program codes and banner sponsored project codes€¦ · program codes in banner ... program codes...

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Program Codes and Banner Sponsored Project CodesProgram Codes and Banner Sponsored Project Codes

How They are Used at UA in Research Institutes

Ginger Baker, SW Cost AnalysisOctober 27, 2005

Program Codes are used for:Program Codes are used for:

Financial Statement ReportingIPEDS (Integrated Postsecondary Education Data System) reportingBudget ReportingInstitutional ResearchF&A Cost Rate Calculations

Program Codes in BannerProgram Codes in BannerFTMORGN - Organization Code Maintenance Form

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Program Codes in BannerProgram Codes in BannerFTIPRGH - Program Code Hierarchy

Level 1Level 2Level 3Level 4Level 5

Program Codes in BannerProgram Codes in Banner

Level 1 - MAU300000 University of AK Fairbanks

Level 2 - Budget Allocation300002 UAF Organized Research Allocation

Level 3 - Budget NCHEM382000 OR Research

Level 4 - Entry Level, Identifies Dept.3820RR FC GI Research

Level 5 - Not currently in use

Program Codes in BannerProgram Codes in Banner

Level 4Attaches to transactions via orgSix characters

1st - 3rd mirrors first three characters of level 34th - Department or other subcategory

0,1,….,9,A,B,….Z5th - Institutional Research, Financial statement, and IPEDS classification

Consistent with the 3rd character in classification6th - In conjunction with 5th character

Identifies differences between A-21 and Financial statement and IPEDS reporting classifications

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NCHEMS ClassificationsNCHEMS Classifications

InstructionResearchPublic ServiceAcademic SupportStudent Services

Institutional SupportOperations & MaintenanceStudent AidAuxiliaries

Program Codes in BannerProgram Codes in BannerOrganization code setup requires a default program codeProgram code attaches to transaction from “birth to death”

Corrected errors result in no net impactUA decision - only one program code per organization codeProgram code often transparent to user

What is an Organized Research UnitDefinition

Unit whose primary activity meets the definition of research.Research is defined in OMB Circular A-21 to included all research, development, and research training activities that are separately budgeted and accounted four.

Research is a systematic study directed toward fuller scientific knowledge or understanding of the subject studied (OMB Circular A-110. Subpart A, 2(dd).Development is the systematic use of knowledge and understanding gained from research directed toward the production of useful materials, devices, systems, or methods, including design and development of prototypes and processes (OMB Circular A-110, Subpart A, 2(dd).Research training includes training individuals in research techniques where the activity utilizes the same facilities as other research activities (OMB Circular A-110, Subpart A, 2(dd).

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Research InstitutesUAF

AFES – Agricultural and Forestry Experimental StationDPP – Developmental Programs and ProjectsGI – Geophysical InstituteIAB – Institute of Arctic BiologyIARC – International Arctic Research CenterINE – Institute of Northern EngineeringMIRL – Mineral Industry Research LaboratoryPDL – Petroleum Development LaboratorySFOS – School of Fisheries and Ocean Sciences

Common Alpha Codes for an Research InstituteCommon Alpha Codes for an Research Institute

RD Clerical or administration support/department administration - Organized research unit

RM O & M - Organized research unitRR Organized research / match at Organized research unitRT Research TrainingRY Recharge activities – Organized Research unitAS College level academic support - DeansID Clerical or administration support/department

administration – Academic unitIN InstructionPD Public Service support/department administrationPM O&M – public service unitPS Public serviceFA Financial aid

Accurate Program Code AccountingAccurate Program Code Accounting

Consistency from year-to-yearSame “sheet of music” for everyoneRequired by CASWhen user’s classify costs results are

More accurate informationAvoid “Butrovich classification”

Corrections are painful

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Consistency in ClassificationSponsored Projects & Matching

Office of Sponsored ProgramsFRAPROP

Category code1 Instruction2 Applied Research3 Basic Research4 Public Service5 Academic Support6 Student Services7 Institutional Support8 Scholarship/Fellowship

Consistency in ClassificationSponsored Projects & Matching

Office of Sponsored ProgramsFRAPROP

F&A rate codeFRN – UAF Research NegotiatedFRW – UAF Research Other than NegotiatedFSN – UAF OSA NegotiatedFSW – UAF OSA Other than NegotiatedFTN – UAF Sponsored Training NegotiatedFTW – UAF Sponsored Training Other than Negotiated

Consistency in ClassificationGrant and Contract Services

FRAGRNTCategory

Federal, Non-federal, Pass-thruIndirect (F&A) rate code

FRN – UAF Research NegotiatedFRW – UAF Research Other than NegotiatedFSN – UAF OSA NegotiatedFSW – UAF OSA Other than NegotiatedFTN – UAF Sponsored Training NegotiatedFTW – UAF Sponsored Training Other than Negotiated

User defined dataA-133 codes

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FTMFUNDRevenue code

Consistent with categoryFRMFUND

Indirect cost (F&A) rate codeFRN – UAF Research NegotiatedFRW – UAF Research Other than NegotiatedFSN – UAF OSA NegotiatedFSW – UAF OSA Other than NegotiatedFTN – UAF Sponsored Training NegotiatedFTW – UAF Sponsored Training Other than Negotiated


FRABUDGOrg-program code

Consistency in ClassificationUnrestricted & Matching

Budget and Financial ServicesOrg-program code

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Areas of ConfusionSeparately budgeted & accounted for

Sponsored projects Matching fundsResearch in organized research unitOrg established to track research activity funded with

Natural resource funds (18XXXX)Initiative funds

Areas of ConfusionRR, RT, RO and IR

RRResearch activities in organized research unit

RTResearch training

Primary purpose of funding is to train individual in research techniquesResearch outcome is secondary to training

ROResearch activities that are ‘separately budgeted and accounted’ for in a non-organized research unit

IROnly used for expenses for research that are not ‘separately budgeted and accounted for’

Areas of ConfusionFA

Use FA code for scholarships & fellowshipsApplies to wages and tuition waiversGrants to studentsRecipients not required to perform a service in order to receive fundsNo repayment from student

Work studyClassified as expenditures of department/ organizational unit where student worksUse org/program code reflecting student activities

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Program Code ReviewCampus/MAU Review

UAF Budget and Financial ServicesUAF Grant and Contract Services

SW Cost AnalysisFund Accounting

Program Code ReviewProgram Code Review

Responsibility for correct program code use resides with the MAU

MAU to review activity on a monthly basis Establish new orgs as neededInitiate clean-up of errors

Move budget and expenditures

SW review activity on quarterly basisRecent activity retrieved through September currently under review


Campus/MAU ReviewUAF Budget & Finance

Unrestricted fundsProgram Code mismatches

UAF Grants & ContractsRestricted fundsMatching fundsReviews BRF’s for correct coding

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SW ReviewYear-to-date activity

All fund-org-program code combinationsErrors

Program code mismatchesOrg/Fund mismatches

Potential errorsFund title, department, fund type, org title, program code, indirect cost code, A-133 category code

Communicates with MAU central personnel

Common ProblemsRestricted funds

Organization codes Non-descriptive titles

Example: SFOS vs. SFOS InstructionTitles inconsistent with the program code assigned to themInconsistency between

Program codeIndirect cost codeF&A rateA-133 category

Organized research unit using program codes should only be used by Non-organized research units (RO)Mismatches

Org/program codeOrg/fund

Common ProblemsUnrestricted funds

Organization codes Non-descriptive titles

Example: SFOS vs. SFOS InstructionTitles inconsistent with the program code assigned to themColleges with only one department administration org

May be okay - depends on structureOrganized research unit using ‘IR’ type program code for department research

Should be RRMismatches

Program code/orgOrg/fund

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Program Code ReviewFY06 F&A Base Year

Data must be accounted for accuratelyAffects F&A rates

Established for FY08 – FY10

Thanks for Attending!!!Please complete your evaluation sheets.Primary campus resource

Judy BrainerdUAF Financial Services474-6116

University of Alaska

Program Code Definitions Summary of Changes Revised: May 26, 2005 Effective: July 1, 2004

The program code definitions handout has been modified to change the facilities and administrative (F&A) pool or base classifications for several program codes to agree with those used in the FY05-FY07 F&A proposal. In addition, a new program code, AC, has been added to account for central academic support type expenses that benefit the entire institution rather than a single college.

Summary of Changes Revised: May 24, 2002 Effective: July 1, 2001

Program codes are used to classify financial activity for reporting and other management purposes. All financial transactions should be charged to organization codes with program codes that reflect the actual activity for which the expenditure is incurred or for which revenue is generated. It is critical that organization codes utilizing the correct current program codes be set up by FY03 to handle all activities as defined in this handout. The program code definitions handout has been modified to incorporate recommended changes and enhance readability. There is a new “Definition of Terms” section that consolidates the definitions for each of the A-21 classifications used throughout the document. A section containing the detailed program code definitions follows. The detailed program code definition section is divided into separate National Center for Higher Education Management Systems (NCHEMS) categories including instruction, research, public service, academic support, student services, institutional support, operations and maintenance, scholarships and fellowships, auxiliary enterprises, and debt service. Following a brief general definition of each category is a summary table containing the specific alpha program codes used for that general category. Each specific alpha program code is followed by a general description, examples, and how the activity is classified for the various reports. Finally, there is a summary section that includes a summary of the program codes generally used by specific types of departments. There are several changes. First, the definition of “separately budgeted and accounted for” has been modified to agree with the definition used to prepare the FY02-FY04 Facilities and Administrative (F&A) Forward Pricing Rate Proposal. This definition enhances the ability to identify costs defined in A-21 as organized research. Individuals responsible for financial accounting within a unit should fully understand this definition. As a result of this change, use of specific program codes has also changed. For FY02 forward, research activity that meets the definition of organized research in this handout, conducted by a unit that is not an organized research unit, should use a program code of RO, organized research at other than an organized research unit. This activity will be classified as research for all reporting purposes. Research that does not meet the definition of organized research in this handout, conducted by a unit that is not an organized research unit, should use a program code of IR, department research. This activity will be considered instruction for reporting purposes. In addition, the new proposal format in A-21 requires identification of research training within organized research. Some federal agencies provide specific funding for research training. Federal auditors have indicated that this funding should be classified as research training for the purposes of the F&A proposal development. The federal auditors specifically identified NIH training grants as meeting the research training criteria. Other agencies, such as NSF, may have programs that also fund training in research techniques. NIH has several programs that we have identified that may qualify as research training including: Fellowship programs (F31, F32), Research Center programs (K01), and Training programs (T22, T32, T35, and T37). In addition, NSF has Research Experiences for Undergraduates (REU) and Integrative Graduate Education and Research Traineeship Program (IGERT) that may be research training. Program code, RT, should be

used for activity meeting the definition of research training in this handout. Organized research units continue to use the RR program code to identify their sponsored and university research activity as defined in this handout. They will also need to use RT to identify their research training activity. A new program code, AP, has been added to allow identification of operations and maintenance expenditures occurring in an academic support unit, such as the Museum. Several additional new program codes have been added to allow identification of unallowable activities for F&A purposes. Please use the following program codes to identify unallowable activities for F&A purposes in academic support, instruction, public service, research, and auxiliary operations, respectively, as follows: AZ, IZ, PZ, RZ, and UZ. Finally, the following obsolete program codes should not be used: AD, GO, GR, IO, PP, PR, and RG. Organization codes utilizing these obsolete codes should be terminated.

University of Alaska Program Code Definitions

Revised May 26, 2005 Effective July 1, 2004

Program codes are used to classify financial activity for financial statement reporting, IPEDS reporting, budget reporting, institutional research, facilities and administrative (F&A) cost calculations, and other management purposes. All financial transactions should be charged to organization codes with program codes that reflect the actual activity the expenditure is incurred for or revenue is generated from. The intent of this document is to provide consistent program code definitions that will allow retrieval of accurate data from the Banner Finance System in order to satisfy these reporting and management needs. PROGRAM CODE STRUCTURE Program codes are also known as NCHEMS (National Center for Higher Education Management Systems) categories. Within the Banner Finance System, UA has defined the program code structure (roll up) as follows: Program Code Hierarchy Example Level 1 100000 MAU Level 1 300000 University of Alaska Fairbanks Level 2 120000 Budget allocation Level 2 300001 Fairbanks Campus Allocation Level 3 123400 Budget NCHEM Level 3 301000 Fairbanks Campus Instruction Level 4 123456 Entry level, identifies department Level 4 3010IN Fairbanks Campus CLA Instruction Level 5 not currently used The level 4 program code field in Banner is 6 characters. This level is the program code attached to transactions through the organization code. The digits: 1st - 3rd Mirrors first 3 digits of level 3 (i.e. identifies MAU, allocation, and the budget NCHEM) 4th - Department or other sub-category, assigned 0,1,…,9,A,B,…,Z 5th - Financial statement/IPEDS classification & Institutional Research 6th - In conjunction with 5th character, identifies differences between A-21 (F&A) and Financial Statement/IPEDS classifications Note: the 3rd and 5th characters should be consistent in classification ACRONYMS DA Department administration F&A Facilities and administrative G&A General and administrative O&M Operations and maintenance OIA Other institutional activity OR Organized research OSA Other sponsored activity SPA Sponsored projects administration

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Revised 5/26/05

DEFINITIONS OF TERMS Facilities and administrative costs (F&A) are costs incurred for common or joint objectives. These costs cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity. These include depreciation, operation and maintenance expenses, library expenses, general administration, department administration, sponsored projects administration, and student administration and services. Non-organized research unit is a unit whose primary activity does not meet the definition of research. A non-organized research unit can have departmental research, university research, sponsored research, sponsored training and other sponsored activity in addition to the unit’s other primary activities. Organized research unit is a unit whose primary activity meets the definition of research. An organized research unit can have university research, sponsored research, sponsored training, and/or other sponsored activity in addition to the unit’s other primary activities. An organized research unit will not have departmental research. Effective with the rate negotiation for FY05, FY06, and FY06, the following units are considered separately budgeted and accounted for as UA organized research units: UAA University of Alaska Anchorage UAF University of Alaska FairbanksCAAS CHESW Center for Alcohol & Addiction Studies AFES Agricultural and Forestry Experimental Station ENRI Environment & Natural Resources Institute DPP Developmental Programs and Projects ICHS CHESW Institute for Circumpolar Health Studies GI Geophysical Institute ISER Institute of Social & Economic Research IAB Institute of Arctic Biology JC Justice Center IARC International Arctic Research Center INE Institute of Northern Engineering MIRL Mineral Industry Research Laboratory PDL Petroleum Development Laboratory SFOS School of Fisheries and Ocean Sciences Effective with the rate negotiation for FY05, FY06, and FY07, several units have rates negotiated for their specific activity. These following units use identifiable organization codes to capture their activity and use the same program codes as an organized research unit: UAF University of AlaskaARSC Arctic Region Supercomputing Center PF Poker Flat Rocket Range SHIP SFOS Ship Operations Separately budgeted and accounted for means separately budgeted in a) sponsored projects and related matching funds, b) an organized research unit, as defined, or c) identifiable research organization codes established to track research activity in natural resource or initiative funds.

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Revised 5/26/05

Research includes research, development, and training activities of an institution. Research is defined in A-110 as a systematic study directed toward fuller scientific knowledge or understanding of the subject studied. Development is the systematic use of knowledge and understanding gained from research directed toward the production of useful materials, devices, systems, or methods, including design and development of prototypes and processes. Training individuals in research techniques is classified as research where the activity utilizes the same facilities as other research activities and such activities are not included in the instruction function.

Department research is defined in A-21 as research and development activities that are not considered sponsored research or university research and consequently, do not meet the criteria to be considered “separately budgeted and accounted for.” Departmental research is considered incidental to the primary activity occurring in the department. Departmental research is included under the instruction function for F&A purposes.

Organized research means all research and development activities that are “separately budgeted and accounted for,” according to A-

21. Sponsored research, research training, and university research are combined into the organized research function for F&A cost purposes. Organized research sponsored by external parties recovers F&A at the negotiated organized research rate.

Sponsored research means all research and development activities that are sponsored by Federal and non-Federal agencies

and organizations, according to A-21. Sponsored research is combined with research training and university research under the function of organized research for F&A purposes. Sponsored research recovers F&A at the negotiated organized research rate.

Research training includes training activities with the primary purpose of training of individuals in research techniques. Training in

research techniques is often embedded within a research project, but should only be separately identified as “research training” if the purpose of the award is the training rather than the research itself. These activities are “separately budgeted and account for” and utilize the same facilities as other research and development activities but are not included in the instruction function. Research training is combined with sponsored research and university research under the function of organized research for F&A purposes. This activity recovers F&A at the negotiated organized research rate. See clarification at the end of this document.

University research includes all non-sponsored research and development activities that are “separately budgeted and accounted

for” under an internal application of institutional funds are considered university research, according to A-21. University research is combined with sponsored research under the function of organized research for F & A purposes. University research recovers no F&A since it is funded internally.

Instruction means all teaching and training activities of an institution, according to A-21. Research training is a component of organized research not instruction. See definition of research. Sponsored instruction or training recovers F&A at the negotiated instruction/training rate Other institutional activity (OIA) includes costs of all other activities of an institution except a) instruction, departmental research, organized research, and other sponsored activities, as defined above; b) facilities and administrative cost activities; and c) specialized service facilities, i.e. recharge activities, as described in J.44 of Circular A-21. Specifically, OIA includes operation of residence halls, dining halls, student unions, intercollegiate athletics, bookstores, faculty housing, student housing, public museums, public radio stations, cooperative extension, and other similar auxiliary or public service enterprises.

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Revised 5/26/05

Other sponsored activity (OSA) includes programs and projects financed by federal and non-federal agencies and organizations that involve the performance of work other than instruction and organized research, according to A-21. Examples include sponsored health service projects and community service programs. This activity recovers F&A at the other sponsored activity rate.

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Revised 5/26/05

PROGRAM CODE DEFINITIONS The following are adaptations of the NCHEMS definitions as published by NACUBO (September 1990) and the National Center for Higher Education Management Systems (1980), and the definitions in federal OMB Circular A-21 (August 2000). The fifth and sixth digits of the UA program codes are alpha characters, where the fifth digit represents the NCHEMS and the sixth digit provides a further breakdown as required for Facilities and Administrative Cost (F&A) or other purposes. Instruction: Expenditures for all activities that are part of an institution’s instruction program. UA Instruction NCHEM program codes: Code General Description Examples Fin. Stmts. &

IPEDS Budget F&A

ID Clerical and administrative support for academic department

Academic department administration includes expenditures for department chairpersons and department clerical and administrative support. Note: Academic deans and others with a primarily administrative assignment are classified as academic support (use AS).

Instruction Instruction Unrstd – DA Matching & Rstd - OSA

IM Operations and maintenance expenditures for academic department

There may be situations where an academic unit will pay for operations and maintenance expenditures not covered by the Physical Plant. For example, an academic unit may fund the refurbishing of an instructional computer lab.

Instruction Instruction Unrstd - O&M Matching & Rstd - OSA

IN Instruction Expenditures for credit and noncredit courses; academic, vocational, and technical instruction; remedial and tutorial instruction; and regular, special, and extension sessions.

Instruction Instruction Instruction

IR Department research Expenditures for research activities in Non-organized research unit (i.e. an academic unit) utilizing funds that are not “separately budgeted and accounted for” are considered department research. Research in an academic unit “separately budgeted and accounted for” is classified as organized research (use RO).

Instruction Instruction Instruction

IY Instruction unit recharge activities

Instruction unit recharge activities. Instruction Instruction Unrstd – OIA Recharge -OIA

IZ Instruction – Unallowable activities for F&A

These activities include public relations; alumni activities; and interest, fund raising and investment management activities.

Instruction Instruction Unrstd – OIA Matching & Rstd - OSA

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Revised 5/26/05

Research: All expenditures for activities specifically organized to produce research outcomes, whether commissioned by an agency external to UA, or separately budgeted and accounted for as previously defined. This includes university research and sponsored research as previously defined. UA Research NCHEM program codes: Code General Description Examples Fin. Stmts. &

IPEDS Budget F&A

RD Clerical and administrative support for organized research unit, includes Director

Organized research department administration includes expenditures for department chairpersons, department clerical and administrative support.

Research Research Unrstd – DA Matching & Rstd – OSA

RM Operations and maintenance expenditures for organized research unit

There may be situations where an organized research unit will pay for operations and maintenance expenses not covered by the Physical Plant. For example, refurbishing of a research lab.

Research Research Unrstd - O&M Matching & Rstd - OSA

RO Organized research expenditures within a non-organized research unit

RO would be used for any sponsored, matching, or department activity that meets the definition of research and is “separately budgeted and accounted for.” For example, ANLC would use an org with an RO program code for research expenditures in a natural resource fund. CLA would use an initiative org with an RO program code for an initiative funding research.

Research Research Research

RR Organized research expenditures within an organized research unit

Activity within an organized research unit that satisfies the definition of research.


RT Research training The primary purpose of research training is the training of individuals in research techniques utilizing the same facilities as other research and development activities. Training in research techniques is often embedded within a research project, but should only be separately identified as “research training” if the purpose of the award is the training rather than the research itself. These activities are not included in instruction. See clarification at end of this document.


RY Organized research recharge activities

Research units may have recharge activities, which require a separate program code of RY.

Research Research Unrstd – OIA Recharge -OIA

RZ Research – Unallowable activities for F&A


Research Research Unrstd – OIA Matching & Rstd-Research

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Revised 5/26/05

Public Service: Expenditures for activities established primarily to provide non-instructional services beneficial to individuals and groups external to the institution. This category does not include the activities carried out by faculty as part of their tripartite assignment; those activities are classified as instruction or research, consistent with their primary assignment. UA Public Service NCHEM program codes: Code General Description Examples Fin. Stmts. &

IPEDS Budget F&A

PD Clerical and administrative support for public service unit

Public service department administration includes expenditures for department chairpersons and department clerical and department clerical and administrative support.

Public Service Public Service

Unrstd – DA Matching & Rstd - OSA

PM Operations and maintenance expenditures for public service unit

There may be situations where a Public service unit will pay for operations and maintenance expenditures not covered by the Physical Plant.


Unrstd – O&M Matching & Rstd - OSA

PS Public service expenditures These activities include non-instructional community service programs such as conferences and institutes, general advisory services, reference bureaus, testing services, consulting, and similar services provided to particular sectors of the community. Public service also includes public broadcasting services and cooperative extension services.


Unrstd - OIA Matching & Rstd - OSA

PY Public service recharge activities

Public service units may have recharge activities, which require a separate program code of PY.


Unrstd – OIA Recharge - OIA

PZ Public service – Unallowable activities for F&A



Unrstd – OIA Matching & Rstd - OSA

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Revised 5/26/05

Academic Support: These expenditures provide support services for instruction. This category includes the retention, preservation, display of educational materials, and galleries. Often, faculty are assigned to an academic administrative position also perform research and instruction. The expenditures associated with the academic administrative, research, and instruction activities should be classified as AS, RO, and IN respectively. This category does not include expenditures for department chairpersons or department clerical and administrative support. Those activities are categorized as instruction support/department administration, ID. UA Academic Support NCHEM Program codes: Code General Description Examples Fin. Stmts. &

IPEDS Budget F&A

AC Central other academic support expenditures

Central level academic support expenditures including central academic administration and support; audio-visual and other media services; technology such as academic computing support; and separately budgeted central support for course and curriculum development, and academic personnel development.

Academic Support

Academic Support

Unrstd – GA Matching & Rstd - OSA

AL Library Libraries used by public, students, staff, and faculty. Academic Support

Library Services

Unrstd – Library Matching & Rstd - OSA

AM Museum Expenditures for organized activities that provide for the collection, preservation, and exhibition of historic materials, art objects, scientific displays, etc. Excludes libraries.

Academic Support

Academic Support


AP Operations and maintenance expenditures for academic support unit

There may be situations where a academic support unit will pay for operations and maintenance expenditures not covered by the Physical Plant.

Academic Support

Academic Support


AS College other academic support expenditures

College level academic support expenditures such as academic deans and their staff; college academic administration, support, and management direction; and separately budgeted support for a specific college’s course and curriculum development, academic personnel development, and academic advising.

Academic Support

Academic Support

Unrstd – DA Matching & Rstd - OSA

AY Academic support recharge activities

Academic support units may have recharge activities, which require a separate program code of AY.

Academic Support

Academic Support

Unrstd – OIA Recharge - OIA

AZ Academic support – Unallowable activities for F&A


Academic Support

Academic Support


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Revised 5/26/05

Student Services: The student services category includes funds expended for the administration of student affairs and for services to students. UA Student Services NCHEM program codes: Code General Description Examples Fin. Stmts. &

IPEDS Budget F&A

SA Intercollegiate athletics Intercollegiate athletics are separately classified to meet budget and other needs.

Student Services

Intercollegiate Athletics


SS Student services The student services category includes funds expended for the administration of student affairs and for services to students, including expenses of such activities as deans of students, admissions, registrar, counseling and placement services, student advisors, financial aid office, and student health and infirmary services.

Student Services

Student Services

Unrstd – SS Matching & Rstd - OSA

SY Student services recharge activities

Student services recharge activities require a separate program code SY.

Student Services

Student Services

Unrstd – OIA Recharge -OIA

SZ Student services – Unallowable activities for F&A

Student service activities with the primary purpose of contributing to students’ emotional and physical well-being and intellectual, cultural, and social development outside the context of the formal instruction program are OIA for F&A purposes, but these expenditures are student services for financial statement and other purposes. Student activities, cultural events, student newspapers, intramural athletics, and student organizations are examples.

Student Services

Student Services


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Revised 5/26/05

Institutional Support: This category includes expenditures for a) central executive-level activities concerned with management and long-range planning for the entire institution/campus, b) fiscal operations, c) general administration and logistical services, d) administrative computing support, and e) public relations or development activities. There are multiple activities which are classified as institutional support (a.k.a. General and Administrative) for financial statement and other purposes, but which must be classified differently for F&A purposes. GA can only be used for campus-wide institutional support, and not for support of an individual college or school. Support for an individual college or school should be classified as either instruction support (ID) or academic support (AS). Note, only satellite campuses that provide their own institutional support activities should have GA activity. Based on current practice, the following satellite campuses should not use institutional support program codes: Bristol Bay, Chuckchi, Interior Aleutians, Ketchikan, Kuskokwim, Northwest, Rural College, Sitka, and Tanana Valley Campus . UA Institutional Support NCHEM program codes: Code General Description Examples Fin. Stmts. &

IPEDS Budget F&A

GA General and administrative Board of Regents; campus-wide planning and programming, and legal services; campus-wide fiscal operations; administrative data processing; human resources; and procurement. Executive management positions such as the Provost are also included in this category.

Institutional Support


Unrstd - G&A Matching & Rstd - OSA

GB Staff benefits (SW orgs only) SW leave and staff benefit accounts that are eliminated from the F&A calculation.



Excluded

GM Operations & maintenance for institutional support unit

Costs include security, environmental safety, hazardous waste disposal, insurance relating to property, space management, and central receiving.




GP Pre-award and post-award offices

Operations of the pre and post award offices. i.e. Grants and Contracts, Proposal Office



Unrstd – SPA Matching & Rstd - OSA

GS Specific student related general administrative activities

Expenditures include costs related to commencement, graduation, and convocation costs.



Student Services

GY General and administrative recharge activities

Institutional support recharge activities such as telephone and printing services.



Unrstd – OIA Matching & Rstd – OSA Recharge – OIA

GZ General and administrative – Unallowable activities for F&A




Unrstd – OIA Matching & Rstd -OSA

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Revised 5/26/05

Operations and Maintenance: This category includes all expenditures of current funds for the administration, supervision, operation, maintenance, preservation, and protection of the institution’s physical plant. It includes expenses normally incurred for janitorial and utility services; repairs and ordinary or normal alterations of buildings, furniture and equipment; care of grounds; maintenance and operation of buildings and other plant facilities; and fire protection. UA Operations and Maintenance NCHEM program codes: Code General Description Examples Fin. Stmts. &

IPEDS Budget F&A

OM Operations and maintenance Expenditures of current funds for the administration, supervision, operation, maintenance, preservation, and protection of the institution’s physical plant. It includes expenses normally incurred for items such as janitorial and utility services; repairs and ordinary or normal alterations of buildings, furniture and equipment; care of grounds; maintenance and operation of buildings and other plant facilities; and fire protection.

O & M Physical Plant Unrstd – O & M Matching & Rstd -OSA

OY Operations and maintenance recharge activities

Recharge activities such as the operations and maintenance piece of physical plant.

O & M Physical Plant Unrstd – O&M Matching & Rstds - OSA Recharge -OIA

OZ Operations & maintenance – Unallowable activities for F&A

There are very few situations where OZ is appropriate. It is used when the classification is O&M for financial statements, but unallowable for F&A. An example is facilities expenditures for investment properties.

O & M Physical Plant Unrstd – OIA Matching & Rstd -OSA

Scholarships and Fellowships: The scholarships and fellowships category includes expenditures for student aid (from restricted or unrestricted current funds) in the form of grants to students resulting from selection by the institution or from an entitlement program. Also includes trainee stipends, prizes, awards, and tuition and fee waivers. Fellowships are grants-in-aid and trainee stipends to graduate students. Trainee stipends awarded to individuals who are not enrolled in formal course work should be charged to instruction, research, or public service as appropriate not student aid. In addition, recipients of student aid are not required to perform service to the institution as consideration for the grant, nor are they expected to repay the amount of the grant to the funding source. When services are required in exchange for financial assistance, as in the College Work Study program or a research or teaching assistantship, charges should be classified as expenditures of the department or organizational unit to which the service is rendered using an org that reflects the student’s activities. This applies to both wages and tuition waivers.

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Revised 5/26/05

UA Scholarship and Fellowship NCHEM program code: Code General Description Examples Fin. Stmts. &

IPEDS Budget F&A

FA Student aid The scholarships and fellowships category includes expenditures for student aid in the form of grants to students resulting from selection by the institution or from an entitlement program. Also includes trainee stipends, prizes, awards, and tuition and fee waivers. Fellowships are grants-in-aid and trainee stipends to graduate students.

Student Aid Scholarships Excluded

Auxiliary Enterprises: An auxiliary enterprise exists to furnish goods or services to students, faculty, or staff, and charges a fee directly related to, although not necessarily equal to, the cost of the goods or services. The distinguishing characteristic of an auxiliary enterprise is that it is managed as a self-supporting activity essentially. Examples are housing, food services, bookstore, and parking. UA Auxiliary Enterprise NCHEM program codes: Code General Description Examples Fin. Stmts. &

IPEDS Budget F&A

UM Auxiliary operations - maintenance and repair expenditures

Auxiliary maintenance and repair expenditures Auxiliary Services Auxiliary Services


UR Auxiliary operations - renewal and replacement expenditures

Auxiliary renewal and replacement expenditures.

Auxiliary Services Auxiliary Services


UX Auxiliary operations All expenditures and transfers of an auxiliary operation are classified as UX except for certain physical plant costs that must be identified separately for Budget reporting purposes



UZ Auxiliary operations – Unallowable activities for F&A




12

Revised 5/26/05

Debt Service: This category contains non-discretionary funding for the retirement of debt obligations. UA Debt Service NCHEM program code: Code General Description Examples Fin. Stmts. &

IPEDS Budget F&A

DS Debt Services Non-discretionary funding for the retirement of debt obligations

N/A Debt Service N/A

GENERAL DESCRIPTION OF PROGRAM CODES USED BY SPECIFIC DEPARTMENTS Departments should classify their expenses in program codes that reflect the appropriate allocation and activity. The following descriptions are general in nature and may not cover every situation due to the complexity of the organization. Academic Department General unrestricted instruction expenditures, sponsored training, and sponsored training match expenditures are classified as instruction, IN. Academic department administration is ID. Academic unit may occasionally pay O&M from an academic unit budget; these costs are classified as IM. If an academic department has university or sponsored research activity, it’s RO; any sponsored research match is also RO. Research training and sponsored research training is classified as RT. Department research is classified as instruction using IR. For financial statements and budget, academic unit expenditures are classified as instruction, academic support, public service, and research. For F&A, classifications include instruction, academic support, department administration, operations & maintenance, other sponsored activities, research, and other institutional activities. Academic Units primarily use codes AS, IN, IR, RO, and RT. May also use AP, AY, AZ, FA, ID, IM, IY, IZ, PS, and PZ. Organized Research Unit University research expenditures, sponsored research, and sponsored research match expenditures are classified as research, RR. Research training and sponsored research training are identified with RT. Department administration is RD. Most units pay non-routine O&M from their budget that is classified as RM. If a research unit has a separately budgeted public service component (i.e. Sea Grant, MAPS), it is public service PS for financial statements; for F&A it’s OSA if restricted or match, and OIA if unrestricted. For financial statements and budget, organized research expenditures are classified as research except for separately budgeted public service and instruction, which are classified as the same. For F&A, activities include instruction, department administration, operations and maintenance, other sponsored activities, and other institutional activities. Organized Research Units primarily use codes RD, RM, RR, and RT. May also use ID, IN, RY, RZ, and FA. Organized Research Units that have a separately budgeted public service component see Public Service Unit.

13

Revised 5/26/05

Public Service Unit All general unrestricted public service expenditures are PS. Non-routine O&M costs are classified as PM. Public service unit sponsored research and sponsored research match it is classified as RO. Research training and research training match is classified as RT. Department research is classified as instruction using IR. Department administration in a public service unit is PD. For financial statements and budget, public service is Public Service. For F&A, classifications include department administration, operations and maintenance, other sponsored activity, and other institutional activity. Public Service Units primarily use codes PD, PM, and PS. May also use PY, PZ, RO, RT and FA. Museum The Museum is academic support, AM. Any sponsored research or sponsored research match is classified as RO. Research training and research training match is classified as RT. Department research is classified as instruction using IR. Museum administration should be classified as academic support, AS. For financial statements and budget, the museum is academic support. For F&A, classifications include academic support, research, other sponsored activities and other institutional activities. Museum uses codes AM, AS, RT, and RO. May also use AP, AY, AZ, FA, IN, IR, IZ, and PS. Recharge Operations For financial statements and budget recharge operations are considered instruction, research, public service, academic support, student services, institutional support, and O&M (physical plant) consistent with budget NCHM classification. For F&A, recharge operations are included in other institutional activity (OIA). Recharge operations should only have expenditures in non-recharge unrestricted funds for equipment purchases. Recharge operations may have expenditures in restricted funds when the intent of the funding is to provide base operational support rather than use of recharge services. Recharge operations use codes IY, RY, PY, AY, SY, GY, and OY. Library The Library is considered part of academic support. General unrestricted instruction expenditures, sponsored training, and sponsored training match expenditures are classified as instruction, IN. Any sponsored activity should be classified consistent with the department’s unrestricted activities. Sponsored research or sponsored research match are classified as RO. Research training and research training match should be classified as RT. Department research is classified as instruction using IR. For financial statements, the library is academic support. For budget, the library is considered library. For F&A, classifications include academic support, library, research, other sponsored activities and other institutional activities. Library uses codes AL, AS, RT, and RO. May also use AP, AY, AZ, FA, IN, IR, IZ, and PS. Student Services, Physical Plant, etc. Any sponsored activity should be classified consistent with the department’s unrestricted activities. Sponsored research and sponsored research match is classified as RO for these types of units. Research training and research training match should be classified as RT.

14

Revised 5/26/05

ADDITIONAL DESCRIPTION OF PROGRAM CODES USED FOR SPECIFIC PURPOSES Budget The University also created a special budget category called Unallocated Authority that can be identified by a program code of NA. This special category was created to segregate additional budget authority from other NCHEMS categories until the authority is needed. This category is not a part of the standardized NCHEMS categories used by other institutions of higher education. CLARIFICATION OF RESEARCH TRAINING DEFINITION Some federal agencies provide specific funding for research training. Federal auditors have indicated that this funding should be classified as research training for the purposes of the F&A proposal development. The federal auditors specifically identified NIH training grants as meeting the research training criteria. Other agencies, such as NSF, may have programs that also fund training in research techniques. Fellowships may be considered financial aid. If the recipient is not required to do something in return for the funding then it is considered financial aid rather than other sponsored activity, instruction, research or research training. National Institutes of Health (NIH) NIH provides specific research training funding. The User Support Branch of the Division of Extramural Information Systems at NIH describes these research training programs as such in the NIH document “Activity Codes, Organization Codes, and Definitions Used in Extramural Programs.” Review this document via the web at http://grants.nih.gov/grants/funding/ac.pdf. The activity or instrument code embedded in the application or grant number can be used to identify these funding programs. This funding should be classified as research training utilizing research training, RT, program code: Fellowship Programs F31 – Predoctoral Individual National Research Service Awards that provide predoctoral individuals with supervised research training in specified health and health-related areas leading toward a research degree (e.g. Ph.D.). F32 – Postdoctoral Individual National Research Service Awards that provide postdoctoral research training to individuals to broaden their scientific background and extend their potential for research in specified health-related areas. Research Center Programs K01 - Research Scientist Development Award - Research & Training that provides support of a scientist, committed to research, in need of both advanced research training and additional experience. Training Programs T22 - Institutional Research Fellowships support an institution with an approved preceptor for a number of postdoctoral research training fellowships in a limited number of specified shortage biomedical science areas. T32 - Institutional National Research Service Awards enable institutions to make National Research Service Awards to individuals selected by them for predoctoral and postdoctoral research training in specified shortage areas.

15

http://grants.nih.gov/grants/funding/ac.pdf

Revised 5/26/05

T35 - NRSA Short-Term Research Training provides individuals with research training during off-quarters of summer periods to encourage research careers and/or research in areas of national need. T37 - Minority International Research Training Grants (FIC) provide supporting opportunities for biomedical and behavioral research training for minority students and faculty members at foreign sites. National Science Foundation (NSF) NSF does have some programs that may provide funding for research training. NSF sponsors a number of activities directed specifically at bringing members of underrepresented groups into the science and engineering education pipeline and preparing them for potential advancement to the highest levels of leadership. For information about NSF programs for human resource and career development, visit the NSF Crosscutting Programs home page, http://www.nsf.gov/home/crssprgm. Some of these programs may be considered research training dependent on the primary purpose of the funding. Research training that is embedded within a research project is not considered research training for University purposes. The NSF programs and activities are organized in the following categories:

• Programs at the Undergraduate Level • Programs at the Graduate and Postdoctoral Level • Specialized Multilevel Programs • Programs for Faculty and Institutional Development • Programs for Groups Underrepresented in Science and Engineering

Research Experiences for Undergraduates (REU) The REU Program may qualify as research training, depending on the specific program description. It supports active research participation by undergraduate students in science and engineering disciplines supported by NSF. REU projects involve students in meaningful ways in ongoing research and education programs or in projects specially designed for the purpose. Two support mechanisms are offered: REU Supplements and REU Sites. REU Supplements may be included in proposals for new or renewal NSF grants or as supplements to ongoing NSF-funded projects. REU Sites are based on independent proposals to initiate and conduct undergraduate research and education projects for a number of students. REU Sites projects are often focused within a single discipline and/or single academic department; however, interdisciplinary or multiple-department proposals with a strong intellectual focus are also encouraged, as are proposals with international dimensions. Undergraduate student participants supported with NSF funds in either Supplements or Sites must be citizens or permanent residents of the United States or its possessions. For program announcement NSF 01-121, a list of contact people, a list of current REU Sites, and other guidance, visit the REU web site, http://www.nsf.gov/home/crssprgm/reu/start.htm. Programs at the Graduate and Postdoctoral Level NSF is a major supporter of graduate and postdoctoral education in science and engineering. The majority of this support is embedded in awards to institutions through funds to support graduate research assistants and postdoctoral associates. NSF also supports traineeships in the following program: Integrative Graduate Education and Research Traineeship (IGERT) Program. For program announcement and other guidance visit the IGERT web site, http://www.nsf.gov/home/crssprgm/igert/start.htm) In addition, NSF is committed to the education of a science and engineering workforce drawn broadly from the Nation’s talent pool. NSF offers the Alliances for Graduate Education and the Professoriate to increase diversity at the graduate level and beyond. (see http://www.ehr.nsf.gov/hrd/agep.asp).

16

http://www.nsf.gov/home/crssprgm

http://www.nsf.gov/home/crssprgm/reu/start.htm

http://www.nsf.gov/home/crssprgm/igert/start.htm

http://www.ehr.nsf.gov/hrd/agep.asp

UA Program CodesProposed Structure & CrosswalkRevised 5/26/05Effective 7/1/04See Program Code Definitions for full definitions and examples.

F&A Cost Pool/Base Mapping Classification for Reports Misc Fd 1 Fd 14 Fd 17 Fd 18 Fd 19 Fd 2 & 3

PC Description Fin Stmts & IPEDS Budget Predominant F&A Category4 Unrstd Matching Recharge Designated Auxiliaries RestrictedA C Academic Support - Central Level Acad Spt Acad Spt General Administration GA OSA SCRUB GA SCRUB OSAA L Library Acad Spt Library Library LIB OSA SCRUB LIB SCRUB OSAA M Museum Acad Spt Acad Spt Other Institutional Activities OIA OSA SCRUB OIA SCRUB OSAA P AS O&M Acad Spt Acad Spt Operations & Maintenance OM OSA SCRUB OM SCRUB OSAA S Other Academic Support - College Level Acad Spt Acad Spt Department Administration DA OSA SCRUB DA SCRUB OSAA Y Academic Support - Recharge Acad Spt Acad Spt Other Institutional Activities OIA SCRUB OIA OIA SCRUB SCRUBA Z Academic Support - Unallowable Activities Acad Spt Acad Spt Other Institutional Activities OIA OSA SCRUB OIA SCRUB OSAD S Debt Service n/a Debt Service n/a SCRUB SCRUB SCRUB SCRUB SCRUB SCRUBF A Student Aid Stdt Aid Scholarships Exclusion EXCL EXCL EXCL EXCL EXCL EXCLG A General and Administrative (G&A) Inst Spt Inst Spt General Administration GA OSA SCRUB GA SCRUB OSAG B Staff benefits Inst Spt Inst Spt Exclusion EXCL EXCL EXCL EXCL EXCL EXCLG M G&A O&M Inst Spt Inst Spt Operations & Maintenance OM OSA SCRUB OM SCRUB OSAG P G&A-Preaward and postaward functions (campus-wide level) Inst Spt Inst Spt Sponsored Program Administration SPA OSA SCRUB SPA SCRUB OSAG S G&A related to Student Services (specific graduation activities) Inst Spt Inst Spt Student Services SS OSA SCRUB SS SCRUB OSAG Y G&A - Recharge Inst Spt Inst Spt Other Institutional Activities OIA SCRUB OIA OIA SCRUB SCRUBG Z G&A - Unallowable activities Inst Spt Inst Spt Other Institutional Activities OIA OSA SCRUB OIA SCRUB OSAI D Instruction Support/Department Administration Instruct Instruct Department Administration DA OSA SCRUB DA SCRUB OSAI M Academic Unit O&M Instruct Instruct Operations & Maintenance OM OSA SCRUB OM SCRUB OSAI N Instruction Instruct Instruct Instruction IN IN SCRUB IN SCRUB INI R Academic Unit Department Research 1 Instruct Instruct Instruction IN IN SCRUB SCRUB SCRUB INI Y Instruction - Recharge Instruct Instruct Other Institutional Activities OIA SCRUB OIA OIA SCRUB SCRUBI Z Instruction - Unallowable Activities Instruct Instruct Other Institutional Activities OIA IN SCRUB OIA SCRUB INO M Operations & Maintenance (O&M) O&M O&M Operations & Maintenance OM OSA SCRUB OM SCRUB OSAO Y O&M - Recharge O&M O&M Other Institutional Activities OIA SCRUB OIA OIA SCRUB SCRUBO Z O&M - Unallowable activities O&M O&M Other Institutional Activities OIA OSA SCRUB OIA SCRUB OSAP D Public Service support/department administration Pub Svc Pub Svc Department Administration DA OSA SCRUB DA SCRUB OSAP M Public Service Unit O&M Pub Svc Pub Svc Operations & Maintenance OM OSA SCRUB OM SCRUB OSAP S Public Service Pub Svc Pub Svc Other Institutional Activities OIA OSA SCRUB OIA SCRUB OSAP Y Public Service - Recharge Pub Svc Pub Svc Other Institutional Activities OIA SCRUB OIA OIA SCRUB SCRUBP Z Public Service - Unallowable Activities Pub Svc Pub Svc Other Institutional Activities OIA OSA SCRUB OIA SCRUB OSAR D Research Support/Department Administration Research Research Department Administration DA OSA SCRUB DA SCRUB OSAR M Organized Research Unit O&M Research Research Operations & Maintenance OM OSA SCRUB OM SCRUB OSAR O Organized Research - Non-Organized Research Unit 2 Research Research Instruction SCRUB OR SCRUB OR SCRUB ORR R Organized Research - Organized Research Unit 2 Research Research Research OR OR SCRUB OR SCRUB ORR T Organized Research -Training 3 Research Research Research OR OR SCRUB OR SCRUB ORR Y Organized Research - Recharge Research Research Other Institutional Activities OIA SCRUB OIA OIA SCRUB SCRUBR Z Organized Research - Unallowable Activities Research Research Other Institutional Activities OIA OR SCRUB OR SCRUB ORS A Intercollegiate Athletics Stdt Svcs Athletics Other Institutional Activities OIA OSA SCRUB OIA SCRUB OSAS S Student Services Stdt Svcs Stdt Svcs Student Services SS OSA SCRUB SS SCRUB OSAS Y Student Services - Recharge Stdt Svcs Stdt Svcs Other Institutional Activities OIA SCRUB OIA OIA SCRUB SCRUBS Z Student Services - Unallowable activities Stdt Svcs Stdt Svcs Other Institutional Activities OIA OSA SCRUB OIA SCRUB OSAU M Auxiliary Operations Maintenance Aux Svcs Maint & Repair Other Institutional Activities SCRUB OSA SCRUB SCRUB OIA OSAU R Auxiliary Operations Renewal and Replacement Aux Svcs Renew & Repl Other Institutional Activities SCRUB OSA SCRUB SCRUB OIA OSAU X Auxiliary Operations Aux Svcs Aux Svcs Other Institutional Activities SCRUB OSA SCRUB SCRUB OIA OSAU Z Auxiliary Operations - Unallowable activities Aux Svcs Aux Svcs Other Institutional Activities SCRUB OSA SCRUB SCRUB OIA OSA

1 Department Research is defined as research and developmental activities that are not a) sponsored projects and related match; b) occurring in an Organized Acronym Cost Pool/Base Description

Research unit; or c) identifiable in research organization codes established to track research activity in natural resource or initiative funds. AS Academic Support2 Organized Research includes all research and development activities that are a) sponsored projects and related matching funds; b) occurring in an DA Department Administration

Organized Research unit; or c) identifiable in research organization codes established to track research activity in natural resource or initiative funds. GA General Administration3 Organized Research Training includes training individuals in research techniques where activity utilized the same facilities as other organized research IN Instruction

activities. Activities must be a) funded by sponsored projects and related matching funds; b) occurring in an organized research unit; or c) identifiable in LIB Library

research organization codes established to track activity in natural resource or initiative funds. OIA Other Institutional Activities4 Restricted and matching funds are classified as Other Sponsored Activities unless included in Organized Research, Organized Research Training, OM Operations & Maintenance

or Instruction. OSA Other Sponsored ActivitiesOR Organized Research

Note: AD, GO, GR, IO, PP, PR, and RG should no longer be used. Org's set up with these codes should be terminated and SPA Sponsored Program Administrationnew orgs using the current program codes should be established. SS Student Services

EXCL Activity Excluded for F&A PurposesSCRUB Fund/Program Code Mismatch - Review

to determine cost pool.

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UAF Banner Indirect Cost Rate Codes as of 8/11/05Ordered by Type of Rate, Base and Rate

Negotiated Rate Codes Reduced Rate Codes Reduced Rate Codes Reduced Rate Codes

Arctic Region Supercomputing Center

Sponsored Research (Reduced) Sponsored Research (Reduced) Continued

Other Sponsored Activity (Reduced) Continued

FAN213 – 21.30% FRW030 – 3.00% FRW342 – 34.20% FSW161 – 16.10%

FAN252 – 25.20% FRW050 – 5.00% FRW346 – 34.60% FSW175 – 17.50%FAN296 – 29.60% FRW060 – 6.00% FRW348 – 34.80% FSW190 – 19.00%FAN319 – 31.90% FRW065 – 6.50% FRW360 – 36.00% FSW200 – 20.00%FAN332 – 33.20% FRW070 – 7.00% FRW362 – 36.20% FSW208 – 20.83%

FRW080 – 8.00% FRW392 – 39.20% FSW210 – 21.00%Poker Flat Research Range FRW087 – 8.70% FRW400 – 40.00% FSW234 – 23.40%FFN240 – 24.00% FRW090 – 9.00% FRW403 – 40.30% FSW250 – 25.00%FFN260 – 26.00% FRW100 – 10.00% FRW413 – 41.30% FSW261 – 26.10%FFN263 – 26.30% FRW102 – 10.25% FRW417 – 41.70% FSW300 – 30.00%FFN265 – 26.50% FRW110 – 11.00% FRW418 – 41.80% FSW322 – 32.20%

FFN274 – 27.40% FRW111 – 11.10% FRW419 – 41.90% FSW334 – 33.40%FRW120 – 12.00% FRW422 – 42.20% FSW345 – 34.50%

Ship Operations FRW125 – 12.50% FRW427 – 42.70% FSW348 – 34.80%FHN324 – 32.40% FRW136 – 13.60% FRW440 – 44.00% FSW360 – 36.00%FHN330 – 33.00% FRW140 – 14.00% FRW443 – 44.30% FSW363 – 36.30%FHN332 – 33.20% FRW150 – 15.00% FRW447 – 44.70% FSW400 – 40.00%FHN336 – 33.60% FRW162 – 16.20% FRW450 – 45.00% FSW418 – 41.80%FHN358 – 35.80% FRW171 – 17.10% FRW460 – 46.00% FSW422 – 42.20%

FHN369 – 36.90% FRW175 – 17.50% FRW466 – 46.60% FSW447 – 44.70%FRW180 – 18.00% FRW470 – 47.00% FSW478 – 47.80%

Sponsored Research FRW188 – 18.80% FRW478 – 47.80%FRN208 – 20.80% FRW190 – 19.00% FRW490 – 49.00% Sponsored Training (Reduced)

FRN213 – 21.30% FRW200 – 20.00% FRW500 – 50.00% FTW020 – 2.00%FRN260 – 26.00% FRW204 – 20.48% FTW030 – 3.00%FRN274 – 27.40% FRW208 – 20.80% Other Sponsored Activity (Reduced) FTW040 – 4.00%

FRN296 – 29.60% FRW210 – 21.00% FSW010 – 1.00% FTW046 – 4.60%FRN324 – 32.40% FRW220 – 22.00% FSW020 – 2.00% FTW050 – 5.00%FRN332 – 33.20% FRW225 – 22.50% FSW030 – 3.00% FTW052 – 5.20%FRN336 – 33.60% FRW234 – 23.40% FSW040 – 4.00% FTW080 – 8.00%FRN350 – 35.00% FRW235 – 23.50% FSW050 – 5.00% FTW100 – 10.00%FRN358 – 35.80% FRW250 – 25.00% FSW053 – 5.30% FTW120 – 12.00%FRN400 – 40.00% FRW252 – 25.20% FSW056 – 5.60% FTW132 – 13.20%FRN471 – 47.10% FRW256 – 25.65% FSW072 – 7.20% FTW191 – 19.10%

FRN475 – 47.50% FRW258 – 25.80% FSW080 – 8.00% FTW198 – 19.80%FRN500 – 50.00% FRW260 – 26.00% FSW090 – 9.00% FTW200 – 20.00%FRN504 – 50.40% FRW271 – 27.10% FSW093 – 9.32% FTW250 – 25.00%FRN513 – 51.30% FRW272 – 27.23% FSW098 – 9.80% FTW260 – 26.00%

FRW273 – 27.30% FSW100 – 10.00%Other Sponsored Activity FRW274 – 27.40% FSW110 – 11.00%

FSN337 – 33.70% FRW280 – 28.00% FSW111 – 11.10%FSN340 – 34.00% FRW294 – 29.40% FSW120 – 12.00%FSN354 – 35.40% FRW298 – 29.80% FSW125 – 12.50%FSN363 – 36.30% FRW300 – 30.00% FSW127 – 12.70%FSN500 – 50.00% FRW301 – 30.10% FSW128 – 12.80%

FRW307 – 30.70% FSW130 – 13.00%Sponsored Training FRW308 – 30.80% FSW143 – 14.30%FTN250 – 25.00% FRW320 – 32.00% FSW146 – 14.60%

FTN300 – 30.00% FRW322 – 32.20% FSW150 – 15.00%

I:\Training\Program Codes\UAF\Banner Indirect Cost Codes.xlsOrder Neg and ReducedCreated by: VMB Printed: 9/30/2005 3:57 PM

UAF Banner Indirect Cost Rate Codes as of 8/11/05Ordered by Base, Type of Rate, and Rate

ARSC, Poker Flat, Ship and Sponsored Research

Sponsored Research Sponsored Research and Other Sponsored Activities

Other Sponsored Activities and Sponsored Training

Arctic Region Supercomputing Center

Sponsored Research (Reduced) Continued

Sponsored Research (Reduced) Continued

Other Sponsored Activity (Reduced) Continued

FAN213 – 21.30% FRW090 – 9.00% FRW392 – 39.20% FSW130 – 13.00%FAN252 – 25.20% FRW100 – 10.00% FRW400 – 40.00% FSW143 – 14.30%FAN296 – 29.60% FRW102 – 10.25% FRW403 – 40.30% FSW146 – 14.60%FAN319 – 31.90% FRW110 – 11.00% FRW413 – 41.30% FSW150 – 15.00%FAN332 – 33.20% FRW111 – 11.10% FRW417 – 41.70% FSW161 – 16.10%

FRW120 – 12.00% FRW418 – 41.80% FSW175 – 17.50%Poker Flat Research Range FRW125 – 12.50% FRW419 – 41.90% FSW190 – 19.00%FFN240 – 24.00% FRW136 – 13.60% FRW422 – 42.20% FSW200 – 20.00%FFN260 – 26.00% FRW140 – 14.00% FRW427 – 42.70% FSW208 – 20.83%FFN263 – 26.30% FRW150 – 15.00% FRW440 – 44.00% FSW210 – 21.00%FFN265 – 26.50% FRW162 – 16.20% FRW443 – 44.30% FSW234 – 23.40%FFN274 – 27.40% FRW171 – 17.10% FRW447 – 44.70% FSW250 – 25.00%

FRW175 – 17.50% FRW450 – 45.00% FSW261 – 26.10%Ship Operations FRW180 – 18.00% FRW460 – 46.00% FSW300 – 30.00%FHN324 – 32.40% FRW188 – 18.80% FRW466 – 46.60% FSW322 – 32.20%FHN330 – 33.00% FRW190 – 19.00% FRW470 – 47.00% FSW334 – 33.40%FHN332 – 33.20% FRW200 – 20.00% FRW478 – 47.80% FSW345 – 34.50%FHN336 – 33.60% FRW204 – 20.48% FRW490 – 49.00% FSW348 – 34.80%FHN358 – 35.80% FRW208 – 20.80% FRW500 – 50.00% FSW360 – 36.00%FHN369 – 36.90% FRW210 – 21.00% FSW363 – 36.30%

FRW220 – 22.00% Other Sponsored Activity (Negotiated)

FSW400 – 40.00%

Sponsored Research (Negotiated) FRW225 – 22.50% FSN337 – 33.70% FSW418 – 41.80%FRN208 – 20.80% FRW234 – 23.40% FSN340 – 34.00% FSW422 – 42.20%FRN213 – 21.30% FRW235 – 23.50% FSN354 – 35.40% FSW447 – 44.70%FRN260 – 26.00% FRW250 – 25.00% FSN363 – 36.30% FSW478 – 47.80%FRN274 – 27.40% FRW252 – 25.20% FSN500 – 50.00%FRN296 – 29.60% FRW256 – 25.65% Sponsored Training (Negotiated)FRN324 – 32.40% FRW258 – 25.80% Other Sponsored Activity

(Reduced)FTN250 – 25.00%

FRN332 – 33.20% FRW260 – 26.00% FSW010 – 1.00% FTN300 – 30.00%FRN336 – 33.60% FRW271 – 27.10% FSW020 – 2.00%FRN350 – 35.00% FRW272 – 27.23% FSW030 – 3.00% Sponsored Training (Reduced)FRN358 – 35.80% FRW273 – 27.30% FSW040 – 4.00% FTW020 – 2.00%FRN400 – 40.00% FRW274 – 27.40% FSW050 – 5.00% FTW030 – 3.00%FRN471 – 47.10% FRW280 – 28.00% FSW053 – 5.30% FTW040 – 4.00%FRN475 – 47.50% FRW294 – 29.40% FSW056 – 5.60% FTW046 – 4.60%FRN500 – 50.00% FRW298 – 29.80% FSW072 – 7.20% FTW050 – 5.00%FRN504 – 50.40% FRW300 – 30.00% FSW080 – 8.00% FTW052 – 5.20%FRN513 – 51.30% FRW301 – 30.10% FSW090 – 9.00% FTW080 – 8.00%

FRW307 – 30.70% FSW093 – 9.32% FTW100 – 10.00%Sponsored Research (Reduced) FRW308 – 30.80% FSW098 – 9.80% FTW120 – 12.00%FRW030 – 3.00% FRW320 – 32.00% FSW100 – 10.00% FTW132 – 13.20%FRW050 – 5.00% FRW322 – 32.20% FSW110 – 11.00% FTW191 – 19.10%FRW060 – 6.00% FRW342 – 34.20% FSW111 – 11.10% FTW198 – 19.80%FRW065 – 6.50% FRW346 – 34.60% FSW120 – 12.00% FTW200 – 20.00%FRW070 – 7.00% FRW348 – 34.80% FSW125 – 12.50% FTW250 – 25.00%FRW080 – 8.00% FRW360 – 36.00% FSW127 – 12.70% FTW260 – 26.00%FRW087 – 8.70% FRW362 – 36.20% FSW128 – 12.80%

I:\Training\Program Codes\UAF\Banner Indirect Cost Codes.xlsOrder by TypeCreated by: VMB Printed: 9/30/2005 3:57 PM

List of Literal Value Options in the User Defined Table in Banner Forms: FRAGRNT and FRAPROP

Current Valid Codes:

Value Type Literal Value Value Long Title Value Short Title Activity DateGRANT ASSUMPT Dept Assumes of Liability Assumption of Liab. 30-Oct-98GRANT FIN. AID Financial Aid Fin Aid A133 3-Oct-98GRANT FIXED Fixed Price Agreement Fixed Price 3-Oct-98GRANT IDCMATCH F&A Waived to meet M/CS requirement F&A wavived for M/CS 30-Oct-98GRANT MATCH Agency requires M/CS on grant M/CS is required 30-Oct-98GRANT MATCH3 M/CS from a third party M/CS from 3rd Party 30-Oct-98GRANT MULTI Grant has Multiple funds attached Multiple funds 30-Oct-98GRANT OTHER Other Sponsored Activity Other A133 30-Oct-98GRANT PROGRAM Grant has reportable program income Program Income 30-Oct-98GRANT RESEARCH/DEVL Research/Development Research A133 3-Oct-98GRANT SUBCONTRACT Subcontract is authorized Subcontract authoriz 30-Oct-98GRANT TRAINING * Training Training 9-Jun-05PROPOSAL ADD. SPACE Addition space/facilities Add. Space 3-Oct-98PROPOSAL BIOHAZARDS Biohazards Biohazards 3-Oct-98PROPOSAL CARCINOGENS Carcinogens Carcinogens 3-Oct-98PROPOSAL CHEMICAL HAZARDS Chemical Hazards Chemical Hazards 3-Oct-98PROPOSAL CONSTRUCTION Construction/renovation Construction 3-Oct-98PROPOSAL CONTR. SUBST. Controlled Substances Cont. Substances 3-Oct-98PROPOSAL FOLLOW-ON FND Follow-on funding Follow on 3-Oct-98PROPOSAL HUMAN SUBJECTS Human Subject Human Subject 3-Oct-98PROPOSAL ISOTOPES Isotopes/Radioactive Isotopes 3-Oct-98PROPOSAL LIABILITIES Other Liabilities Liabilities 3-Oct-98PROPOSAL MATCHING Matching Required for this propoal Matching Required 7-Nov-03PROPOSAL MINORITY Minority Preferences Minority Preferences 2-Oct-00PROPOSAL RECOMBINANT DNA Recombinant DNA Recombinant DNA 3-Oct-98PROPOSAL RESTR. PUBL Restriction on publishing Restr. Publish 3-Oct-98PROPOSAL SUB CONTRACT Sub Contract required Sub Contract 3-Oct-98PROPOSAL TUITION Tuition Remission Tuition Remission 2-Oct-00PROPOSAL VERTEBRATES Vertebrates Vertebrates 3-Oct-98

Suggested Additions:

Value Type Literal Value Value Long Title Value Short TitleGRANT OTHER-OSA Other Sponsored Activity Other A133 (OSA)GRANT OTHER-TRAINING Other Sponsored Training Other A133 (Training)GRANT MULTI-FUND Grant has multiple funds Multiple fundsGRANT MULTI-ACTIVITY Grant has multiple activities Multiple activitiesGRANT MULTI-CAMPUS Grant involves multiple campuses Multiple campuses

Suggest Discontinuing Use of the Following:

Value Type Literal ValueGRANT MULTIGRANT OTHER

* TRAINING - What activity is this supposed to capture? What type of reporting is this going to be used for?

I:\Training\Program Codes\UAF\User Defined Fields.xlsUser Defined Fields Printed: 9/30/2005 4:36 PM

ProposalReceived

Proposal is reviewed toidentify type of activity

Activity isOrganizedResearch

Activity isSponsored

Training

Activity is OtherSponsored Activity

Choose ActivityType of Organized

Research

Is F&A Waivedor at a Reduced

Rate?

Choose ActivityType of Training/

Instruction


Rate?

Choose Activity Typeof Other Sponsored

Activity


Rate?

Use F&ARate Code like

FRN____


FTN____


FSN___


FRW____


FTW____

NO

YES

NO

YES


FSW____

YES

NO

AwardReceived

Award Document &Proposal are reviewed

to identify type ofactivity

Activity isOrganizedResearch

Activity isSponsored

Training

Activity is OtherSponsored Activity


Rate?


Rate?


Rate?


FRN____


FTN____Use F&A

Rate Code likeFSN___


FRW____

Choose UserDefined Value of

RESEARCH/DEVL


FTW____


OTHER-TRAINING

NO

YES

NO

YES


FSW____

YES

NO


OTHER-OSA

Verify that programcode for budget org is

correct and is identified asOrganized Research on the

Program Code List

Verify that programcode for budget org is

correct and is identified asInstruction on the Program

Code List

Verify that program codefor budget org is correct forand is identified as OSA on

the Program Code List

Unrestricted, Recharge, Designated, Auxiliary FundsMapping of UA Program Code to Faciities and Indirect Pool/Base

For Program Codes Effective 7/1/2004Sorted and Grouped by 1) Misc. Fund 1 Cost Pool/Base Category and 2) Program Code Alpha Characters

See Program Code Definitions page references for location of full definitions and examples for each program code.

Acronym & Cost Pool/Base Description Acronym & Cost Pool/Base DescriptionAS - Academic Support OSA - Other Sponsored ActivitiesDA - Department Administration OR - Organized ResearchGA - General Administration SPA - Sponsored Program AdministrationIN - Instruction SS - Student ServicesLIB - Library EXCL - Activity Excluded for F&A PurposesOIA - Other Institutional Activities SCRUB - Normally a Fund/Program Code Mismatch - Review to Determine Cost PoolOM - Operations & Maintenance

Alpha NCHEMS Category Program Code F&A Cost Pool/Base CategoryProgram (Program Code Definitions Misc Fd 1 Fd 17 Fd 18 Fd 19

Code Description Roll Up Structure) Page Ref # Unrstd Recharge Desgntd AuxiliariesA S Other Academic Support - College Level Academic Support 7 DA SCRUB DA SCRUBI D Instruction Support/Department Administration Instruction 4 DA SCRUB DA SCRUBP D Public Service support/department administration Public Service 5 DA SCRUB DA SCRUBR D Research Support/Department Administration Research 5 DA SCRUB DA SCRUBF A Student Aid Scholarships & Fellowships 10-11 EXCL EXCL EXCL EXCLA C Academic Support - Central Level Academic Support 7 GA SCRUB GA SCRUBG A General and Administrative (G&A) Institutional Support 9 GA SCRUB GA SCRUBI N Instruction Instruction 4 IN SCRUB IN SCRUBI R Academic Unit Department Research 1 Instruction 4 IN SCRUB SCRUB SCRUBA L Library Academic Support 7 LIB SCRUB LIB SCRUBA M Museum Academic Support 7 OIA SCRUB OIA SCRUBA Y Academic Support - Recharge Academic Support 7 OIA OIA OIA SCRUBA Z Academic Support - Unallowable Activities Academic Support 7 OIA SCRUB OIA SCRUBG Y G&A - Recharge Institutional Support 9 OIA OIA OIA SCRUBG Z G&A - Unallowable activities Institutional Support 9 OIA SCRUB OIA SCRUBI Y Instruction - Recharge Instruction 4 OIA OIA OIA SCRUBI Z Instruction - Unallowable Activities Instruction 4 OIA SCRUB OIA SCRUBO Y O&M - Recharge Operations & Maintenance 10 OIA OIA OIA SCRUBO Z O&M - Unallowable activities Operations & Maintenance 10 OIA SCRUB OIA SCRUBP S Public Service Public Service 6 OIA SCRUB OIA SCRUBP Y Public Service - Recharge Public Service 6 OIA OIA OIA SCRUBP Z Public Service - Unallowable Activities Public Service 6 OIA SCRUB OIA SCRUBR Y Organized Research - Recharge Research 5 OIA OIA OIA SCRUBR Z Organized Research - Unallowable Activities Research 5 OIA SCRUB OR SCRUBS A Intercollegiate Athletics Student Services 8 OIA SCRUB OIA SCRUBS Y Student Services - Recharge Student Services 8 OIA OIA OIA SCRUBS Z Student Services - Unallowable activities Student Services 8 OIA SCRUB OIA SCRUBA P AS O&M Academic Support 7 OM SCRUB OM SCRUBG M G&A O&M Institutional Support 9 OM SCRUB OM SCRUBI M Academic Unit O&M Instruction 4 OM SCRUB OM SCRUBO M Operations & Maintenance (O&M) Operations & Maintenance 10 OM SCRUB OM SCRUBP M Public Service Unit O&M Public Service 6 OM SCRUB OM SCRUBR M Organized Research Unit O&M Research 5 OM SCRUB OM SCRUBR R Organized Research - Organized Research Unit 2 Research 5 OR SCRUB OR SCRUBR T Organized Research -Training 3 Research 5 OR SCRUB OR SCRUBD S Debt Service Debt Svc/Mandatory Transfers 12 SCRUB SCRUB SCRUB SCRUBR O Organized Research - Non-Organized Research Unit 2 Research 5 SCRUB SCRUB OR SCRUBU M Auxiliary Operations Maintenance Auxiliary Enterprises 11 SCRUB SCRUB SCRUB OIAU R Auxiliary Operations Renewal and Replacement Auxiliary Enterprises 11 SCRUB SCRUB SCRUB OIAU X Auxiliary Operations Auxiliary Enterprises 11 SCRUB SCRUB SCRUB OIAU Z Auxiliary Operations - Unallowable activities Auxiliary Enterprises 11 SCRUB SCRUB SCRUB OIAG P G&A-Preaward and postaward functions (campus-wide level) Institutional Support 9 SPA SCRUB SPA SCRUBG S G&A related to Student Services (specific graduation activities) Institutional Support 9 SS SCRUB SS SCRUBS S Student Services Student Services 8 SS SCRUB SS SCRUB

1 Department Research is defined as research and developmental activities that are not a) sponsored projects and related match; b) occurring in an Organized Researchunit; or c) identifiable in research organization codes established to track research activity in natural resource or initiative funds.

2 Organized Research includes all research and development activities that are a) sponsored projects and related matching funds; b) occurring in an Organized Researchunit; or c) identifiable in research organization codes established to track research activity in natural resource or initiative funds.

3 Organized Research Training includes training individuals in research techniques where activity utilizes the same facilities as other organized research activities. Activitiesmust be a) funded by sponsored projects and related matching funds; b) occurring in an organized research unit; or c) identifiable in research organization codes established to track activity in natural resource or initiative funds.

Note: AD, GO, GR, IO, PP, PR, and RG program codes are obsolete and should no longer be used. Org's set up with these codes should be terminated and new orgs using the current program codes should be established.

H:\cost\program code\Program Code Map - UAF.xlsUnrstd Funds - Srtd by Fd 1 F&ACreated by: VMB

page 1 of 1printed: 10/26/2005 11:42 AM

Unrestricted, Recharge, Designated, Auxiliary FundsMapping of UA Program Code to Faciities and Indirect Pool/Base

For Program Codes Effective 7/1/2004Sorted and Grouped by Program Code Alpha Characters



Alpha NCHEMS Category Program Code F&A Cost Pool/Base CategoryProgram (Program Code Definitions Misc Fd 1 Fd 17 Fd 18 Fd 19

Code Description Roll Up Structure) Page Ref # Unrstd Recharge Desgntd AuxiliariesA S Other Academic Support - College Level Academic Support 7 DA SCRUB DA SCRUBA C Academic Support - Central Level Academic Support 7 GA SCRUB GA SCRUBA L Library Academic Support 7 LIB SCRUB LIB SCRUBA M Museum Academic Support 7 OIA SCRUB OIA SCRUBA P AS O&M Academic Support 7 OM SCRUB OM SCRUBA Y Academic Support - Recharge Academic Support 7 OIA OIA OIA SCRUBA Z Academic Support - Unallowable Activities Academic Support 7 OIA SCRUB OIA SCRUBD S Debt Service Debt Svc/Mandatory Transfers 12 SCRUB SCRUB SCRUB SCRUBF A Student Aid Scholarships & Fellowships 10-11 EXCL EXCL EXCL EXCLG A General and Administrative (G&A) Institutional Support 9 GA SCRUB GA SCRUBG M G&A O&M Institutional Support 9 OM SCRUB OM SCRUBG P G&A-Preaward and postaward functions (campus-wide level) Institutional Support 9 SPA SCRUB SPA SCRUBG S G&A related to Student Services (specific graduation activities) Institutional Support 9 SS SCRUB SS SCRUBG Y G&A - Recharge Institutional Support 9 OIA OIA OIA SCRUBG Z G&A - Unallowable activities Institutional Support 9 OIA SCRUB OIA SCRUBI D Instruction Support/Department Administration Instruction 4 DA SCRUB DA SCRUBI M Academic Unit O&M Instruction 4 OM SCRUB OM SCRUBI N Instruction Instruction 4 IN SCRUB IN SCRUBI R Academic Unit Department Research 1 Instruction 4 IN SCRUB SCRUB SCRUBI Y Instruction - Recharge Instruction 4 OIA OIA OIA SCRUBI Z Instruction - Unallowable Activities Instruction 4 OIA SCRUB OIA SCRUBO M Operations & Maintenance (O&M) Operations & Maintenance 10 OM SCRUB OM SCRUBO Y O&M - Recharge Operations & Maintenance 10 OIA OIA OIA SCRUBO Z O&M - Unallowable activities Operations & Maintenance 10 OIA SCRUB OIA SCRUBP D Public Service support/department administration Public Service 5 DA SCRUB DA SCRUBP M Public Service Unit O&M Public Service 6 OM SCRUB OM SCRUBP S Public Service Public Service 6 OIA SCRUB OIA SCRUBP Y Public Service - Recharge Public Service 6 OIA OIA OIA SCRUBP Z Public Service - Unallowable Activities Public Service 6 OIA SCRUB OIA SCRUBR D Research Support/Department Administration Research 5 DA SCRUB DA SCRUBR M Organized Research Unit O&M Research 5 OM SCRUB OM SCRUBR O Organized Research - Non-Organized Research Unit 2 Research 5 SCRUB SCRUB OR SCRUBR R Organized Research - Organized Research Unit 2 Research 5 OR SCRUB OR SCRUBR T Organized Research -Training 3 Research 5 OR SCRUB OR SCRUBR Y Organized Research - Recharge Research 5 OIA OIA OIA SCRUBR Z Organized Research - Unallowable Activities Research 5 OIA SCRUB OR SCRUBS A Intercollegiate Athletics Student Services 8 OIA SCRUB OIA SCRUBS S Student Services Student Services 8 SS SCRUB SS SCRUBS Y Student Services - Recharge Student Services 8 OIA OIA OIA SCRUBS Z Student Services - Unallowable activities Student Services 8 OIA SCRUB OIA SCRUBU M Auxiliary Operations Maintenance Auxiliary Enterprises 11 SCRUB SCRUB SCRUB OIAU R Auxiliary Operations Renewal and Replacement Auxiliary Enterprises 11 SCRUB SCRUB SCRUB OIAU X Auxiliary Operations Auxiliary Enterprises 11 SCRUB SCRUB SCRUB OIAU Z Auxiliary Operations - Unallowable activities Auxiliary Enterprises 11 SCRUB SCRUB SCRUB OIA

1 Department Research is defined as research and developmental activities that are not a) sponsored projects and related match; b) occurring in an Organized Researchunit; or c) identifiable in research organization codes established to track research activity in natural resource or initiative funds.

2 Organized Research includes all research and development activities that are a) sponsored projects and related matching funds; b) occurring in an Organized Researchunit; or c) identifiable in research organization codes established to track research activity in natural resource or initiative funds.

3 Organized Research Training includes training individuals in research techniques where activity utilizes the same facilities as other organized research activities. Activitiesmust be a) funded by sponsored projects and related matching funds; b) occurring in an organized research unit; or c) identifiable in research organization codes established to track activity in natural resource or initiative funds.

Note: AD, GO, GR, IO, PP, PR, and RG program codes are obsolete and should no longer be used. Org's set up with these codes should be terminated and new orgs using the current program codes should be established.

H:\cost\program code\Program Code Map - UAF.xlsUnrstd Funds - Srtd by PCCreated by: VMB


Matching and Restricted FundsMapping of UA Program Code to Faciities and Indirect Pool/Base

For Program Codes Effective 7/1/2004Sorted and Grouped by 1) Cost Pool/Base Category and 2) Program Code Alpha Characters



Alpha NCHEMS Category Program Code F&A Cost Pool/Base Category F&A Rate Code A-133 CategoryProgram (Program Code Definitions Fd 14 Fd 2 & 3 Type User Defined

Code Description Roll Up Structure) Page Ref # Matching Restricted Negotiated Reduced Value

F A Student Aid Scholarships & Fellowships 10-11 EXCL EXCL See Note 2 See Note 2 FIN. AID

I N Instruction Instruction 4 IN IN FTN FTW OTHER - TRAINING

I R Academic Unit Department Research 1 Instruction 4 IN IN FTN FTW OTHER - TRAINING

I Z Instruction - Unallowable Activities Instruction 4 IN IN FTN FTW OTHER - TRAINING

R O Organized Research - Non-Organized Research Unit 2 Research 5 OR OR FRN FRW RESEARCH/DEVL

R R Organized Research - Organized Research Unit 2 Research 5 OR OR FRN FRW RESEARCH/DEVL

R T Organized Research -Training 3 Research 5 OR OR FRN FRW RESEARCH/DEVL

R Z Organized Research - Unallowable Activities Research 5 OR OR FRN FRW RESEARCH/DEVL

A C Academic Support - Central Level Academic Support 7 OSA OSA FSN FSW OTHER - OSA

A L Library Academic Support 7 OSA OSA FSN FSW OTHER - OSA

A M Museum Academic Support 7 OSA OSA FSN FSW OTHER - OSA

A P AS O&M Academic Support 7 OSA OSA FSN FSW OTHER - OSA

A S Other Academic Support - College Level Academic Support 7 OSA OSA FSN FSW OTHER - OSA

A Z Academic Support - Unallowable Activities Academic Support 7 OSA OSA FSN FSW OTHER - OSA

G A General and Administrative (G&A) Institutional Support 9 OSA OSA FSN FSW OTHER - OSA

G M G&A O&M Institutional Support 9 OSA OSA FSN FSW OTHER - OSA

G P G&A-Preaward and postaward functions (campus-wide level) Institutional Support 9 OSA OSA FSN FSW OTHER - OSA

G S G&A related to Student Services (specific graduation activities) Institutional Support 9 OSA OSA FSN FSW OTHER - OSA

G Z G&A - Unallowable activities Institutional Support 9 OSA OSA FSN FSW OTHER - OSA

I D Instruction Support/Department Administration Instruction 4 OSA OSA FSN FSW OTHER - OSA

I M Academic Unit O&M Instruction 4 OSA OSA FSN FSW OTHER - OSA

O M Operations & Maintenance (O&M) Operations & Maintenance 10 OSA OSA FSN FSW OTHER - OSA

O Z O&M - Unallowable activities Operations & Maintenance 10 OSA OSA FSN FSW OTHER - OSA

P D Public Service support/department administration Public Service 6 OSA OSA FSN FSW OTHER - OSA

P M Public Service Unit O&M Public Service 6 OSA OSA FSN FSW OTHER - OSA

P S Public Service Public Service 6 OSA OSA FSN FSW OTHER - OSA

P Z Public Service - Unallowable Activities Public Service 6 OSA OSA FSN FSW OTHER - OSA

R D Research Support/Department Administration Research 5 OSA OSA FSN FSW OTHER - OSA

R M Organized Research Unit O&M Research 5 OSA OSA FSN FSW OTHER - OSA

S A Intercollegiate Athletics Student Services 8 OSA OSA FSN FSW OTHER - OSA

S S Student Services Student Services 8 OSA OSA FSN FSW OTHER - OSA

S Z Student Services - Unallowable activities Student Services 8 OSA OSA FSN FSW OTHER - OSA

U M Auxiliary Operations Maintenance Auxiliary Enterprises 11 OSA OSA FSN FSW OTHER - OSA

U R Auxiliary Operations Renewal and Replacement Auxiliary Enterprises 11 OSA OSA FSN FSW OTHER - OSA

U X Auxiliary Operations Auxiliary Enterprises 11 OSA OSA FSN FSW OTHER - OSA

U Z Auxiliary Operations - Unallowable activities Auxiliary Enterprises 11 OSA OSA FSN FSW OTHER - OSA

A Y Academic Support - Recharge Academic Support 7 SCRUB SCRUB FSN FSW OTHER - OSA

D S Debt Service Mandatory Transfers 12 SCRUB SCRUB FSN FSW OTHER -OSA

G Y G&A - Recharge Institutional Support 9 SCRUB SCRUB FSN FSW OTHER - OSA

I Y Instruction - Recharge Instruction 4 SCRUB SCRUB FSN FSW OTHER - OSA

O Y O&M - Recharge Operations & Maintenance 10 SCRUB SCRUB FSN FSW OTHER - OSA

P Y Public Service - Recharge Public Service 6 SCRUB SCRUB FSN FSW OTHER - OSA

R Y Organized Research - Recharge Research 5 SCRUB SCRUB FSN FSW OTHER - OSA

S Y Student Services - Recharge Student Services 8 SCRUB SCRUB FSN FSW OTHER - OSA

1 Department Research is defined as research and developmental activities that are not a) sponsored projects and related match; b) occurring in an Organized Research unit; or c) identifiable in research organization codes established to track research activity in natural resource or initiative funds.

2 Organized Research includes all research and development activities that are a) sponsored projects and related matching funds; b) occurring in an Organized Research unit; or c) identifiable in researchorganization codes established to track research activity in natural resource or initiative funds.

3 Organized Research Training includes training individuals in research techniques where activity utilizes the same facilities as other organized research activities. Activities must be a) funded by sponsored projects and related matching funds; b) occurring in an organized research unit; or c) identifiable in research organization codes established to track activity in natural resource or initiative funds.

Note 1: AD, GO, GR, IO, PP, PR, and RG are obsolete program codes and should no longer be used. Org's set up with these codes should be terminated and new orgs using the current program codes should be established.

Note 2: Financial Aid awards that are strictly for financial aid purposes (i.e. PELL, etc.) will not have an F&A rate. Financial aid that is a portion of an award for research, instruction, or OSA will have an F&A rate code that follows the primary activity that is being funded. Note, expenses in the 6XXX account codes are excluded from MTDC so will not recover F&A.

H:\cost\program code\Program Code Map - UAF.xlsMatch Rstd - Srtd by F&A CatCreated by: VMB


Matching and Restricted FundsMapping of UA Program Code to Faciities and Indirect Pool/Base

For Program Codes Effective 7/1/2004Sorted and Grouped by Program Code Alpha Characters



Alpha NCHEMS Category Program Code F&A Cost Pool/Base Category F&A Rate Code A-133 CategoryProgram (Program Code Definitions Fd 14 Fd 2 & 3 Type User Defined

Code Description Roll Up Structure) Page Ref # Matching Restricted Negotiated Reduced Value

A C Academic Support - Central Level Academic Support 7 OSA OSA FSN FSW OTHER - OSA

A L Library Academic Support 7 OSA OSA FSN FSW OTHER - OSA

A M Museum Academic Support 7 OSA OSA FSN FSW OTHER - OSA

A P AS O&M Academic Support 7 OSA OSA FSN FSW OTHER - OSA

A S Other Academic Support - College Level Academic Support 7 OSA OSA FSN FSW OTHER - OSA

A Y Academic Support - Recharge Academic Support 7 SCRUB SCRUB FSN FSW OTHER - OSA

A Z Academic Support - Unallowable Activities Academic Support 7 OSA OSA FSN FSW OTHER - OSA

D S Debt Service Mandatory Transfers 12 SCRUB SCRUB FSN FSW OTHER -OSA

F A Student Aid Scholarships & Fellowships 10-11 EXCL EXCL See Note 2 See Note 2 FIN. AID

G A General and Administrative (G&A) Institutional Support 9 OSA OSA FSN FSW OTHER - OSA

G M G&A O&M Institutional Support 9 OSA OSA FSN FSW OTHER - OSA

G P G&A-Preaward and postaward functions (campus-wide level) Institutional Support 9 OSA OSA FSN FSW OTHER - OSA

G S G&A related to Student Services (specific graduation activities) Institutional Support 9 OSA OSA FSN FSW OTHER - OSA

G Y G&A - Recharge Institutional Support 9 SCRUB SCRUB FSN FSW OTHER - OSA

G Z G&A - Unallowable activities Institutional Support 9 OSA OSA FSN FSW OTHER - OSA

I D Instruction Support/Department Administration Instruction 4 OSA OSA FSN FSW OTHER - OSA

I M Academic Unit O&M Instruction 4 OSA OSA FSN FSW OTHER - OSA

I N Instruction Instruction 4 IN IN FTN FTW OTHER - TRAINING

I R Academic Unit Department Research 1 Instruction 4 IN IN FTN FTW OTHER - TRAINING

I Y Instruction - Recharge Instruction 4 SCRUB SCRUB FSN FSW OTHER - OSA

I Z Instruction - Unallowable Activities Instruction 4 IN IN FTN FTW OTHER - TRAINING

O M Operations & Maintenance (O&M) Operations & Maintenance 10 OSA OSA FSN FSW OTHER - OSA

O Y O&M - Recharge Operations & Maintenance 10 SCRUB SCRUB FSN FSW OTHER - OSA

O Z O&M - Unallowable activities Operations & Maintenance 10 OSA OSA FSN FSW OTHER - OSA

P D Public Service support/department administration Public Service 6 OSA OSA FSN FSW OTHER - OSA

P M Public Service Unit O&M Public Service 6 OSA OSA FSN FSW OTHER - OSA

P S Public Service Public Service 6 OSA OSA FSN FSW OTHER - OSA

P Y Public Service - Recharge Public Service 6 SCRUB SCRUB FSN FSW OTHER - OSA

P Z Public Service - Unallowable Activities Public Service 6 OSA OSA FSN FSW OTHER - OSA

R D Research Support/Department Administration Research 5 OSA OSA FSN FSW OTHER - OSA

R M Organized Research Unit O&M Research 5 OSA OSA FSN FSW OTHER - OSA

R O Organized Research - Non-Organized Research Unit 2 Research 5 OR OR FRN FRW RESEARCH/DEVL

R R Organized Research - Organized Research Unit 2 Research 5 OR OR FRN FRW RESEARCH/DEVL

R T Organized Research -Training 3 Research 5 OR OR FRN FRW RESEARCH/DEVL

R Y Organized Research - Recharge Research 5 SCRUB SCRUB FSN FSW OTHER - OSA

R Z Organized Research - Unallowable Activities Research 5 OR OR FRN FRW RESEARCH/DEVL

S A Intercollegiate Athletics Student Services 8 OSA OSA FSN FSW OTHER - OSA

S S Student Services Student Services 8 OSA OSA FSN FSW OTHER - OSA

S Y Student Services - Recharge Student Services 8 SCRUB SCRUB FSN FSW OTHER - OSA

S Z Student Services - Unallowable activities Student Services 8 OSA OSA FSN FSW OTHER - OSA

U M Auxiliary Operations Maintenance Auxiliary Enterprises 11 OSA OSA FSN FSW OTHER - OSA

U R Auxiliary Operations Renewal and Replacement Auxiliary Enterprises 11 OSA OSA FSN FSW OTHER - OSA

U X Auxiliary Operations Auxiliary Enterprises 11 OSA OSA FSN FSW OTHER - OSA

U Z Auxiliary Operations - Unallowable activities Auxiliary Enterprises 11 OSA OSA FSN FSW OTHER - OSA

1 Department Research is defined as research and developmental activities that are not a) sponsored projects and related match; b) occurring in an Organized Research unit; or c) identifiable in research organization codes established to track research activity in natural resource or initiative funds.

2 Organized Research includes all research and development activities that are a) sponsored projects and related matching funds; b) occurring in an Organized Research unit; or c) identifiable in researchorganization codes established to track research activity in natural resource or initiative funds.

3 Organized Research Training includes training individuals in research techniques where activity utilizes the same facilities as other organized research activities. Activities must be a) funded by sponsored projects and related matching funds; b) occurring in an organized research unit; or c) identifiable in research organization codes established to track activity in natural resource or initiative funds.

Note 1: AD, GO, GR, IO, PP, PR, and RG are obsolete program codes and should no longer be used. Org's set up with these codes should be terminated and new orgs using the current program codes should be established.

Note 2: Financial Aid awards that are strictly for financial aid purposes (i.e. PELL, etc.) will not have an F&A rate. Financial aid that is a portion of an award for research, instruction, or OSA will have an F&A rate code that follows the primary activity that is being funded. Note, expenses in the 6XXX account codes are excluded from MTDC so will not recover F&A.

H:\cost\program code\Program Code Map - UAF.xlsMatch Rstd - Srtd by PCCreated by: VMB


_________________________________________

OSP USE ONLY Date/Time Received: __________________________ Date/Time Returned: __________________________ Date Forwarded to GCS: ______________________

(1) The Basics (a) Proposal S0000 _____________________ (b) Sponsor Due Date: _____________________ (c) Unit Due Date: _____________________ (d) Unit Proposal Number: __________________ Version 08/2005 – Replaces All Previous Versions (e) Program Guidelines Attached or URL: Complete the Entire Form Per the Instructions PROPOSAL ROUTING FORM

Minimum of five (5) business days for review (FORM OSP-001) (2) Project Background Information (a) Title:

(b) Funding Sponsor: (c) Start Date: (d) End Date: (e) Sponsor Type: Federal State

Private/Industry Other: (g) Project Type: New Revision

Continuation Supplement (i) Is UAF a Subaward Recipient? Yes No

Prime Awardee: (k) Any Equipment Budgeted? Yes No (m) Peer Review: Internal External Both (o) Is Project Alaska Specific? Yes No (q) D-Level Org. Code:

(f) Activity Type: Organized Research Training/Instruction Other Spons. Activity Off-Campus

(h) Format: Electronic Paper Both

(j) Does the Project Contain Subawards? Yes No Subaward(s) To:

(l) Is Tuition Budgeted for Grad. Students? Yes No (n) Is Project EPSCoR Related? Yes No (p) Banner Research Theme Code(s): (r) Related Proposal in Banner: S0000

(s) Notes/Special Instructions: (3) Personnel Last Name First Name Phone Unit UAF ID# Months E-Class (a) PI (b) Co-I #1 (c) Co-I #2 (d) Co-I #3 (e) Unit Contact (f) Fiscal Officer (4) Ethics and Regulatory Compliance Check If the project involves any of the following:

(a) Use of Vertebrates? IACUC# (b) Research on Human Subjects? IRB# (c) Use of Radiation, Lasers, or Significant Chemical Hazards? (d) Use of Biohazards? LBC# (e) Potential for Tech. Transfer, Patent, Copyright, Trademark, or Licensing? (f) Material Transfer Agreements? (g) Potential for Program Income? (h) Conflicts of Interest? (i) Research Restrictions? (j) Import or Export of Data, Goods, or Services? ITSC# (k) Confidential or Classified Information? ITSC#

(5) Budget Information Any matching/cost sharing (M/CS) requires completion of the M/CS Form

(a) F&A Rate Percentage: ___________% (b) Indirect Cost Rate Code: _____________ (c) Distribution Code: _____________

(d) Modified TDC (MTDC) $_____________ (e) Total Direct Costs (TDC) $_____________ (f) F&A Cost Recovery $_____________ (g) Total Sponsor Request $_____________

(h) M/CS UAF $_____________ (i) M/CS Third Party $_____________ (j) M/CS Total $_____________

(6) Project Space Requirements A “Yes” answer on either of these items requires completion of the Space Request Form and consultation with Facilities Services or Campus and Space Planning for budgeting and approval as necessary.

(a) Project requires new space/construction? Yes No (b) Project requires renovation(s) of existing space? Yes No

(7) Investigator Certification (If additional signature space is needed, attach another form) Read, Sign, and Date: By signing this form, (1) I agree to accept responsibility for the scientific and ethical conduct of this project; (2) I certify that I am not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from current transactions by any federal department or agency; (3) I agree to be bound by the terms and conditions of the sponsored award agreement which supports this activity; (4) I certify that this proposed project is my original work; (5) I understand and will abide by all UA policies and procedures; and (6) I certify that all information provided on this form and on any attached documents related to this project is accurate and truthful to the best of my knowledge.

PI: ___________________________________ Date:____________ Co-I: ___________________________________ Date:____________

Co-I: ___________________________________ Date:____________ Co-I: ___________________________________ Date:____________

(8) Unit Approvals Read, Sign, and Date: By signing this form, I certify to the best of my knowledge that: (1) PI and Co-I workloads are within 100% of effort; (2) Unit resources are available and allocated; (3) All space considerations in the project have been accounted for; and (4) The budget is in compliance with sponsor/agency, state, federal, and university policies & regulations.

Lead Unit Dean/Director: __________________________ Date:__________ Fiscal Review:__________________________ Date:__________

Coll. Unit Dean/Director: __________________________ Date:__________ Fiscal Review:__________________________ Date:__________

Coll. Unit Dean/Director: __________________________ Date:__________ Fiscal Review:__________________________ Date:__________

(9) UAF Final Approvals Read, Sign, and Date: By signing this form, I certify that this proposal has been reviewed according to the UAF Uniform Proposal Review Policy and to the best of my knowledge meets sponsor/agency, state, federal, and university policies, regulations, and standards.

OSP Pre-Award Admin.: __________________________ Date:__________ OSP Director: __________________________ Date:__________

http://www.uaf.edu/osp/policy/review.html

http://www.uaf.edu/osp/forms/osp-006.pdf

http://www.uaf.edu/osp/forms/osp-002.pdf

http://www.uaf.edu/osp/

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Accepted set by fnamg

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Unmarked set by fnamg

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BUDGET REQUEST FORM -- GRANT SETUP P ART 1 OF 2

Department Prepared by: Phone Date:

gcs Reviewed By: Date: Revised 05-13-02

New Grant New Fund New Org Revision Adj Grant Code:

Proposal Code:

Chart of Accounts: B Responsible Org Short Title

University of Alaska – Banner Finance System User Documentation version 5x 0502 (Revision 0.0 00/00)

(up to 35 characters in length, Long title will default from Proposal) Agency Code:

Agency Name:

Primary PI SSN:

Name:

Project Period: Start Date

UA Date: Project End

Status Code:

Status Date:

FUNDING: Current (Fiscal Yr.) Cumulative (To Date) Maximum (Total Award)

Amounts

Related Grant Grant

Type: Category Federal Nonfederal Passthru Equip

Code:

CFDA: Sponsor ID #

Grant Agency Information

Address Type: Address Sequence Number:

Grant Location Location code: On/Off Campus

F&A Cost Codes / Cost Share Codes: Indicate Org No. for Indirect Cost Distribution (complete for all BRF for this project): S&W TDC MTDC 2MTDC FY02 EVOS Other

Rate Code: Percentage: IDC Waiver:

Charge Code: 7811 Distribution Code:

Share Basis Code: Share Rate Code:

Share Credit Acct Code: Share Distribution Code: Personnel Information - Co-PI’s:

Co-PI Code: SSN Name

Co-PI Code: SSN Name

Fiscal Off: 006 SSN Name

G&C Tech: 007 SSN Name

G&C Bill Signer: 011 SSN Title Add. Type Add. Seq. No. Phone Type Phone Seq. # Bill/Rpt

G&C Rpt Signer: 012 SSN Title Add. Type Add. Seq. No. Phone Type Phone Seq. # Bill/Rpt

G&C Rpt 2 Signer: 013 SSN Title Add. Type Add. Seq. No. Phone Type Phone Seq. # Bill/Rpt

Grant Billing Information

PMS Code: Billing Excl. Code: Budget Limit Ind. TOTAL BUDGET

Undistributed C/R Acct.: Billing Add Type: Sequence No.:

Invoice No. (0 at start only) 1034 BFRM Ext. : Bill Min if not Reached

Budget Ck Source : GRANT LEDGER Billing Limits (Minimum only)

Defined Field Codes

1 Fin. Aid 2 Research /Devel. 3 Other

Fixed (Price Agrmt) Multiple Funds Assumption of Liability

Program Income M/CS Required F&A waived for M/CS

M/CS from 3rd party

Text Information

Text Line 998 Pass Through %

Text Line 999 Pass through Award #

Match/Cost Share Information: Matching Cost Share Total Required M/CS : $

ORG: Fund: Amount $

ORG: Fund: Amount $ Add’l M/CS Information: (inkind, waived IDC, source, date, etc)

FRAEVGA Event Code ___Bill ___RPT ___RPT2 Date To:

Frequency Payment Method Type Period To:

Bill Format Report Format

___________________ Default Resp User ID:

Add’l Info to facilitate Grant setup:

FRAGRNT INPUT DATE: INPUT BY:

FRAEVGA INPUT DATE: INPUT BY:

BUDGET REQUEST FORM -- FUND SETUP & BUDGET INPUT P ART 2 OF 2

Department Prepared by: Phone Date:

GCS Reviewed By: Date: revised 5-13-02

New Grant New Fund New Org Revision Adj

University of Alaska – Banner Finance System User Doucmentation version 5x 05/02 (revision 0.0 00/00)

Chart of Accounts: B Status: Active (Do Not Change)

Grant No:

Proposal No:

(Note in comments if different from Proposal attached to Grant)

Fund Code: Short Title: (up to 35 characters in length, Long title will default from Proposal)

Project Start Date:

Term Date:

Exp. End Date:

Data Entry:

Fund Type:

Predecessor Fund:

Financial Mgr: (SSN and Name) Researcher ID: (SSN and Name)

Unbilled AR Acct:

Revenue Acct:

Bank: Cash

Default Org Code: Prog Code: for reference only F&A Cost Codes:

Default F&A Codes from Grant yes no

Indicate Dept Org for F&A Cost Distribution (complete for all BRF for this project):

S&W TDC MTDC 2MTDC FY02 EVOS Other

Rate Code Percentage: IDC Waiver:

Charge Code: 7811 Distribution Code: Cost Share Codes:

Default Cost Share Codes from Grant yes no

Basis Code:

Rate Code:

Credit Acct Code:

Distribution Code: Billing Information: Billed AR Account Code:

Comments:

Department Name: BudgetCode: Budget

Description:

Budget Begin Date:

Budget End Date:

INPUT ONLY IF DIFFERENT THAN GRANT DEFAULT

Fiscal Year:

Budget Type:

TransactionDate:

ACTIVE OR WORKING ENTER ONLY IF DIFFERENT THAN DATE INPUT Accounting Component: COA Index Fund Orgn Prog Actv Locn

B

Budgets are input in whole Dollars ONLY

Budget Account Code Amt <decrease> Total Project

1001 Salaries

1970 Staff Benefits

2001 Travel - Domestic

2301 Travel - Foreign

3001 Services

3100 Services - No F&A

4001 Supplies

5001 Equipment

6001 Student Aid

7001 F&A Cost % =

8001 Other Expenses

Assumption Budget

9 Revenue

RBUD RBFO TOTALS

<

>C I R C L E A P P L I C A B L E B U D G E T R U L E C O D E

BUDGET JV NUMBER DATE BUDGET INPUT GRANT RECEIVABLE DATE FORM INPUT/UDATED

FTMFUND

FRMFUND

Comments:

program codes and banner sponsored project codes€¦ · program codes in banner ... program codes...

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