preparing and paying payroll

7/23/2019 Preparing and Paying Payroll http://slidepdf.com/reader/full/preparing-and-paying-payroll 1/4 Preparing and paying payroll: Project Manager Finance Manager Accountant • . Finance Manager Accountant Finance Manager Finance Manager Signatory Authorities Accountant Performance evaluation procedures: Project Manager Employee Project Manager Program Manager Executive Director +

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7/23/2019 Preparing and Paying Payroll

http://slidepdf.com/reader/full/preparing-and-paying-payroll 1/4

Preparing and paying payroll:

Project Manager

Finance

Manager

Accountant • .

Finance

Manager

Accountant

Finance

Manager

FinanceManager

Signatory

Authorities

Accountant

Performance evaluation procedures:

Project Manager

Employee

Project Manager

Program Manager

Executive Director +

7/23/2019 Preparing and Paying Payroll

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Program Manager

Program ManagerPayrollAccountant

"acation#$oliday Policy

Policy

The BASF adopts regular and religious holidays stated by Pakistani Government.

• The BASF adopts the Pakistani work law regarding annual vacation days, sick

leaves and maternity leave.

• The board o directors should approve any change to the Pakistani law to be

implemented.

• !acation re"uest should be illed

Procedure

Employee

Executive Director

Program manager

7/23/2019 Preparing and Paying Payroll

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%ravelling and %ransportation

This section aims to provide policies pertaining e#pediters and transportation

e#penses to meet the BASF$s goals at the least possible cost.

Policies:

Travelling should only meet BASF$s needs.

Traveling should charge the least possible cost.

Per %iem system is adopted to cover transportation and lodging e#penses.

%aily paid amount depends on travel place.

The BASF covers all necessary and reasonable transportation and

traveling e#penses.

The BASF pays the employees traveling and transportation e#penses supported by

oicial documents. The employees should use public transportation in order to maintain the lowest

cost. &n case o renting a car a record is maintained speciying user name travel place pro'ect

name and destination to allocate car cost.

An invoice i any rom the ta#i driver should be obtained speciying his

name, destination, amount received and date.

(mployees submit a monthly transportation sheet to his)her direct supervisor attached

with invoices and receipts.

(nd o Service

This section aims to organi*e employee$s end o service to be in compliance with

adopted laws and regulations.

(nd o service may be attributable to the ollowing+

• (mployee resignation.

• (nd o signed contract period in case o working on a certain pro'ect or period-.

• The BASF$s decision to cancel the 'ob or reasons not related to employee.

• etirement age.

• &neicient employee who does not adhere to work rules and regulation.

Employee

Executive

Director

+ Program

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Manager

&n case of 'o( )ancellation

Finance

Manager

Program

Manager

%ermination of employee (eing non compliance

Program

Manager

POLICIES

PROCEDURES

Banking Procedures

Receipts

Disbursements

Petty Cash Imprest

POLICIES

Approa! "or opening o" bank account

#it!e o" bank account

Pro"it and !oss sharing accounts

Bank signatories

Payment thresho!d Bank Reconci!iation Statement

C!osure o" bank account

Limit o" Petty Cash Impress

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