and Outline tabs Slide pane

Notes pane


Normal ViewNormal View

•• The The RibbonRibbon organizes all of organizes all of PowerPoint’s primary commandsPowerPoint’s primary commands

Office ButtonQuick Access Toolbar Ribbon


•• Each set of primary commands is Each set of primary commands is identified by a identified by a tabtab

•• Commands are further arranged into Commands are further arranged into groupsgroups based on their functionbased on their function




Groups

Tabs

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•• The The Outline tab Outline tab displays the text of displays the text of your presentation in the form of an your presentation in the form of an outlineoutline

•• The The Slides tab Slides tab displays the slides of displays the slides of your presentation as small images, your presentation as small images, called called thumbnailsthumbnails

9Creating a Presentation in PowerPoint 2007



Slides tab Outline tab

Thumbnail



•• The The Quick Access toolbar Quick Access toolbar provides provides immediate access to common immediate access to common commands that you use all the time, commands that you use all the time, such as Save, Undo, and Redosuch as Save, Undo, and Redo

Quick Access Toolbar

Click to add or remove buttons to the toolbar



•• The The statusstatus barbar, located at the , located at the bottom of the PowerPoint window, bottom of the PowerPoint window, showsshows•• messages about what you are doing messages about what you are doing

and seeing in PowerPointand seeing in PowerPoint•• which slide you are viewingwhich slide you are viewing•• the design theme appliedthe design theme applied

Left side of status bar

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•• The status bar displays The status bar displays •• ZoomZoom sliderslider controls, controls, •• Fit slide to current window Fit slide to current window

buttonbutton•• View ShortcutsView Shortcuts

Fit slide to current window button

Zoom slider

View shortcuts

Entering Slide TextEntering Slide Text


•• A new presentation starts with one A new presentation starts with one blank title slide which has two blank title slide which has two text text placeholdersplaceholders

Title textplaceholder

Subtitle textplaceholder



•• Click in placeholder to type textClick in placeholder to type text•• Placeholder becomes a text Placeholder becomes a text objectobject

•• An object is any item that can be An object is any item that can be modifiedmodified

Text entered in placeholder



•• When you click inside a placeholder, When you click inside a placeholder, the the insertion point insertion point appearsappears

Insertion point

Selection boxIndicates that text placeholder is selected and can accept text

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Adding a New SlideAdding a New Slide


Content placeholder

PictureClip art Movie or

video clip

Table Graph chart

SmartArtgraphic

Adding a New SlideAdding a New Slide

•• To enter text in the form of a bulleted To enter text in the form of a bulleted list, type the first word or phrase, list, type the first word or phrase, then press [Enter]then press [Enter]

•• Press [Tab] to create a secondPress [Tab] to create a second--level level bulletbullet


1st level bullet

2nd level bullet

Apply a Design ThemeApply a Design Theme

•• A A design theme design theme incorporates sets of incorporates sets of colors for fill, line, and shadow, called colors for fill, line, and shadow, called theme colorstheme colors; fonts for titles and ; fonts for titles and other text, called other text, called theme fontstheme fonts; and ; and effects for lines and fills, called effects for lines and fills, called theme effectstheme effects



•• Design themes give your Design themes give your presentation a cohesive lookpresentation a cohesive look

•• Design themes are found on the Design themes are found on the Design tab on the RibbonDesign tab on the Ribbon


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Design tab

Design themesMore button

Comparing Presentation ViewsComparing Presentation Views

•• Normal view is the primary editing Normal view is the primary editing viewview

•• Slide Sorter view is used for Slide Sorter view is used for rearranging slides and adding slide rearranging slides and adding slide effectseffects

•• Notes Page view is for typing notes Notes Page view is for typing notes to yourselfto yourself

•• Slide show view is used to give your Slide show view is used to give your presentationpresentation


Slide Sorter ViewSlide Sorter View


Slides appear as thumbnails and can be rearranged

Formatting TextFormatting Text•• Once text is entered, you can format Once text is entered, you can format

it with fonts, colors and sizesit with fonts, colors and sizes•• Formatting text allows you to make Formatting text allows you to make

specific points stand out and grab the specific points stand out and grab the audience’s attentionaudience’s attention

•• To format textTo format text•• Select a text box orSelect a text box or•• Highlight a word or phraseHighlight a word or phrase

•• Use buttons on the Use buttons on the Mini toolbar Mini toolbar to to format selected textformat selected text

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

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Formatting TextFormatting Text


Highlighted text

Mini toolbar

Formatting TextFormatting Text

•• You can also remove bullets from a You can also remove bullets from a bulleted list by selecting the text, then bulleted list by selecting the text, then clicking the Bullets button on the clicking the Bullets button on the Paragraph tabParagraph tab

•• Use the Paragraph tab to change the Use the Paragraph tab to change the alignment of textalignment of text


Alignment buttons

Bullets buttons


Formatting Text Formatting Text

•• You can replace fonts in a You can replace fonts in a presentationpresentation

•• Use the Replace commandUse the Replace commandEnter text to replace

Enter new text

Checking Spelling in a Checking Spelling in a PresentationPresentation•• To check spelling in a presentation, To check spelling in a presentation,

click the Review tab, then click click the Review tab, then click SpellingSpelling

•• The Spelling dialog box appears and The Spelling dialog box appears and identifies the first misspelled wordidentifies the first misspelled word•• The misspelled word may be a proper The misspelled word may be a proper

name that the electronic dictionary does name that the electronic dictionary does not recognizenot recognize


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Checking Spelling in a Checking Spelling in a PresentationPresentation


Spelling dialog box

This word is notin the dictionary

Checking Spelling in a Checking Spelling in a PresentationPresentation•• Click Change or Change All to Click Change or Change All to

correct a misspelled wordcorrect a misspelled word•• Use the correctly spelled suggested Use the correctly spelled suggested

wordword•• For proper names you can click For proper names you can click

Ignore All Ignore All •• The spellchecker will not question any The spellchecker will not question any

more occurrences of the wordmore occurrences of the word


Checking Spelling in a Checking Spelling in a PresentationPresentation•• You should always proofread your You should always proofread your

work even after you spell check itwork even after you spell check it•• The spellchecker will not correct words The spellchecker will not correct words

that are spelled correctly but used that are spelled correctly but used incorrectlyincorrectly

•• The spellchecker does not check the The spellchecker does not check the text in inserted pictures or objectstext in inserted pictures or objects


Insert Clip ArtInsert Clip Art

•• PowerPoint has access to many PowerPoint has access to many professionally designed graphics, professionally designed graphics, called called clip artclip art

•• Clip art includes:Clip art includes:•• Clip artClip art•• PhotographsPhotographs•• MoviesMovies•• SoundsSounds


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•• Microsoft Office clip art is stored in Microsoft Office clip art is stored in the the Microsoft Clip OrganizerMicrosoft Clip Organizer and is and is recognized using keywordsrecognized using keywords


Microsoft Clip Organizer


•• You can You can customize the Clip customize the Clip Organizer by: Organizer by: •• adding clips to a adding clips to a

collectioncollection•• moving clips from moving clips from

one collection to one collection to anotheranother

•• creating a new creating a new collectioncollection


Collections


•• Clip art is also available on the Clip Clip art is also available on the Clip Art task paneArt task pane

•• Click the Insert tab on the Ribbon, Click the Insert tab on the Ribbon, then click the Clip Art button then click the Clip Art button oror

•• Click the Clip Art icon in a content Click the Clip Art icon in a content placeholderplaceholder


Clip Art icon

Clip Art buttonInsert Clip ArtInsert Clip Art

•• When you find the When you find the clip art you want, clip art you want, click it to insert it click it to insert it on the slideon the slide

•• Clip Art can be Clip Art can be modified like other modified like other PowerPoint PowerPoint objectsobjects


Keyword

Examples of “sunshine” found in All collections

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•• To modify clip art, To modify clip art, click the clip art, click the clip art, then click the then click the Drawing Tools tab Drawing Tools tab above the Format above the Format tabtab

•• Use the Picture Use the Picture Styles and Adjust Styles and Adjust groups on Ribbongroups on Ribbon


Sunshine clip art


•• Use the Size Use the Size group to crop or group to crop or change the width change the width and height of the and height of the clip artclip art


Sunshine clip art

Insert and Style a PictureInsert and Style a Picture

•• In PowerPoint, a In PowerPoint, a picturepicture is artwork is artwork created in another program and created in another program and inserted into a PowerPointinserted into a PowerPoint•• digital photographdigital photograph•• a piece of line art or clip arta piece of line art or clip art•• other artworkother artwork



•• There are 17 types of picture formats There are 17 types of picture formats that you can insert into PowerPointthat you can insert into PowerPoint

•• Examples include:Examples include:•• JPEGJPEG•• BMPBMP•• TIFFTIFF


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•• There are 17 types of picture formats There are 17 types of picture formats that you can insert into PowerPointthat you can insert into PowerPoint

•• Examples include:Examples include:•• JPEGJPEG•• BMPBMP•• TIFFTIFF



•• To insert a picture, click the Picture To insert a picture, click the Picture button in the Illustrations group orbutton in the Illustrations group or

•• Click Picture icon in a content Click Picture icon in a content placeholderplaceholder

•• Look for a picture in the Insert Picture Look for a picture in the Insert Picture dialog box, then click Insertdialog box, then click Insert



•• Crop a picture to remove unwanted Crop a picture to remove unwanted areasareas


Crop pointer –position over corners or sides


•• The Crop button is in the Size group The Crop button is in the Size group of the Format tabof the Format tab

•• The cropped portion of a picture, The cropped portion of a picture, when you save unless you change when you save unless you change the setting in the Compression the setting in the Compression Settings dialog boxSettings dialog box


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Insert a Text BoxInsert a Text Box

•• Sometimes you need an extra text Sometimes you need an extra text box in addition to the text box box in addition to the text box placeholdersplaceholders•• LabelLabel•• Small phraseSmall phrase

•• To insert a text box, click the Text To insert a text box, click the Text Box button in the Text group on the Box button in the Text group on the Insert tabInsert tab




Text group

Text Box button


•• Drag Text Box tool to create a text Drag Text Box tool to create a text box where you want it on the slidebox where you want it on the slide

•• Text boxes can be moved to new Text boxes can be moved to new locationslocations


Text box being created


•• When finished, cursor is flashing so When finished, cursor is flashing so that you can enter textthat you can enter text

•• Format text just as you would text in Format text just as you would text in other placeholdersother placeholders


Text box

Flashing cursor

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Customize the Background StyleCustomize the Background Style

•• Every theme has it Every theme has it own theme colorsown theme colors

•• Theme colors are Theme colors are used for text, used for text, lines, hyperlinks, lines, hyperlinks, shadows, accents, shadows, accents, and backgroundsand backgrounds


Theme colors


•• To view To view Background Background Styles, click the Styles, click the Design tab, Design tab, choose a theme, choose a theme, then click the then click the Background Styles Background Styles buttonbutton


Background Styles button (in the Background group)

Selected theme Backgrounds available for selected theme


•• Click the Format Click the Format Background Background button to modify button to modify the backgroundthe background

•• The Format The Format Background dialog Background dialog box opensbox opens


Format Background button


•• In the Format In the Format Background dialog Background dialog box, you can box, you can changechange•• FillsFills•• TexturesTextures•• Tiling optionsTiling options•• TransparencyTransparency


Format Background dialog box

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Use Slide Show CommandsUse Slide Show Commands

•• With PowerPoint, you can show a With PowerPoint, you can show a presentation on any compatible presentation on any compatible computer using Slide Show viewcomputer using Slide Show view

•• Slide Show view fills the entire Slide Show view fills the entire screenscreen


Set Slide Show TransitionsSet Slide Show Transitions

•• Slide transitionsSlide transitions determine how a determine how a slide moves in and out of view during slide moves in and out of view during the slide showthe slide show

•• Transitions are organized by type Transitions are organized by type into five groupsinto five groups

•• Click the Animations tab on the Click the Animations tab on the Ribbon, then choose a transitionRibbon, then choose a transition




Animations tab

Click More button to see more transition choices

Transition settings



Transition categories

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Set Slide Animation EffectsSet Slide Animation Effects

•• Animation effectsAnimation effects define how the define how the objects in your presentation appear objects in your presentation appear on the screen during a slide showon the screen during a slide show

•• For example, you can have each For example, you can have each bullet in a list appear one at a timebullet in a list appear one at a time

•• You can animate text, graphics, You can animate text, graphics, sounds, hyperlinks, SmartArt sounds, hyperlinks, SmartArt diagrams, charts and chart elementsdiagrams, charts and chart elements



•• Standard animation effects:Standard animation effects:•• FadeFade•• WipeWipe•• Fly InFly In

•• Custom animation effects:Custom animation effects:•• EntranceEntrance•• EmphasisEmphasis•• ExitExit•• Motion PathsMotion Paths



•• To set animation, select object, then To set animation, select object, then click the Animation tab on the Ribbonclick the Animation tab on the Ribbon

•• Click the Animation list arrow, then Click the Animation list arrow, then click Fade, Wipe, Fly In, or Custom click Fade, Wipe, Fly In, or Custom AnimationAnimation


Animation tag—indicates order that objects will animate on slide



Animated objects appear in the Custom Animation list

This information refers to the sunshine clip art

Type of animation applied

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•• To choose a custom animation, To choose a custom animation, choose one of the four types in the choose one of the four types in the Custom Animation task paneCustom Animation task pane


Exit categoryTypes of Exitanimations


•• Custom AnimationCustom Animation•• EntranceEntrance——causes an object to enter causes an object to enter

the slide with an effectthe slide with an effect•• EmphasisEmphasis——already visible object has already visible object has

an effectan effect•• ExitExit——causes an object to exit slide with causes an object to exit slide with

an effectan effect•• Motion PathsMotion Paths——causes object to move causes object to move

on specified path on slideon specified path on slide


Checking Spelling in a Checking Spelling in a PresentationPresentation•• You should always proofread your You should always proofread your

work even after you spell check itwork even after you spell check it•• The spellchecker will not correct words The spellchecker will not correct words

that are spelled correctly but used that are spelled correctly but used incorrectlyincorrectly

•• The spellchecker does not check the The spellchecker does not check the text in inserted pictures or objectstext in inserted pictures or objects


Printing a PowerPoint Printing a PowerPoint PresentationPresentation•• Before you print your presentation, Before you print your presentation,

you should review it and preview ityou should review it and preview it•• To preview your presentation, click To preview your presentation, click

the Office Button, point to Print, then the Office Button, point to Print, then click Print Previewclick Print Preview


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Printing a PowerPoint Printing a PowerPoint PresentationPresentation•• The Print Preview window offers The Print Preview window offers

options for previewing and printing options for previewing and printing your presentationyour presentation

•• The The Print Preview tab Print Preview tab appears on appears on the Ribbonthe Ribbon


Print Preview tab

Printing a PowerPoint Printing a PowerPoint PresentationPresentation


Print dialog box

Click list arrow to choose what to print

powerpoint unit unit… · 24/02/2011 · 2 microsoft office 2007 - illustrated introductory,...

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