presentation to the portfolio committee 18 august 2006 presented by kgabo hlahla, gito, department...
TRANSCRIPT
Presentation to the Portfolio committee
18 August 2006
Presented by Kgabo Hlahla, GITO, Department of Home Affairs
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Brefing by the Department on HANIS
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Historical Background to HANIS
Tender published in 1996 by the State Tender Board.
The scope of the tender wasAFIS ID Bar Code Card Systems Integration
When the tender was awarded the ID bar coded card was removed
The two parts that were awarded were valued at R800 million.
The value over five year period was based on R6 exchange rate.
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……
The tender closed in March 1997 and was awarded in 1999
The contract was for five years from the date of site readiness
The year 2000 was the year of site preparation, refurbishment, and infrastructure upgrade e.g. raising floors, putting fire extinguishers, etc, and creating a dust free zone.
On the 15th of March 2001 the contract was signed.
This meant that the end of the contract was to be March 2006
Historical Background to HANIS
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Basic System Commissioning
On 18 February 2002 a significant milestone was achieved.
The Minister unveiled the HANIS plaque on this day.
The system was officially handed over to the Department for use by the Contractor.
At this stage the system handled 500 applications per day.
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DEVELOPMENTS WITHIN HOME AFFAIRS
Soon after the launching of the BSC the Chief Director IT resigned, The DG’s contract expired, the HANIS project Manager resigned, thus leaving a huge gap in the ICT arena at DHA
In 2003 a new Director-General was appointed, a new vision and direction crafted in the focus of Turnaround Strategy, giving greater impetus to the HANIS project and whole DHA ICT.
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New branches were created, among them Information Services, in line with the Turnaround Strategy and the ITingwe vision.
On the 15th of September 2004, GITO was appointed within the context of the turn around strategy
At that time very little was happening in the Information Services, the budget expenditure was seating at about 5% overall and 0% on some line items.
HANIS absorption was 2.2 million records.
…………DEVELOPMENTS WITHIN HOME AFFAIRS
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Back Record Conversion
BRC was born (an 18 month project ,from date of site readiness).
The contractual obligation was 65000 records a day, to complete in September all non-case records/files
The digitization of such records was completed in June 2006
We are now digitizing CASE files/records, and we will close off the project end of September 2006.
As at 31 July 2006, about 26.8mil records have been digitized (left with less than 2mil)
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HANIS upgrade
Upgrades on HANIS HANIS disaster recovery system installed and now
up and running System can now absorb 15000 records daily as
opposed to the original 5000 We are now adding a functionality to deal with
Refugee Live capture. This will solve the current Refugee System problems.
We target to start rolling out the Refugee system solution from November this year to about 200 users in all refugee reception, and are scheduled to complete the rollout in March 2007.
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Financials
From inception of the project the Department spent about R1.2bil as at end of June 2006
The maintenance contract per annum for the next three years is about R27.3mil
Further costs anticipated are for the replacement of the old machines between now and the next three years to the value of about R200mil
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Original objectivesOriginal objectives– Issue an ID Card to each and every South Issue an ID Card to each and every South
AfricanAfrican– Ensure that only one ID is issued to one Ensure that only one ID is issued to one
personperson– Re-issue ID Cards due to loss or damageRe-issue ID Cards due to loss or damage– Provide hard copy verification based on Provide hard copy verification based on
paper request formpaper request form– Provide on-line and off-line verification of Provide on-line and off-line verification of
an individual for public and private sectoran individual for public and private sector
HANIS SYSTEM OBJECTIVES
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Further BENEFITS ACCRUED AS A RESULT OF THE INVESTMENT
Reduction of duplicationOnline verification Business continuity and data recovery
possible in case of disasterFraud reduction achievedThis is the largest citizen finger print
database in the whole world, making us the envy of many nations and opening many possibilities.
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Face value document securitySecurity of enabling documents (Face value document security)
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Blueprint: responsible for all security features and designs for enabling documents with accompanying supporting tools, techniques and processes;
Process: primarily responsible for business requirements, processes and business rules. This team will also ensure the delivery of the integrated core business application as per requirements. The team is also responsible for all User Acceptance Testing;
Change Management: responsible for all change management activities including training and communications.
System Interface and Rollout: responsible for all technical requirements including addressing all interface and integration requirements with overall system rollout plan.
WHO AM I ONLINE (I am I said) Task Teams:
The WHO AM I ONLINE (I am I said) project has 4 task teams namely:
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WHO AM I ONLINE (I am I said) Project
Blueprint Task Team
Prepared on the 14th of August 2006
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The Objectives of BLUEPRINT Task Team
A fundamental revitalisation of all enabling documents (‘face value’ documents including passports, identity documents, certificates, permits, warrants, etc.) entailing:
New security design with corporate identity; Advanced security features both physical and electronic; Rationalising of the physical un-personalised base material as
follows: Books and cards, Printed permits and certificates on A4 size paper, VISA labels, and Temporary Residence Permits printed directly on permits;
Establishment of a forensic laboratory; and Provisioning of specialised equipment and tools for evidence
gathering.
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13-digit ID number for all persons; Fingerprints to be generalized to biometrics; and Digital photographs on all enabling documents. Generalisation of the identification act to apply to all
persons in terms of capturing biometrics; Capturing fingerprints and other biometrics for all
persons including visitors; National Population Register to include visitors, illegal
foreigners, refugees, etc.;
BLUEPRINT Task Team Objectives cont’d:
An all encompassing review and re-alignment of all pieces of legislation administered by the Department to enable the technological solutions introduced, especially :
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Governance Structure
ProjectSteering
Committee
BlueprintProject
ManagementCommittee
ProjectManagementCommittee
ProgrammeManagement
Office
InformationServices
Governance
System Interface&
Roll-out Team
ChangeManagement
TeamProcess Team
BlueprintTechnical
Team
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Stakeholders for Blueprint Task Team
Participant Purpose & Responsibilities
Information Services Project Management and Technical Support
CommunicationsChange Management, Corporate identity and
corporate colours
HRD Change Management and Training
Legal Services Legislation Alignment
NIA Security Design & Overall Security Advice
GPW Production
Civic Services Business Requirements
NIB Business Requirements
SITA ICT Advice, ICT House of Value
DHA Security Overall Project Security
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Key Dates for Blueprint Task Team
Item Theme Design Ready for Production
Cards 30/09/2006 31/12/2006 31/03/2007
Books 31/10/2006 31/01/2006 31/03/2007
VISA 31/01/2007 31/03/2007 31/05/2007
TRP 30/11/2006 28/02/2007 31/03/2007
Supporting Items
31/10/2006 31/12/2006 31/03/2007
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Blueprint Task Team Deliverables
• Forensic laboratory;
• Specialised equipment and tools for evidence gathering;
• New Security Designs for all Enabling Documents; and
• Reviewed legislation.
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In our brief interaction with the intervention team and the two parties, i.e. SITA and DHA, there were relationship problems identified. The two entities are working together, having a normal customer/Strategic partner relationship with all its nuances.
SITA and Home Affairs relationship