project management
TRANSCRIPT
Project Management Processes, Challenges,
Tools & TechniquesMadhuri Chopurala
December 2012
Application of knowledge, tools, skills and techniques to project activities to achieve project requirements.
Project constraints◦ Scope◦ Cost◦ Time ◦ Other constraints
Quality Risk Resources
Project Management
Initiating
Planning
Executing
Monitoring and Control
Closing
Project Management Process groups
Integration Scope Time Cost Quality Human Resources Communication Risk Procurement
PMO Key Knowledge Areas
What are we going to produce ? What is that the customer wants and
needs? Who is going to do the work? How long will it take ? How much will it cost ? What might go wrong ? How can you avoid potential problems ?
Project Planning
Prepare for the change◦ Prepare, assess and strategy development
Manage the change◦ Detailed planning and manage implementation
Reinforce the change◦ Data gathering, corrective action and recognition
Change Management Process
Identify Risks (what is the risk? ) Analyze Risks ( how ? When ? What to do?)
◦ Qualitative◦ Quantitative
Assign Risks ( who will do it?)◦ Identify Team
Manage Risks ( are we on target? manage) Risk Response
◦ Plan options and reduce threats
Risk Management Process
Identify Stakeholders Manage Stakeholder expectations Distribute information Report Performance
◦ Stakeholder analysis◦ Stakeholder register
Stakeholders Management
Sponsor ( only one per project) Users – External, Internal Team members, Other Project Managers Resource and Functonal Managers Vendors and sub contractors External – Regulatory, Government Internal - Legal, Security , Sales, Finanace
and procurement Public EPA ( Environment Private Association)
Stakeholders
Teams ◦ Forming ◦ Storming◦ Norming ◦ Performing
Resource Management
Plan Procurements Conduct Adminster Close
Procurement Management
Open architecture and technology projects◦ Specific skill set
Internal External
◦ New Product or technologies challenges Resource competition Communication Unrealistic timelines Scope changes Conflict resolution, issue management Poor sponsorship or cost overrun
◦ Cost benefit analysis
Project Management Challenges
Project Uncertainties Conflict resolution Risk Management
Project Management Challenges
Excellent communicator Great Negotiator
Awesome HR Capital manager Good Leader
Strategic thinker Influence Stakeholders
Results oriented Self-directed
Self-starter Self-motivated
Value Integrity Self-sufficient
Manage Conflict Takes responsibility
Thrives in uncertainty and strive to bring it to order
Big picture focus
Build strong performing teams
Project Manager
Agile Scrum Methodology Water fall method Crucial chain project management
methodology CCMP Rational Unified Process RUP Extreme Programming
Project Management Methodology & Processes
WBS ( work breakdown structure) is used in every project
Stakeholders are always involved in project Gold plating is looked down PM has authority All procurements are closed
PMI Key assumptions
Project Estimation, Resource Planning and control - MS Project for tracking tool, Excel, Gantt charts(baseline vs actual), critical path planning
Project schedulers - MS Visio CVS - Sub version (SVN), Star-team, CVS, Perforce, Visual
Source Safe Issue tracking Management - Bugzilla / JIRA / Quality Center,
Clearquest Reporting tools - MS Powerpoint, Dashboard reporting( highlight
Red, Yellow, Green) - Scope, Schedule and Cost compared to baselines Variance Analysis – Plan vs actual cost
Project Documentation - Wiki or Share point or Project Central for documentation update
Timesheet reporting
Project Management Tools
Project charter OPA – Organization process assets
Project scope document Risk Management Plan
User Requirements document, Use case
Project Management Plan
Functional specification document Quality, HR, Communication plan
Technical requirements document Project performance status reports
Statement of work SoW WBS work breakdown structure
Stakeholder registry, Risk registry Procurement Plan
Documentation
Wideband Delphi Method Planning Poke Method Rapid Estimation Method
Practical estimation techniques◦ Expert judgement◦ Rapid estimation◦ Parametric cost estimation◦ Fixed Price estimation
Estimation techniques
