presentation: update on the stop data collection …...2018/03/29 · • data collection july 1,...
TRANSCRIPT
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The California Department of JusticeCalifornia Justice Information Services Division
Update on the Stop Data Collection System
March 29, 2018
Presentation for the California Racial and Identity Profiling Advisory Board
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Agenda
• Submission Methods
• Sample Screens
• Next Steps
• Outreach with Reporting Agencies
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Submission Methods
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Submission Methods
1. Secure File Transfer Protocol (SFTP)
2. System-to-System Web Services
3. DOJ Hosted Web Application
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Submission MethodsSFTP & Web Services allow agencies to:
Collect the data locally and then submit to DOJ (real-time or bulk/batch upload)
Choose from several supported formats (Excel, CSV, XML or JSON)
Receive notifications on the processing results
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Submission MethodsTo help ensure uniform and complete reporting, detailed resources include:
Technical Data Dictionary
Interface Diagrams and System Specifications
Logical Data Model
Values for the standard data tables
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Submission MethodsThe DOJ Hosted Web Application will offer agencies:
Connection via the DOJ secure network
Compatibility with multiple Web browsers
An “off-line” solution
Account management
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Submission MethodsThe DOJ Hosted Web Application provides access for several user roles:
Officer
Proxy
LEA Administrator
LEA View Only
Account Maintenance
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Sample Screensfor Web Application
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Sample ScreensScenarios:
1. Basic Stop
2. Search Conducted
3. Property was Seized
4. Stop of a Student at a K-12 Public School
5. Variations within the Reason for Stop
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Getting Started
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1. When asked for consent to search is selected, additional fields apply:
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2. When a search is conducted, the workflow will be updated to collect search-related information
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2
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3. When property is seized, the workflow will be updated to collect search-related information
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3
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Search Conducted
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Property Seized
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Stop of a Student at K 12 Public School-
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Stop of a Student at K 12 Public School-
Next, the user will need to indicate if a student was stopped
1.
2. When a stop involves a Student at a K-12 Public School, then additionaloptions in the following fields are available:
Reason for Stop
Actions Taken
Basis for Search
Basis for Property Seizure
Result of Stop
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Reason for Stop Variations
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Reason for Stop Variations
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Next Steps
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Next Steps“Wave 1” agencies are due to start collecting on July 1, 2018:
• User Acceptance Testing April – May 2018
• Train the Trainer Sessions May – June 2018
• User Onboarding May - June 2018
• Data Collection July 1, 2018
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Outreach with Reporting Agencies
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OutreachOutreach has been on-going and included: in-person meetings, surveys, conference calls and webinars.
Key activities have included:
• On-site meetings with Wave 1 Aug & Sept 2016
• Meeting with RMS & CAD Vendors Dec 2016
• Field Testing RE Draft Regulations June 2017
• On-site meetings with Wave 1 and Wave 2 Oct & Nov 2017
• Meeting with RMS & CAD Vendors Nov 2017
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OutreachSince the regulations were finalized in November 2017, collaboration has increased:
• Regional Meeting in Los Angeles Dec 2017
• Technical Documents Released Dec 2017
• Regional Meeting in Sacramento Jan 2018
• Follow-up Session on SFTP & Web Services March 2018
• 1:1 Agency Meetings On-going
• Follow-up Session on Statute & Regulations April 2018
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The California Department of JusticeCalifornia Justice Information Services Division
Thank you for your time.
If you have any questions, please contact us at