press kit 12-10-2013 macon county commissioners

8/13/2019 Press Kit 12-10-2013 Macon County Commissioners

1/30

MACON COUNTY BOARD OF COMMISSIONERSDECEMBER 10, 2013

AGENDA

1. Call to order Interim County Manager

2. Election of chairman Interim County Manager

3. Election of vice-chairman

4. Examination of Official Bond for Public Officials of Macon County

5. Adoption of the 2014 regular meeting schedule

6. Announcements

7. Moment of Silence

8. Pledge of Allegiance

9. Public Hearing(s) NONE

10. Public Comment Period

11. Adjustments to and approval of the agenda

12. Reports/PresentationsA. Southwestern Community College (SCC) Macon Campus

expansion plans Dr. Don Tomas, SCC President

13. Old Business

14. New BusinessA. 911 phone controller upgrade project Emergency Management

Director David Key and 911 Coordinator Todd SeagleB. Request from Macon County Schools regarding supplemental

funds Dr. Chris Baldwin, Superintendent


2/30

15. Consent Agenda Attachment #15All items below are considered routine and will be enacted by one motion. Noseparate discussion will be held except on request of a member of the Board ofCommissioners.A. Minutes of the November 12 th , November 18 th and November

26 th meetingsB. Budget Amendments #59-63C. Tax ReleasesD. Monthly ad valorem tax collection report

16. AppointmentsA. Board of Health (3 seats)B. Planning Board (1 seat)C. Economic Development Commission (1 seat)

17. Closed session to consult with the attorney in order to preserve theattorney/client privilege under NCGS 143-318.11(a)3

18. Adjourn/Recess


3/30

MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM

MEETING DATE: December 10, 2013

DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Election of chairman/vice-chairman

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

Per the boards Rules of Procedure, at the first meeting in December of eachyear, the County Manager may call the meeting to order and may presideuntil a chairperson is elected. According to the rules, As the first order of

business, the Board, with the County Manager presiding, shall elect achairperson from among its members. As the second order of business, theBoard, with the newly elected chairperson presiding, shall elect a vice-chairperson.

INTERIM COUNTY MANAGERSCOMMENTS/RECOMMENDATION:

Attachments ______ Yes __X No

Agenda Item 1, 2 and 3


4/30


AGENDA ITEM



SUBJECT MATTER: Examination of Official Bond for PublicOfficials of Macon County


Per the Boards Rules of Procedure, The third order of business for the firstmeeting in December each year shall be for the Board to approve the MaconCounty Public Official performance bonds. The Finance Director hasreviewed the details of the bonds and a resolution for the boardsconsideration is attached.


Recommend approval.

Attachments ___X__ Yes ___ No

Agenda Item 4


5/30

RESOLUTIONEXAMINATION OF OFFICIAL BONDS

FOR PUBLIC OFFICIALS OF MACON COUNTY

WHEREAS , pursuant to North Carolina General Statutes 58-72, the Macon County Board of

Commissioners is required each year to examine carefully the bonds of the public officers listedin North Carolina General Statute 58-72-10 and must give bonds with sufficient surety in orderfor them to qualify for office. The bonds shall be in accordance with varying General Statutes asrelated to the following positions:

1. County Finance Officer Bond in an amount not less than $50,000 (N.C.G.S. 159-29(a)). Current surety is The Ohio Casualty Insurance Company, Bond No. 3792517, inthe amount of $250,000.

2. Tax Collector Bond must be given for satisfactory collection of taxes; amount atdiscretion of Board of Commissioners (N.C.G.S. 105-349(c)). Current surety is TheOhio Casualty Insurance Company, Bond No. 3792517, in the amount of $250,000.

3.

Register of Deeds Bond of not less than $10,000 nor more than $50,000, approved bythe Board of Commissioners, and payable to the State (N.C.G.S 161-4). Current suretyis The Ohio Casualty Insurance Company, Bond No. 3792517, in the amount of $50,000.

4. Sheriff Bond shall be in an amount not more than $25,000 (N.C.G.S 162-8). Currentsurety is The Ohio Casualty Insurance Company, Bond No. 3932324, in the amount of$25,000.

WHEREAS , the Macon County Finance Office has secured from The Ohio Casualty InsuranceCompany the attached official bonds for the above referenced public officials for the MaconCounty Board of Commissioners consideration and approval;

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Macon County Board ofCommissioners that official bonds for the public officials referenced above in the recommendedamounts from The Ohio Casualty Insurance Company are hereby approved.

Adopted this the 10 th day of December, 2013.

Chairman, Macon County Board of CommissionersATTEST:

(Seal)

Clerk to the Board


6/30


AGENDA ITEM



SUBJECT MATTER: Adoption of the 2014 regular meeting schedule


The Rules of Procedure call for the board to adopt a schedule of regularmeetings for the following calendar year, with that schedule to be posted onthe countys website, on its principal bulletin board and to be kept on file bythe Clerk to the Board (the County Manager). I have made the assumptionthat the board will want to continue to have one regular meeting per monthon the second Tuesday of each month in the commission boardroom. A

proposed schedule is attached, but with a couple of blanks to be filled in onTuesday.

INTERIM COUNTY MANAGERS

COMMENTS/RECOMMENDATION:

At the boards November 26 th meeting, Commissioner Beale announced thathe needed to be in Raleigh early on the morning of Wednesday, January 15 th and asked for the board to consider changing the date of the January 14 th regular meeting. Also, the November regular meeting falls on Veterans Day(the 11 th). Per the Rules of Procedure, If a regular meeting day is a holidayon which county offices are closed, the meeting shall be held on the next

business day or such succeeding day as may be specified in the motionadjourning the immediately preceding regular meeting.


Agenda Item 5


7/30

Macon County Board of CommissionersRegular Meeting Schedule

2014

In 2014, the Macon County Board of Commissioners will hold regularmeetings beginning at 6 p.m. on the second Tuesday of each month inthe Commission Boardroom, located on the third floor of the MaconCounty Courthouse, 5 West Main Street, Franklin, NC 28734, as follows:

January XX

February 11th

March 11 th April 8 th May 13 th

June 10 th July 8 th

August 12 th September 9 th October 14 th

*November XXDecember 9 th

*(regular meeting falls on Veterans Day, November 11 th )

Mike DeckerInterim County Manager/Deputy Clerk to the Board


8/30


AGENDA ITEM


DEPARTMENT/AGENCY: Southwestern Community College

SUBJECT MATTER: Macon Campus expansion plans


Dr. Don Tomas, the president of SCC, has requested time on the agenda todiscuss plans for expansion at the campus on Siler Farm Road.


Attachments _____ Yes __X No

Agenda Item 12A


9/30


AGENDA ITEM


DEPARTMENT/AGENCY: Emergency Management/911

SUBJECT MATTER: 911 phone controller upgrade project


Emergency Management Director David Key and 911 Coordinator ToddSeagle will be at the meeting to present information and a recommendationregarding the need to purchase a new phone controller system for 911. Mr.Key and Mr. Seagle met with the State 911 Board in Charlotte on Friday(December 6 th) and their request for $300,000 in financial assistance fromthat board was approved. The county will need to spend 80 percent of itsaccumulated 911 funds to complete the project, but will not have to depletethe entire amount in that line item in order to do so. Both men can providegreater details at the meeting on Tuesday.


With funding in hand, I would recommend that the board authorize ourEmergency Management officials to proceed with this project, and toauthorize the County Attorney to work out the finer details of the proposedcontract with Century Link, the vendor for the controller equipment andmaintenance. The Finance Director is preparing the necessary budgetamendment for the boards consideration. Mr. Key and Mr. Seagle are to behighly commended for their efforts in securing the funding for this vital

piece of equipment.

Attachments ______ Yes _X_ No

Agenda Item 14A


10/30


AGENDA ITEM


DEPARTMENT/AGENCY: Macon County Schools

SUBJECT MATTER: Request regarding supplemental funds


Macon County Schools Superintendent Dr. Chris Baldwin will be at themeeting to present a request regarding the use of remaining funds that wereearmarked for teacher supplements. The county budgeted $430,621 for thesupplements this year, and per the Finance Director, $401,501 has beendisbursed to the school system to pay the 2 percent teacher supplements. Dr.Baldwin will be asking to use $27,736 of the remaining $29,120 to pay a 2

percent supplement to each of the principals and assistant principals.


It is my understanding that, historically, the county has not fundedsupplements for the principals and assistant principals, and therefore itwould be appropriate for the board to act on this, and to also determinewhether this is a one-time or continuing event.

Attachments _____ Yes _X_ No

Agenda Item 14B


11/30


AGENDA ITEM



SUBJECT MATTER: Consent Agenda


A. Minutes Consideration of the minutes from the November 12 th, November 18 th and November 26 th meetings, per attachment 15A.

B. Finance Consideration of Budget Amendments #59 through #63, perattachment 15B.

C. Tax releases Consideration of tax releases in the amount of $5,925.54, perAttachment 15C. The supporting documentation is on file in the Deputy Clerksoffice.

D. Monthly Tax Collection Report For the boards information, the monthly advalorem tax collection report is attached as attachment 15D. It does not require

board action.


November 12 th Board of Commissioners minutes will be supplied under separatecover prior to the meeting.


Agenda Item 15(A)-15(D)


12/30

Minutes11.18.13

Page 1 of 3

MACON COUNTY BOARD OF COMMISSIONERSCONTINUED SESSIONNOVEMBER 18, 2013

MINUTES

Chairman Corbin reconvened the meeting at 6:03 p.m. in the

commission boardroom as recessed from the November 12, 2013 regularmeeting. All board members, the Interim County Manager, FinanceDirector, County Attorney, members of the news media and interestedcitizens were present.

Chairman Corbin explained that the board would need to meet in closedsession, with the County Attorney stating that the purpose would be toconsult with the attorney in order to preserve the attorney-client privilege(NCGS 143-318.11(a)3) and more specifically to discuss the acquisition ofreal property (NCGS 143-318.11(a)5). At 6:04 p.m., upon a motion byCommissioner Beale, seconded by Commissioner Haven, the board votedunanimously to go into closed session for the reasons stated above.Macon County Solid Waste Director Chris Stahl joined the board in theclosed session.

At 6:19 p.m., upon a motion by Commissioner Haven, seconded byCommissioner Tate, the board voted unanimously to return to opensession. No action was taken.

Mr. Stahl outlined three potential courses of action concerning the futureof solid waste disposal in the county. The first option is continuation ofthe current program, as the preliminary hydrogeological work isunderway on the development of a third landfill cell known as Phase III,which would have a footprint of approximately 22 acres and a capacity of900,000 cubic yards. Option 2, referred to as ship and tip, wouldinvolve abandoning future landfill development and transferring wasteout of county to a regional landfill, with the understanding that terms ofservice and the distance to a receiving landfill would change over time as


13/30


14/30

Minutes11.18.13

Page 3 of 3


15/30

Minutes11.26.13

Page 1 of 2

MACON COUNTY BOARD OF COMMISSIONERSCONTINUED SESSIONNOVEMBER 26, 2013

MINUTES

Chairman Corbin reconvened the meeting at 6:02 p.m. in the

commission boardroom as recessed from the November 18, 2013continuation meeting. All board members, the Interim County Manager,members of the news media and interested citizens were present.

Chairman Corbin summarized the events involved in the search for anew county manager following the retirement of Jack Horton. He saidthat from 38 applications, four individuals were interviewed, and thefinal two candidates were then interviewed again. He explained that theboard had reached consensus but had not taken a vote. With that,Chairman Corbin said he would entertain a motion to hire Derek Rolandas the new County Manager at a base salary of $100,000 per year, alongwith a $500 per month travel allowance in lieu of a county vehicle, creditfor time served with the Town of Franklin toward longevity at MaconCounty, credit for annual leave in an amount representative to thatwhich Mr. Roland would have accrued had he been a Macon Countyemployee for the past 20 months, and the payment of membership dueson his behalf to national and state manager associations. CommissionerHigdon made the motion to hire Mr. Roland, and it was seconded byCommissioner Haven. During discussion, Commissioner Tate reviewedhis thought process and how he came to his decision, explaining how Mr.Roland met his qualifications for the job. Commissioner Beale said hewas proud to support Mr. Roland. Commissioner Haven said he wanteda person who would stand for this county, adding that he anticipatedMr. Roland to be the best county manager we could ever have.Commissioner Higdon said he was a strong advocate of hiring local, andthat he was looking for someone with youth and a new approach togovernment. Chairman Corbin pointed out that Mr. Roland would start


16/30

Minutes11.26.13

Page 2 of 2

work on December 16 th , and the board then voted unanimously to hireMr. Roland as County Manager under the terms outlined above.

Mr. Roland, who was in attendance, said that this was the greatesthonor Ive ever received in my life, adding that I look forward to working

at the direction of this board. He thanked the board for its unanimousvote and said that he wholeheartedly accepted the job.

Chairman Corbin recognized Mr. Rolands uncle, Mickey Duvall, a formerMacon County Commissioner and currently the county manager inPender County, North Carolina. Chairman Corbin also noted that Mr.Horton would be available to assist Mr. Roland.

Commissioner Beale noted the dates in March for the NationalAssociation of Counties (NACo) conference, and asked the board toconsider rescheduling its January 14, 2014 regular meeting, as he had

to be in Raleigh at 8 a.m. on January 15 th . No action was taken.

With no other business, and upon a motion by Commissioner Higdon,seconded by Commissioner Haven, the board voted unanimously toadjourn at 6:29 p.m.

_____________________________ ______________________________

Mike Decker, Interim County Manager Kevin CorbinDeputy Clerk to the Board Board Chairman


17/30


18/30


19/30


20/30


21/30


22/30

//C|/Documents%20and%20Settings/mdecker/Desktop/REL1311.TXT[12/6/2013 2:48:07 PM]

===============================================================================================================================ax Collections Detail Transactions by Group RTC0203032/03/13 Page 1===============================================================================================================================

Group Number REL*13*11 Abatement Effective Date 11/12/13

eq Date Account Taxbill Tax Transaction Levy Penalty Addl Interest Discnt Trn Check TraRevNbr Number Number Code Amount Amount Amount Chgs Amount Amount CdeNumber Descriptn

11/12/13 4974 13A6527610275 G01 0.00 0.00 0.00 0.00L01 72.00- 0.00 72.00- 0.00

** BATEMAN, MORRIS & ANGELA 72.00- 0.00 0.00 72.00- 0.00 0.00 R CLERI

11/13/13 47575 13A6574858167 G01 7.53- 7.53- 0.00 0.00F01 0.81- 0.81- 0.00 0.00L01 72.00- 0.00 72.00- 0.00

** ELLIOTT, HAROLD E 80.34- 8.34- 0.00 72.00- 0.00 0.00 R APPRAIS

11/13/13 100447 12A7514950478 G01 95.53- 95.53- 0.00 0.00F04 14.38- 14.38- 0.00 0.00A0 5.00- 0.00 5.00- 0.00

** ZACHER, EDWARD F 114.91- 109.91- 0.00 5.00- 0.00 0.00 R CLERICA

11/13/13 100447 13A7514950478 G01 95.53- 95.53- 0.00 0.00F04 14.38- 14.38- 0.00 0.00

** ZACHER, EDWARD F 109.91- 109.91- 0.00 0.00 0.00 0.00 R CLERICA

11/15/13 123678 13A6557904080 G01 91.51- 91.51- 0.00 0.00F07 22.63- 22.63- 0.00 0.00L01 72.00- 0.00 72.00- 0.00

** CONTE, JUDY ANN 186.14- 114.14- 0.00 72.00- 0.00 0.00 R APPRAIS

11/19/13 126534 13A7449473246 G01 3437.86- 3437.86- 0.00 0.00F10 110.90- 110.90- 0.00 0.00H01 1663.48- 1663.48- 0.00 0.00L01 72.00- 0.00 72.00- 0.00

** SCHENCK PROPERTIES LLC 5284.24- 5212.24- 0.00 72.00- 0.00 0.00 R CLERI

11/21/13 46612 13A6584265417 L02 78.00- 0.00 78.00- 0.00

** WALDROOP, MARILYN P LIFE ESTAT 78.00- 0.00 0.00 78.00- 0.00 0.00 RLERICA


23/30

//C|/Documents%20and%20Settings/mdecker/Desktop/REL1311.TXT[12/6/2013 2:48:07 PM]

===============================================================================================================================ax Collections Detail Transactions by Group RTC0203032/03/13 Page 2===============================================================================================================================

Group Number REL*13*11 Abatement Effective Date 11/12/13

eq Date Account Taxbill Tax Transaction Levy Penalty Addl Interest Discnt Trn Check TraRevNbr Number Number Code Amount Amount Amount Chgs Amount Amount CdeNumber Descriptn

Tax Code TotalsA0*12 - ADV 5.00- 0.00 0.00 5.00- 0.00 0.00F01*13- FR FIRE 0.81- 0.81- 0.00 0.00 0.00 0.00F04*12- CULL FR 14.38- 14.38- 0.00 0.00 0.00 0.00

F04*13- CULL FR 14.38- 14.38- 0.00 0.00 0.00 0.00F07*13- BT FIRE 22.63- 22.63- 0.00 0.00 0.00 0.00F10*13- HLDS FR 110.90- 110.90- 0.00 0.00 0.00 0.00G01*12- GEN TAX 95.53- 95.53- 0.00 0.00 0.00 0.00G01*13- GEN TAX 3632.43- 3632.43- 0.00 0.00 0.00 0.00H01*13- HLD CITY 1663.48- 1663.48- 0.00 0.00 0.00 0.00L01*13- RES FEE 288.00- 0.00 0.00 288.00- 0.00 0.00L02*13- COM FEE 78.00- 0.00 0.00 78.00- 0.00 0.00

Total for Group 5925.54- 5554.54- 0.00 371.00- 0.00 0.00REL*13*11

********** Totals By Tax Cycle **********Cycle Current Delinquent

A 5810.63- 114.91-


24/30


25/30


AGENDA ITEM



SUBJECT MATTER: Appointments


(A) Board of Health (3 seats) Please see the attached e-mails fromHealth Center Director Jim Bruckner for detailed information.

(B) Planning Board (1 seat) Jimmy Goodmans term on the boardexpired November 1, 2013, and Mr. Goodman has submitted hisapplication seeking reappointment, a copy of which is attached.

(C) Economic Development Commission (1seat) Ed Shatleys term onthe EDC will expire December 31, 2013.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments __X__ Yes __ No

Agenda Item 16(A) 16(C)


26/30


27/30


28/30


29/30


30/30


AGENDA ITEM



SUBJECT MATTER: Closed Session


Per the County Attorney, he is requesting that the board go into closedsession for purposes related to attorney-client privilege.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments ______ Yes _X_ No

Agenda Item 17