problem-solving with marc 21 2004 nw ill & resource sharing conference portland, or margi mann...
TRANSCRIPT
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Problem-Solving with MARC 21
Problem-Solving with MARC 21
2004 NW ILL & Resource Sharing ConferencePortland, OR
Margi MannOCLC Western Service Center
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Topical OutlineTopical Outline
• Warm Up: Review of case scenarios for difficult bibliographic items
• Group Problem Solving: Your bibliographic challenges and nightmares
• Group Discussion: Trends for MARC & ILL??
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Review of Common Case ScenariosReview of Common Case Scenarios
• Multiple Formats• “Simple” Serial Citation• Almanacs, Monographic Series,
and Cumulations• Supplements & Indexes• Same Title / Different Serial• “Phantom Authors” and
“Phantom Titles”
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Case Scenario: Multiple Formats:Case Scenario: Multiple Formats:
“Dark Star Safari” by Paul Theroux
First Challenge:
A WorldCat search finds 10 records
First Challenge:
A WorldCat search finds 10 records
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Reasons for Multiple RecordsReasons for Multiple Records
• Different editions • Translations • Different physical forms
(microform, hard copy, photocopy) • Different formats
(sound recordings, video, etc.)
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Reasons for Paul Theroux’s Multiple Records
Reasons for Paul Theroux’s Multiple Records
• Editions• Translations• Formats
• 7 books in English– 4 British editions– 1 Canadian edition– 2 American editions
• 3 sound recordings
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In the Case of Multiple Monographic Records:In the Case of Multiple Monographic Records:
• Match the author, title, date, & edition to your citation
• Check for microfiche, microform, etc.
• Check the format• Choose the DLC, PCC, or
National Library Cataloging record
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Common Elements to Look for in a MARC Record:Common Elements to Look for in a MARC Record:
• Format• Sub-format (aka material
designation)• Dates• Edition• Place of Publication• Language
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FormatFormat
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Sub-format(Material
Designation)
Sub-format(Material
Designation)
Other useful format
information
Other useful format
information
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Date (book) orDates (serial)Date (book) orDates (serial)
Edition & Place of Publication
Edition & Place of Publication
Language
Language
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A Simple Serial Scenario (SSS)Process Begins with a Citation:
A Simple Serial Scenario (SSS)Process Begins with a Citation:“Remembrance of Books Past: Glimpses
into Aliteracy” by Mary A. Duchein
In: Reading Research & Instruction (v 33 no 1 pp 13-28 1993)
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First Challenge:
A WorldCat search finds 4 records
First Challenge:
A WorldCat search finds 4 records
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Reasons for Multiple Serial Records
Reasons for Multiple Serial Records
• Same title / different serial• Translations • Different physical forms
(microform, hard copy, photocopy)
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Reasons for Multiple “Reading Research” Records
Reasons for Multiple “Reading Research” Records
• Physical forms • 2 are microform• 1 is electronic• 1 is paper
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In the Case of Multiple Serial Records, Choose:In the Case of Multiple Serial Records, Choose:
• Paper format• DLC, PCC, National Library
Cataloging or record with 042 tag
• Beginning / Ending date of serial
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Common Elements to Look for in a MARC Serial Record:Common Elements to Look for in a MARC Serial Record:
• Format• Sub-format (aka material
designation)• Beginning / Ending Dates• 040 or 042 tags• Edition• Place of Publication• Language
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FormatFormat
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Sub-format(Material
Designation)
Sub-format(Material
Designation)
Other useful format
information
Other useful format
information
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Beginning / Ending DatesBeginning /
Ending DatesOther useful date
informationOther useful date
information
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040 (has DLC
code)
040 (has DLC
code)042 tag is present
042 tag is present
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Help for Multiple Records / Multiple Formats: FRBR to the Rescue
Help for Multiple Records / Multiple Formats: FRBR to the Rescue
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FRBR:FRBR:
• Functional Requirements for Bibliographic Records
• Brings versions of works together in a cluster
• Shows relationships of various kinds
• Enables users to navigate to their level of interest
• Enables more sophisticated displays of search results
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Where Is FRBR Most Useful?Where Is FRBR Most Useful?
• Literature classics• Multiple formats• Examples in WorldCat:
– Stephen King– Shakespeare’s Hamlet– Rowling, J.K. (Harry Potter
stories)
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The Case of the Split Personality:
Almanacs, Monographic Series, & Cumulations
The Case of the Split Personality:
Almanacs, Monographic Series, & Cumulations
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Our Citation Reads:Our Citation Reads:
“The Ships & Aircraft of the U.S. Fleet”by Norman Polmar (13th edition)
This is a monographic series cataloged as both a monograph and as a serial
A WorldCat search finds 40 records
This is a monographic series cataloged as both a monograph and as a serial
A WorldCat search finds 40 records
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The Monograph RecordThe Monograph Record
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The Serial RecordThe Serial Record
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The Case of the Erudite Imposter:
Incorrect Bibliographic Citations
&Serial Linking Fields
The Case of the Erudite Imposter:
Incorrect Bibliographic Citations
&Serial Linking Fields
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Our Citation Reads:Our Citation Reads:
“The Ships & Aircraft of the U.S. Fleet”by Norman Polmar (16th edition)
A WorldCat search finds no records for the 16th editionA WorldCat search finds no records for the 16th edition
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16th edition is included in this title
16th edition is included in this title
The Actual Title
The Actual Title
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780 / 785 Linking Fields:The Key to Serial Title
Changes
780 / 785 Linking Fields:The Key to Serial Title
Changes
780 = Former Title
785 = Next Title
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More Linking Fields
The Case of the Elusive Eels:
Supplements and Indexes
More Linking Fields
The Case of the Elusive Eels:
Supplements and Indexes
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Supplements & Indexes Can Be Either Independent or Dependent
Supplements & Indexes Can Be Either Independent or DependentIndependent = has its own MARC
record
Dependent = Item is with the main
title
Also: Beware the English Language!Also: Beware the English Language!
“Index Medicus” is a title that happens to have the word “Index” in it, but is it really an Index as we think of it?
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Our Citation Reads:Our Citation Reads:
“Variations in the Technical Standard for HDTV in the United States”by Chris Keary
In: JEI, Journal of the Electronics Industry, (suppl. 1, 2000)
A WorldCat search finds a record for “JEI, Journal of the Electronics Industry”
A WorldCat search finds a record for “JEI, Journal of the Electronics Industry”
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Dates match
citation
Dates match
citation
Linking field confirms the relationship
Linking field confirms the relationship
Title matches linked title in
previous record
Title matches linked title in
previous record
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The Case of the Fraternal Twins:
Same Title / Different Serial
The Case of the Fraternal Twins:
Same Title / Different Serial
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Our Citation Reads:Our Citation Reads:
“Hell’s Bibliophiles: The 5th Way of Looking at Aliteracy” by John G. Ramsay
Change (Jan-Feb. 2002)
A WorldCat search finds 3 serials with this titleA WorldCat search finds 3 serials with this title
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Is this Our Change?Is this Our Change?
Dates are incorrectDates are incorrect
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Is this Our Change?Is this Our Change?
Dates indicate
“possible”
Dates indicate
“possible”
Subject heading indicates
“maybe but unlikely”
Subject heading indicates
“maybe but unlikely”
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Is This Our Change?Is This Our Change?
Dates indicate
“possible”
Dates indicate
“possible”Subject heading indicates “highly likely”
Subject heading indicates “highly likely”
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The Case of the Phantom Author or the Phantom Title
The Case of the Phantom Author or the Phantom Title
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Our Citation Reads:Our Citation Reads:
“Proceedings 2003 Joint Conference on Digital Libraries” by CNI
A WorldCat search finds no items with this author & title combination
A WorldCat search finds no items with this author & title combination
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An Authority File Search for CNI Reveals:
An Authority File Search for CNI Reveals:
Conference name in the
citation
Conference name in the
citation
Actual name of the conference
Actual name of the conference
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MARC Authority Record TagsMARC Authority Record Tags
100 =
400=
Correct form of author or conference name
Incorrect or variant forms of the author or conference name
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Author and Title now
match
Author and Title now
match
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Your Case Scenarios?Your Case Scenarios?
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Other Trends with MARC Records and
ILL?
Other Trends with MARC Records and
ILL?
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FinisFinis