program management outline

Project Management Outline: Festival Partners Sarah Witte-Jacobs

June 10, 2015

Flint Hills International Children’s Festival Project Management Outline: Festival Partners

Flint Hills International Children’s Festival History & ObjectivesOrdway Center for the Performing Arts has dedicated one week of its season, for the last fifteen years, to empower the minds of young children through excellent and diverse artistic experiences. The Flint Hills International Children’s Festival enlists work of international touring artists and companies, local artists and companies, mission driven organizations in the metro area, corporate sponsors, media sponsors, Ordway Center for the Performing Arts staff and individual volunteers to provide one of the highest quality children’s festivals in the nation. Artistic experiences cost between zero and five dollars, aiding the ability to benefit children from all demographics. The expected annual attendance for the Flint Hills International Children’s Festival is now over 50,000 people.

TimeframeSplit into two parts, School Week and Family Weekend, the Flint Hills International Children’s Festival invites to its grounds during the last week of May, Pre-K - 12 educational institutions Tuesday through Friday and opens general admission for families on Saturday and Sunday.

School Week attendees are captivated by an outdoor performanceat the Flint Hills International Children’s Festival.

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Overall Festival Objectives 1

To create a series of diverse performances by incomparable international artists that are specifically geared toward young audiences, and through excellence of artistry on stage, engage youth and adult audiences equally.

To create arts education experiences in-school and in-community leading up to and during the time of the Festival which present young people with opportunities to actively engage in a variety of arts-making experiences.

To celebrate and nurture children's imaginative spirits; to affirm and advocate for the artist within every child, and in so doing to affirm and advocate for the creative spirit that lives within every individual.

To create a family-friendly, accessible and welcoming gathering place where practicing artists and families may joyously come together for the purpose of engaging with the arts.

To create an environment between artists of all skill levels and from all backgrounds to intersect and share in the creation of community.

To celebrate changes in local demographics by presenting art representative of cultures from around the globe which reflect the faces of our audiences.

To enhance the vitality of Saint Paul and the wider region by producing a large-scale event supported by businesses, media, civic leaders, and community members.

1 Objectives are written by Ordway Center for the Performing Arts staff: Dayna Martinez, Artistic Director of World Music, Dance and the International Children’s Festival and Shelley Quiala, Vice President of Education and Community Engagement

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Flint Hills International Children’s Festival Partners Overview/Description

A large presence in Rice Park during both School Week and Family Weekend of the Flint Hills International Children’s Festival are Festival Partners. They are an integral part of the success of the Festival, including offering engaging and free art activities, supporting arts education, strengthening bonds between people, and uplifting the cultural differences of the vibrant Saint Paul community. Festival Partners are also a pipeline to audience members that Ordway Center for the Performing Arts would otherwise be unable to reach.

Role Festival Partners fulfill the role of guide for children, providing access to Saint Paul's cultural diversity through hands-on art-making activities.

Responsibility To fulfill their role, Festival Partners must provide their own staffing and volunteers and are responsible for planning, supplying, and implementing art-making activities. Those activities should be educational, experiential, interactive, accessible, and creative.

RequirementsTo participate as a Festival Partner in the Flint Hills International Children's Festival, a Partner must fall into one of four categories:

1. A non-profit arts and culture organization providing programming for families or youth;

2. A program or department of the City of Saint Paul;3. A Festival-sponsoring organization or company contributing at least

$5,000.00; or4. A Festival media sponsor which provides pro bono advertisement.

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Community Breakfast, hosted by Ordway Center for Performing Arts


Festival Partner GoalsThe goals of the Festival Partners speak specifically to four of Ordway Center for the Performing Art's objectives for the Flint Hills International Children’s Festival. Through these goals, Festival Partners commit to aligning with the Festival objectives in the following ways:

Objective #2 - To create arts education experiences in-school and in-community leading up to and during the time of the Festival which present young people with opportunities to actively engage in a variety of arts-making experiences.

o Goal - Maintain a clean and organized art-making space and keep activities effectively staffed so that families and children feel comfortable and encouraged to participate.

Objective #3 - To celebrate and nurture children's imaginative spirits; to affirm and advocate for the artist within every child, and in so doing to affirm and advocate for the creative spirit that lives within every individual.

o Goal - Choose art-making activities that target children, grades Pre-K - 12, with supplies and instruction for specific activities which are developed to allow optimal freedom of expression.

Objective #5 - To create an environment between artists of all skill levels and from all backgrounds to intersect and share in the creation of community.

o Goal - Develop art-making activities that promote the Festival theme, happenings at Festival Partners’ organizations, cultural identity, and/or organization mission.

Objective #6 - To celebrate changes in local demographics by presenting art representative of cultures from around the globe which reflect the faces of our audiences.

o Goal - Select art-making activities on the basis of their ability to connect with the varied demographics that are present in the Festival's audience.

2015 Festival Partners & Art-Making Activities5


ORGANIZATION ART MAKING ACTIVITY DESCRIPTION

Bell Museum of Natural History

Gyotaku - Fish Printing

Print fish with brayers and ink on rice paper.

Blast off to Kindergarten / Saint Paul Public Schools

Mosaics

Create mosaics out of construction paper, tissue paper, and recycled magazines.

Child Reach Uganda

Make a

Ugandan Flag

Glue paper while learning the meaning of the yellow, red, and black stripes of the Ugandan flag as well as the national bird of Uganda - The Gold Crested Crane.

Children’s Theatre Company

Pirate Hat Making

Design a wearable pirate hat using paper, markers, glue, and other craft materials.

COMPAS Super Hero Mask Making

Discover you inner "Art Hero" by decorating and designing art-hero masks with a variety of materials.

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courageous heARTS

CD Scratch Art

Use tools to scratch designs and pictures into painted CDs and reveal a prism of colors.

East Side Arts Council

Create a Comic Strip

Capture your creativity in words and pictures by sketching a sequence of drawings to tell your own story.

Hoang Anh Vietnamese Dance Group / Phouc Thi Minh Tran

Traditional Costume Try-On, Bookmaking, Floral Art, and Vietnamese Folktales

Design and color foil art using tin foil, yarn, glue, and markers and explore Vietnamese book art. Build and color a flower fan and learn about and listen to Vietnamese storytelling.

India Association of Minnesota

Indian Arts and Crafts with Henna

Semi-permanent Henna designs, face painting, and nail decorating; plan to sit still!

ORGANIZATION ART MAKING ACTIVITY DESCRIPTION

Minneapolis Institute of Arts

Pet Rocks and Birthday Invitations

Create birthday invitations and bring a pet rock to life with paper materials, glue, markers, crayons, and paint.

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Minnesota Center for Book Arts Bookmaking

Explore and preserve the traditions of hand made books with book-making experts.

Minnesota Children’s Museum

Fun with Imagination Playground

Design, build, and even knock down structures safely and imaginatively with foam blocks.

Minnesota Historical Society

Hmong Felted Pompom Coin Bag

Create a coin bag with traditional Hmong designs and learn about Hmong culture in the process.

Science Museum of Minnesota

Straw Rockets and Gliders

Make rockets that are wind powered or a power glider with rubber bands.

Stages Theatre Company

Mask-Making

Use paper, markers, stickers, feathers, and sticks to make wearable masks.

SteppingStone Theatre

Instruments with Beans

Create shakers and percussive instruments with beans, cups, rubber bands, and other household items.

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The Phipps Center for the Arts

Paper Plate Crowns

Design a wearable crown using paper plates, markers, glue, and other craft materials.

The Works Museum Rainbow Glasses

Bend and break a part beams of sunlight into different colors of the rainbow with a pair of special lenses that you can decorate and wear home.

Young Artists Initiative

Tissue Paper Trees

Create your own woods inspired by Young Artists Initiative’s summer production of Into The Woods.

YOLO Theater

Masquerade Masks

Create a wearable face mask using crayons, markers, feathers, and other craft materials.

Flint Hills International Children’s Festival PartnersBusiness Justification, Stakeholders, and Impacts

Business Justification Festival Partners provide an extremely important service for Ordway Center for the Performing Arts and the Flint Hills International Children’s Festival. During School Week, Festival Partners serve about 16,000 students and during Family Weekend, Festival Partners serve about 34,000 children and their families2. On average, Festival Partners spend $500 each on supplies

2 Average attendance numbers are computed from expected overall attendance of 50,000

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2013 Festival Signage


for activities (there is no set minimum or maximum for supplies purchased). Festival Partners also recruit their own volunteers to staff the art-making activities. Festival Partners average 14 volunteers each during the course of the Festival. Additionally, Festival Partners average 35 hours spent planning their art-making activity3. Festival Partners provide immense access to a variety of artistic experiences and a wealth of local community engagement.

StakeholdersPeople affected by the presence of the Festival Partners can be broken down into three categories: Ordway Center for the Performing Arts, Festival Partners, City of Saint Paul, and the Festival audience.

Ordway Center for the Performing Artso Education Departmento Production Departmento Hospitality Departmento Marketing Departmento Advancement Departmento Executive Departmento HR Departmento Volunteers

Festival Partnerso Staffo Volunteerso Constituents

City of Saint Paulo Parks Departmento Public Safety

Festival Audienceo Childreno Familieso Parentso Pre-K – 12 Educational Institutions

Internal ImpactIf Festival Partners did not exist as part of the Flint Hills International Children’s Festival, these Ordway Center for the Performing Arts departments would be impacted in the following ways:

3 Average Festival Partner numbers are computed from data collection done in 2015 for this outline

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Education - without Festival Partners, activities for children in the park would be developed and implemented solely by the Education Department.

Marketing - without Festival Partners, the Marketing Department would lose valuable leverage for the Festival.

Hospitality - without Festival Partners, Ordway Center for the Performing Arts would no longer need to allocate portions of the Festival budget for food, parking, badges, t-shirts and signage for Festival Partners.

Advancement - without Festival Partners, Ordway Center for the Performing Arts would expend additional staff time and money obtaining sponsors to support outdoor activities.

Human Resources - without Festival Partners, Ordway Center for the Performing Arts would need to recruit several hundred volunteers to staff the art-making activities; excluding the average 75 volunteers that exist to serve other aspects of the Festival.

External ImpactIf Festival Partners did not exist as part the Flint Hills International Children’s Festival, the elements below would be impacted in the following ways:

Students/Children - without Festival Partners, many students and children would lose the opportunity to engage in and learn about cultural communities in their area, as well as lose the educational benefits of a multi-faceted artistic experience.

Families - without Festival Partners, attendance at Family Weekend could suffer as the number and variety of art-making opportunities would likely decline.

Cultural Communities - without Festival Partners, communities that identify with a specific cultural heritage could lose exposure and thus awareness of the impact they have in Saint Paul.

Festival Artists - without Festival Partners, it could be necessary for artists that perform indoors and outdoors to assume greater responsibility in entertaining Festival attendees.

Flint Hills International Children’s Festival PartnersPlanning, Resource, and Cost EstimatesThe following estimates are presented from both sides of the Festival Partners program planning: the Festival Partners’ process and Ordway Center for the Performing Arts’ process.

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Planning Estimates (Festival Partners) Six months prior to the Festival, interested organizations can begin the

Festival Partner application process.

Five months prior, organizations who have applied will receive notification of acceptance.

Three months prior, accepted organization will attend a luncheon honoring all official Festival Partners.

Two months prior, accepted organization will sign letters of agreement and submit art-making activities and Festival needs.

One month prior, accepted organizations will receive detailed information packets and have the opportunity to attend both the Festival Community Breakfast and Festival Opening Night Party.

Planning Estimates (Ordway)Ordway Center for Performing Arts has designed a work plan in order to properly meet the requirements of the work leading up to the Flint Hills International Children’s Festival. A Gantt chart of that work, broken down month by month, week by week, is inserted before on the following page. A digital copy can also be found here: U:\2015 Festival\Festival Partners\Partner Management Outline - SWJ

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Former Festival Partner, now Ordway Arts Learning Manager, Jenea Rewertz-Targui, shows off her art-making activity


Communications PlanThe following is an idealized sample of the 2014-2015 Communications Plan between Ordway Center for the Performing Arts’ Education Department and Festival Partners, leading up to the 2015 Festival.

DATE EVENT/TASKDecember 1, 2014 Festival Partner Application Online December 22, 2014 Festival Partner Application Closed (extend if

needed) January 16, 2015 Extended Festival Partner Application Closed January 20, 2015 Festival Partner Acceptance Emails Sent March 11, 2015 Festival Partner Luncheon Invitations Sent April 1, 2015 Festival Partner Luncheon RSVPs Due April 6, 2015 Festival Partner Luncheon Agenda Sent April 8, 2015 Festival Partner Luncheon April 10, 2015 Festival Partner Letter of Agreement Due April 15, 2015 Community Breakfast Invitations Sent April 17, 2015 Festival Partner needs list Due April 24, 2015 Community Breakfast RSVPs Due May 1, 2015 Finalized Festival Partner Information Packets Sent May 4, 2015 Community Breakfast May 5, 2015 Festival Opening Party Invitations Sent May 15, 2015 Festival Opening Party RSVPs Due May 26, 2015 Festival Opening Party May 26-29, 2015 Flint Hills International Children's Festival School

Week May 30&31, 2015 Flint Hills International Children's Festival Family

Weekend

2015 Festival Partner Resource/Cost Estimates

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In order to participate in the Flint Hills International Children’s Festival as a Festival Partner, organizations are required to provide their own materials for the art-making activities as well as staff their tents with volunteers. This responsibility takes time and staff to plan and implement. The breakdown of these elements for each 2015 Festival Partner organization is as follows4:

NAME OF ORGANIZATION

$ SPENT ON ART ACTIVITIES

# OF VOLUNTEERS/ STAFF FOR FEST

HOURS SPENT IN PLANNING

Bell Museum of Natural History $100-$300 6 volunteers 10-15 hours

Blast off to Kindergarten/ Saint Paul Public Schools

$500 28 volunteers 100+ hours

Child Reach Uganda 28 volunteers

4 As of the date of this outline, data collection is ongoing. Much of the data collected is estimated by the individual organizations. Data was collected through a pre-festival survey, implemented at the Festival Partners Luncheon and through post-festival follow-up phone calls, done by Sarah Witte-Jacobs.

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Children’s Theatre Company $1500 6 volunteers 10 hours

COMPAS12 volunteers

courageous heARTS $500 8-9 volunteers 40-60 hours

East Side Arts Council $200 2 volunteers 10 hours

Hoang Ahn Vietnamese Dance Group/ Phouc Tran

$200 15 volunteers 50 hours

India Association of Minnesota $1000 60 volunteers 120 hours

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NAME OF ORGANIZATION

$ SPENT ON ART ACTIVITIES

# OF VOLUNTEERS/ STAFF FOR FEST

HOURS SPENT IN PLANNING

Minneapolis Institute of Arts $500 12 volunteers

Minnesota Center for Book Arts 8 volunteers

Minnesota Children’s Museum


Minnesota Historical Society $1500 16-20 volunteers 48 hours

Science Museum of Minnesota 10 volunteers

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Stages Theatre Company 6 volunteers

SteppingStone Theatre $75-$100 6 volunteers 2-3 hours

The Phipps Center for the Arts


The Works Museum $200-$300 6 volunteers 5 hours

Young Artists Initiative 18 volunteers

YOLO Theater$200 4 volunteers 5 hours

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2015 Ordway Center for the Performing Arts Resource/Cost Estimates 5 Ordway Center for the Performing Arts acknowledges the large impact that Festival Partners have on the Flint Hills International Children’s Festival and commits to support them via the following deliverables:

RESOURCE ESTIMATE ROLE

Education Department

STAFF TIME

Shelley Quiala, Vice President of Education and Community

40-60 hours Shelley Quiala spends much of her time during the Festival, as well as appearing and speaking during

5 Any estimates for cost associated with Festival Partners are based off of the 2015 total count for Festival Partner volunteers, at 280 or the total number of 2015 Festival Partner organizations, at 20

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Children and their parents come together to accomplish art-making activities



Engagement many of the events leading up to the Festival.

Erin Matteson, Education Manager

20-40 hours Erin Matteson spends much of her time during the Festival, as well as appearing at many event leading up to the Festival and assisting with any Festival Partner planning needs.

Alan Post, Education Coordinator

20-40 hours Alan Post spends much of his time at the Festival as well as assisting with any Festival Partner planning needs.

Jenea Rewertz-Targui, Arts Learning Manager

80+ hours / 50+ hours dedicated to communications

Jenea Rewertz-Targui is the central contact between Ordway Center for Performing Arts and the Festival Partners. She is the Festival Partners coordinator and liaison before, during, and after the Festival.

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Patrick Stauffer, Education Assistant

20-40 hours Patrick Stauffer spends much of his time at the Festival as well as assisting with any Festival Partner planning needs.

Education Intern 20-40 hours The Education Intern spends much of their time during the Festival and assisting with any Festival Partner planning needs.

EVENTS

Festival Partner Luncheon

The Festival Partner Luncheon is a time where Partners can gather to learn more about their role in the Festival, meet other Partners, see each other’s art-making activities and ask any questions.

Food/Drinks/ $379.38

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Utensils

Staffing 100 + hours Dayna Martinez, Shelley Quiala, Jenea Rewertz-Targui, Production, Tech and Sound, Housekeeping.

Parking $2.50 ticket reimbursement

Paper, pens,

folders

$50.00

MATERIALS

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Festival Indoor Performance Tickets

$5.00 value - if all Festival Partner volunteers attended one performance, total free ticket distribution would equal $1,400.00

Tickets become available 20 minutes to seating, first come first serve, only unsold tickets are available for free.

Production Department

STAFF TIME

Andy Luft, Director of Production

20-40 hours Andy Luft spends most of his time during the Festival, as well as assisting with Festival Partner planning needs.

Julia Erickson, 60-80 hours Julia Erickson is the primary

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Assistant Production Manager

contact for Jenea Rewertz-Targui to implement any Festival Partner production needs.

Jen O’Byrne, Production Coordinator

20-30 hours Jen O’Byrne spends most of her time during the Festival, as well as assisting with any Festival Partner planning needs.

Production Team 10-20 hours The Production Team spends its time setting and taking down tents for Festival Partners

MATERIALS

Tents (20x20) $1,000.00 each / 11 tents needed for 20156 + $11,000.00

Tents house art-making activities in Rice Park and Landmark Plaza. Many Festival Partners share a tent space.

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Chairs $1.50 each for entire week / 10 chairs per tent7 x 11 tents needed for 2015 = $165.00

Chairs are evenly distributed throughout the Festival Partners tents.

Tables $9.50 each for entire week / 6 tables per tent8 x 11 tents needed for 2015 = $627.00

Tables are evenly distributed throughout the Festival Partners tents.

6 Some Festival Partners are two to a tent, some have their own

7 Average number of chairs; Festival Partners can request more or less

8 Average number of tables; Festival Partners can request more or less

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Tablecloths and skirting

$2.50 per cloth, $3.00 per skirt. Changed every day. 6 tables per tent8 X 11 tents needed for 2015 = $2,178.00

Tablecloths and skirting are evenly distributed throughout the Festival Partners tents every day.

Golf cart $800.00 per cart, per week

One golf cart is dedicated specifically for Festival Partners.

Storage and boxes $475.00 for storage trailer and $6.00 per 20 boxes9

Storage of art-making activities is provided so Festival Partners do not have to bring materials with them every day.

Operations Department

9 No data collection has been done regarding monetary value for storing supplies each year

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STAFF TIME

Tammie Weinfurtner, Food and Beverage Services Manager

40-60 hours Tammie Weinfurtner spends most of her time during the Festival, as well as coordinating ordering and delivery of food for Festival Partner volunteers and staff, and coordinates Festival Partner signage.

Amy Fleischacker, Food and Beverage Services Assistant

10-20 hours Amy Fleishacker spends most of her time during the Festival at the Hospitality Tent.

Michael Petermeier, Security and Housekeeping Manager

20-40 hours Michael Petermeier spends most of his time at the Festival coordinating security and housekeeping teams

Toby Lien, Event 10-20 Toby Lien spends most of his time

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Services Manager managing the Festival and the allotted hours to the left are specific to the needs of Festival Partners.

MATERIALS

Food 3 meals for each volunteer = $5,880.0010

Festival Partner volunteers spend long hours at the Festival and are offered breakfast, lunch and dinner all for the value of $7.00

Signage A 30” x 18’ banner is $240.00 and a 30” x 9’ banner is $144.00

Festival Partners are given a banner that is displayed on top of their tent depicting the name of their organization. Returning Festival Partner signage is reused.

10 Based on 2015 Festival Partner collected data, at 280

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Parking $1,680.00 for the week11

Festival Partners are given parking vouchers every day. $6.00 per day at one vehicle per Festival Partner volunteer.

Garbage Removal $2,250.00 $3,000 for park clean-up fees, and 3/4 is attributed to Festival Partners waste

Design Department

11 Based on 2015 Festival Partner collected data, at 280

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STAFF TIME

Leah Muntz 10-20 hours Leah Muntz spends her time designing and ordering t-shirts for Festival Partners

MATERIALS

T-shirts $3.47 each = $971.6011

Every Festival volunteer must wear a Festival T-shirt.

HR Department

STAFF TIME

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Sadie Ward, Human Resources Coordinator

5-10 hours Sadie Ward spends her time trouble shooting Festival Partner needs before and during the Festival.

Monetary Value = $26,151.60 Labor Hours: 740

Flint Hills International Children’s Festival Evaluation Plan, Suggestions, and Status Report

2015 Evaluation Plan Festival Partners are encouraged to send Ordway Center for the

Performing Arts, before or after the Festival, any and all documented information available regarding role/responsibilities, resources, business justification, and budgets for art-making activities.

Festival Partners are encouraged to fill out the Festival Partner Luncheon Survey to the best of their knowledge with high-level estimates. 2015 Festival Partner Luncheon Survey responses can be found here: U:\2015 Festival\Festival Partners\Survey Results

Festival Partners have the opportunity to speak with Ordway staff regarding process of the Flint Hills International Children’s Festival, needs/wants for the future, concerns and issues, and overall impressions of the Festival during School Week and Family Weekend.

2015 Festival Partners will be reached through telephone calls done by Sarah Witte-Jacobs. Responses to questions asked during those telephone calls can be found here: U:\2015 Festival\Festival Partners\Festival Follow-up Calls

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Festival Partner Suggestions 12 Many Festival Partners continue to return to the Flint Hills International Children’s Festival year after year. It is important to hear their suggestions, take them into consideration, and review in the planning processes for future Flint Hills International Children’s Festivals. Below are poignant suggestions made in 2015:

1. Designate a few Ordway Center for the Performing Arts volunteers to be “floats” for Festival Partners. Festival Partner volunteers do not always follow through with their commitments to the organization, and having a few volunteers from Ordway Center for the Performing Arts able to assist with art-making activities, should they be needed, would be greatly beneficial for Festival Partners.

2. Include Flint Hills International Children’s Festival daily audience expectations on either the Festival Partner application or Festival Partner information packet. This way, organizations can better prepare supplies for art-making activities. As the Flint Hills International Children’s Festival is growing larger, this suggestion is highly crucial to the success of Festival Partners.

3. Email a map directing Festival Partners off of major highways, directly to Victory Parking Ramp. Considering the amount of construction Saint Paul can have at any time, and the roads that are closed off for the Flint Hills International Children’s Festival, it is fairly easy for Festival Partner volunteers to get lost. This would aid in a positive experience, from the beginning of the day, for all Festival Partners and their volunteers.

4. Include a schedule of indoor and outdoor performances in the Festival Partner information packet. Though schedules are handed out to people who attend the Flint Hills International Children’s Festival, Festival Partners may not have time to leave their tents to obtain a schedule. Emailing the schedule prior to the Festival, and including a hard copy that is hung in the tents, would allow for Festival Partners and their volunteers to not only attend some of the performances, but also develop expectations of when crowds at the tents may increase and decrease.

12 Suggestions were made through post-festival follow-up telephone calls administered by Sarah Witte-Jacobs in June of 2015

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5. During School Week, design a plan to control the growing population of students in Rice Park. Whether that be through the use of stancheons, volunteers, security or Ordway Center for the Performing Arts staff, the number of students entering the tents are unmanageable for Festival Partners alone.

6. Brief all Ordway Center for the Performing Arts staff where Festival Partners should check in. Regardless of department, roles, and responsibilities, all staff should be able to direct Festival Partners to headquarters if they are lost. All staff should also carry maps that note where Festival Partner tents are.

Sarah Witte-Jacobs’ Suggestions:Ordway Center for the Performing Arts has graciously allowed for this research and report to be generated at the will of a 2015 Education Intern, Sarah Witte-Jacobs. Through months of extensive development and effort, Ms. Witte-Jacobs has developed suggestions that could strengthen the partnership between Ordway Center for the Performing Arts and Festival Partners:

1. Design an event that gives Festival Partners the opportunity to meet and work with Pre-K – 12 educational instructors on the development of their art-making activity. While many 2015 Festival Partners had educational, experiential, interactive, accessible, and creative art-making activities, some could have been more detailed had the attention or expertise been given.

2. Make public, prior to the Flint Hills International Children’s Festival, the list of art-making activities. Quite a few 2015 Festival Partners had similar art-making activities, and most were not aware of the fact until the Festival had begun. Ordway Center for the Performing Arts stresses the importance of a variety of art-making experiences, and this is one way to ensure that objective.

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3. Maintain an incentive for any surveys that are sent to Festival Partners. Many organizations over-look the importance of feedback, and it is a developmental process that needs to occur before and after every Flint Hills International Children’s Festival. The more communication and dialogue that can occur about the partnership between Ordway Center for the Performing Arts and Festival Partners, the better.

4. During the Flint Hills International Children’s Festival, take a group photo of each Festival Partner organization and their volunteers. This photograph can not only serve as a memento and thank-you to Festival Partners, but is also a great way of cataloguing past Festival Partners and the faces that appear inside the tents.

Status ReportThrough the existing data in this outline, it is quite clear that the Festival Partners add a great deal of joy to the Flint Hills International Children’s Festival, and that the collaboration between Festival Partners and Ordway Center for Performing Arts is supportive, fruitful and creative. The Flint Hills International Children’s Festival is a necessary platform for many of the Festival Partners in the mission driven work that they accomplish on a daily basis within their organizations. Children, schools, and families greatly benefit from the work that both Festival Partners and Ordway Center for the Performing Arts do during and the months leading up to the Festival. It is with sincere hope that the Festival Partners continue to be an element of the Festival for years to come. This outline is beneficial for both Ordway Center for the Performing Arts and Festival Partners in gaining greater understanding of the overall partnership created to enhance a unique artistic experience. The findings of this outline are encouraged to be shared amongst Ordway Center for the Performing Arts departments, current and future Festival Partners, and the general public.

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program management outline

Documents