Presentation to COGTA Portfolio Committee on MISA Operations and Programmes Implementation Since Inception

Date: Tuesday, 11 November 2014

Venue: Parliament, Cape Town

Time: 09h30 – 11h30

PRESENTATION OUTLINE

1. Background to MISA Establishment

2. MISA’s Mandate and Role

3. Human Resources Capacity

4. MISA’s Core Programmes

5. Performance Highlights

6. Main Challenges and Proposed Remedial Measures

7. Conclusion04/18/23 2

BACKGROUND TO MISA ESTABLISHMENT• MISA was established as a government component within COGTA by Presidential

Proclamation 29 of 2012, which was gazetted on the 11th May 2012, in terms of section 7(5) (c) of the Public Service Act.

• The establishment of MISA was one of the key thrusts of the Local Government Turnaround Strategy (LGTAS) aimed at creating a dedicated vehicle to support and build technical capacity in local government for the improvement of municipal infrastructure provisioning, refurbishment and maintenance;

• Anticipating the establishment of MISA, government took a decision to unbundle Siyenza Manje with the infrastructure component transferred to CoGTA and financial management component transferred to National Treasury, with effect from 01 April 2011.

• MISA is operationally ring-fenced from the Department of Cooperative Governance, but linked to it for policy and programmes implementation purposes.

• The head of MISA is the Accounting Officer in terms of the Public Finance Management Act, No.1 of 1999, as amended.

• MISA has been allocated its own operational budget of R820m over the MTEF period, with R262m allocated for 2013/14 FY and R294m in 2014/2015 financial year.

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MISA’S CORE MANDATE AND ROLE

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MISA’S CORE MANDATE

MISA’s two-pronged mandate can therefore be summarised as follows:

i. To render technical advice and support in order to optimise municipal infrastructure provisioning.

ii. To coordinate the development and implementation of programmes designed to strengthen the capacity of municipalities for planning, developing, operations and maintenance of their municipal infrastructure

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MISA’S PRIMARY ROLE

In order to achieve its mandate, MISA is expected to:

Support municipalities to conduct effective infrastructure planning to achieve sustainable

service delivery (Planning);

Support and assist municipalities with the implementation of infrastructure projects as

determined by the municipal Integrated Development Plans (IDPs) (Delivery);

Support and assist municipalities with the operation and maintenance of municipal

infrastructure (O&M);

Build the capacity of municipalities to undertake effective planning, delivery,

operations and management of municipal infrastructure (Capacity Development); and

Perform any function that may be deemed ancillary to those listed above.

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VISION AND MISSION

Vision:

Sustainable municipal infrastructure provisioning throughout South Africa

Mission:

•To provide technical support to municipalities towards accelerated delivery and effective management of municipal infrastructure;

•To enhance technical capacity of municipalities to ensure effective planning, delivery, operations and maintenance of municipal infrastructure for sustainable service provision.

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CURRENT HUMAN RESOURCES CAPACITY

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MISA’S HUMAN RESOURCES CAPACITY

The MISA approved feasibility study structure provides for 178 posts. Currently only 27 are permanently filled:

•The process to fill the prioritised posts has been slow due to a few challenges, however progress is made and some of the posts are at various stages of finalisation;•To supplement the required permanently employed capacity, MISA currently contracts individual contractors and professional service providers;

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HIGH LEVEL APPROVED STRUCTURE

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MISA VACANCY STATUS

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BRANCH: INFRASTRUCTURE

PLANNING

 

(50 posts) 

(14 filled)

DIVISION: CORPORATE SERVICES

  

(38 posts)

(5 filled)

 

BRANCH: INFRASTRUCTURE

DELIVERY

 

(39 posts) 

(4 filled)

 

OFFICE OF THE HEAD: MISA

(12 posts)

(3 filled)

 

 

BRANCH: INFRASTRUCTURE OPERATIONS AND

MAINTENANCE SUPPORT

(39 posts) (1 filled)

 

 

CONTRACTED IN-CAPACITY

Branch Number

Office of the CEO 2 administration assistance

Branch: Infrastructure Planning 35 Professional Service Providers

Branch: Infrastructure Delivery 59 individual technical consultants, 5 provincial programme managers, 3 Training Officers and 3 administrative assistants

Branch: Operations and Maintenance

None

Unit: Corporate Services 14 individual contractors 12

MISA’S CORE PROGRAMMES

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MUNICIPAL & SECTORAL TECHNICAL SUPPORT (MSTS) – SUB-PROGRAMMES

Objective To provide technical support to municipalities so that they can improve infrastructure

implementation, operation and maintenance.

Objective To provide technical support to municipalities so that they can improve infrastructure

implementation, operation and maintenance. 1404/18/23

MSTS BUSINESS MODEL

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MUNICIPAL TECHNICAL SUPPORT STATISTICS

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Province LGTAS

MISA Supported Municipalities

From LGTAS ListFrom Siyenza Manje Prog.

Requests from Provinces/

MunicipalitiesTotal

EC 19 16 4 1 21NW 8 5 - 8 13NC 13 7 - 10 17WC 9 6 - - 6FS 10 9 - - 9GP 5 5 - 1 6MP 9 9 - 3 12KZN 23 23 - 1 24LP 12 12 - 2 14National 108 92 4 25 122

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TECHNICAL RESOURCES PER PROVINCE

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MSTS ENGINEERING AND PROJECT MANAGEMENT SUPPORT

• PMU and Project Management Support to fast track MIG expenditure• Contract Management, O&M Support• Basic Water & Sanitation Services Support• Audit of existing infrastructure projects• Bulk Water Supply – Planning & Construction of Regional Water Scheme• Exploration and development of boreholes for water extraction• Maintenance and refurbishment of water purification works • Revamping of ageing infrastructure• Funding Model for Waste Water-Roads-Electrical-Water Infrastructure• O&M Support• Infrastructure Master Plans to ensure sustainable infrastructure development• Integrated Waste management Plans• Dolomite Risk Strategies,• Water and Sanitation Asset registers • Environmental Impact Assessments• Geo-technical Studies

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MSTS PLANNING SUPPORTMSTS PLANNING SUPPORT

The following planning support is currently provided to various municipalities in nine (9) provinces through MISA Planners and Professional Service Providers (PSPs).•Infrastructure Master Plans (water, sanitation, energy, solid waste and roads & storm water) to ensure sustainable infrastructure development•Spatial Development Plan Reviews•Water Conservation and Water Demand Management•Land-use Management Systems•Infrastructure Asset Registers, •Infrastructure Asset Management Plans •Operations and Maintenance Plans•By-laws (Technical and Town Planning)•IDP ReviewsFeasibility Studies and Project Preparations are undertaken at a project pre- implementation level by MISA Technical Professionals and PSPs supporting various municipalities

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CURRENT SUPPORTMunicipalities Receiving Support

Municipalities Kind of Support

1. Eastern Cape: Alfred Nzo DM, Ntabankulu, Joe Gqabi DM,

Gariep, OR Tambo DM, Port St. Johns, Mhlontlo, KSD, Chris Hani DM, Engcobo, Emalahleni, Sakhisizwe , Amathole, Nxuba, Mbashe, Kouga, Blue Crane, Great Kei, Sundays River, Makana, Koukama, Mbizana, NMBM (22)

• PMU and Project Management Support to fast track MIG expenditure

• Contract Management, O&M Support• Basic Water & Sanitation Services Support• Audit of existing infrastructure projects.

Spatial Development Plan Reviews

2. Free State: Mohokare, Naledi, Letsemeng, Tokologo, Masilonyana, Nala, Setsoto, Ngwathe, (8)

• PMU and Project Management Support• O&M Support• Unlocking funds for bulk water projects,

Water Conservation and Water Demand Management

• Blue & Green Drop Assessments • Design & Construction

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CURRENT SUPPORTMunicipalities Receiving Support

Municipalities Kind of Support

3. Gauteng: Westonaria, Randfontein, Merafong , Emfuleni , Lesedi , Sedibeng DM (6)

• Integrated Asset Management Support• Water & Electricity Loss Reduction

Strategies • O&M Support• Development of Dolomite Risk

Management Strategy (Merafong)• Bucket System Eradication - 58 hh in Lesedi

4. KwaZulu-Natal: Ugu DM, Umgungundlovu DM, Msunduzi, Mkhambathini, Uthukela DM, Okhahlamba, Imbabazane, Zululand DM, Uphongolo, Umkhanyakude DM, Big Five False Bay, Umhlabuyalingana, Jozini, Mtubatuba, Uthungulu DM, Mthonjaneni, Ilembe, Ndwedwe, Maphumulo, Sisonke DM, Umzimkhulu, Amajuba DM, Umzinyathi DM (23)

• PMU and Project Management Support• Bulk Water Supply – Planning &

Construction of Regional Water Scheme• Exploration and development of boreholes

for water extraction• Maintenance and refurbishment of water

purification works • Revamping of ageing infrastructure• Dalton Dam Construction• Operations & Maintenance Support• SCM Policy Review 23-04-18 21

CURRENT SUPPORTMunicipalities Receiving Support

Municipalities Kind of Support

5. Northern Cape: Renosterberg, Siyancuma, John Taolo, Ga-Segonyana, Joe Morolong, Gamagara, Khai Mai, Kamiesberg, Thembelihle, Ntsatsabane,Dikgatlong,Phokwane, Siyathemba, Emthanjeni, Sol Plaatjie, Pixely Ka Seme and Namakwa (17)

• PMU Support • Land-use Management Systems• Asset Management Support• SCM Systems, Complaints Management

System• Funding Model for Waste Water-Roads-

Electrical-Water Infrastructure• O&M Support• Infrastructure Master Plans to ensure

sustainable infrastructure development• Spatial Development Framework• IDP Assessments

6. Western Cape: Swellendam, Kannaland, Berg Rivier, Cederberg, Witzenberg, Prince Albert (6)

• PMU and Project Management Support (Multiple Infrastructure Projects under implementation),

• O&M Support, Integrated Regional Waste Management Plan

• Asset Management Planning• Infrastructure Funding Models04/18/23 22

CURRENT SUPPORTMunicipalities Receiving Support

Municipalities Kind of Support

7. Limpopo: Lephalale, Tubatse, Musina, Makhado, Ba-Phalaborwa, Tzaneen, Elias Motsoaledi, Maruleng, Sekhukhune DM, Mopani DM, Vhembe DM, Capricorn DM Letaba, Fetakgomo, Ephraim Mohale (15)

• PMU and Project Management Support• Asset Registers and Asset Management

Support• O&M Support• Water Conservation Demand

Management• Water & Sanitation Policies and SLAs

8. Mpumalanga: Thaba Chweu , Nkomazi, Dr JS Moroka, Thembisile Hani, Chief Albert Luthuli, Dr Pixley Ka Isaka Seme, Mkhondo, Bushbuckridge, Dipaleseng, Lekwa, Govan Mbeki and Emalahleni (12)

• PMU & Project Management Support• Energy Master Plans• Roads and Storm Water Master Plans

Integrated Waste management Plans• Dolomite Risk Strategies,• Water and Sanitation Asset registers

Environmental Impact Assessments• Geo-technical Studies• By-laws (Technical and Town Planning)

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CURRENT SUPPORTMunicipalities Receiving Support

Municipalities Kind of Support

9. North West: Tswaing, Ratlou, Moretele, Kgetleng Rivier, Mamusa, Moses Kotane, Madibeng, Ventersdorp, Dr Ruth Mompati DM, Lekwa-Teemane, Ngaka Modiri Molema DM, Naledi and Ramotshere Moilwa(13)

• PMU and Project Management• Infrastructure Asset Management• Integrated Waste Management

System• Develop Fleet Management System• Operations & Management

Support

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CAPACITY DEVELOPMENT PROGRAMME

• Capacity Development Programme ensures that technical capacity is developed in local government for planning, delivering, operating and maintaining municipal infrastructure.

• Capacity development is implemented through various programmes, including apprenticeships, young professionals, experiential learning and rotating key municipal officials to the private sector and academia for exposure.

• Bursaries are made available for studies in built environment, especially engineering, to build a pipeline of future technical officials for municipalities.

• The programme also provides mentorship opportunities for technical officials in municipalities to meet the requirements for professional registration. Working in partnership with other public institutions, private sector companies, tertiary institutions and professional bodies forms an important part of MISA’s capacity development strategy.

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Sub- ProgrammesArtisan Development and LearnershipYoung GraduatesExperiential Learning and InternshipTechnical BursaryTechnical TrainingMentoring towards Professional Registration

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CAPACITY DEVELOPMENT PROGRAMME

• Water • Sanitation• Electricity (Energy)• Engineering (Electrical, Civil) • Construction • Roads• Town Planning• Waste Management• Mentoring & Professionalization of Technical

Municipal Officials

Programme Focus Areas

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To create a pool of Artisans and learnership skills for efficient operations and maintenance of infrastructure in local government through collaboration

with FET Colleges and SETAs

Current Skills SetsElectricians, Plumbers, Bricklayers, Fitters and Turners Motor & Diesel Mechanics

New Learnership Skills SetWater Process Controllers (Water & Wastewater)

Artisans Development and Learnership Sub- Programme

Objective: To provide technical training (short skills programmes) and continuing professional development (CPD) support to experienced and inexperienced municipal officials in the built environment professions and related trades

Functional Area of Focus Civil Engineering Town & Regional Planning (Development) Waste Management Electrical Engineering Roads Construction Sanitation Water & Wastewater Infrastructure Management

Technical Training Sub-programme

• 3 year structured work-based internship development programme leading to professional registration (Engineering Town Planning, Project Management)

• Focused on graduates from various Universities / UoTs • Minimum 2 years working experience in the relevant field• Professional registration to build municipal internal capacity.• Professionals registration with statutory bodies (ECSA, SACPLAN)• 47 young graduates in the programme .

Young Graduates Sub- Programme

MONITORING AND EVALUATION

• In the 2014/15 financial year, M&E is included in the Strategic Support Services Programme as a sub-programme.

• It is currently manned by one official and more focused on mandatory monitoring and evaluation (compliance focused M&E)

• An institutional M&E Framework that makes provision for mandatory, persuasive and civic monitoring and evaluation has been developed and is under implementation, despite personnel challenges.

• The M&E unit has compiled all the mandatory accountability reports, including MISA’s maiden annual report (the 2013/14 Annual Report).

• Systems have since been put in place to improve the reliability of programme performance information, in response to the findings by the Auditor-General.

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MONITORING AND EVALUATION

• Work is underway to conduct implementation evaluations on the core programmes and some flagship projects.

• The implementation evaluations are aimed at assessing the effectiveness, efficiency and relevance of current strategies towards achieving pre-determined objectives.

• The evaluations are meant to improve practice, accountability, transparency and organisational learning.

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HIGHLIGHTS OF PERFROMANCE TO DATE

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PERFORMANCE HIGHLIGHTS – MSTS PROGRAMME

• The OR Tambo District Municipality and Mahikeng Local Municipality were, amongst others, supported towards improving on their MIG spending.

• 24 district municipalities were supported to improve water and sanitation infrastructure and services.

• MISA has established an Operations and Maintenance (O&M) programme and piloted it in Vhembe District to assist the municipality with operations and maintenance of their water and sanitation infrastructure. The functionality of the treatment plants has since improved. The programme is currently being rolled-out to other struggling districts.

• Played a key role in the Task Team established by the PICC to resolve water problems in Makana. MISA has been requested to continue providing support to ensure the municipality does not regress.

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PERFORMANCE HIGHLIGHTS – CAPACITY DEVELOPMENT PROGRAMME

• Technical training initiatives were undertaken in civil engineering, water, energy, sanitation, waste management and town planning. A total of 129 municipal officials were trained.

• Short courses in infrastructure asset management, and construction procurement and tender administration were rolled out in the year to benefit municipal officials.

• MISA, in a government-to-government transnational relationship with the Japanese International Cooperation Agency (JICA), has facilitated the participation of municipal officials into various technical training exchange programmes in Japan.

• A total of 30 officials (from both MISA and targeted municipalities) attended various technical exchange programmes in Japan.

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PERFORMANCE HIGHLIGHTS – CAPACITY DEVELOPMENT PROGRAMME

• A total of 40 Young graduates were placed in municipalities as candidate technicians for exposure and ultimate registration as professionals.

• Produced 210 artisans in electrical, plumbing, fitter and turner, bricklaying and diesel motor mechanics trades.

• Placed 103 experiential learners in municipalities.• MISA initiated a technical bursary scheme to support students at higher

education institutions. 50 bursaries were awarded in 2013/14. areas of focus are:– Civil and Electrical Engineering;– Town Planning; and – Geographic Information Systems (GIS).

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PERFORMANCE HIGHLIGHTS – SPECIAL INTERVENTIONS

• Supported the resuscitation of 5 boreholes in Moses Kotane Local Municipality.• Supported Makana District Municipality with technical input to resolve a water

crisis and bring the system back to full operation.• Madibeng Local Municipality was assisted to resolve water crisis by repairing

vandalised and neglected infrastructure.• A 3km gravel road was constructed in the Mphame village, within the Mbashe

Local Municipality, in the Eastern Cape.• A process of supporting Victor Kanye Municipality with its bucket eradication

programme was started.• In Abaqulusi Local Municipality, MISA completed a technical assessment

exercise and developed an intervention plan towards addressing sewer spillage in the area.

• Boreholes were erected in Greater Letaba Municipality to resolve a water crisis in Tlhotlhokwe and its neighbouring villages.

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MAIN CHALLENGES AND PROPOSED REMEDIES

KEY CHALLENGES RECOMMENDED REMEDIAL MEASURES

1. Persisting Delays in the filling of top management positions (CEO and 3 DDG positions) and diminishing technical capacity due to high resignation rate

Revival and acceleration of the process of filling top management positions and contracting of additional technical professionals

2. Misalignment between the approved organisational structure and MISA’s operational approach

Proposed review and refinement of the current organisational structure to ensure it is aligned with the operational model

3. Low degree of absorption of technical professionals by municipalities after their achievement of professional status through MISA programmes

Need stringent enforcement of regulations pertaining to the professionalization of local government

4. Lack of functional inter-governmental structures and low capacity in provinces that is critical for effective provision of support to municipalities

Need for engagement with provinces to assist them to sustain inter-governmental structures and intensify support towards strengthening of human resources capacity in provincial departments

5. Perennial Governance problems and instability in municipalities that reduce the effective provision of technical support

Need for governance problems to be addressed swiftly whenever they are encountered and political intervention should be solicited where such problems persist

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CONCLUSION

• MISA is working on aligning and/or integrating its support programmes with the Back to Basics Approach recently launched by the Minister.

• The new imperatives of this approach require not only the increase in the number of technical professionals within MISA but also the shift in the approach to providing technical support to municipalities.

• As part of implementing a differentiated approach to municipal technical support, MISA is in the process of implementing a method of providing support through District Teams as well as deployment of resident engineers where required.

• The Team will comprise Sector Specialists on water, sanitation and energy as well as Generalist on Roads and Storm-water and solid waste and project management.

• A dedicated multi-disciplinary Team of Engineers, Planners and Project Managers is being established within each of High Priority Districts.

• MISA has also established a Programme / Project Management Office (PMO) that will coordinate the management of programmes and projects implemented in municipalities through MISA technical support.

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