present: apologies: disclosure of interests ...this is page 12 of the business paper of the ordinary...

Balranald Shire Council

Agenda – Ordinary Meeting – 21st April 2015. ……………………………………………………………………………………………………………

This is Page 1 of the Business Paper of the Ordinary Monthly Meeting of Balranald Shire Council held in the Council Chambers Market Street Balranald on Tuesday 21 April 2015.

PRESENT:

APOLOGIES:

DISCLOSURE OF INTERESTS

CALENDAR OF EVENTS

Calendar of Events March - April

April

21 Council Meeting

22 Lunch Meeting with MDBA

22-23 Emergency Management Training

25 Anzac Day

27 – 11 May

General Manager on leave

May

5 Euston Beautification Committee Meeting

5 Workshop Re; Review Draft Budget

5 Balranald Tourism Committee Meeting

6 Balranald Beautification Committee Meeting

7 Economic & Development Committee Meeting

11 Workshop – Refine Draft Budget

19 Council Meeting




CONFIRMATION OF MINUTES Recommendation: That: “The minutes of the Ordinary Meeting of Council held on Tuesday 17th March 2015 copies having previously been circulated to each Councillor be taken as read and confirmed”.

“The minutes of the Confidential Meeting of Council held on Tuesday 17th March 2015 copies having previously been circulated to each Councillor be taken as read and confirmed”.

PRESENTATION/DELEGATIONS Presentation from Mrs June Spinks regarding Water Fluoridation. Presentation from Inspector Steve Worthington regarding Council Venue Closing Times.

MAYORAL MINUTE/REPORT

COMMITTEE REPORTS FOR ADOPTION

COMMITTEE & OTHER REPORTS FOR INFORMATION

DELEGATES REPORTS

NOTICES OF MOTION/RESCISSION

GENERAL MANAGER’S REPORTS (Incorporating all Staff Reports)




Corporate and Community Development Division

Item C - 1 STATEMENT OF FUNDS

File number: 85 Reporting Officer: Elizabeth White Director of Corporate and Community Development Operational Plan Objective: Pillar Six: Our Leadership – a community that values and fosters leadership, lifelong learning, innovation and good governance

Officer Recommendation:

1. For information




Bank Reconciliation Balance B/F From Previous Month

943,647

ADD Receipts for Month: Admin

3,102 Caravan Park

49,497

DA

997 Debtors

47,008

Discovery Centre

4,693 Hostel

78,317

Interest

9,581 Pool

460

R2R

120,001 Rates & Water

224,096

Rent

500 RMS [Agency Fees]

4,294

Term Deposit

500,000 1,042,547

LESS Payments for the Month: Admin

-14,325

Bank Fees

-1,040 Caravan Park

-37,199

Communication

-6,919 Contractors

-11,587

Discovery Centre

-3,644 Elected Members

-18,979

Freight

-8,522 Fuel

-18,595

Hostel

-14,917 Lease

-23,908

Loan

-46,922 Other – Inc-Security/Training/OLG/Printing & Stationary -52,928 Payroll

-342,451

Electricity

-7,922 R&M

-59,708

RFS

-26,849 Roads

-133,745 -830,158

Cash Book Balance as at End of Month

1,156,035

Less Outstanding Deposits as at end of Month

-3,575

Plus Unpresented Cheques as at end of Month

18,446

Bank Balance as at End of Month

1,170,905




Investment Held: Bankwest 1,000,000

Bendigo 1,000,000 NAB 1,000,000 Westpac 1,500,000

4,500,000

FUNDS HELD Investment Bank Combined Restricted Balance General 2,900,000 331,912 3,231,912 1,179,000 2,052,912 DWM 0 79,688 79,688

79,688

Water 100,000 414,320 514,320

514,320

Sewer 1,500,000 330,114 1,830,114

1,830,114

Total 4,500,000 1,156,035 5,656,035 1,179,000 4,477,035

All investments shown have been made in accordance with Section 625 of the Local Government Act 1993, the regulations and council’s investment policy.




C – 2 TOURISM REPORT AS AT MARCH 2015 File number: 771B Reporting Officer: Director of Corporate & Community Development Operational Plan Objective: Pillar 3: Our Economy – 3.2.1 Tourism


2. For Council Information

Purpose of Report To provide Council with a progress report on Tourism. Report Attached to this report is the Tourism Monthly Reporting Dashboard for the month of March 2015. The following is a summary of the Statistics provided in this report; Walk-In increased by 52% compared to March 2014 and increased by 112% compared to last month. As per last month’s figures, the largest percentage of visitors is coming from within NSW. The largest percentage of interstate visitors was from Victoria, followed by Queensland and South Australia. International visitors made up 8% of visitors, with highest numbers coming from Germany, followed by the USA, Korea and Finland. Income increased by 87% compared to March 2014 and increased by 61% compared to last month. Most popular merchandise - Red frogs/chocolate frogs was the largest seller, followed by Balranald Postcards, Oils & Dressings, note pads & cards and frog figurines. Social Media continues to be a popular and valuable marketing medium with both the Council Facebook page and the Balranald Discovery Centre Facebook pages topping the 1000 LIKES mark over the month of March. For the first time the March report features statistics of visitors & visits to the tourism website and the most popular pages for the month.

Financial Implication Nil

Legislative Implication Nil

Policy Implication Nil

Attachments Tourism Monthly Reporting Dashboard




Infrastructure and Development Reports

Item I - 1 MAINTENANCE AND CONSTRUCTION PROGRAM File number: 726 Reporting Officer: Director Infrastructure and Development – John Stevenson Operational Plan Objective: Pillar 5 – Our Infrastructure 5.3 Undertake key transport improvements

Officer Recommendation: That the report be noted.

Purpose of Report To provide Council with a progress report on works, since the March meeting. Report 1. Road Maintenance Crack and patch sealing of areas due for reseal in this programme is well advanced. Additional road reseals have been added to the program and are due to be patched in the coming weeks. 2. Roads to Recovery Program Euston – Prungle Road The project involves formation earthworks, gravel construction, new drains and a bitumen seal, 9.62km to 11.62km from the Sturt Highway. Earthworks are nearing completion with 75% of the gravel pavement laid and compacted. Upon completion of pavement construction and final trim a primer seal will be placed by the reseal contractor. Marma Box Creek Road Preliminary investigations and survey have commenced in readiness for a 1.5km extension of the road westerly from the end of the existing bitumen. A triple cell culvert requires extension and a new head wall prior to earthworks commencing. A water supply for construction is being negotiated. Balranald Ivanhoe Road Construction works are advancing on a 2.2km extension of the sealed road southerly from the end of the existing bitumen seal at the northern border. Preliminary earthworks and new culvert installs have been completed. The formation has been stabilised using a chemical product called Polycom which will improve its strength. Gravel delivery and laying is scheduled to start shortly.




3. Miscellaneous Works

Malcolm Street area filtered water – main installation 95% complete at time of writing. Water services to property boundary, air valve surrounds, marker posts and final tidy up remain.

Fire Hazard reduction – table drain grading and shoulder vegetation spraying on MR514 from MR67 to Oxley has been completed.

Minor reconstruction works to the Aerodrome bitumen runway to improve the drainage and prevent water ponding in the centre.

Assistance with Easter festivities

Tree trimming.

Financial Implication As per budgeted works program.

Legislative Implication

Nil.

Policy Implication Rural Roads Policy.

Attachments Nil.




Euston Prungle Road Construction




Balranald - Ivanhoe Road Construction




Aerodrome Heavy Patching Works




Item I - 2 CONSTRUCTION CERTIFICATES File number: 600 Reporting Officer: Director Infrastructure and Development – John Stevenson Operational Plan Objective: Pillar 6

Officer Recommendation: That the report be noted. Purpose of Report To advise Council of Certificates issued under delegated authority. Report The following Construction Certificates, Complying Development Certificates, Section 68 Certificates and / or Notices of Determinations have been issued since the March 2015 meeting of Council.

Application Owner/Applicant Locality Description

DA 32/2015 Mr Wayne

Rogers

11 Arnott St, Robinvale

Mooring

Zone 1 at

Robinvale

DA 13/2015 Balranald Shire

Council

156 Church St, Balranald

Shed

DA 33/2015 The Gazebo &

Shade Centre

132 Harben St, Balranald

Shade Sails

Financial Implication Nil.

Legislative Implication The approvals process.

Policy Implication Nil.

Attachments Nil.




ITEM I – 3 APPLICATION TO BUILD FORWARD OF THE 6M BUILDING LINE

File number: DA 19/2015 Reporting Officer: John Stevenson, Director Infrastructure & Development Operational Plan Objective: Pillar 5 – Our Infrastructure 5.1 Preserve and enhance our built environment


Council resolve to vary the building line at Lot 100 DP 1079843, 88 Ballandella St Balranald to one (1) metre and DA 19/2015 be approved subject to relevant conditions.

Purpose of Report To seek Councils consent to build a carport forward of the 6m building line. Report Mr Desmond Renfrey has lodged an application to build a carport on his property on Lot 100 DP 1079843, 88 Ballandella St, forward of the building line by five (5) metres due to the limited space at front of this dwelling, and inability to access the rear courtyard space. Council’s Building Setback Policy applies to the land and specifies that a setback of six (6) metres is generally applicable for residential development, however Clause 3 of the Policy allows Council to vary the setback requirement by resolution. It is considered that the application to vary the building setback has merit in this case:

o The proposed carport is an open structure that would have

minimal impact on traffic sight lines, both vehicular and pedestrian.

o The structure is not a habitable building, therefore minimising

privacy issues.

o There are variations to setbacks in the immediate vicinity of this proposal:

84 Ballandella St: 2.0m

88 Ballandella St: 1.0m




o It is considered that the streetscape would not be adversely affected as setback variation is characteristic of the area.

The application has been advertised with adjoining landowners in accordance with Section 88 of the Environmental Planning and Assessment Regulation 2000, and no submissions were received.

Financial Implication Nil.

Legislative Implication Nil.

Policy Implication Request is in line with Council’s building line policy flexibility.

Attachments Plan of Site




Plan of Site




ITEM I – 4 HERITAGE PARK PUBLIC RESERVE – CHANGE OF PURPOSE File number: 189 Reporting Officer: John Stevenson, Director Infrastructure & Development Operational Plan Objective: Pillar 2 – Our Place – Create opportunities to assist the community. Officer Recommendation: Heritage Park Reserve Trust be established and Council be appointed as Corporation to manage the trust. Further, that the reserve purpose “urban Services” be added to the reserve.

Purpose of Report To legitimise Council’s occupation on the reserve – Tourist Information. Report NSW Trade and Investment, Crown Lands Western Region have advised Council that Reserve 9909, Market Street Heritage Park is still listed as “Court House and Lock Up”, Despite the fact that Council has had an established tourist information centre on site for many years, and the Court House was removed, the presence of the Tourism Complex on the site requires formal notification as the reserve use purpose.


Legislative Implication Nil.

Policy Implication In line with Councils Crown Lands Management Policy 2010.

Attachments Nil.




General Manager’s Reports

Item G - 1 SUMMARY OF MEETINGS File number: 25 Reporting Officer: Aaron Drenovski, General Manager Operational Plan Objective: Pillar Six: Our Leadership – a community that values and fosters leadership, lifelong learning, innovation and good governance

Officer Recommendation: For information

Purpose of Report To advise Council of a summary of meetings held. Report The General Manager had a site inspection of the Discovery Centre with Hay Shire Council tourism staff on Wednesday 18 March. They had heard plenty of positive news regarding our Discovery Centre. Councillors and staff attended a Citizenship Ceremony for a new resident of Balranald at the Council Chambers on Wednesday 25 March. Councillors and senior staff had a meeting with representatives from the Valuer General’s office on Tuesday 31 March. A presentation was provided on the recent land revaluations within the shire and explanations provided on the calculations used for any substantial changes. The Mayor, General Manager and Director Corporate and Community Services were involved in the Far West initiative video conference held on Wednesday 1 April at the Central School. The purpose of the video conference was for the Office of Local Government and Department of Premier and Cabinet to provide the 8 Councils in the Far West an update on the Far West Initiate. A number of Councillors and senior management attended the Clare Public School 30th anniversary celebrations held on Friday 10 April at the Clare School. There were close to 100 people in attendance with a number of interesting stories told by past and present principals and teachers.




Balranald and Swan Hill Councils had a joint meeting on Tuesday 14 April at the Theatre Royal followed by dinner at the Discovery Centre Café. A number of issues were discussed including: mineral sands mining, fit for the future, replacement of Tooleybuc bridge, tourism opportunities and waste management.




Attachments Nil




Item G - 2 BALRANALD CENTRAL SCHOOL REQUEST File number: 56 Reporting Officer: Aaron Drenovski, General Manager Operational Plan Objective: Pillar 1: Our People – A Community that is proactive, engaged, inclusive and connected.

Officer Recommendation: That Council;

1. Allow self-contained camping at Greenham Park and the adjoining RV park at the fee of $7 per day per site after the accommodation places are fully booked.

2. Council donate the round tables to the school for the Friday night dinner.

Purpose of Report To advise Council of Balranald Central School’s request of Council to allow camping at Greenham Park and to use the RV Park for their 150th Anniversary. Report Balranald Central School are celebrating 150 years of education. They are holding their reunion on the weekend of Friday 9th and Saturday 10th October and working with Balranald Inc. and 5 Rivers Outback Festival. As they are expecting a large number of people and accommodation places are booking out fast they have requested Council consider opening Greenham Park to allow camping and for the use of the RV Park. On the Friday evening the school is having a dinner as part of their celebrations and have requested that Council consider hiring them the round tables from the Theatre. It is suggested that Council donate the use of the round tables as a contribution towards this significant milestone event.

Financial Implication Potential income of $1,000 to $2,000 from site fees


Policy Implication

Attachments Letter from School




Item G - 3 CHANGE OF DATE FOR JUNE COUNCIL MEETING File Number: 028 Reporting Officer: Aaron Drenovski, General Manager Operational Plan Objective: Pillar Six: Our Leadership – A community that values and fosters leadership, lifelong learning, innovation and good governance.

Officer Recommendation: That the Standing Orders be changed to allow the June Council meeting to be held on Tuesday 23 June 2015.

Purpose of report To request a change of date for the June Council Meeting. Report It is proposed to change the date of the June Council meeting from 16th June 2015 to 23rd June 2015 to allow the Mayor, Deputy Mayor, Councillor O’Halloran and the General Manager to attend the National General Assembly in Canberra from 14th to 17th June 2015.




Attachments Nil




Item G - 4 HIRE OF COUNCIL VENUES AND CLOSING TIME File Number: 545 Reporting Officer: Aaron Drenovski, General Manager Operational Plan Objective: Pillar One: Our People – a community that is proactive, engaged, inclusive and connected

Officer Recommendation: 1. For the consideration and decision of Council

Purpose of Report To consider the implementation of a closing time on Council venues that are hired for private functions. Report At the August 2014 Council meeting a report was presented to Council following a written request from the local police to implement a closing time on Council hired venues. Council resolved to invite Sergeant Narelle Tucker of the Balranald Police Force to the next Council meeting to elaborate on their concerns. Sergeant Narelle Tucker presented at the September 2014 Council meeting. At the March 2015 Council meeting both Senior Constable Lauren Polkinghorne and Senior Constable Chris Harland presented to Council their concerns regarding the need for closing times on Council venues that are hire for private functions. This matter was further discussed at the Community Safety Precinct Committee Meeting held on 31 March 2015. Inspector Steve Worthington was invited to attend the April Council meeting to further discuss the matter. A review undertaken in August 2014 of the closing time policy in place at surround Councils and a Coastal Council is as follows:

Council Response

Hay 1am unless prior approval has been given

Wentworth Does not have a specific time but would depend on the terms and conditions on the liquor licence

Wakool Does not have council venues that are used for functions

Shoalhaven Midnight




There are a number of options that Council can consider: 1. Maintain Status-quo 2. Develop a draft policy and seek public comment 3. Implement a 12am (midnight) closure as the standard closure time

for the two halls. The closure time be specified on the fees and charges document and clearly identifiable on the application form.




Attachments Nil




Item G - 5 BIDGEE HAVEN HOSTEL EXTENSION PROJECT STEERING COMMITTEE

File Number: 370 Reporting Officer: Aaron Drenovski, General Manager Operational Plan Objective: Pillar 6: Our Leadership 6.3.2 – Provide good Governance, prudent financial management and effective support services for all its activities.


1. That Council establish the Bidgee Haven Hostel Extension Project Steering Committee comprising the following representatives:

General Manager

Director Corporate & Community Development

Hostel Coordinator

2 Councillors

2. That Council determine the Councillor representatives. Purpose of Report To establish the Bidgee Haven Hostel extension project steering committee and the representatives. Report Council have advertised tenders for the design of Bidgee Haven Hostel extension. The tenders close on Friday 1st May 2015 at 4pm and will be opened and shortlisted on Monday 4 May 2015. The tenderers will then be notified of a time to present their proposal to a committee on May 11th 2015. For large projects such as the Hostel extension it is common practice to establish a project steering committee to manage the project. It is suggested that the project steering committee comprise the following representatives:

General Manager

Director Corporate & Community Development

Hostel Coordinator

2 Councillors




Attachments Nil




Item G - 6 MOBILE BLACK SPOT PROGRAM CONTRIBUTION

File Number: 196 Reporting Officer: Aaron Drenovski, General Manager Operational Plan Objective: Pillar Two: Our Place – A liveable and thriving community that maintains lifestyle opportunities and addresses its disadvantages

Officer Recommendation: That Council write to the Department of Communications advising them of Council’s in-principle in-kind co-contribution of $20,000 towards the access track for a mobile phone tower in proximity to the Clare Public School.

Purpose of Report To formalise Council’s commitment to provide in-kind co-contribution towards the provision of a mobile phone tower in the vicinity of the Clare Public School. Report The Mobile Black Spot Program application period closed on 16 April 2015. The program provides for mobile network operators and mobile network infrastructure operators to apply for funding to improve mobile coverage in nominated locations. The assessment criteria (as per the Mobile Black Spot Programme Guidelines) is scored on: new coverage, coverage benefit, member of parliament priority, co-contributions, cost to the Commonwealth, service offering and commitment of use. One point for every $10,000 in-kind contribution provided by Local Government will go towards the overall score. A community meeting was held in Balranald on 22 May 2014 with the Hon. Paul Fletcher, Parliamentary Secretary for Communications and Member for Farrer, the Hon Sussan Ley regarding a mobile phone tower. At that meeting Council committed to provide in-kind support towards the provision of an access track to the proposed Clare mobile phone tower site. When the Mobile Black Spot Programme Guidelines were released on 8 December 2014 there were 133 Councils listed in the document as committing to provide in-principle council co-contributions towards new mobile phone towers.




It is timely that Council write to the Department of Communications advising them of Council’s in-principle in-kind co-contribution of $20,000 towards the access track for a mobile phone tower in proximity to the Clare Public School.

Financial Implication Potential $20,000 budget item



Attachments Nil




Item G - 7 CORRESPONDENCE File Number: 712 Reporting Officer: Aaron Drenovski, General Manager Operational Plan Objective: Pillar 1: Our People – A community that is proactive, engaged, inclusive and connected


For information

Purpose of Report To advise Council of recent correspondence of interest. Report 1. Email from Richard & Maureen Hay; 2. Thankyou letter from Tennis Club. 3. Letter from Adrian Piccoli 4. Letter from St Joseph’s Catholic P&F Committee




-----Original Message----- From: Richard and Maureen Hay [mailto:[email protected]] Sent: Wednesday, 18 March 2015 4:29 PM To: Council Cc: InfoCentreStaff; Joe and Mary Slaats Subject: Outstanding Service, Staff and Residents Dear Balranald Council, I am writing to you to compliment the outstanding service of your staff and residents. I was the coordinator for the 17 caravans from the Canberra Caravan Club who have just spent three nights here. From the very beginning we were made welcome with genuine country hospitality. I would like to note some particular people: Kathy at the Visitors Centre was efficient, helpful, knowledgable and enthusiastic. Nothing was too much trouble. She made many suggestions and gave us lots of ideas. I enjoyed meeting her on our first day and we were saddened to hear of the loss of her mother. German of Outback Geo Adventures. Herman met our group on the first night. Patiently answered questions and displayed a love of his town and area. Many members enjoyed his excellent Sunset Tour to Mungo. And the next morning German was back at the caravan park to volunteer as a replacement for Kathy for a guided walk around Balranald. Dee and family at the Caravan Park. The park is immaculate, the grounds and gardens beautiful. They did a great job to welcome us and on the last day hosted morning tea and home made scones on the river side. What we have learned over the last 3 nights is that there is so much more to see in the area and we look forward to a return visit. You have something special here - Balranald may be a small country town, but it has a large heart. Congratulations. Kind regards, Maureen Hay Sent from my iPad

mailto:[email protected]




Item G - 8 ACTION SHEET

Reporting Officer: Aaron Drenovski, General Manager File Number: 120

Officer Recommendation: For information

Purpose of Report To bring forward for Councillors information the Action Report with actions taken on previous council resolutions.




BALRANALD SHIRE COUNCIL ACTION SHEET

MARCH 2015

MINUTE DIRECTOR/ FILE NO

SUBJECT DATE COMPLETED

COMMENTS CURRENT STATUS

12.14.3459 DID Investigate likely future public recreation area for improvements in the Chinese Cemetery.

In Progress

12.14.3459 DID Investigate trees lifting concrete paths around the Shamrock Hotel.

In Progress

12.14.3459 DID Pursue with Armsigns regarding the historic town storyboard in Euston.

In Progress

12.14.3459 DID Arrange Tree removal around the old gaol and replacement.

Ongoing

02.15.3490 DCCD Provide hire of Greenham Park Hall and a donation of $415 for Balranald Interagency Group towards the hire of jumping castle.

Noted, Before June 2015 per Council resolution

02.15.3498 DID Prepare lease for Balranald Motocross Club.

In Progress

03.15.3511 DID Balranald Beautification Minutes: Arrange foundation slab for St Vinnies Bin. Relocate Bill Trough as a planter feature. Inspect Lawn Cemetery with Greg Camin. Liaise with Greg & Mary re office front garden.

Completed In Progress In Progress In Progress

03.15.3511 GM Works at Caravan park to be completed prior to Fishing Classic.

In Progress

GM Write to Allan Kane re; bus tour to Ouyen Mine

19/3/15

Letter Sent

03.15.3511 DID Consent to Subdivision DA 15/2015

17/3/15 Approval Sent




03.15.3521 DID Advise NSW Trade & investment Crown Lands Office – West Region that Council is keen to be reappointed as Managers.

Completed

03.15.3522 DID Accept funding from RMS

03.15.3523 DID

Arrange purchase of Toro mower parts to value of $500

Completed

03.15.3526 GM Make arrangements with Statewide Mutual for complimentary audit.

30/3/15 Letter Sent

GM Notify Clare of attendance to 30th Anniversary

18/3/15 Letter Sent

GM Write letter to the caterers of Senior Citizens congratulating on a job well done.

19/3/15 Letter Sent

GM Write to Vernon Knight, re thanking for all his contributions to the shire over the years

20/3/15 Letter Sent

GM Write a letter to Government/State Water regarding water flow in Murrumbidgee River

Meeting has been arranged with MDBA 22/4/15




Item G - 9 QUESTIONS WITHOUT NOTICE File Number: 030 Reporting Officer: Aaron Drenovski, General Manager

Cr O’Halloran Suggested that Aaron write a letter to our local Minister regarding the lack of funding available for Seniors Week.

Letter has been sent

Cr Purtill Training of staff for dementia patients. When will this be happening?

Currently training is around, no budget consideration to be included in training budget 2014/2015.

Units at Hostel, what is the policy and guaranteed buyback?

Cr Byron Can Balranald and Euston swap dog rangers on occasions?

Arranged.

Who is responsible for Euston Robinvale Walking Track?

CLOSED MEETING - CONFIDENTIAL MATTERS

present: apologies: disclosure of interests ...this is page 12 of the business paper of the ordinary...

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