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PROCURE-TO-PAYTRAINING SYMPOSIUM 2019

Government Furnished Property Module: Phase 3

Property Loss and Plant ClearancePresented by: Carol Vigna, OSD A&S DPC

[email protected] Rooney – Support to OSD A&S DPC

Luke Wayne, Director, Plant Clearance Group, Business Operations Center, DCMAand Karen Yamnitz, Performance Improvement Officer, Plant Clearance Group, Business Operations

Center, DCMA

12019 Procure-to-Pay Training Symposium

mailto:[email protected]

The GFP Module


Applications grouped in functional areas; iRAPT renamed WAWF; the Suite renamed PIEE

The GFP Module is a (newish) PIEE Application

• Phase 1 – GFP Attachment– Launched 2 April 2018

• Phase 2 – GFP Property Transfer– Launched 16 July 2018

• Phase 3 – Property Loss and Plant Clearance – Starting Fall 2019 through 2020

• Phase 4 – Update items while in contractor custody– 2021

• Phase 5 – Integration– 2022


Consolidates GFP capabilities into single tool

GFP Module Phased Implementation Roadmap


GFP Module Phase 3 Concepts• Reuse the Contractor’s GFP on-hand data to build inventory schedules for

clearance, transfer, and to ID loss including at the item level for serially managed items

• Create harmonized tool for Services, Agencies and DCMA– Does not replace the role of Plant Clearance Officer– Creates a role for the Procuring Office in the property loss/disposition process

• Establish data exchanges to support current (and sometimes required) paper/letter comms

• Capture completed Case as data in Contract file• Provide visibility to accountable systems when GFP items leave DoD inventory• Exploit DLA screening to consolidate DoD screening into a central location

increasing potential reutilization


Phase 3 Implementation Plan• Part 1 – Nov 2019:

– CAP Pre-screening• Enable contractors to request CAP be bought back or become GFP • Receive determination

– Property Loss• Refresh DCMA eTool• Streamline processing• Enable Service, ODA, DCMA adjudication• Incorporate electronic data exchange

• Part 2 - 2020– Plant Clearance

• Refresh DCMA eTool• Enable pre-population, validations and better reporting and case file accessibility


Policy Changes• DFARS 252.245-7002 Reporting Loss of Government Property

– The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property

• DFARS 252.245-7004 Reporting, Reutilization, and Disposal– the Contractor shall complete SF 1428, Inventory Schedule B, within the Plant

Clearance Automated Reutilization Screening System (PCARSS)• Likely to be combined with the current GFP Reporting clause DFARS

252.211-7007• Update DoDI 4161.02 Accountability and Management of

Government Contract Property– Reflect the GFP Module processes


GFP Module Architecture


Property Loss Architecture


ContractorCreate Property Loss Report• Upload Excel• Manual Input and/or

- Select from Previous Receipt- Select from GFP Module

GFP MODULE

Accountable Items

GFP Attachment

Property AdministratorAccept or Reject Property Loss Research IncidentAdjudicate Case

Property Loss Case

RelieveContractor

Recommend Hold Liable

Contracting OfficerDetermine LiabilityInform ContractorDocument Funds Received

EDACompleted Case File

Lost Items Report

CAP Pre-Screening Architecture


GFP MODULEProperty Administrator/KO

Accept or Reject Request• In Total• By Line CAP

Request

ContractorCreate Excess CAP Report• Upload Excel• Manual InputIndicate preference• Buy Back• Become GFPReceive Determination

GFP Attachment

CLIN data (Excel)

Plant Clearance Architecture


ContractorCreate Excess Property Schedule• Upload Excel• Manual Input and/or

- Select from Previous Receipt- Select from GFP Module

GFP MODULE

Accountable Items

GFP Attachment

PLCO/PA-Accept or Return Schedule-Perform Initial Determination-Decide among requisitions-Provide Instructions to Ctr

Plant Clearance

Case

DLA Disposition Services-Conduct Screening-Return requisitions

EDACompleted Case File

PLCO – Plant Clearance OfficerPA – Property AdministratorEDA – Electronic Data Access

Dispositioned Items Report

Interim Measures for Data Reconciliation


Current Environment

Closed Plant Clearance documents will be stored within EDA as a part of the Contract documents. DCMA and DPC are currently working to secure

the appropriate roles for DCMA PLCO’s to begin storing case files in EDA. EDA is accessible by external

users. This process will be automated with the GFP module Phase 3.

Future Environment

Closed Plant Clearance documents can be provided at the request of the DCMA customer. Please provide the contract number and date range for documents

required -OR- the plant clearance case file numbers if known.

Send requests to: [email protected]

Interim Solution

Benefits of GFP Module Phase 3• Establishes DoD Enterprise capability• Provides asset visibility to Accountable Property

Systems of Record (APSRs)• Formalizes contractor requests (GFP - FAR 52.245-1(j)(1)(i);

buy back - 52.245-1(j)(1)(i) & (ii))

• Exploits DLA’s Disposition Services capability• Uploads Case Files to EDA for Audit supporting

documents


GFP Resources• DoD Procurement Toolbox

(www.dodprocurementtoolbox.com)– GFP Module Transition information– General GFP Information– Sign up for updates and ask questions

(“Contact Us”)


GFP Module Training Slides and Recorded Sessions


Training available on the DoD Procurement Toolbox

https://dodprocurementtoolbox.com/site-pages/gfp-training

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