proceedings of grand rapids community college …
TRANSCRIPT
PROCEEDINGS
OF
GRAND RAPIDS COMMUNITY COLLEGE
BOARD OF TRUSTEES
OFFICIAL
REGULAR MEETING
BOARD CHAMBERS
MONDAY, OCTOBER 20, 2014
I. ORDER OF BUSINESS
A. Meeting called to order at 4:13 p.m., Bert Bleke in the chair.
Present: Anderson, Bailey, James, Ryskamp, Stewart (stepped away from table from 5:01
p.m. – 5:02 p.m.), Verburg, Bleke – 7
Absent: None
B. Introduction of Guests
None at this time.
C. Review and Approval of Agenda
Motion by Bailey, seconded by Anderson to approve the agenda as presented.
Motion carries. 7-0
14:69
14:70 October 20, 2014
D. Open Comments
None at this time.
E. Special Order of Business
2013/14 Annual Audit was presented by Plante & Moran.
The college once again received a clean, unmodified audit.
II. MONITORING REPORTS
F. Report (s)
Student Success monitoring report: Presented by John Cowles and his team
Motion by Trustee Stewart, supported by Trustee Bailey to accept
the monitoring report as presented. Motion carries 7-0.
Finance Update – Presented by Jim Peterson
III. UPDATES
G. Student Report
Student Alliance Update – presented by Arielle Brown.
H. Foundation Update
None at this time.
I. Board Chair Update
None at this time.
J. President’s Report
President Ender provided an update on the successful 100th Anniversary
Gala Event.
K. Faculty Association Update
None at this time.
IV. COMMUNITY CONNECTIONS
L. Communications to the Board
None at this time.
V. CONSENT ITEMS
M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,
& Financial Transactions
Minutes from September 15, 2014 Board Meeting
Grants GRCC received from September 1, 2014 to September 30, 2014.
o JP Morgan Chase awarded the GRCC Workforce Training
Department a $30,000 grant to develop and pilot an industrial
sewing program that will serve West Michigan manufacturers.
The funding will be used for the curriculum creation, materials,
and the ability to reduce tuition for individuals participating in
the pilot program.
o GRCC, in partnership with Michigan Community College
Association, Michigan Center for Student Success and 12 other
colleges, were awarded grant funds from the Kresge Foundation
14:71 October 20, 2014
for Project Win-Win. Project partners will engage in the task of
identifying former students whose records qualify them for an
associate’s degree (but who are no longer enrolled anywhere and
have never been awarded any degree), to award those degrees
retroactively. Project partners will also identify former students
who are “academically short” of an associate’s degree by no
more than 12 credits in an effort to bring them back to complete
their degree. A student outreach and advising plan is designed to
encourage and support degree completion. The amount of the
grant award to each institution will be determined by the number
of participants.
PERSONNEL REPORT
(Includes in-process transactions through 10-10-14)
Appointments
NAME DEPARTMENT EMPLOYEE GROUP
POSITION EFFECTIVE DATE
NOTES
Sarah Slachter Student Success Faculty Language Arts Lab Coordinator – one semester temporary contract
8-18-14 Was tutor
Dominique Couch Facilities CEBA Custodian 9-29-14 New to College
Louis Kaan Facilities CEBA Custodian 9-29-14 New to College
Steven Gold Counseling and Career Center
Faculty Counselor, Disability Support Services
10-13-14 New to College
Dawn Minnesma Nursing Faculty Lab Technician 10-13-14 New to College, former student
Separations
NAME DEPARTMENT EMPLOYEE GROUP POSITION EFFECTIVE DATE
NOTES
Greg White Facilities CEBA Custodian 8-30-14 Retired after 15.75 years of service
Ric Underhile Instructional Support and Interdisciplinary Studies
Meet and Confer Associate Dean 10-3-14 Resigned
14:72 October 20, 2014
Financial Transactions
D. Financial Transactions
(September 1 - 30, 2014)
1. Purchases $10,000-$100,000
a. General Fund
1) Purchase order issued to provide perpetual license support for Blackboard
Pyramid Analytics.
Requestor: David Anderson – Information Technology
Expenditure: $11,287.51
Disposition: Recurring Purchase
Supplier: Blackboard, Inc.
Washington, D.C.
Bid: No, single source.
2) Purchase order issued to provide payment for 2014-15 American Association of
Community Colleges membership dues.
Requestor: Kathryn Mullins – President/Trustees
Expenditure: $12,626.00
Disposition: Recurring Purchase
Supplier: American Association of Community Colleges
Baltimore, MD
Bid: No, sole source.
3) Purchase order issued to provide annual subscription for student refund
management.
Requestor: Jane Mohr - Cashiers
Expenditure: $23,875.00
Disposition: Recurring Purchase
Supplier: Higher One, Inc.
New Haven, CT
Bid: No, single source.
4) Purchase order issued to purchase Call To Action books for the Diversity
Lecture Series featuring President Jimmy Carter.
Requestor: Kathryn Mullins – President/Trustees
Expenditure: $29,400.00
Disposition: New Purchase
Supplier: Schuler Books
Grand Rapids, MI
Bid: No, exempt purchase.
b. Other Special Funds
14:73 October 20, 2014
1) Purchase order issued to provide ammunition for the Criminal Justice 175
Firearms class.
Requestor: Jodi Richhart – Criminal Justice
Expenditure: $10,637.92 (15-2359)
Disposition: Recurring Purchase
Supplier: Vance Outdoors, Inc.
Columbus, OH
Source of Funds: Designated Fund
Bid: Yes, informally due to time constraints.
Bidders Solicited: Kiesler’s Police Supply- $13,750.66
Mich. Police Equipment- $12,796.00
Vance Outdoors - $10,637.92
2) Purchase order issued to provide reimbursement to Fogg Filler Company for
specific job training.
Requestor: Julie Parks – Workforce Development
Expenditure: $11,640.00 (51-2271)
Disposition: N/A
Supplier: Fogg Filler Company
Holland, MI
Source of Funds: Michigan Job Training Grant
Bid: No, single source.
3) Purchase order issued to provide payment for phase three of the cultural
assessment audit.
Requestor: Chris Arnold – Woodrick Diversity Learning
Center
Expenditure: $15,361.00 (51-2271)
Disposition: N/A
Supplier: Susan Rankin & Associates
Howard, PA
Source of Funds: Kellogg Foundation Grant
Bid: Yes, RFP #1213-3216B, previously reported.
4) Purchase order issued to provide multimedia equipment required to convert two
nursing bed labs from simple TV to full projection multimedia stations.
Requestor: Mark Vogel – Media Technologies
Expenditure: $19,520.00 (42-2825)
Disposition: N/A
Supplier: Innovative Communications
Saginaw, MI
Source of Funds: Plant Fund
Bid: Yes, RFP #1213-3229, previously reported.
5) Purchase orders issued to provide reimbursement to Foremost Insurance for in-
house training. Two POs @ 12,389.25 & $19,069.10
14:74 October 20, 2014
Requestor: Julie Parks – Workforce Development
Expenditure: $31,458.35 (51-2271)
Disposition: N/A
Supplier: Foremost Insurance Co.
Caledonia, MI
Source of Funds: Michigan Job Training Grant
Bid: No, single source.
6) Purchase order issued to provide payment for printing of Open Door (GRCC
100th Anniversary published history book).
Requestor: Danelle Sedore - ePrint
Expenditure: $31,754.00 (14-2271)
Disposition: New Purchase
Supplier: Custom Printers
Grand Rapids, MI
Source of Funds: Auxiliary Fund
Bid: Yes, RFQ #1314-10063
7) Purchase orders issued to provide perpetual license support for Blackboard
Analytics (Pyramid, Learn, Student Management, Financial Aid and Financial
Management). Two POs @ 11,287.51 & $83,727.32
Requestor: David Anderson – Information Technology
Expenditure: $95,014.83 (2822-42, 2271-11)
Disposition: Recurring Purchase
Supplier: Blackboard, Inc.
Washington, D.C.
Bid: No, single source.
ACCOUNTS: KEY:
11 – General Fund * MBE
14 – Auxiliary Fund ** WBE
15 – Designated Fund *** M/WBE
42 – Bonds, Plant Fund ****MLBE
51 – Grants # Non Responsive Bid
91 – Agency Funds NTE - Not to exceed
Sole Source: A single supplier that controls the supply of products or services in a defined
market. Typically the product of market conditions such as: technology leadership, patent
protection, limited or exclusive distributorship, etc.
Single Source: Supplier selection is determined by objective business decisions such as:
leveraged volume purchase contracts, standardization programs, OEM (original equipment
manufacturer) parts/service, just in time delivery requirements, etc.
14:84 October 20, 2014
Motion by Trustee James, supported by Trustee Verburg to approve the above items as
presented. Motion carries 6-0.
VI. ACTION ITEMS
M. Purchasing Items over $100,000
a. General Fund
No purchases for September 2014.
b. Other Special Funds
1) Request permission to issue purchase order to provide Radiology Technology
equipment for the Rad Tech Department
Requestor: Jeff Danner – Workforce Development
Expenditure: $230,416.00 (42-2822, 51-2821)
Disposition: New Purchase
Supplier: Radiology Imaging
Grand Rapids, MI
Source of Funds: Plant Fund, Perkins Grant
Bid: Yes, RFQ#1415-9097.
2) Request permission to issue purchase order to update equipment required for
network core upgrade.
Requestor: Donovan Wallace – Information Technology
Expenditure: $300,000.00 NTE (2825-42)
Disposition: Replacement Purchase
Supplier: NETech
Caledonia, MI
Source of Funds: Plant Fund
Bid: Yes, RFQ#1112-4270.
ACCOUNTS: KEY:
11 – General Fund * MBE
14 – Auxiliary Fund ** WBE
15 – Designated Fund *** M/WBE
42 – Bonds, Plant Fund ****MLBE
51 – Grants # Non Responsive Bid
91 – Agency Funds NTE - Not to exceed
Sole Source: A single supplier that controls the supply of products or services in a defined
market. Typically the product of market conditions such as: technology leadership, patent
protection, limited or exclusive distributorship, etc.
14:85 October 20, 2014
Single Source: Supplier selection is determined by objective business decisions such as:
leveraged volume purchase contracts, standardization programs, OEM (original equipment
manufacturer) parts/service, just in time delivery requirements, etc.
Motion by Trustee Bailey, supported by Trustee Anderson to approve the above items as
presented. Motion carries 6-0.
N. Capital Outlay Submission
The annual capital outlay submission was presented by Vicki Janowiak.
Motion by Trustee James, supported by Trustee Bailey to approve the annual capital
outlay submission as presented. Motion carries 7-0.
O. Voluntary Early Separation Incentive Package – Presented by Lisa Freiburger
Motion by Trustee Anderson, supported by Trustee Bailey to approve the voluntary
early separation incentive package as presented. Motion carries 5-2 (Ryskamp,
Stewart).
VII. OPEN COMMENT
Charles Edkins, a GRCC alumnus and community member, petitioned the Board to waive
Ford Fieldhouse fees for alums living in the 49503 zip code area.
VIII. FINAL BOARD COMMENTS
Trustee James – Thanks to staff for their reports. The Gala was such a great night and she
was so proud of the college. Thanks to all that made it possible and thanks to the
community for their participation.
Trustee Stewart – He left the gala electrified and with a greater appreciation of the
profound effect GRCC has on this community.
Trustee Verburg – It was good to see so many students involved in the gala. Thanks to all
the college staff for their hard work to make this happen. The student success report and
the audit were good reports.
Trustee Anderson – The gala was made extraordinary thanks to the culinary department
and the media department. Special kudos to Don and Erin for this event. Thanks to staff
for the reports.
Trustee Ryskamp– The gala was a well-executed event. A great showcase of GRR to our
community and the dividends will be reaped for many years to come. The Student
Success report was great and the college’s receipt of a clean audit was also great.
Trustee Bailey– Flawless executive of the event – GRCC was the hero, not one single
person. Feedback from our community has been that this was the best event people have
been to – they left with a new/renewed view of the institution.
Trustee Bleke – The gala was pretty cool. $1.3 million raised for scholarships will be felt
for years to come. Thanks to all who had anything to do with the event.
IX. ADJOURNMENT