project management plan - group presentation

2/16/2016

Project Management Plan Presentation “Developing the project team”

- Agatha Maia - Anusha

Nandagopalandagopal. - Eduardo Ikezaki - Mikhail Sopin - Olga Dubovyk

1

Table of Contents Introduction ............................................................................................................................................................................................. 2

Scope Statement ...................................................................................................................................................................................... 2

STAKEHOLDERS IDENTIFICATION ................................................................................................................................................ 4 WBS ........................................................................................................................................................................................................ 5

WBS dictionary ....................................................................................................................................................................................... 6

SCHEDULE+COST ............................................................................................................................................................................. 12

HR MANAGEMENT PLAN ................................................................................................................................................................ 13 Project Organization Chart ................................................................................................................................................................... 13

Process of Developing Team Work ...................................................................................................................................................... 14

RASCI Matrix ....................................................................................................................................................................................... 15

Work Performance Report .................................................................................................................................................................... 16

Staffing Management ............................................................................................................................................................................ 16

STAFF RESOURCE CALENDAR ...................................................................................................................................................... 17 COMMUNICATION MATRIX ........................................................................................................................................................... 18 QUALITY MANAGEMENT PLAN ................................................................................................................................................... 18 Quality Requirements: .......................................................................................................................................................................... 18

Quality Assurance: ................................................................................................................................................................................ 19

Quality Control: .................................................................................................................................................................................... 20

PROCESS IMPROVEMENT PLAN ................................................................................................................................................... 21 Process Boundaries ............................................................................................................................................................................... 21

Process Configuration ........................................................................................................................................................................... 21

Target for Improved Performance ........................................................................................................................................................ 22

Quality Control Measurement ............................................................................................................................................................... 22

RISK REGISTER ................................................................................................................................................................................. 23

CHANGE CONTROL .......................................................................................................................................................................... 24

2

Introduction PURPOSE: The objective of the project consists in develop and delivery a presentation about Developing the project team, this assignment is part of the 2084 – Project Leadership course and represents 40% of our final grade. As some outcomes of this presentation it is expect to improve our business English skills and communication, increase our confidence as a project manager and also improve the team work among the team members. The knowledge acquired on this course it would be useful in our professional and personal life.

Scope Statement Project ID EPM-2084 Date 10/02/16

Project Name Project Presentation “Developing the project team”

Project Objectives

Business Objective: - Delivering knowledge about team motivation - Getting an A+ grade for the assignment

Cost, Schedule and Quality Objectives - Schedule Target – 40 hours - Cost Target - $5.000 dollars’ budget - Quality Target – format documents in APA style, following the rubric for exceptional evaluation.

Product Scope Definition

Characteristics of Product: - Power point presentation - Hard and soft copy - Developing the project team content - Delivery of the presentation

Project Requirements

Requirements: - The presentation must be delivered in 30 minutes - The power point file must have 27 slides on max - The background of the slides must be lightly colored and the font must be dark color - The body of the document must demonstrate outstanding use of English - The presentation must have no more than 40% of text - The presentation must have 60% of images or diagrams - The sources and references of the information must be contained in the presentation - Each member of the team must be prepared to present their topic in 6 minutes on max - Each member must be aware of the entire content of the presentation - Format documents in APA style, following the rubric for exceptional evaluation.

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Project Boundaries

IN SCOPE: - Research about developing the project team - Process of presentation - Hard and soft copy - Design in APA format - Content of the presentation

OUT OF SCOPE: - Word document hard and soft copy - Colored hard copy of the presentation - Handle outs

Project Deliverables - Project management Plan - Power point presentation - Delivery of the presentation

Product Acceptance Criteria - The duration of the entire presentation should be no more than 30 minutes - The presentation must meet the exceptional criteria from the rubric

Project Constraints - The presentation must be delivered in February 20, 2016 - The hard copy must be handed to the professor in February 20, 2016 - The soft copy must be sent before the presentation being delivered - The content of the presentation must be about Developing the team project - The list of the references must be listed on the presentation

Project Assumptions - Each member of the group should present your content in 6 minutes - The questions should be asked in the end of the presentation - Each subject of the topic should be presented at least with 4 slides

Initial Project Organization Key Stakeholders: - Project team - Bob Xourafas (Professor) - Audience - College administration

Project Team - Agatha Maia - Anusha Nandagopalandagopal. - Eduardo Ikezaki - Mikhail Sopin - Olga Dubovyk

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Schedule Milestones - Project management plan – February 13, 2016 - Data research – February 17, 2016 - Design and test – February 19, 2016 - Delivery the presentation – February 20, 2016

Approval Requirements - The unit chosen must be approved by the team and the professor - The templates for the project management plan must be approved by the professor

STAKEHOLDERS IDENTIFICATION

ID Name Role Functional Area What is Important to this Stakeholder?

Supportive? [Yes/No]

Approach

01 Bob Xourafas Supporting and Evaluation

Professor

Having the hard copy during the important; All the members must participate; Ensuring the content of the presentation.

[Yes]

Face to face questions asked; Handing of f the hard copy; Email the soft copy;

02 Project Team Developing Management Plans and Presentation

Students and Presenters

Getting excellent marks; Meeting the Rubrics criteria; Self improvement; Improvement of Team Work skills;

[Yes]

Meeting at class; Brainstorming; Informal Meeting; Drop box;

03 Audience Accepting Presentation and asking questions

Students and Listeners Using of appropriated language; Clear communication of the content; Presentation slides must be legible;

[No] Lecture - delivery of the presentation and answering questions

04 College Administration

Providing environment and facilities

College

Keeping the room clean; Aligning the material to the academic standards;

[Yes] Email; Face to face; Moodle;

5

WBS

6

WBS dictionary 1.1. Planning

Work Holder Anusha Nandagopal Revision Date Process/Project Project Presentation “Developing the project team” 2016-02-13

Work Package # Name 1.1. Planning

Work Package Short Description Preparation all necessary project management documents

Work Package Deliverables Approved project management plans.

Work Package Requirements Detailed plan should include all necessary documents for the project realization

Work Package In Scope Scope Statement; Schedule; Resource estimation; Quality rubric; HR Processes; Communication matrix; Risk register; Stakeholder register

Work Package Out of Scope Change management plan; Configuration management plan; Cost management plan; Process improvement plan

Work Package Work to be done 1.Collect requirements; 2. Product scope definition; 3. Milestones definition; 4. Develop WBS 5. Develop WBS dictionary; 6. Define and sequence Activities 7. Resource estimate; 8. Cost estimates 9. Risk register 10. Define quality requirements; 11. Creating RACI; 12. Team building activities Work Package costs: basis & details

of cost estimates; total costs 1344 CAD (labor, material, costs)

Work Package Schedule Start date Finish Date Duration, hours

02.10.16 02.13.16 27,5

Work Package Leader and Team Mikhail Sopin Olga Dubovyk

Work Package Release approved by: Olga Dubovyk

Conditions & tests for WP acceptance

Approved by Olga Dubovyk

7

1.2. Presentation

Work Holder Eduardo Ikezaki Revision Date Process/Project Project Presentation “Developing the project team” 2016-02-13

Work Package # Name 1.2. Presentation

Work Package Short Description Make a research and Design for presentation and print it

Work Package Deliverables Power Point presentation soft and hard copy

Work Package Requirements -- The power point file must have 27 slides on max

- The background of the slides must be lightly colored and the font must be dark color

- The body of the document must demonstrate outstanding use of English

- The presentation must have no more than 40% of text

- The presentation must have 60% of images or diagrams

- The sources and references of the information must be contained in the presentation

- Format documents in APA style, following the rubric for exceptional evaluation.

Work Package In Scope - Research about developing the project team

- Hard and soft copy

- Delivering in APA format

- Content of the presentation

Work Package Out of Scope - Word document hard and soft copy - Colored hard copy of the presentation

Work Package Work to be done 1.Define topics 2. Collect and filter content 3. Finalize and approve content 4. Create .ppt slide 5. Arrange slides 4. Put

precis info into slides 5. Print hard copy 6. Send soft copy

Work Package costs: basis & details of cost estimates; total costs

1 758 CAD (labor, material, costs)


02.13.16 02.22.16 60.5

Risk Management Risk ID Risk Name and

Description Related to

Task Overall

risk Strategy Risk response plan

2 Attendance of teammates

Design 2.00% Mitigate Team mate should be ready to accomplish the work of absent person

8

6 Lack of presentation originality

Research 6.00% Avoid -Using different resource types -Instructor's help

7 Lack of content Research 8.75% Avoid -Using different resource types -Instructor's help

Work Package Leader and Team Mikhail Sopin Olga Dubovyk Agatha Maia Anusha Nandagopal Eduardo Ikezaki

Work Package Release approved by: Mikhail Sopin

Conditions & tests for WP acceptance Approved by Mikhail Sopin

1.3. Test

Work Holder Agatha Maia

Revision Date

Process/Project Project Presentation “Developing the project team” 2016-02-13

Work Package # Name 1.3. Test

Work Package Short Description Test for presentation content and delivery process

Work Package Deliverables Accomplished tests

Work Package Requirements - The power point file must have 27 slides on max

- The presentation must be delivered in 30 minutes

- The background of the slides must be lightly colored and the font must be dark color

- The body of the document must demonstrate outstanding use of English

- The presentation must have no more than 40% of text

- The presentation must have 60% of images or diagrams

- The sources and references of the information must be contained in the presentation

- Format documents in APA style, following the rubric for exceptional evaluation.

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Work Package In Scope - Process of presentation

- Design in APA format

- Content of the presentation

Work Package Out of Scope -Participants question -Plagiarisms test

Work Package Work to be done 1. Checking content; 2. Mock presentation 3. Survey from teammate 4. Process Improvement


314 CAD (labor)


02.19.16 02.20.16 2

Risk Management Risk ID

Risk Name and

Description

Related to Task

Overall risk Strategy Risk response plan


Test 6.00% Mitigate Team mate should be ready to accomplish the work of absent person




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1.4. Presentation delivery

Work Holder Olga Dubovyk Revision Date

Process/Project Project Presentation “Developing the project team”

2016-02-13

Work Package # Name 1.4. Presentation delivery

Work Package Short Description Process of presentation delivery to Bob and class

Work Package Deliverables Done assignments

Work Package Requirements - The presentation must be delivered in 30 minutes

- Each member of the team must be prepared to present their topic in 6 minutes on max

- Each member must be aware of the entire content of the presentation

Work Package In Scope - Process of presentation

- Hard copy

Work Package Out of Scope - Word document hard and soft copy - Colored hard copy of the presentation - Handle outs

Work Package Work to be done 1.Creating individual notes 2. Acquaintance with whole content by each team member 3. Delivery presentation 4. Answer the questions


250 CAD (labor)


02.20.16 02.20.16 3

Risk Management Risk ID Risk Name

and Description

Related to Task Overall

risk Strategy Risk response plan

11


Presentation delivery

10.00% Mitigate Team mate should be ready to accomplish the work of absent person

8 Lack of

preparation Presentation

delivery 24.00% Avoid Trial presentation

10

Team member do

not understand

whole content


2.00% Avoid Trial presentation

14 Broken

projector Presentation

delivery 5.00% Research Check technical condition before presentation

15 Out of service printer

Presentation delivery 5.00% Mitigate Print materials day before




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SCHEDULE+COST WBS Task Name Duration Start Finish Resource Names Cost 1 Developing project team 84.5 hrs Wed 16-02-10 Mon 16-02-22

$ 3,666.00

1.1 Planning 27.5 hrs Wed 16-02-10 Sat 16-02-13

$ 1,344.00 1.1.1 Scope statement 4 hrs Wed 16-02-10 Thu 16-02-11 Olga,Michail,Agatha,Eduardo,Anusha,Food[$ 15.00] $ 515.00 1.1.2 Schedule 2 hrs Fri 16-02-12 Fri 16-02-12 Michail[50%],Olga[50%] $ 50.00 1.1.3 Resource estimation 1 hr Fri 16-02-12 Fri 16-02-12 Olga[50%],Michail[50%] $ 25.00

1.1.4 Quality rubric 3 hrs Fri 16-02-12 Fri 16-02-12 Agatha[50%],Eduardo[50%],Anusha[50%],Olga[50%],Michail[50%]

$ 187.50

1.1.5 HR Processes 2 hrs Fri 16-02-12 Fri 16-02-12 Agatha[50%],Eduardo[50%],Anusha[50%] $ 75.00 1.1.6 Communication matrix 2 hrs Sat 16-02-13 Sat 16-02-13 Agatha,Anusha,Eduardo $ 150.00

1.1.7 Risk register 2 hrs Sat 16-02-13 Sat 16-02-13 Agatha,Anusha,Eduardo,Michail,Olga,Food[$ 30.00],Transportation[8]

$ 304.00

1.1.8 Stakeholder register 1 hr Fri 16-02-12 Fri 16-02-12 Anusha[50%],Agatha[50%],Eduardo[50%] $ 37.50 1.1.9 Approve PMP 0 hrs Sat 16-02-13 Sat 16-02-13

$ 0.00

1.2 Presentation 60.5 hrs Sat 16-02-13 Mon 16-02-22

$ 1,758.00 1.2.1 Research 38.5 hrs Sat 16-02-13 Thu 16-02-18

$ 1,155.00

1.2.1.1 Topics definition 1 hr Sat 16-02-13 Sat 16-02-13 Olga,Eduardo,Michail,Agatha,Anusha $ 125.00 1.2.1.2 Data collection 5 hrs Wed 16-02-17 Wed 16-02-17 Olga,Eduardo,Michail,Agatha,Anusha,Food[$ 30.00] $ 655.00 1.2.1.3 Content filtering 2 hrs Thu 16-02-18 Thu 16-02-18 Olga,Michail,Eduardo,Anusha,Agatha $ 250.00 1.2.1.4 Finalizing 1 hr Thu 16-02-18 Thu 16-02-18 Olga,Eduardo,Anusha,Agatha,Michail $ 125.00 1.2.1.5 Approve content 0 hrs Thu 16-02-18 Thu 16-02-18

$ 0.00

1.2.2 Design 3.5 hrs Fri 16-02-19 Fri 16-02-19 Food[$ 40.00],Transportation[8] $ 564.00 1.2.2.1 PPT design 2 hrs Fri 16-02-19 Fri 16-02-19 Olga,Michail,Agatha,Anusha,Eduardo $ 250.00 1.2.2.2 Precis 1 hr Fri 16-02-19 Fri 16-02-19 Olga,Michail,Agatha,Anusha,Eduardo $ 125.00 1.2.2.3 Arrange slides 1 hr Fri 16-02-19 Fri 16-02-19 Olga,Michail,Agatha,Anusha,Eduardo $ 125.00 1.2.2.4 Send soft copy 0 hrs Fri 16-02-19 Fri 16-02-19

$ 0.00

1.2.3 Printed copy 2 hrs Sat 16-02-20 Mon 16-02-22

$ 39.00 1.2.3.1 USB transferring 1 hr Sat 16-02-20 Sat 16-02-20 Michail[50%] $ 12.50 1.2.3.2 Printing 1 hr Mon 16-02-22 Mon 16-02-22 Printer[15],Michail $ 26.50 1.2.3.3 Hard copy 0 hrs Mon 16-02-22 Mon 16-02-22

$ 0.00

1.3 Test 2 hrs Fri 16-02-19 Sat 16-02-20

$ 314.00

1.3.1 Presentation`s content test

1 hr Fri 16-02-19 Fri 16-02-19 Agatha,Anusha,Olga,Michail,Eduardo $ 125.00

1.3.2 Presentation`s delivery test

1 hr Sat 16-02-20 Sat 16-02-20 Agatha,Anusha,Olga,Michail,Eduardo,Food[$ 40.00],Transportation[8]

$ 189.00

1.3.3 Accomplished test 0 hrs Sat 16-02-20 Sat 16-02-20

$ 0.00 1.4 Presentation delivery 3 hrs Sat 16-02-20 Sat 16-02-20 $ 250.00 1.4.1 Notes 1 hr Sat 16-02-20 Sat 16-02-20

$ 0.00

1.4.2 Presentation delivery 2 hrs Sat 16-02-20 Sat 16-02-20 Agatha, Anusha, Olga, Michail,Eduardo $ 250.00

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HR MANAGEMENT PLAN

Project Organization Chart This section provides a graphic display of the project tasks and team members. The purpose of this is to illustrate the responsibilities of team members as they relate to the project tasks. It should be noted that the level of detail may vary depending on project complexity.

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Process of Developing Team Work In order to develop the Team, the members and Leader assigned must attempt to informal meetings and the Final Survey to

evaluate personal and Team Work skills. The survey is going to result in an Improvement Plan as a Team and as Individual. The assessment mentioned must follow the table below:

Assessment Tool Description Purpose Frequency Detail

Informal Meeting Informal Meeting with all of the members out of the class room environment

Integrate Team Members , Build team trust, Clarify mind,

As needed Suggested 30 min a day

Suggested: - Coffee House; - Lunch; - Co fraternization

Survey Copyright iWise2 eBusiness Ltd 2011

Survey to evaluate the performance of the team work and individual skills

Evaluate the performance of the Team Work and Individual

Once Before the presentation

- The team must answer the Survey individually

- The Leader is responsible for score the Survey;

- The results must be presented same day;

- The Survey must be ministered one day before the Presentation

Improvement Plan A response plan to improve skills based on the results collected in the survey

Improve Team Work and Team Member for next Projects

Once After survey

- The Imp. Plan must be presented the same day the Survey is ministered;

- The Imp. Plan must content – Which behavior The Team Member is going to Keep and which he/she is going to avoid.

The survey is developed around number of key themes and building blocks that support team effectiveness. It acts as a

checklist and base assessment for team effectiveness and provides a platform for further discussion. The themes approached are: Goals and objectives; Leadership; Process and Control; Recognition and Reward; Relationship; Development; The Improvement Plan should content the behavior that the Team Member must either keep or avoid based on the themes

evaluated in the Survey.

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RASCI Matrix The objective of the RASCI matrix is to identify the roles and responsibilities on each activity on the project

Step Tasks Mikhail (Leader)

Olga (Team Member)

Agatha (Team Member)

Anusha (Team Member)

Eduardo (Team Member)

Bob Xourafas (Stakeholder)

1.1.1 Scope Statement R,A C C C C S 1.1.2 Schedule R,A C,I C,I C,I C,I 1.1.3 Resource Estimation R,A C C C C I 1.1.4 Quality Rubric R,A I I I I S 1.1.5 RASCI Matrix A C C C R 1.1.6 Communication Matrix A C,I R C,I C,I I 1.1.7 Risk Register R,A C,I C,I C,I C,I 1.1.8 Stakeholder Register A C,I C,I R C,I 1.2.1 Research R,A C,I C,I C,I C,I 1.2.1.1 Topic definition R,A C,I C,I C,I C,I I 1.2.1.2 Data Collection R,A C,I C,I C,I C,I I 1.2.1.3 Content filtering R,A C,I C,I C,I C,I 1.2.1.4 Finalizing R,A C,I C,I C,I C,I 1.2.2 Design R,A C,I C,I C,I C,I 1.2.2.1 PPT Design R,A C,I C,I C,I C,I 1.2.2.2 Precis R,A C,I C,I C,I C,I 1.2.2.3 Arrange slides R,A C,I C,I C,I C,I 1.2.3 Printed copy A C,I R C,I C,I 1.2.3.1 USB transferring A C,I R C,I C,I 1.2.3.2 Printing A C,I R C,I C,I 1.3.1 Presentation content test R,A C,I C,I C,I C,I 1.3.2 Presentation delivery test R,A C,I C,I C,I C,I 1.4.1 Notes R,A C,I C,I C,I C,I

R Responsible A Accountable S Support C Consulted I Informed

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Work Performance Report The Project requires two types of Work Report: Formal Work Report and Informal Work Report. Both Work Performance

Reports must follow the instruction below:

Type Description Approach Purpose Frequency Content

Formal Work Report

Printed report that’s shows the evaluation of the work done.

- Formal Report - according to the contents described.

Evaluate work done; Identify changes needed; Analyzing Performance;

Once Before the Presentation

Project Schedule Comparative – Time and Activities X Performance Data; Knowledge area score; Integration Score; Team Work Score; Improvement Plan;

Informal Work Report

Daily feedback and sharing work done.

- Mobile App (What’s app)

- Face to face; - Drop Box; - Email;

Monitor and Control work done

Daily, as it goes.

Tasks completed; Template shared; Work done reviewed; Resource shared;

The Project Managers and Project Team are responsible for developing and following up an Improvement Plan, in case of low track.

Staffing Management This section contains information on several areas including: when and how human resource requirements will be acquired, the timeline for when resources are needed and may be released, training for any resources with identified gaps in skills required, how performance reviews will be performed, and the rewards and recognition system to be used.

Role Responsibility Staffs Required

Acquiring Method

Training Needed

Performance Review Recognition/Reward

Project Manager - Mikhail

Leading Team, Plan Project, Monitor and control Presentation Delivery

1 Available No

• Rating Scale • Observation • Confidential

Records

• Upon Successful Completion of Project

Project Team – Olga, Agatha, Eduardo, Anusha

Plan Project Research content, Design presentation, Print hardcopy, Assure quality, Review Deliverables, Test 1, Test 2, Presentation delivery

4 Available Yes

• Observation • Status Reports • Presentation

• Upon milestone completions

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STAFF RESOURCE CALENDAR

Stakeholder - Bob

Overall review of presentation Evaluation Support Comments Questions

1 Available No

• Observation • Reports • Ranking • Evaluation • Questions

• Upon successful completion of presentation

College Admin

Facilities Amenities

4 Available No

• Observation • Equipment

Count • Report

• Upon support and completion of presentation

Audience

Listening Comments Questions 5

Available on demand

No

• Comments • Questions

• Upon completion of presentation

Staff Acquiring date Duration (Weeks –

Wed, Fri, Sat)

Full Time(FT)/Part

Time(PT) Rate (CAD) Rate unit

Project Manager - Mikhail

10/02/2016 2 FT 25 Hour

Project Team – Olga, Agatha, Eduardo, Anusha

10/02/2016 2 FT 25 Hour

Stakeholder - Bob 10/02/2016 2 FT 85 Hour

College Admin 10/02/2016 2 FT 55 Hour

Audience

20/10/2015 1 FT 68 Hour

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COMMUNICATION MATRIX

QUALITY MANAGEMENT PLAN INTRODUCTION: The Quality Management Plan is an important part of any project planning. The purpose of it is document how quality will be managed throughout the project. It includes all the processes and procedures to ensure quality planning, assurance and control.

Quality Requirements:

Area Process requirement Product requirement

Presentation Criteria • Must be able to articulate the

RUBRICS standards • Should follow APA format

• Should be unambiguous, precise and should abide RUBRICS standards. • Ordering of the slides should be cohesive

Presentation Research Criteria

• Research on content should be relative to the selected topic

• Use the materials/references that meet the quality standards

• Avoid re-designing

• Topic name and logo must be predominant on starting slide

Participants Roles Description Purpose Medium Frequency Responsible person

Bob Xourafas Supporting and Evaluation

Clarify the presentation content

Keep the project on track Face to face

As needed in class Project team

Hard copy Evaluate the presentation Printed copy Face to face

Once Agatha Maia

Soft copy Evaluation and posting on lessons learned

Email Once Mikhail Sopin

Presentation Delivery

Evaluate the project Face to Face Power point slides

Once Project team

Project Team Developing Management Plans and Presentation

Team Work Development of the Project Meeting face to face Mobile application

As needed in class Project Team

Team relationships

Team building Informal meeting

As needed Project Team

Project Files Sharing the project work Drop box As needed in class Project Team

Audience Accepting Presentation and asking questions


Listen and provide feedback of the presentation

Face to Face Power point slides

Once Project team

College Administration

Providing environment and facilities

Feedback Grievance

Ensure clean environment and facilities;

Face to face Email As needed Anusha

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Presentation Design Criteria

• Follow the same layout for all the slides.

• Make the slides interactive with appropriate images, graphs or texts

• Have a light background with dark text.

• Add reference at the bottom of the slides

• Must include reference at the bottom of the slides. • Add table or figure numbers for all images added. • Check for the Design standards

Presentation Print Out Criteria • Print the hard copies – 4 slides in

a page. • Check for the page orientation while printing.

Presentation Delivery • Combine slides and arrange

coherently

• Deliver presentation clearly and in 30 minutes.

• Check for flow of presentation

Quality Assurance:

Process Action Acceptable Process Standards Process Phase Assessment Interval

Presentation Criteria

QA testing for this needs test RUBRICS which includes

• Exceptional

• Standard

• Average

Requirements gathering Phase

On request


• RUBRICS standard for Presentation is APA format

• Hard copy must be printed out in colour or as requested

• RUBRICS numbering standard which is Exceptional

• RUBRICS standard for evaluation

Execution Phase Once at initial design is confirmed


• Presentation slides should have light background and dark fonts

• Should have images, graphs, charts, text, numbering,

Design Phase On Request

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references as per APA format

Presentation Print Out Criteria

• Presentation should be printed out in A4 size sheets

• Can be a black and white or colored copy as requested

Execution Phase On Request

Quality Control:

Product Physical/Performance Standards Quality Assessment Activities Assessment Intervals

Presentation Criteria

• presentation testing

• grammatical error free

• Should be re-useable Functional testing

Immediately after changes were made On request


• Check for RUBRICS requirements

• Check the content association with the topic to be presented

QA testing After gathering content


• Authentication: identifying and verifying user’s identity who can update slides

• Presentation slides should consist of light background and dark fonts

• Check for appropriate images, graphs, charts, texts, numbering, references as per APA format

• Session maintenance

QA Testing Frequently or On demand

Presentation Print Out Criteria

• Printer network working

efficiency

• Checking and analyzing the paper quality

Quality and monitoring Just before the presentation starts and On demand

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PROCESS IMPROVEMENT PLAN

Process Boundaries

Process Start End Inputs Outputs Stakeholder

Project Management Plan

Process starts developing the Scope Statement.

After reviewing all the Management Plans and documents done.

Templates from previous semester; online templates.

Documents and Plans to guide the Project execution.

Project Team: Agatha, Anusha, Eduardo, Mikhail and Olga

Research Start after the team decide the topics that are going to be presented.

Ends once the group understand they have enough content.

Online source, books and shared experience.

Content to design and delivery of the presentation; Note.


Design Starts after finalizing the research.

Process is complete once the slides are done and reviewed.

Research. Slides for the presentation. Project Team: Agatha, Anusha, Eduardo, Mikhail and Olga

Printed Copy Process starts after slides are ready.

It is completed when the document is printed.

Soft copy. Hard copy. Project Team: Agatha, Anusha, Eduardo, Mikhail and Olga;Bob Xourafas;

Test Process starts after slides are ready.

It is completed after the deliverables are reviewed.

Presentation delivery and slides.

Feedback from the team and Improvement Plan.



In February, 20th after all team members are ready.

It ends after the audience and Bob ask questions.

Slides and notes. Excellent grades and knowledge shared.

Project Team: Agatha, Anusha, Eduardo, Mikhail and Olga;Bob Xourafas;Audience;

Process Configuration

Management

Plan and

Documents

Research

Printed Copy

Presentation

Delivery

Design

Test

Topics are

assigned to

the Team

Members.

Judgement;

Changes

and Imp.

Well Done!

Fail

Presentation

Delivery

Printed Copy

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Target for Improved Performance

The deliverables that are going to be tested are the Power Point slides presentations and the Presentation Delivery. The targets for the Improvement Performance are the content in the Table Quality Assurance.

The deliverables are going to be analyzed and compared to the targets, the team members are going to judge whether they have to be improved or not. All the improvements must be corrected right the way.

After the improvements the Project is ready to be deliverable. The team understands that new tests are not necessaries since the project is a small one.

The improvements must be content in the table Quality Control Measurement to be used as lesson learned for next Projects.

Quality Control Measurement

Deliverable Item Measure

d

Acceptable (yes/ not)

Recommendation Owner


Content


Time


Accuracy

Power Point Slides

Content

Power Point Slides

Design

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RISK REGISTER Risk ID

Risk Name and Description Risk Owner Related

to Task

Probability

%

Impact %

Overall risk Strategy Risk response Risk response

plan Status

Human Aspects


Mikhail Sopin

Research

10%

20% 2,00% Mitigate Careful time management

Team mate should be ready to accomplish the work of absent person

Active


Design 20% 2,00% Mitigate Careful time management


Active


Test 60% 6,00% Mitigate Careful time management


Active


Presentation

delivery 100% 10,00% Mitigate

Careful time management


Active

5 Absence of Instructor Project team


5% 100% 5,00% Accept - - Active

Data

6 Lack of presentation

originality Olga Dubovyk Research 20% 30% 6,00% Avoid Deep research

-Using different resource types -Instructor's help

Active

7 Lack of content Anusha

Nandagopalandagopal

Research 25% 35% 8,75% Avoid Deep research -Using different resource types -Instructor's help

8 Lack of preparation Olga Dubovyk


30% 80% 24,00% Avoid Excellent preparation

Trial presentation Active

9 Lot of content Agatha Maia Design 5% 20% 1,00% Accept - - Active

10 Team member do not

understand whole content

Anusha Nandagopalandagopal


5% 40% 2,00% Avoid Excellent preparation

Trial presentation Active

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CHANGE CONTROL The lifecycle of the Project is only 2 weeks. It is considered a short term Project, since that the team has decided that the

Project Team is also the Change Board and the Changes Request document is not necessary. The changes during the lifecycle project must follow the instructions bellow:

1. The changes requested must be discussed by the team at the time the change shows necessary; 2. The changes requested must be delivered as a feedback using face to face, email or mobile app as approach; 3. The changes requested will be discussed by the team and the decision will be taken by the majority; 4. The decision will be taken based on the Project Goals; 5. The changes requested will be either Accepted or Rejected; 6. All the Changes Requested must be content in the Change Log, according to the table Change Log;

Change Log

The changes suggested during the projected must be content in the Changes Log, according to the table below.

ID By Change Description Decision Taken Due Time Status