processed usda foods products and commercial equivalents rfp 201415-0401-1 welcome to the bidder’s...
TRANSCRIPT
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Processed USDA Foods Products and
Commercial Equivalents
RFP 201415-0401-1Welcome to the Bidder’s Webinar
April 14, 201511:00AM
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Welcome
“Listen only” modeRegistration for the webinar and log-on is
proof of attendanceEnter questions on the right side of your
screen◦Will open in about 10 minutes
Question and Answers at end of webinarQ & A posted on Super Co-Op website
◦Friday, April 17 as “Addendum A”
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Important Dates
Bidders Conference Webinar◦April 14, 2015◦11:00 AM
Addendum A◦Bidders Conference Q & A◦Post on website Friday, April 17, 2015
Responses due @ Santa Clarita, CA◦April 29, 2015◦1:00 PM PT
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RFP 201415-0401-1Processed USDA Foods & Commercial Equivalents
RFP documentInformation Submission WorksheetAddendum AAvailable at www.super-coop.org
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RFP 201415-0401-1
Pricing for 2015-16 School Year
Request for Proposal Signature PagePage 4
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Bidders ChecklistTwo PagesPages 5-6
First box: name of company representative attending this webinar
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Bidders ChecklistTwo PagesPages 5-6
All items listed are checked & initialed
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Bidders ChecklistTwo PagesPages 5-6
Return completed hard copy with initials
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Instructions and ConditionsPages 7-9
Read carefully
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Instructions and ConditionsPages 7-9
All documents must be submitted in ink or typewritten
Original signatures requiredNo erasures, cross out mistakes and initialPricing for 2015-16 school year
◦FOB approved distributor or member district
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Instructions and ConditionsPages 7-9Paragraph 8: USDA Foods End Product
Sales Reports and Sales Verification◦Must be submitted daily◦Electronic submission◦Third party okay, approved format
Questionnaire response (page 18)◦Company owned website◦Third party clearinghouse
Vendor fully responsible◦For cost and transmissions
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Special ConditionsPages 10-11
Read carefully
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Provisioning ContractPages 12-16
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Provisioning ContractSignature PagePage 16
Return completed hard copy with original signature
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QuestionnairePages 17-18
Respond to all questions as requested
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QuestionnairePages 17-18
Return completed hard copy with original signature
List any value added services or special considerations on Lines 11 & 12.
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Certification Regarding Debarment, Suspension, IneligibilityPage 19Return
completed hard copy with original signature
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Certification Regarding LobbyingPage 20
Return completed hard copy with original signature
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Disclosure of Lobbying ActivitiesPage 21
Return completed hard copy with original signature
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Noncollusion AffidavitPage 23
Return completed hard copy with original signature
Notarization NOT required.
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Attachment A:List of MemberDistricts for SY 2015-16Pages 24-29
For your information
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Information Submission Worksheet
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Three Tabs
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Volume Pricing
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Market Basket
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Instructions
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Tab 1: Volume Pricing
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Volume PricingFor listed items,
complete information requested
Listed by product category
Specific manufacturers and items codes listed
High volume items
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Information Submission Worksheet
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Tab 1: Volume Pricing
High volume itemsEncourage district members to utilize
these itemsQuantities listed are prior year usage of
these and similar itemsNot a promise to purchase
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Tab 2: Market Basket Pricing
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Tab 2: Market Basket Pricing
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Tab 2: Market Basket Pricing
Any additional USDA Foods end products and/or commercial equivalents you would like co-op member districts to considerComplete all information requested
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Tab 3: Instructions
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Tab 3: Instructions for Fields
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Information Submission Spreadsheet
Return completed hard copy with original signature
Return digital copy on data storage device
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QUESTIONS?Type questions into Q & A box at your right
Additional Written Questions can be sent toLynnelle Grumbles
[email protected] 5:00PM today
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Complete Bid Packet
1. Bidder checklist All items listed are checked & initialedReturn completed hard copy with initials
2. Request for Proposal signature pageReturn completed hard copy with original
signature
3. Provisioning ContractReturn completed hard copy with original
signature
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Complete Bid Packet
4. QuestionnaireReturn completed hard copy with original
signature
5. Certification Regarding Debarment, Suspension, Ineligibility
Return completed hard copy with original signature
6. Certification Regarding LobbyingReturn completed hard copy with original
signature
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Complete Bid Packet7. Disclosure of Lobbying Activities
Return completed hard copy with original signature
8. Noncollusion Affidavit to be Executed by Bidder and Submitted with Bid
Return completed hard copy with original signature
9. Addendum A: Questions and Answers from Bidder’s Conference Webinar
This Addendum will be available at www.super-coop.org on April 17, 2015 and must be signed and dated as proof of receipt.
Return hard copy with original signature
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Complete Bid Packet10. Information Submission Worksheet (MS Excel)
Return completed hard copy with original signatureReturn electronic copy on data storage device
11. Valid SEPDS – signed by the USDA and CDE for all processed USDA Foods items on bid.
SEPDS “in process” should be submitted, however, final signed copy must be submitted prior to July 1, 2015 to validate bid.
Return hard copy and electronic copy on data storage device as indicated below.
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Complete Bid Packet
12. Data storage device containing completed Information Submission Worksheet and valid SEPDS for all processed USDA Foods items submitted.
Return data storage device containing all requested files; data storage device will not be returned to sender.
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New Items
New items will be considered in a mid-year Amendment
December 2015
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SEPDS
Each food item must have valid SEPDS by RFP closing date and time
SEPDS must have two signaturesStateUSDASEPDS “in process” should be submitted
Final signed copy must be submitted by July 1, 2015 to validate bid
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Data Storage Device
Data storage device Completed Information Submission WorkSheet
Excel format Valid SEPDS for all food items submitted.
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Mail or Deliver Complete Packet
Santa Clarita Valley School Food Services Agency
25210 Anza DriveSanta Clarita, CA 91355Attn: Business Services
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Mail or Deliver
DEADLINE for submissionWednesday
April 29, 20151:00 PM local time
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Thank You
Staff at Gold Star Foods◦Super Co-Op Administrator◦Matthew Jensen◦Elaine Wagner◦Tiffany Riad ◦Stephanie Ewing
Santa Clarita Valley SFSA staff:◦Laurie Kudroff for taking notes
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QUESTIONS?Type questions into Q & A box at your right
Additional Written Questions can be sent toLynnelle Grumbles
[email protected] 5:00PM today