Presentation to Portfolio Committee

2 September 2009

Free State and Northern Cape Region

State of the Region

CONTENT OF THE REPORT

A. ORGANOGRAM

B. STRUCTURE STATUS OF PERFORMANCE OF THE REGION

C. BRANCH REPORTS

1. CORPORATE SERVICES 2.CORRECTIONS 3. FINANCE & SUPPLY CHAIN MANAGEMENT 4. DEVELOPMENT AND CARE OF OFFENDERS

D. INTERGOVERNMENTAL RELATIONS AND PARTNERSHIPS IN THE REGION FREE STATE PROVINCE NORTHERN CAPE PROVINCE

E. CONCLUSIONSUCCESSES

CHALLENGES

A. ORGANOGRAMRegional Commissioner

Mr. MZI Modise

Area Commissioner: Groenpunt

Mr. M Mkhwanazi

Area Commissioner: Kroonstad

Mr. V Sibeko

Area Commissioner: Grootvlei

vacant

Area Commissioner: Goedemoed

Mr. R Marcus

Area Commissioner: Colesburg

Mr. M Plaatjies

Area Commissioner: Kimberley

Mr. M Coetzee

Area Commissioner: Upington

Mr. J Joseph

Deputy Regional Commissioner

Mr. L M Ncongwane

Regional Head: Corporate Services

Mr. L S Bikane

Regional Head: Corrections

Vacant

Regional Head: Development and Care

Mr. G E Wilson

Regional Head: Finance & Supply Chain

Vacant

ORGANOGRAM (cont…)Regional

Commissioner

Mr. MZI Modise

Groenpunt

Management

Area

Kroonstad

Management

Area

Grootvlei

Management

Area

Goedemoed

Management

Area

Colesberg

Management

Area

Kimberley

Management

Area

Upington

Management

Area

Kroonstad Med A B C D

Bethlehem

Ficksburg

Harrismith

Hoopstad

Lindley

Odendalsrus

Senekal

Ventersburg

Virginia

Grootvlei Max

Grootvlvlei Med

Boshof

Brandfort

Ladybrand

Wepener

Winburg

Goedemoed Med A

Goedemoed Med B

Bethulie

Edenburg

Fuaresmith

Zastron

Colesberg

De Aar

Hopetown

Richmond

Victoria-West

Kimberley

Douglas

Barkley-West

Upington

Kuruman

Springbok

Groenpunt Max

Groenpunt Med

Groenpunt Youth

Frankfort

Parys

Sasolburg

Vereeniging

OVERVIEW OF THE REGIONOVERVIEW OF THE REGION Region consists of two (2) Provinces: Free State and Northern Cape

Seven (7) Management Areas namely Groenpunt, Kroonstad, Grootvlei, Goedemoed in Free State Province and Kimberley, Colesberg and Upington in the Northern Cape Province

Forty three(43) Correctional Centers excluding Mangaung Maximum Correctional Centre.Male Centres : 41Female Centres : 1 (Kroonstad Medium C; COE)Female Units : 4 (Ficksburg, De Aar, Upington, Kimberley)Youth centres : 1 ( Groenpunt Youth Centre)

Six (6) Centers of Excellence: Groenpunt Youth Correctional Centre, Kroonstad Female

Correctional Centre, Sasolburg Correctional Centre, Goedemoed Medium A, Kuruman Correctional Centre and Douglas Correctional Centre.

Free State and Northern Cape has an approved lock up total of 16 927 offenders; this includes an additional total of 2928 at the PPP (Mangaung Maximum Correctional Centre in Bloemfontein)

The average level of overcrowding for the region as on 24 August 2009 is 104.33 % against the actual total of 17660 with Grootvlei Med A at 107.87% ,Kimberley at 108.02% and Upington at 109.38% as a result of ATD’s.

Construction of New Kimberley Correctional Centre which will accommodate 3000 adult male offenders commenced on 14 November 2006 and is 95% completed

OVERVIEW OF THE REGIONOVERVIEW OF THE REGION Escapes: 2007/2008 : Category 1 (10 offenders) Category 2 (3 offenders)

2008/2009 : Category 1 (6 offenders) Category 2(4 offenders) Current financial year : Category 1 (3 offenders): Barkly West (1), Ventersburg (1), Groenpunt (1)

(Category 1 escapes: refer to offenders who escape from work teams, hospitals, etc)(Category 2 escapes: absconding of monitors, erroneous releases and those who do not return from weekend leave)

The roving CSPB’s structures and offices are well established and fully functional at all management areas. The only chairperson’s position that is vacant is the one at Goedemoed m/area where the process of filling it is at an advanced stage.

Total offenders successfully released on medical grounds by the CSPB’s:2008/2009 :132009/2010 : 1

Post Establishment: Financed Filled Vacancy Rate

6449 5801 10,05% (648)

BREAKDOWN OF INCARCERATION TOTALS BREAKDOWN OF INCARCERATION TOTALS

AdultsAdults MaleMale FemaleFemale

ATD’s 4055 19

Sentenced 13152 259

TotalTotal 1720717207 278278

YouthYouth MaleMale FemaleFemale

ATD’s 995 3

Sentenced 807 18

TotalTotal 18021802 2121

ChildrenChildren MaleMale FemaleFemale

ATD’s 87 3

Sentenced 107 5

TotalTotal 194194 88

BUDGET PROGRAMMES AND ALLOCATION FOR 2009/2010

2008/20092008/2009 2009/20102009/2010

• Original budget allocation: R 946, 972, 000 •Original budget allocation R 1,175,979,300

•Additional budget R 224, 231,400

• Plus: Roll over funds R 0 •Plus: roll over funds R 0

•Revised budget allocation R 1,171,203,400 •Revised budget allocation R 1,175,979,300

•Less: exp. Up to date R 1,265,182,510 •Less: exp. Up to date R 84,067,438

•Outstanding commitments R 0 •Outstanding commitments: R 14, 707,893

•Total amount available: R 93,979,110 •% Without commitments: 7,15%

•% Without commitments: 108,02% •Plus: % commitments 1,25%

•Plus: % commitments: 0%

- Ideal: 100% (Deviation -8.02%)- Ideal: 100% (Deviation -8.02%)

•% Spend with commitments: 8,40%

- Ideal: 8,33% (Deviation 0.07%)- Ideal: 8,33% (Deviation 0.07%)

PERFORMANCE INFORMATION

PROGRAMME ADMINISTRATION

EXPENDITURE FOR THE YEAR TO DATE: REGIONAL STATUS: 31st JULY 2009

ProgrammesExpenses

RComm

R Budget

R% Spend

Administration 113,393,567 19,379,515 314,338,696 42.24%

Security 215,697,415 184,364 480,341,900 44.94%

Corrections 55,230,215 594,938 151,651,500 36.81%

Care 43,281,751 881,239 179,315,800 24.63%

Development 15,574,891 3,991,367 71,545,425 27.35%

Social Re Int 19,962,933 159,721 51,853,800 38.81%

Facilities 7,981,747 413,815 27,255,400 30.80%

Internal Charges -22,079,774 0 -120,953,000 18.25%

TOTAL 449,042,745 25,604,959 1,155,349,521 41.08%

Percentage of compliance with Government Equity targets

Achievements Challenges

•Measures such as using Monthly updated equity targets as a reference point for short-listing and appointments, and routing of provisioning memorandum via the office of Manager Equity have been implemented. •The Regional Employment Equity Forum has been established to help monitor compliance to the equity plan. •A draft Women Empowerment has been developed for consultation with relevant stakeholders and, once approved, to be tabled at the learning committees' meeting for integrated into the Workplace Skills Plan

Employment of people with disabilities (PwD) is still a challenge, and the region is currently at 0.44% on the employment of PwD instead of the required 2%. •Affirmative action measures around Human Resource Development, Acting in higher positions, identifying a pool of women for accelerated development, etc, still not adequately biased in favour of women in order to improve their candidacy for promotional positions •Majority of women are still clustered in lower positions, however, upliftment of moratorium on filling of positions will to an extend address this challenge. •No mentoring and coaching provisions are in place to support women appointed to promotional positions in line with the equity plan.

Race Gender Required Equity Target

Current Status in all levels

Male 45.00% 48.60%

Female 30.00% 19.90%

Male 7.80% 15.20%

Female 5.20% 3.00%

Male 5.40% 9.20%

Female 3.60% 3.60%

Male 1.80% 0.10%

Female 1.20% 0.10%

People with Disabilities

Male & Female

2% 0.44%

Male 50% 85%

Female 50% 0%

SMS

Africans

Whites

Coloured

Indians

COMPLIANCE IMPROVEMENT INSPECTION RESULTS

REGIONAL INSPECTORATERESULTS: COMPLIANCE IMPROVEMENT PLAN INSPECTION:

2009/2010

83

9488

7986 85

91 89 8996

8995

85 87 87

95

0

20

40

60

80

100

120

MANAGEMENT AREA

PE

RF

OR

MA

NC

E

2008/20092009/2010

Percentage of posts not filled vs financed posts

Vacancy rate = 10.05% (Calculation: 648 vacancies * 100 / 6449 financed posts)

Percentage of expenditure to HDI service providers

For the period under review (01 April – 31 July 2009) the total value of bids/price quotations awarded were R9 560 024.02. Of this amount R7 886 111.73 were awarded to HDI’s. (85.50%)

Number of person days lost due to leave against the total number of annual working days

80296 person days lost against the number of 260 714 (1000 officials * 260.714) annual working days

Number of grievances handled within 30 days vs the total number of grievances recorded

49 resolved within 30 days.

359 resolved after the 30 days time frame

Number of officials found guilty of fraud, corruption and serious maladministration against the total number of officials charged in such cases

5 cases out of 16 have been finalised

Number of person days lost due to suspensions against the total number of annual working days

502 person days lost against the number of 3389.28 (13 officials * 260.714) annual working days

Percentage of litigation cases won by DCS against the total number of cases filed against it

12 cases finalized, 9 in DCS favour, 3 against. Thus 75% cases won by DCS as against number finalized

PROGRAMME SECURITY

ESCAPES

CATEGORY

1

CATEGORY

2

INCIDENCES TOTAL INMATES INVOLVED

CATEGORY 1

CATEGORY 2

INCIDENCES INMATES

INVOLVED

2008/2009 2009/2010

6(SIX)

(1 Harrismith escort;

Groenpunt 1 work team;

Zastron 1 work team; Vereeniging 1 escort;

Heilbron 1 work team;

Victoria West 1 work team)

3(three)

(1 Grootvlei work team;

1 Harissmith: work team

1 Groenpunt: work team Med

9 3(three)

1 Groenpunt

1 Barkley West

1 Ventersburg

0 All work teams

3

(Category 1 escapes: refer to offenders who escape from work teams, hospitals, etc)

(Category 2 escapes: absconding of monitors, erroneous releases and those who do not return from weekend leave)

ASSUALTS

INCIDENTS 2008/2009 2009/2010

OFFENDER ON OFFENDER 953 184

OFFENDER ON OFFICIAL 8 20

OFFICIAL ON OFFENDER 101 47

UNNATURAL DEATHSCATEGORY 2008/2009 2009/2010

ATD’S (SUICIDE) 2(1Hennenman& 1Kroonstad) 1(Grootvlei)

THIS CATEGORY RELATES TO CASES OF SUICIDES, CONSEQUENCES OF ASSUALTS (INMATES TO INMATES, STAFF TO INMATES) AND ACCIDENTS

GANG RELATED INCIDENTSONLY TWO (2) INCIDENTS OCCURRED AT KROONSTAD MED.B RESULTING IN 8 INMATES SUSTAINING MINOR INJURIES AND NO OFFICIALS WERE INJURED.

STAFF COMPLACENCY AND VULNERABILITYSOME OF THE FACTORS CONTRIBUTING TO THE BREACHING OF SECURITY IN CENTRES ARE:** IMPLEMENTATION OF OSD AND 7 DAY ESTABLISHMENT; financial difficulties experiencing lead to victimization by offenders.** NEGLIGENCE ( NON-COMPLIANCE WITH POLICIES)** STAFF NOT VIGILANT ENOUGH.(COMPLACENCY AND FALSE SENSE OF SECURITY)

INSTALLATION OF TURNSTILESTURNSTILES INSTALLED AT THE FOLLOWING

CORRECTIONALCENTERS:

• Groeunpunt Youth

• Groenpunt Maximum

• Sasolburg

• Kroonstad Females

• Douglas

• Upington

• Grootvlei

• Goedmoed Medium A and

• Kuruman

PROGRAMME CORRECTIONS

BREAKDOWN OF INCARCERATION TOTALS PER MANAGEMENT AREA AS ON 24 AUGUST 2009

MANAGEMENT AREA

APPROVED

LOCK UP

SENTENCED ATDs GRAND

TOTAL

% POPULATION

M F M F

GROENPUNT 3644 3693 0 874 0 4567 125.32%

GROOTVLEIGROOTVLEI 46344634 39973997 00 10021002 00 49994999 107.87%107.87%

GOEDEMOEDGOEDEMOED 15311531 15421542 00 5353 00 15951595 104.18%104.18%

KROONSTAD 4104 2143 180 1132 9 3464 84.40%

KIMBERLEY 1172 765 44 450 7 1266 108.02%

UPINGTON 11831183 942942 2929 321321 22 12941294 109.38%109.38%

COLESBERG 659659 359359 2222 9292 22 475475 72.02%72.02%

GRAND TOTALGRAND TOTAL 16927 13441 275 3924 20 17660 104.33%

IMPROVING CORRECTIONAL PROGRAMMES WITHIN CORRECTIONAL CENTRES AND COMMUNITY CORRECTIONS

CORRECTIONAL CENTRE

(01 APRIL 2009- 31 JULY 2009)

COMMUNITY CORRECTIONS

(01 APRIL 2009- 31 JULY 2009)

NAMES OF PROGRAMMES RENDERED

NUMBER OF PROGRAMMES RENDERED

NUMBER OF OFFENDERS ATTENDED

NAMES OF PROGRAMMES

NUMBER OF PROGRAMMES RENDERED

NUMBER OF OFFENDERS ATTENDED

ANGER IN ANGER OUT; DRUG ABUSE;

SEXUAL OFFENCES

PRE RELEASE

APRIL 166

MAY 211

JUNE 221

JULY

3259

4129

3629

ANGER IN ANGER OUT;DRUG ABUSE; SEXUAL OFFENCES;

PRE RELEASE

APRIL 48

MAY 42

JUNE 42

JULY

472

499

516

APPROPRIATE SENTENCING FOR FACILITATING REHABILITATION IN CORRECTIONAL CENTRES: MATD

CATEGORY (01 APRIL 2009 TO 31 JULY 2009) APRIL MAY JUNE JULY

NUMBER OF OFFENDER WITH BAILS : UNDER R1000.00

: R1000.00-R2000.00

: >R2000.00

472

404

81

444

392

77

465

405

166

361

167

36

NUMBER OF ATDs WITH BAILS REFERRED TO COURT FOR DIVERSION (SECTION 63): (SUCCESS SESTION 62F)

96 76 95 14

NUMBER OF ATD CASES REFERRED FOR PLEA BARGAINING AND SUCCESSES.

41 48 40 4

EFFECTIVE CONVERSION AND PLACEMENT OF SECTION 276(1)(i) CASES:

107 92 119 114

EFFECTIVE COVERSION AND PLACEMENT OF SECTION 287 (4)(a) FINE CASES.

114 149 147 132

EFFECTIVE CONVERSION AND PLACEMENT OF SECTION 276A(3) AND 287(4)(b) CASES REFERRED TO COURT A QUO.

6 2 0 5

THE IMPLEMENTATION OF UNIT MANAGAMENT

• The Unit Management principles implemented at the 6 Centers of Excellence (Kroonstad Med C; Groenpunt Youth; Sasolburg; Kuruman and Goedemoed Med A) but there is a lot to with regard to the effective implementation.

• Unit Managers appointed at all Correctional Centres • Case Assessment Official appointed at CoE’s and Dedicated

Assessment Center/Units although not yet trained• Centers demarcated in terms of Unit Management principles

PROGRAMME CARE

• Number of Offenders participated in Social Work Services Programmes: (01 April – 31 July 2009)Life Skills:2 430, Substance Abuse:1 780, Orientation:2 588 , Assessment on the Model of Intervention:1 842, HIV/AIDS:564, Marriage & Family Care: 1576Sexual Offenders: 534, Support Services: 3 252, Pre Release: 892 , Conflict/Aggression/Anger Management:1 621

• Number of Offenders participated in Spiritual Care Programmes:Church Services: 47 047Group Sessions: 18 531Individual Sessions: 2 999Alpha 1198, New Life Behavior 596, EEII 495, Challenging Life Styles 4, Kairos 94, Sycamore Tree Program 346, Ukuphula Iketanga/ Lotsha 398, Other Prison Fellowship Course 1000, Chatsec 373, Heatlines 2232, Bible Way 441, Amos Bible Study 825

• Social Work Services rendered to Special CategoriesChildren:369, Young Offenders:1 377, Female Offenders:445, Offenders with Disabilities:24, Elderly Offenders:40, Offenders with mental illnesses:18, Offenders with life sentences:14, Foreign Nationals:13

• Comprehensive HIV and AIDS programmes and services areimplemented including awareness programmes in all Centers

• Voluntary Testing and Counselling (VCT) services :• 44 Sites operational, • 1611 offenders had pre- test counselling • 1442 offenders had post - test counselling • 1370 Offenders tested, 281 tested HIV positive, 1089 tested

negative • 32 Nurses trained in the VCT register • 1668 offenders are living with HIV• 114 offenders disclosed their HIV status• 49 Peer Education sessions held, 384 offenders participated • 117 offenders are trained as peer educators • 104 Health information sessions held,1216 offenders participated• 178 HIV/AIDS awareness sessions held, 2043 offenders

participated • 13 Care and support sessions held , 139 offenders participated • 14 Support Groups established • 119 Offenders trained in HIV and AIDS information

• ART Treatment : DCS Sites accredited are: Grootvlei, Groenpunt, Kroonstad and Kimberley.

• Two centres envisaged to be accredited ARV Sites are Goedemoed and Upington

• 486 offenders receive ART, 143 receive ART at Public Health

• Facilities, 343 receive ART at DCS Accredited Facilities

• 9 offenders reported rape, 0 tested positive after rape

• 3 offenders received PEP internally, 6 offenders received PEP at

• Public Health Facilities. (PEP>POST EXPOSURE PROPHYLAXES)

• Offenders with the CD4 count below 200 =15

PROGRAMME DEVELOPMENT

FORMAL EDUCATION

Area Target Male Female Youth Disabled Total

ABET 10400 3087 360 932 98 4477

FET 4500 1318 59 158 0 1535

HET - 250 7 0 2 259

TOTAL 6271

SKILLS DEVELOPMENT

Area Male Female Youth Total

Entrepreneurial 0 8 0 8

Computer Skills 24 0 0 24

Occupational Skills 454 8 354 816

Vocational Training 151 0 100 251

Total 629 16 454 1099

SPORT, RECREATION, ARTS AND CULTURE

Activity Target Children Youth Adult Elderly Disabled Total

Sport 30000 236 10775 25753 18 17 36799

Recreation 25000 207 10188 24864 193 5 35457

Arts 5000 4 1474 1471 12 4 2965

Culture 9000 22 1873 2721 0 6 4622

Library Services

15000 32 2254 9978 0 3 12267

Total 84000 501 26564 64787 223 35 92110

Certificates Issued

50 168 168

SRAC Practitioners Involved

Temporary SRAC Practitioners

Voluntary Worker

Service Providers

187 32 2 104

AGRICULTURE

Produce Management Area

Objective Production %Produced

Vegetables GroenpuntGrootvleiGoedemoed

380000310000165000

142453kg60984kg63378.2kg

37.4%20%38.4%

Fruit Goedemoed 8000kg 0 0

AGRICULTURE

Produce Management Area

Objective Production %Produced

Red meat GroenpuntGrootvleiGoedemoed

180002200055000

6518kg9332kg14233kg

36.2%42.4%26%

Milk GroenpuntGrootvleiGoedemoed

38000 lt295000 lt336000 lt

86669 lt62635 lt89162 lt

23%21.2%26.5%

Pork GroenpuntGrootvleiGoedemoed

193000 kg120000kg 98000 kg

40278 kg31537 kg22333.91

21%26.2%23%

Eggs Grootvlei 120000 doz 36590 doz 30.4%

Production Workshops

Management Area

Production Profit

Kroonstad steel and woodwork

R3738809.58 R887600.58 =22.7%

Kroonstad textile R973788.60 R553841.24 =51%

Kimberley textile R276779.10 R49038.72 =18%

Goedemoed Bakery 15259 LOAFS BAKED R30750.65 =30%

CHALLENGES :DEVELOPMENT AND CARE

• Vacant posts: Few educators resulting in offenders taking more years to finish a Grade

• Educators teaching in Formal Education expected to teach Skills Development subjects

• Too much work for one educators compromising the quality education

• Lack of classrooms

• Declining of Formal Education learners

• 7 Day Establishment creating problems as custodial officials are reluctant to participate in educational programmes

• Delay in the implementation of OSD for Educationists in DCS

• Low offender labour totals for agriculture and production workshop projects • Impact of the scaling down of costs on activities as planned in the Regional

Operational Plan

PROGRAMME SOCIAL REINTEGRATION

PERIOD CORRECTIONAL SUPERVISON

PERIOD PAROLE SUPERVISION

APRIL

MAY

JUNE

JULY

2762

2463

2662

2664

APRIL

MAY

JUNE

JULY

4670

4197

4583

4703

TOTAL 10551 18153

SOCIAL REINTEGRATION: POPULATION

PERIOD ABSCONDERS PERIOD TRACED ABSCONDERS

APRIL

MAY

JUNE

JULY

10

53

39

26

APRIL

MAY

JUNE

JULY

34

9

20

10

TOTAL 128

Deviation from June due to computers that were offline at Harrismith, Colesberg and Fauresmith

73

SINCE 1991 THE ACTUAL TOTAL NUMBER ABSCONDERS IN THE SYSTEM IS

1297 WHICH IS CUMULATIVE

• There are seven (7) roving Correctional Supervision and Parole Boards (CSPB) in the region:

• Upington, Grootvlei, • Groenpunt, Kimberley• Goedemoed, Colesberg• Kroonstad.

• VACANCIES AT CSPB:• Chairperson at Goedemoed Management Area •

• TOTAL NUMBER OF OFFENDERS RELEASED ON MEDICAL PAROLE:

• 2008/2009 :13• 2009/2010 : 1

• STATUS REPORT ON CASES RELEASED DURING 2008/2009:• # ACTIVE : 3 (CUMULATIVE FIGURE)• # DECEASED : 1•

FUNCTIONING OF CORRECTIONAL SUPERVISION AND PAROLE

BOARDS (CSPB)

PROGRAMME FACILITIES

BUILDING PROGRAMMES

• Construction of New Kimberley:( Correctional Centre commencement date 14 November 2006 and revised completion date is 01 September 2009. (The project is 95% complete.)

• Budget: R851 739 663• The upgrading of the water channel at Goedemoed is 90% complete.• CSPB’s offices at Goedemoed, Kimbrerley and Groenpunt are 100% complete

• REPAIR AND RENOVATIONS(R&R): • Barkley West: The project is 32% complete and behind schedule • Budget: R 4 596 503• Colesberg: The project is 40% complete and is on schedule• Budget: R18 330 179

• OWN RESOURCES PROJECTS• Admin Offices at Fauresmith is 100% complete• Completion of Groenpunt Maximum Centre is 85% complete

BUILDING PROGRAMMES

• REPAIR AND MAINTENANCE PROJECTS( RAMP) • Vereeniging ( Electrical and mechanical ramp) the project

is 45% complete and on repair phase) • Kroonstad (Civil ramp- 50% complete and on repair phase)• Kroonstad (Building related ramp- 25% completed and on

repair phase • Henneman (electrical and mechanical 100% complete

repair phase. Now on maintenance phase

LEASED OFFICE ACCOMMODATIONRenewed 7 x expired lease contracts for rented office accommodation

KEY DELIVERABLES FOR 2009 / 2010

• Management of overcrowding

• Scaling up of inspections, monitoring and evaluation and audits to be

conducted to mitigate non-compliance aspects at all levels (Regional, Management Area and Correctional Centre level)

• Apply head hunting process for appointment professionals so as to reduce vacancy rate amongst scarce skills

• Completion of the New Kimberley Correctional Centre

• Finalization of all outstanding disciplinary and suspension cases in the Region

Together doing more & better to break cycle of crime