presentation skills with guided sign post

Soft Skills Presentation are the interpersonal skills needed for good :

Introduction

communication,confidence, eye contact, voice projection,appearance etc

All of which makes a good presentation.

PRESENTATION SKILLS Report -Out

Speaking and presenting can be fun and done by anyone – it is a skill, which can be learned. Unfortunately, so many people allow themselves to believe that good presenters are ‘born’.

Course Outline

This one day workshop will provide you with the core elements for effective presenting to help you build confidence and competence. A guided structured report-out format will be used to document the report-out to help gain confidence in Presentation replacing fear with fluency.


Lets break the Ice! Yourself Name ?/ Course Professionalism? /

Hobby?Why are you in this class?What you want to be 5 years from now?

Expectation ?A little known fact of yourself- Any ?


To equip Participants with tools and knowledge to deliver a pre prepared Presentation with confidence;

replacing fear of presentation with soft skills and fluency guided by a structured report out format. enabling Participants to write report- out presentation that are clear, concise and easy to understand and act upon. learning the principles of preparing, writing and editing the report-out presentation.

Course Objective


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The Course will be conducted by the Trainer teaching the use of a structured format and how to present it with Confidence. A workshop Presentation on delivering a pre prepared report-out will be done by Participants after the theory impartation.

Methodology

Sample format and documents will be provided by Trainer as well as presentation styles used throughout. Participants will do a workshop with a report-out Presentation and get feedback from others and the course Trainer.


By the end of the course you will learn how to identify the essential factors for successfully preparing and planning a presentation report-out and to control nerves converting the energy into a positive, dynamic force by;

Examine non-verbal communication techniques adding professionalism to a presentation. Use a Format with technique that will help you structure the presentation. Examine the quality of voice, volume, variety and articulation. Identify techniques for managing audience and the discussion period. Review the essential factors for developing and using visual aids.

Benefits


PreparationPreparation•Report-out writing Report-out writing •Planning reportsPlanning reports•Your Readers Your Readers WritingWriting•Report writing format Report writing format •Structuring information Structuring information •Dealing with non-essential information (Lean) Dealing with non-essential information (Lean) •Report writing skills: Report writing skills: •How to write a reportHow to write a report•Using pronouns, footnotes, technical data, diagrams, graphs, tables, Using pronouns, footnotes, technical data, diagrams, graphs, tables, illustrations, captions, bullet points, numbering systems, references, etc.illustrations, captions, bullet points, numbering systems, references, etc.EditingEditing•Editing reports: for accuracy, brevity and clarity Editing reports: for accuracy, brevity and clarity

Course Content


PreparationReport-out writing Use Lean approach that is simple, direct and straight to the

point and only highlight key words to stress a point .

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Keep your reporting on track by staying focused to the Report title (Scope) and align your points to it.


PreparationAgreeing the terms of reference

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Meaning of Jargon must be first explained if it is not common to the intended reader to whom the report is circulated to.

Your Readers How much detail, how much jargon & acronym ? First

know who your reader is ( the intended person to whom the report is to be circulated)

The Report must be written in such a way to allow the intended reader to understand it in the fastest and simplest way.All acronyms used must be a common term that the reader is familiar with.


Writing Use pronouns, footnotes, technical data, diagrams, graphs, Use pronouns, footnotes, technical data, diagrams, graphs, tables, illustrations, captions. tables, illustrations, captions.


Dealing with non-essential information (Lean)Report writing skills: Report writing skills:

Use plain English in report Use plain English in report writing and when to use writing and when to use jargon jargon Control paragraph and Control paragraph and sentence lengths, again plain sentence lengths, again plain EnglishEnglish


Dealing with non-essential information (Lean)How to write a report - a process for making it easier: How to write a report - a process for making it easier:

Use bullet points, Use bullet points, numbering systems, numbering systems, references, etc. references, etc.


Report Format -Structuring information

Report # :- ( Write the report number here, use a serialized

number or one that can be traceable to a system eg. your Company’s ISO Quality System )

Report-out Format


Report Title:- (Write the heading of the

Report here. 'What' is to Scope of the Report all about. eg Problem Events & A research on new Material & etc )


Report-out Format

Report Type # : ( Tick on the appropriate checkbox

below to ‘What’ Category the report falls under. eg is it an implementation, research or an evaluation- You can also add or modify the check boxes to suit your reporting)



Reported by : ( ‘Who’ documents the report.

Write the Custodian’s name here, that is the person documenting the report eg. Mr. SaYa Ta Tau )

Designation : ( Write the Custodian’s post here. eg R & D Engineer )


Report-out Format


Distribution:- ( To ‘Whom’ you want to distribute this report to.

Write down all the recipients name, Use a comma between names )


Report-out Format


Company Address & Contact number ( Write your Company’s address, contact number,

fax and Include Custodians extension number if it is for internal circulation).


Report-out Format


Report Format- Structuring a report, section by section

1 .Title ('What' is the Scope of the report all about eg problems,

events & etc)

Report-out Format

2. Purpose : ( What is the target you want to achieve in the

reporting )


Report-out Format

3. Background (Short history describing the background of the

Scope, title, events, problems etc)


Report-out Format


4. Methodology ( 'How' you do you carry out the Implementation,

Research, Evaluation etc)


Report-out Format


5. Result and Observation ( ‘ What' do you get and see from running the

Implementation, Research, Evaluation etc.)


Report-out Format


6. Discussion (Brainstorm and discuss the Pro and Cons of the

Result and Observation obtained aligned to your target and Scope. (’Use think out of the box approach’!)


Report-out Format


7. Recommendations (Suggest proposals / recommendations for further

Improvements based on findings)


Report-out Format


8 Conclusion (Wrap up report to conclude whether it achieve or

not achieve its purpose)


Report-out Format


EditingFinal Proof Reading and Editing

Editing reports: • for accuracy, brevity and clarity • Active or passive voice in technical

reports (Use Passive voice in Reporting)

• Eg. Passive Voice, The machine was fixed.

• Eg. Active voice , Ali fix the Machine.• Sample Report


Sample of Written Report


Samples of Opening Speech For PresentationsAudience now prefers informal approach in presentations but sounds professional. People often face this dilemma that, how to start it? What should be the opening speech? How much time should we take for introduction part?

Begin your presentation strong and interesting, increases success.Opening your persuasive speech completely depends upon your style and choice.Be yourself, avoid putting artistic elements. So, choose something with which you are completely comfortable.

http://www.free-power-point-templates.com/articles/tag/persuasive-speech/

1. Greetings

Samples of Opening Speech For Presentations

Very basic, common and important step you need to greet your audience. Wish them : Good morning/Afternoon or Evening.


2. Give compliment and show gratitude towards your audience

Secondly, just after wishing greeting to your audience give them compliment and choose some words which show that you are delighted to see them there.

For example:It’s an honor / great to see you all, Thank you for coming here today.


3. Give your introduction

Then give your introduction start from telling your name. You can show some casual attitude by telling your short/nick name. example: My name is Timothy Wooi, friends call me Tim sometimes.

Then introduce yourself professionally and give quite information about what you do and why are here today. Example: I am a software Specialist by profession and working in UUM. I am here today to provide you some exciting information about new software, which is going to be very beneficial for you in future.


4. SignpostPut all your information across using the ‘guided format’, projected on the Screen.

Highlight your proposal and key point by which you can implement and utilize that idea effectively. Collect these points to make a summary and concise illustration


“Good afternoon every one, it’s great to see you all here, thank you for coming. My name is Timothy Wooi, friends call me Tim sometimes. I am a Software Specialist by profession and working with UUM.

Today we are here to know about new software so that we can take most of it. Firstly, we will look how it work, next we

will discuss where can we use it, then we will learn what are its advantages and

finally we will discuss what precautions are required to kept in mind while

implementing it.”

Group Presentation and Lesson SharingGroup in a team of 4-6 and decide on a topic to

present.Every team will have a 30 minutes to discuss,

prepare and then present. Use the Structured Report-out format to document points for your presentation.

Every team member will have to do a presentation on a section.


communication,confidence, eye contact, voice projection,appearance etc Areas for Improvement

Evaluation Application of soft skills in delivery - Confidence & Fluency of Presenters in


Be Blessed!

Principal Consultant for Lean Management. Certified Kaizen & TPM Specialist with 30 over

years working experience. Provides Technical Consulting Services on Lean

Cellular system & Moonshine set up. An Innovator with Mechanical background that

adopts Green Living by Recycling and Reusing Idle resources to add Value, eliminating waste to promote Green.

Founder of Tim’s Waterfuel, an alternative HHO Fuel supplement using Water that adds power ,saves fuel and reduce Co2 emission on automobiles.

An NGO Community worker for Prison, Drug Rehabilitation and CREST North (Crisis Relieve & Training) Malaysia, an organization that respond to Crisis & Flood.

Timothy Wooi

Add: 20C, Taman Bahagia, 06000, Jitra, KedahEmail: [email protected] H/p: 019 4514007 (Malaysia)

mailto:[email protected]

presentation skills with guided sign post

Presentations & Public Speaking