project data management for project issues and risk...

Project Data Management for Project Issues

and Risk Management

Toshiaki YoshiokaChiyoda Corporation

Project Data Management SectionProject Management Unit

Global Project Management Division

December, 2015

© Chiyoda Corporation 2015, All Rights Reserved.

Contents

1. Company Introduction

2. Chiyoda Standard WBS*1

3. Chiyoda GBM*2 System Overview

4. Project Data Analysis by BO*3

5. BO*3 report sample (Demonstration)

6. Chiyoda Project Risk Management Overview

7. Summary

1

*1 Work Breakdown Structure, *2 Global Business Management,

*3 SAP Business Objects

2

Company Introduction

CHIYODA at a glance

3

Integrated Engineering & Construction Service Provider

8,134 (Global Basis)

USD 362 Million (for 2014)

USD 4.0 Billion (for 2014)

USD 6.2 Billion (for 2014)

Global Headquarters @ Yokohama, Japan

*1 USD=120 JPY(as of 2015/03)

Employees :

Capital :

Revenue :

New Orders :

Founded on January 20, 1948

Corporate Organization as of 1 April 2015

4

Risk Management

Shared Services Profit Center

BusinessDevelopmentDivision

Global ProjectManagementDivision

Corporate Planning &ManagementDivision

Offshore & UpstreamProject Operations

President & CEO

Gas & LNG Project Operations No.1

Gas & LNG Project Operations No.2

Infrastructure Project Operations

ChAS & Life ScienceProject Operations

Executive Committee Members

Technology & EngineeringDivision

ProjectsLogistics & ConstructionDivision

Internal Audit

ExecutiveAdvisor

Downstream & Non HydrocarbonProject Operations

Global Network

5 :Major Overseas Subsidiaries & Affiliated Companies (21)– :Overseas Offices (10)

THE NETHERLANDSChiyoda Corporation Netherlands B.V.

(CCNLBV)CHINAChiyoda Corporation (Shanghai)– Beijing Office

THAILANDChiyoda (Thailand) LimitedToyo-Thai Corporation

INDONESIAP.T. Chiyoda International,

Indonesia– Business Development – Asia

MALAYSIAChiyoda Malaysia Sdn. BhdChiyoda Sarawak Sdn. Bhd.

MYANMARChiyoda & Public Works Co., Ltd.

INDIAL&T Chiyoda Ltd. (LTC)– Bangalore Office

PHILIPPINESChiyoda Philippines Corporation(CPh)

ITALY– Milan Representative Office

KOREA– Korea Representative Office

AUSTRALIAChiyoda Oceania Pty Ltd.

BRAZILChiyoda do Brasil

Representações Ltda

USAChiyoda International

Corporation

JAPANChiyoda Global HeadquartersKoyasu R&D CenterOsaka OfficeTokyo Office

Taiwan, (R.O.C)CTCI Corporation

UKXodus Group (Holdings) Ltd.Xodus Subsea Ltd.

MOZAMBIQUEChiyoda Mozambique Lda.

UAEChiyoda –CCC

Engineering Limited (CCEL)– Abu Dhabi Office

IRAQ– Baghdad Representative Office– Basra Representative Office

SAUDI ARABIAChiyoda Petrostar Ltd.

(Jeddah, Al Khobar)

SINGAPOREChiyoda Singapore (Pte) Ltd. (CSL)– Chiyoda Human Resources International

QATARChiyoda Almana Engineering L.L.C.

(CAEL)–Middle East Headquarters Doha Office

Business Fields

6

Gas ProcessingLNG- Liquefaction - Regasification- FloatingSynthesis gas

MethanolFertilizerOlefinsAromatics

Electronic materialsFood processing

Flue gas desulfurizationAcid gas/CO2 capture and storageEnergy conservation

Heavy oil upgradingChemical Refinery

Integration

Metallurgical Refining and Smelting

Metals & Mining

PharmaceuticalsR&D Center

Solar Energy- CSP / PV Power - PV Module Production Hydrogen Supply Business

Industrial Water- Waste Water Treatment +

Recycling- Produced Water Treatment

Gas

General Industry

Offshore &Upstream

Pharmaceuticals& R&D

Water Management

Environmental Protection

Petrochemicals & Chemicals

Petroleum Refineries

Green Energy

Integrated Offshore & Upstream Services

AirportTransport

Infrastructure

Focus on Green Industry Field

7

■ Solar EnergyChiyoda promotes Parabolic Trough Concentrated Solar Power technology utilizing molten salts as heat transfer fluid based on its business collaboration with Archimede Solar Energy in Italy who is the sole producer of commercially available solar receiver tubes which use the molten salts instead of hot oil.

Chiyoda constructed the world’s largest CIS type Photovoltaic module production plant of Solar Frontier K. K. in 2011 with the fastest schedule for a factory of its size.

■ Hydrogen Supply ChainChiyoda develops the organic chemical hydride method, which has excellent features for large-volume storage and transportation of hydrogen, with the aim of realizing the hydrogen supply chain concept using this method as a core technology.

■ Integrated Water ManagementChiyoda develops a next-generation water recycling system, the i Water™ System, as a solution to cope with the increasingly severe water pollution and water shortage. For instance, Chiyoda’s recycling system reclaims industrial wastewater from petroleum and chemical plants for re-use in the plants to reduce consumption of valuable desalinated water for industrial purpose.

8

Chiyoda Standard WBS*

* Work Breakdown Structure

9

Chiyoda Standard WBS = FBS x PBS x OBS

1 ENGINEERING

12　PROCESS

123　XXXXX

1234　XXXX

12345　XXX

123456　XX

2　PROCUREMENT

22　XXXXXX

223　XXXXX

2234　XXXX

22345　XXX

223456　XX

3　CONSTRUCTION

32　XXXXXX

323　XXXXX

PROJECT WBSPBS

FB

S

PROJECT

Task xx

vv

Task xx

v

v

v

vv

v

v

v

v

v

v

v

Task xx

vv

Task xx

v

v

v

vv

v

v

v

v

v

v

v

TASK NO. XX XXXXXXXX

FORECASTACTUALPLAN

WV

MH

TIME

COST

WV

MH

TIMEPROGRESS

COST

WV

MH

TIME

COST

OBS (Responsibility)

WORK PACKAGE

FBSFunctional Breakdown Structure

PBSPhysical Breakdown Structure

OBSOrganization Breakdown Structure

Fundamental Structure of Chiyoda Standard WBS

Structure of FBS (Key Code for Project Control)

10

FBS Level-211 Project Management12 Process & P&ID Eng13 Plot/Piping/3D Eng14 Mechanical Equipment15 Material & Const. Eng16 Procurement Services17 QC & Inspection18 Const. Management

・・・・・・

FBS Level-1

1 Professional Service2 Mech. Equipment3 Material4 Transportation5 Temporary Facility6 Construction7 Pre-Commi & Commissioning8 Expense9 ContingencyA Project Accounting CostM Module Yard Fabrication WorkN Module Yard Pre-comm Work

X Variance of Eng’g MH Cost (For Accounting & Financing Group use only)

Z Dummy

FBS Level-3241 Pressure Vessel242 Heat Exchanger243 Rotating Equipment244 Combustion Equipment245 Package Equipment246 Material Handling

Equipment24A Storage Tank24F Fire Fighting Equip

・・・・・・

FBS Level-3

・・・・・・

Benefit by applying Chiyoda Standard WBS

11

A Project NEXTProject

Actual DATABy FBS

Apply standardized

FBS

Benchmark, KPI

Establish KPIB Project Actual DATABy FBS

C Project Actual DATABy FBS

Cross-projectsanalysis of actual data

Apply & utilize past experiences

effectively

Collect consolidated data of costs, man-hours, work volumes, progresses in conjunction

with FBS

Cross-projects control ⇒ application of past projects records to future projects

Image from project data analytical point of view

12

PROJECTDATA

PROJECTDATA

WBSWBS SYSTEMSYSTEM

KPIBenchmark

LL

KPIBenchmark

LL

(Recipe)(Recipe)

(Food)(Food)

(Kitchen utensils)(Kitchen utensils)

ManualManual

(Good dish)(Good dish)

13

Chiyoda GBM* System* Global Business Management

<Global Management System (GBM) Lineup>

Chiyoda GBM System Overview

： Primavera (Schedule/Resource Management System)

： SAP （Finance, Procurement System)

： PRISM （Cost Control System)

： SKM-G / COMPANY （MH Gathering System)SKM-G

Chiyoda GBM System Structure Policy

BPMScope

Group Management SystemDecision Making

Do

SeeCheckAction

Plan

Management SystemGroup Common and shared

Operation System

Project Management

MH Management

SKM-GFinancial & Accounting

Order Receiving

Project Execution

Procurement

Flow of Actual Data

Business Process Path

Sales Activities

BI

※Chiyoda-Global-Management-System composed with 3 Layers of:

BI* (Group Management)

* BI, Business Intelligence (In SAP, it is called BO, Business Object)

Knowledge Areas

Project Integration

Project Scope

Project Time

Project Cost

Project QualityProject

Human Resources

Project Communi-

cations

Project Stake-holders

Project Risk

Project Procure-

ment

Relationship between WBS code, GBM System and Project Data

16

CGH Standard WBS- WBS (Work Breakdown Structure),- FBS (Functional BS),- PBS (Physical BS), - OBS (Organization BS), - Definition & Measurement, - Unit of Measurement

CGH Standard WBS

CGH Standard WBS

CGH Standard WBS

CGH Standard WBS

CGH Standard WBS

CGH Standard WBS

CGH Standard RBS

CGH Standard WBS

Scope DefinitionScope ChangeLessons Learnt

Lessons Learnt

Schedule ChangeProject Schedule

Productivity

Potential Risk event

Contingency

Project record, Know-how

Lessons Learnt

Lessons Learnt

MH & MH Unit rateOrganization Chart

Lessons Learnt

Lessons Learnt

Lessons Learnt

Cost Change

Cost Estimates

Budget

Work Volume

Work VolumeUnit cost

Material cost

SKM-G

LLDB-G

LLDB-G

LLDB-G

LLDB-G

LLDB-G

CDAS

Project Risk

Register (excel)

CGH Standard WBS CDMS

CDAS

CDMS

17

Project Data Analysis by BO*

* SAP Business Objects

Project Data Analysis by BO*1

18

Report

PR/PO/GR/IV

Report Report

1 Project Cost

Report Report

Fix Form MH

Report

Integrated Data(MH/Cost/PO/Finance,,)

Cross-ProjectCross-departmental

Analysis Report・Graph

Report

Finance/Accounting

Report

・ Visualization of current status of Company

・ Visualization of KnowledgeAnalyzed Actual Data and Turn into Graph

BI*2Analysis

DataData

Report

*1 BO: SAP Business Objects*2 BI: Business intelligence (BI) is the set of techniques and tools for the transformation of raw data into meaningful and useful information for business analysis purposes. (Wikipedia）

19

BO* report sample (Demonstration)

* SAP Business Objects

20

BO report sample (Demonstration)<Report list>-1. Resource Man Hour Report Resource Man Hour Status Report FBS Man Hour Status Report

-2. Schedule / Progress Report Engineering Progress Monitoring –Overall- Engineering Progress Monitoring –Civil- Engineering MH Monitoring Earned Value Management

-3. Cost Report Project Cost Review Summary Project Profit & Loss Report Project Cost Monitoring –Overall- Project Cost Monitoring –By FBS-

BO report sample (Demonstration)

21

Plan Weight

Actual Weight

Engineering Progress Monitoring –Overall-


22

Plan Weight

Actual Weight

Engineering Progress Monitoring –Civil-


23

Plan MH

Actual MH

Engineering MH Monitoring


24

EVEV CPICPI

PVPV ACAC

Earned Value Management

AC: Actual MH (Cumulative Actual MH)PV: Planned Value (Cumulative Planned MH)EV: Earned Value (Cumulative Earned MH)CPI: Cost Performance Index = EV / Actual MH

MH

for A

C, P

V, E

V


25

Contract amountContract amount

EACEAC

Budget(Current)Budget

(Current)Actual Cost

Actual Cost

Plan costPlan cost

Project Cost Monitoring –Overall-

Contract date

Current date


26

Actual Cost

Actual Cost

Budget(Current)Budget

(Current)

Plan costPlan cost

Project Cost Monitoring –By FBS-

Contract date

Current date

27

Chiyoda Project Risk Management Overview

Chiyoda Project Risk Management Process

28

29

Summary

Summary

Chiyoda Standard WBS (FBS and other codes) is important for

project data management / project monitoring

BO, one of CGH project management tool, offer various project

information to management level in a timely manner

Reliability and Accumulation of data are required for project data

management

Chiyoda Project Risk Management is improving, but further maturity is

required. (e.g. active use of risk information, maintaining database for

analysis, internal training)

30

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