Project Management, March 3-5, 2003, Week 9-Agenda.

Exam review:

Effective meetings – handout. Use when in groups.

Risk management as part of planning. P. 121

MS project software review.

Group work on project in class. Participation marks if present.

Deliver to Instructor the following drafts from your group work in class.

Executive Summary of your projectRisk management strategy for your projectCharter for your project Responsibility Matrix ditto.Communication Matrix ditto

P.M. software review-it’s on G. Brown server-

* See server in lab., Room 376.

Software provides:CalendarsWBS structuresNetwork diagramsGantt chartsTasks/usageResource graphsResource sheet Resource usageAnd much more-explore

Plus these reports:Overview/statusCurrent activitiesCostsAssignmentsWorkloadsCustomProject summariesTop level tasksCritical tasksMilestonesWorking days.

Effective Meetings. Use these guidelines for your project group meetings.

If you are leading a meeting remember:

1. Define the purpose of the meeting.Why is this meeting necessary? What will happen if the meeting isn't held?

2. Keeping the objective in mind, who should attend the meeting?The ideal committee size is four to ten.

3. Prepare an agenda.A written agenda not only guides everyone through the meeting, but helps people prepare

During the meeting be sure to:

1. Start the meeting on time.People who are late will make more of an effort to be on time for the next meeting

2. Follow the agenda.Introduce the action that needs to be taken for each item

3. Keep the meeting moving.Focus the group on the matter at hand and keep the discussion on track. Get everyone to participate. Ask questions of people who aren't contributing to bring them into things

4. Don't let people keep on talking if the discussion is going nowhere.Close the discussion when a consensus has been reached.

5. Try to end the meeting on a positive note.After the meeting remember to send out minutes to all those who attended. Include:

• Date, time, place, and names of those who attended

• Brief summary of the discussion of each item on the agenda

• Results of any votes that were taken

• What action will be taken as a result of the meeting

• Time, date, and place for the next meeting.

Project Management Bus 4017

The Risk management process-overview

Risk management is part of planning1. Identify sources of risk. First pass=Iteration.

2. Probability3. Impact of the risk4. Develop strategy (response) to reduce

damage5. Implement strategy6. Monitor and control. P. 957. Repeat. This is iteration, 2nd, 3rd pass etc.8. Change Definitions as needed.