program review - confidential program review - confidential 24-sep-2009town clerks and registrars -...
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<Insert Date> Program Review - Confidential<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
Town Clerks and Registrars - EDRS Briefing
Electronic Death Registry Project - EDRS
Beth Frugale
<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
Town Clerks and Registrars – EDRS Briefing2
Purpose & Agenda
The purpose of this presentation is to provide the Town Clerks and Registrars of Vital Records an update on the EDRS Project and to solicit your input on its implementation.
AGENDA• Project Overview
• Overview of Application Functionality
• Deployment Approach
• Project Timeline
• Q&A
<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
Town Clerks and Registrars – EDRS Briefing3
Project Objectives: Replace current paper based Death
Certificate processes with a web-based system
Provide data in real time or near real time to external users who are authorized to create and access Death Certificate information
Provide accurate, legible Death Certificates and records in a cost effective manner
Implement Netsmart’s Electronic Death Registry System that is being configured to address the State’s requirements
Project Benefits: Eliminate the manual completion of Death
Certificates and reduce the level of effort needed to complete, file, and register Death Certificates
Automate the issuance of Burial Permits, and Cremation Certificates
Real time access for Users Improve quality and timeliness of information and
processes Fulfill requirements of data sharing with federal,
state, and local agencies Improve the timeliness of reporting of pandemic
diseases
The EDRS project will address the implementation of Death Certificate functionality and the establishment of the infrastructure components to support a new, web-based Electronic Death Registry System.
Project Overview
<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
Town Clerks and Registrars – EDRS Briefing4
Project enables the electronic creation, filing, registration and issuance of Death Certificates and related forms
Users: Local and State Registrars & Staff Funeral Directors, Embalmers. & Staffs Hospitals, Nursing Homes, Hospice Centers, Physicians, & Staff Medical Examiner & Staff
System Components: 24 x 7 Web access to State hosted Vital Records System Data Capture Screens configured to CT specifications Electronic Signature (Funeral Directors, Embalmer, Medical Certifier, Town Registrar, State Registrar) Online SSN Verification Workflow assisted processes
Capture of Demographic and Cause of Death Information Drop to Paper process to accommodate medical certifiers that are not on-line Automation Issuance of Burial Permits, Cremation Certificates, & Disinterment Permits
Reports available to Town Registrars & Staff Batch Printing of Death Certificates for Vault Copies Billing report for generating invoices for issued Burial Permits Certificates for Issuing (Towns no longer need to make copies from Vault copy) Deaths for Registrar of Voters
Project Scope
<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
Town Clerks and Registrars – EDRS Briefing
Registrar Office Requirements
Workstations Requirements• PC with MS XP or Vista operating system• High Speed Internet Connection• Laser or Inkjet Printer
Optional Equipment: • Document Scanner
Email Address• Town Registrar and Individual Staff Members• Generic Email Address for EDRS – e.g. [email protected]
(recommended but not required)
<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
Town Clerks and Registrars – EDRS Briefing6
Funeral Director Data Entry Screen
<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
Town Clerks and Registrars – EDRS Briefing7
Funeral Director Data Entry Screen (cont)
<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
Town Clerks and Registrars – EDRS Briefing8
Cause of Death Data Entry Screen
<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
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Medical Certification Screen
<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
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Signature Screen
<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
Town Clerks and Registrars – EDRS Briefing11
Signature Screen (cont)
<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
Town Clerks and Registrars – EDRS Briefing
Deployment Approach• Testing: Engage Funeral Directors, Medical Examiner, Physicians, and
Local Registrars in testing the system• Training
• Role Based Training (e.g. Registrars, Funeral Homes, Hospitals and Nursing Homes, etc)
• Multiple Training Opportunities• Hosted Webinars• Self paced / web-based training• “Sandbox” to practice creation of electronic death records
• Vital Records Help Desk• Pilot Deployment
• City-wide deployment• Hospital & Nursing Homes• Funeral Homes• Medical Examiner• Identify and implement needed changes
• State-Wide Deployment• All Funeral Homes• All Hospitals and Nursing Homes• Participating Physicians
<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
Town Clerks and Registrars – EDRS Briefing
Project Timeline
2009Jan Feb MarJul Aug Sep Oct Nov
Pilot
Training
2010
Construction
UATIntegration Testing
Dec
STATE-WIDE
DEPLOYMENT
<Insert Date> Program Review - Confidential24-Sep-2009
EVRRS Project
Town Clerks and Registrars – EDRS Briefing
Q&A