© City of Edmonton

Procure To Pay Transformation (P2P)

© City of Edmonton

Why a full P2P transformation?

2

Annually the City spends $1B on behalf of the citizens of Edmonton

● Edmontonians and City Council must be

assured of best value for dollars spent and

resources expended

● We are all responsible to get the best possible

value for public money

● The City takes pride in effective, accountable

purchasing practices

© City of Edmonton

We’re moving toward a new way of working!

● Balancing customer service and

Corporate Procurement and Supply

Services’ (CPSS) oversight

● Applying formalized control of risk

through standard practices

● Employing continuous improvement

“ . . . a leading procure to payment

practice for the City of Edmonton”

© City of Edmonton

We are transforming the full P2P lifecycle

Who is affected?

Corporate Procurement & Supply Services (CPSS)

Operating Branches

Accounts Payable

and YOU!

© City of Edmonton

What have we improved?

● Standardized practices and processes

● Clarified roles and accountabilities

● Developed a risk control framework

● Launched comprehensive training

● Enhanced performance reporting

● Implementing better service delivery

5

© City of Edmonton

Procure to Pay Directives & Procedures

6

Assures Council and citizens that

employees apply responsible, consistent

fiscal management and conduct

• Key changes for Procurement

• NEW for Contract Management

• NEW for Payment

© City of Edmonton

Corporate Training Curriculum

© City of Edmonton

Context for Technology Needs Assessment at CPSSAfter addressing people, process, and governance challenges, the time has come to address CPSS’s technology needs

8

CPSS Vision Statement: To deliver services for the City as a trusted business advisor known for the highest standards of accountability,

performance, innovation and flexibility.

Initiative Description Impact on CPSS

Technology

P2P Transformation

project

•CPSS has developed

new business processes

for P&CM

•Procedures rolled out

with technology

•Rollout of performance

metrics (KPIs) with

dashboards

CPSS Business Model •New business functions

•Continuous

improvement focus

•Increased visibility needs

on proc. cycle and

workload management

City’s IT EA / SAP

Renewal Program

•SAP MM Refresh

•Suite on HANA / S4

HANA Roadmap

•Enhancing MM (SAP ECC)

will strengthen

departmental P2P & SCM

processes

© City of Edmonton

The Case for ChangeEnabling procurement processes with technology will lead to improved visibility, service levels, governance and value savings for the City

9

© City of Edmonton

Potential Benefits for City StakeholdersBenefits of eProcurement impact all major stakeholder groups in City and suppliers

10

© City of Edmonton

Implementation RoadmapUpfront implementation preparation activities set up a successful tech implementation

11

© City of Edmonton

Questions?

12