Project 4

Ensuring Coordination, Evidence Based Programming, and Monitoring of the

Peacebuilding Fund Projects in Uganda

Overview• Funding: 719,735 USD• Timeframe: 01 November 2010 – 31 December

2012 (Operational closure)/31 March 2013 (Financial closure)

Objectives:• Improved coordination, communications and

resource mobilization • Enhanced joint monitoring and evaluation

(M&E) systems and tools

Achievements: Coordination

• Monthly UNAC Meetings: PBP as part of the regular agenda

• JP meetings: coordination meetings of JPs conducted at least quarterly and as needed; First joint programme with actual/real joint activities

(activities jointly implemented)- started with planning, then in monitoring and implementation

• TAP meetings: TAP meetings conducted at least quarterly and as needed

• JSC meetings: conducted in February 2012 and today (28 September 2012)

Achievements: Monitoring• electronic Management Information System (e

MIS): a repository of all programme information that allows users to access and input data anytime anywhere for faster sharing and easier monitoring of both technical and financial progressDefined as a good practice for monitoring and

evaluation by the Peacebuilding Support Office Adopted and expanded by UNCT for use by all UN

joint programmes and UNDAF

Achievements: Monitoring• Joint Field Monitoring Visits: conducted

quarterly by the joint programmes; last JMV in June was conducted jointly by the three joint programmesWith a common framework and guidelines, and a

standard reporting format• Mid-term Review: conducted as planned• Conclusion: activities on track and have

achieved more than the targets

Achievements: Communications, Research and Advocacy

• Peace Day celebrations: 15,000 participants in Gulu• Developed advocacy products on peacebuilding programme

(stickers, brochure, DVD, flyers, posters, radio spot messages, and folder and abstract book for the Research Conference)

• Research focus: conflict drivers (land conflict, youth unemployment and unaddressed protection issues)

• Published three relevant research studies: mental health and land conflict; two more ongoing on youth and land disputes mapping (unique exercise)

• Additional 100.000USD allocated to the Land Conflict Monitoring and Mapping Tool

Achievements: Communications, Research and Advocacy (cont’d)

• Conducted International Research Conference: Perception of Peacebuilding in Northern Uganda Considered successful, attended by 200 participants,

including donors, GoU representatives and the UNDP Associate Administrator from NY

• Building on the existing capacity of Gulu University to strengthen peacebuilding research and monitoring

• Successfully advocated for the new programme areas and inclusion of social indicators in PRDP2 i.e. land administration, youth entrepreneurship and

psycho-social support

Achievements: Resource Mobilization

• Submitted to PBSO under the Gender Promotion Initiative a proposal on “Peacebuilding and Enhancing Social Protection Systems” Coordinated by RCO as part of the P4 resource

mobilization To be implemented by UNICEF and UN WomenSaid to have been approved already by PBSO

• Concept note for a second phase/follow-on programme of the current peacebuilding programmes already being developed

Challenges• Coordination:– Vertical communication/information sharing

between agencies/funds and programmes– Joint activities: resilience of Agencies’ procedures

to emerging joint practices (fund reallocation, reporting, branding)

• Research:– Designing gaps: allocation budget/scope of

assignment– Operations and administrative delays

Challenges

• M&E and reporting (finance and programme): List of activities vs. key contributions/milestones

towards achievement of targets Narrative sometimes does not reflect a holistic

peacebuilding approachDouble reporting of reached programme participants Incorrect reporting against indicator, ex. indicator is

number of communities reached – report is number of community dialogues conducted

Inconsistent reporting – different financial figures in eMIS from that in the MPTFO site

Lessons• Joint Monitoring

Having a common framework and standard reporting format Planning jointly – physically meeting to discuss the plans, not just through email

exchange• Coordination

Joint design of programmes: facilitates identification and operationalisation of synergies

Having an overall coordinating unit that is not part/under a single participating agency, like the RCO is more effective

Transparency and adaptability, especially in terms of funds reallocation Coordination with a wide range of stakeholders increases likelihood of successful

advocacy (e.g. conflict drivers through NURD, PRDP TWG, DP, regular interactions with OPM)

• Research: Documenting conflict drivers – financial constraints require a narrowing scope

(best value for money)

Status: Funds UtilizationBudget Item Budget

Amount Committed % Disbursed %

Supplies, commodities, equipment and transport

65,000.00 1,670.75 2.6 1,670.75 2.6

Personnel (staff, consultants and travel)

155,500.00 193,243.05 124.3 134,161.52 86.3

Training of counterparts 40,000.00 4,447.63 11.1 4,447.63 11.1 Contracts 240,000.00 268,390.80 111.8 204,763.36 85.3 Other direct costs 60,235.00 66,128.47 109.8 64,720.53 107.4 Indirect Support Costs 39,000.00 0.00 0.0 0.00 0.0 GRAND TOTAL 599,735.00 533,880.70 89.02 409,763.79 68.32

Thank you and

welcome