European Hydrogen Energy Conference

14th-16th March 2018, Malaga - Spain

www.ehec.info

info@ehec.info

Exhibitors Guide

GENERAL CONDITIONS

DISTRIBUTION OF BOOTHS (FLOORPLAN)

ASSEMBLY OF BOOTHS

CONDITIONS and PRICES

ADMINISTRATIVE RULES: rental and cancellation

DELIVERY OF GOODS

IMPORTANT INFORMATION

EXHIBITOR BOOKING FORM

CONTENTS

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Page 2

Page 5

Page 6

Page 7

Page 8

Page 9

Page 10

Appendix

January 2018

BOOKING EXHIBITION SPACE / EXHIBITOR Viajes el Corte Inglés. S.A. Mss. Beatriz López de Solís/ Mss. Lola Claros / Mss. Eugenia Moyano División de Congresos, Convenciones e Incentivos

Phone: (+34) 954 50 66 05 *227

Fax: (+34) 954 22 35 12

E-mail: ehec2018@viajeseci.es

TRADE FAIR - EXHIBITION HOURS: March 2018, Wednesday 14th to Friday 16th

� Wednesday, March 14th: 10.30 am to 19.30 pm. � Thursday, March15th : 10.00 am to 19.00 pm. � Friday, March 16th: 08.30 am to 12.30 pm.

ASSEMBLY DAY: � Monday, March 12th: 08:00 am - 19:00 pm. � Tuesday, March 13th: 08:00 am - 20:00 pm.

DISASSEMBLY DAY: � Friday, March 16th: 12.30 – 15.00 pm.

* Please pay close attention to the dates and time frames for assembly and disassembly of Booths to duly inform the assemblers and estimate your needs. Schedules are subject to change. The companies that confirm their participation as exhibitors in the Conference will be informed of the final schedule via email.

GENERAL CONDITIONS

2

January 2018

� Rental of commercial exhibition space includes:

� Hired physical space.

� Electrical outlet (consumption)

� Modular Booth (if rented).

� Cleaning of the booth (once per day)

� Trade Fair Passes (including coffees and meals). Gala dinner is not included

Number of Trade Fair passes depends on the type of booth rented. 6m2 booth includes 1 pass and 9 m2 includes 2 passes.

� Insurance.

� Decorative elements and/or accessories are not included and must be hired apart.

Please, contact VIAJES EL CORTE INGLES ehec2018@viajeseci.es

� Assembly/disassembly service, furniture, etc. shall be made available by the Organiser

to any exhibitor on demand. Please request a quote. This service is included in the

price when the structure is rented from the Organiser.

� Exhibition space:

o Maximum height: 300 m

o Dimension:

¾3 x 2, including the Modular Booth.

¾3 x 3, including the Modular Booth.

� Each exhibitor must use only the space assigned according to the floor plan.

� Booth and exhibition material must be assembled before 9:30 am on March 14th

,

2018.

� Booth and exhibition material may be disassembled on Friday March 16th

from 12.30

to – 15.00 pm.

� Exhibitors must request permission from the organising committee to assemble a

Booth that does not comply with the general assembly rules (space, time, etc.).

� If a proprietary Booth is used, please request information about assembly rules to:

ehec2018@viajeseci.es

3

GENERAL CONDITIONS

January 2018

� Only non-abrasive, non-residue adhesive tape may be used. The exhibitor undertakes to

remove any residue left by the tape.

� In the event that liquids are used during the assembly and/or Conference, the elements

must be protected with waterproof materials.

� The use of abrasive products within the exhibition hall during the Conference, and/or

during assembly and/or disassembly, is strictly prohibited. Any exhibitor or assembler

who uses such products may be removed from the exhibition hall.

� According to safety regulations, all materials must be fireproof.

� All surplus material must be removed during assembly and disassembly of booths.

� Cleaning of proprietary booths during assembly and disassembly is not included in the

price.

� Loading and unloading of Conference materials will be at the expense of the contractor.

Materials and/or objects that block or hamper entry and/or exit to the Halls are not

permitted under any circumstances.

� All product presentations, announcements, special promotions and/or other activities

shall be strictly confined to the limits of the assigned booth. Aisles may not be used

under any circumstances.

� The volume of all audio devices (VCR, TV, radio, etc.) shall be turned down to a level

that does not interfere with and/or disturb the activities of other exhibitors.

* No nailing, taping or pasting of any material to any walls, doors, curtains, furniture and ceilings or, in general, to any decorative element or facilities of the Congress Palace is permitted without prior authorisation. The customer is responsible for hanging and/or installing proprietary decorative material in the exhibition hall (in the manner described above). * The use of fog machines and/or helium cylinders, or any other element which could damage the facilities is not permitted.

4

GENERAL CONDITIONS

January 2018

EXHIBITION AREA

5

DISTRIBUTION OF BOOTHS (FLOORPLAN)

January 2018

CHARACTERISTICS: ¾ Aluminium frame. Silver colour.

¾ White Melamine panel walls – height 2.80

¾ Fireproof carpet with protective plastic. Gray colour.

¾ Electrical installation comprising switchboard (1000 w) with magnetothermic

differential and 5,5 kw outlet.

¾ Lighting with several adjustable rail mounted 300w halogen spots, providing

70W/sq.m

¾ Nameboard in generic font (Arial). Text in 9cm high, black vinyl letters; max 22

letters (not including logo)

¾ Exhibition space will be allocated in order of the reception of Exhibition

Space/Exhibitor Booking Forms by fax or e-mail to Viajes El Corte Inglés:

ehec2018@viajeseci.es

¾ Exhibition space shall not be shared by multiple exhibitors, unless expressly

permitted by the Organiser.

¾ Cleaning

¾ Insurance (mandatory)

NOTE.- Any additional material must be requested to VIAJES EL CORTE INGLÉS

MODULAR BOOTH

6

ASSEMBLY OF BOOTH

* Example Picture

January 2018

CHARACTERISTICS:

¾ Fireproof carpet with protective plastic. Gray colour.

¾ Electrical installation comprising switchboard (1000 w) with magnetothermic

differential and 5,5kw outlet.

¾ Exhibition space will be allocated in order of the reception of Exhibition

Space/Exhibitor Booking Forms by fax or e-mail to Viajes El Corte Inglés:

ehec2018@viajeseci.es

¾ Exhibition space shall not be shared by multiple exhibitors, unless expressly

permitted by the Organiser.

¾ Cleaning .

¾ Insurance ( mandatory)

NOTE.- Any additional material must be requested to VIAJES EL CORTE INGLÉS

ONLY SPACE

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ASEMBLY OF BOOTH

300 cm

200 cm

100 cm

January 2018

ONLY SPACE

REF 4: SPACE - 6 m2 : 1.304,64 € (VAT not included)

REF 5: SPACE - 9 m2 : 2.106,96 € (VAT not included)

MODULAR BOOTH

REF 1: BOOTH 3 X 2m: 1.405,89 € (VAT not included) REF 2: BOOTH 3 X 3m: 2.258,48 € (VAT not included)

� Renting a booth or space includes Trade Fair Passes with access to coffees & meals. (Gala dinner is no included). 6m

2 booth includes 1 pass and 9 m

2 includes 2 passes.

� If you wish to use a Designer Booth, please contact Viajes El Corte Inglés about

applicable rules.

� If you wish to rent two or more booth /spaces, please contact Viajes El Corte Inglés

to provide you available areas.

� Please consult the floor plan to identify the exact location of exhibition spaces and

booths.

� Booth furniture is not included in the price. For furniture rental and extra services

details, please contact ehec2018@viajeseci.es

� All the applications for furniture, extra services, modular and space rented must be

confirmed before 1st

March 2018, on the other hand It could be cancelled. For any

extra furniture requested from 1st

March, a 20% extra cost will be applied.

7

CONDITIONS and PRICES

January 2018

PROCEDURES FOR DECORATION AND CONSTRUCTION OF BOOTHS

The Trade Fairs and Congress Center of Malaga (FYCMA ) in order to make the booth assembly and

disassembly operations easier, as well as to manage to preserve the installations , establishes the present PROCEDURES.

Procedures must be complied by all those persons involved in the booth decoration and

preparations works for the Exhibitor/Trade Fair.

PROCEDURES: 1.- The assembly – disassembly activity refers exclusively to the assembly, finishing of booths and

placing and withdrawal of decoration and samples presented.

2.- Any person involved in the booth assembly /disassembly jobs, must have an specific PASS, in

order to have access into the building. The PASS will be only valid during the days and times

specified.

8

ADMINISTRATIVE RULES

RENTAL

For renting a booth, please send the “Exhibitor booking form”* to VIAJES EL CORTE INGLES at:

* Exhibitor booking form is available at the end of this document

VIAJES EL CORTE INGLES S.A.

Mss. Beatriz López/ Mss. Lola Claros / Mss. Eugenia Moyano

Phone: (+34) 954 50 66 05 *227

Fax: (+34) 954 22 35 12

E-mail: ehec2018@viajeseci.es TERMS OF PAYMENT

- 50% at the time of booking the exhibition space.

- The remaining quantity must be paid before March 1st

2018.

Payment shall be made to VIAJES EL CORTE INGLES. In case of not paying on time, the application

will be cancelled. The Organiser will be entitled to make use of the space freely.

The Booth rental agreement will be binding once the exhibitor has submitted the application and

the Organiser has confirmed its approval. Confirmation of the assigned booth and the invoice will

be mailed to the participating company.

CANCELLATION

The exhibitor is eligible for a 100% refund if cancellation is made before February 28th 2018 If

cancellation is made after this date, no refund will be granted. The cancellation request must be

made in writing to VIAJES EL CORTE INGLES.

¾ All goods must be properly identified with:

� Name of Event: European Hydrogen Energy Conference ( EHEC) – Exhibition Area

� Conference Date: March 2018, Wednesday 14th

to Friday 16th

� Company Name of Exhibitor:

� Booth Number:

� Number of Packages(weight):

� Att. Contact Person - Contact Telephone:

¾ Goods must be sent to:

Reference Event: European Hydrogen Energy Conference ( EHEC) – Exhibition Area

Trade Fairs and Congress Center of Málaga,

Avenida Ortega y Gasset, 201. 29006 MÁLAGA. Tel: 952 045 500

Att : Fernando Sánchez Teva- Telf.: +34.95.204.55.00

Monday , March 12 08:30 am -15:30 pm

Tuesday, March 13 09:30 am -16:00 pm

¾ All materials sent for the event must be notified to Viajes EL Corte Inglés in

advance, indicating the number and size of the packages to confirm that they can

be transported into the facilities and determine the most appropriate route.

¾ The Organiser will provide a storage unit for goods during the days prior to the

assembly. Once the material is delivered to the exhibitors, the Organizer accepts no

responsibility for the material delivered to each booth.

9

DELIVERY OF GOODS

January 2018

¾ The Exhibitor’s Company Name must be notified to Viajes El Corte Inglés by e-mail,

before 1st

of March, in vector or jpg format.

¾ All elements are under rental; therefore, the exhibitor shall be responsible for any

damages occurred after installation.

¾ Given the on-going renewal of stock, the booth assembly contractor reserves the right to

change any element(s) for a similar item, if necessary.

¾ Once the trade fair has closed, all booth furniture will be removed. The assembly

contractor shall not be responsible for forgotten items.

¾ For any furniture request, please do not hesitate to ask for the “Furniture Catalogue”.

10

IMPORTANT INFORMATION

January 2018

13

January 2018

COMPANY:

CONTACT PERSON:

POSTAL ADDRESS:

TAX ID:

CITY:

PROVINCE:

COUNTRY:

EMAIL:

TELEPHONE:

FAX:

TAX INFORMATION FOR INVOICE:

EXHIBITOR'S NAME (Full Name)

POSITION IN THE COMPANY

*(on behalf of the company I represent, I accept the General Conditions and agree to be bound by them from the moment this

contract/booking form is signed)

Please send bank transfer note to:

VIAJES EL CORTE INGLES S.A. - Division de Congresos

Postal Address: Teniente Borges, 5. 41002 Sevilla - Spain

Phone: (+34) 954 50 66 05 – Fax: (+34) 954 22 35 12email: ehec2018@viajeseci.es

Contact person: Ms.Beatriz López/ Mss Eugenia Moyano

EUROPEAN HYDROGEN ENERGY CONFERENCEMálaga, 14 – 16 March 2018

14

January 2018

EXHIBITION AREA

Application for Booth No. TOTAL M2

Total M2.

Booth Rental Price

Additional metres

Name on Booth:

CARDHOLDER’S NAME:

CREDIT CARD NUMBER

EXPIRY DATE:

CODIGO CVV2, CVC2 o CID CODE (required))

BANK TRANSFER: (YOU MUST SEND A COPY BY FAX AND/OR E-MAIL). All transfer costs will be borne by the

originator.

RECIPIENT: VIAJES EL CORTE INGLÉS, S.A.

BANK: BBVA OFICINA CORPORATIVA

ADDRESS: C/ Alcalá, 16. 28014 MADRID

I.B.A.N.: ES97 0182 3999 37 0200664662

SWIFT CODE: BBVAESMMXXX

PAYMENT TERMS

50% of the total amount of booking at the time of signing of this Commercial Exhibition Form

50% before March 1, 2018.

CANCELLATION

The exhibitor is eligible for a 100% refund if cancellation is made before February 28, 2018 If cancellation is

made after this date, no refund will be granted. The cancellation request must be made in writing to VIAJES EL

CORTE INGLES.

VAT is subject to possible modifications without prior notice due to (possible) future changes in government

regulation regarding tax rate.

Date:_____________________________201_______

Person duly authorised by the company:

Signature:

EXHIBITOR BOOKING FORM

METHOD OF PAYMENT:

CREDIT CARD:

�

We accept the booth provided by the Organise

Space only