project management prism
TRANSCRIPT
• Use of an Integrated Project Management Platform
INTRODUCTION:
• Real Time & Flexible Reporting
• Robust & Live Change Management System
• Common & Intelligent Group Coding & Attributes
• Integrated Work Breakdown Structure (the project backbone)
KEYS TO SUCCESS:
• Supported & Driven Implementations of £30-50B of Rail work in UK alone
• Crossrail, London Underground, Transport For London, Network Rail, High Speed 2, URS, Bechtel, CH2M Hill, Laing O’Rourke, Ferrovial, Atkins, Volker Rail, AMEC, Turner & Townsend, Deloitte, PWC, etc .
Overview
ORGANIZATION : ARES Software UK – PRISM G2
NAME : Lateef M. Daly
RESPONSIBLE: Europe & Middle East Region
BACKGROUND:
SPECIALIZATION : Project Cost Management, Performance Measurement & System Integration
• Tools that Underpin Processes / Drive Project Maturity
Crossrail ProgrammeCrossrail, the new high frequency railway
for London and the South East,
implemented PRISMG2 to integrate and
support the project controls processes for
this critical, 21-kilometer route through
London with estimated project cost at
£14.2 billion.
Highlights:
• Largest Infrastructure project in
Europe
• 37 stations, 8 new sub-surface
stations
• 21 kms of new twin-bore tunnels
under central London
PRISMG2 provides :
• Single Point of Truth
• Common & Consistent Tracking &
Reporting Across the Enterprise
• Integration with existing applications
• Custom Reports & Live Validation
Checks
• Change Management with Approval
Workflow
• 250 Users of Cost & Change Mgmt
“How do you change the face of London without successfully managing change”
London UndergroundHighlights:
• SUP Programme
• £4.9B Project
• Line Upgrades & Modernization
• PRISMG2 provides:
• Cost & Performance Mgmt
• Change Management
• Engineer Progressing
• Web Based Dashboards
• Remotely Hosted Desktops
• SSP Programme
• £200M worth Projects
• 70+ Projects / Stations
• PRISMG2 provides:
• Estimating Module
• ARES Hosted Remote
Desktops
• Northern Line Extension
• +£600M
• PRISMG2 provides:
• Cost & Performance Mgmt
• Change Management
High Speed Rail 2 (HS2)Highlights:
• £30-50B of Scope
• Follow on to Channel Tunnel Rail Link
• Two Main Phases
• Phase 1: London to West Midlands
• Phase 2: Midlands to Leeds &
Manchester
• Potential Third Phase
• Phase 3: Potentially New Castle
Edinburgh, Glasgow
• PRISMG2 provides:
• Estimating
• Cost & Performance Mgmt
• Change Management
Phase 1
Phase 2
Highlights:
• Stafford Area Improvement Programme
• Smaller JV Project– £250M
• Increase Rail Passenger Capacity and
faster train service on the UK’s West
Coast Mainline
• PRISMG2 provides:
• Cost & Performance
• Change Management
Network Rail - SAIP Programme
Earned Value Performance Data
Time-Phased Budgets
Basis of Estimate
Schedule Integration
Accounting Data
Commitments
Risk Data
Funding
Change Management
Analysis & Reporting
Bottoms-Up Estimating
Stored Unit Pricing
Application of OH’s / Rates / Escalation
Time Phased Pricing
Time-phased Engineering
Deliverable Status & Tracking
Progress & Performance
Forecasting & Unit Rates Analysis
(EPPR)
RFQ and PO Mgmt.
Procurement Scheduling
Shipment Expediting
Supplier Evaluations
Manage Changes
RFP & Contract Mgmt.
Contract Scheduling
Punch List Tracking
Vendor Evaluations
Contract Progressing
Manage Contract Change
Time Phased Construction Deliverables
Track Progress & Performance
Installed Quantities
Forecasting & Unit Rates Analysis
(QURR)
Project Lifecycle Management
Integrated Coding Structure
ESTIMATE(Original Baseline)
COST /BUDGET
SCHEDULE
DEFINE SINGLE INTGERATED
WBS or CODING STRUCTURE
* Provides integration &
traceability from
Original Baseline
Estimate and our
operating Budget /Cost
data, which is then time
phased with the
Schedule start & finish
dates
Estimate Level 1
EstimateLevel 2
Estimate Etc…
EstimateEtc…
Estimate Etc…
Estimate
EstimateLevel 2
EstimateLevel 2
Plan Level 1
PlanLevel 2
Plan Etc…
PlanEtc…
PlanEtc…
Schedule
PlanLevel 2
PlanLevel 2
Plan Level 1
PlanLevel 2
Plan Etc…
PlanEtc…
PlanEtc…
Cost & Reporting
PlanLevel 2
PlanLevel 2
Cost & Performance
Mgmt. Tool:
Control Account
PRISM Level 1
PRISM Level 2
PRISM Level 2
PRISM Level 2
PRISM Etc…
PRISM Etc…
PRISM Etc…
Identify Common
Integration Point
Single Integrated WBS
ERP (SAP,
Oracle, etc)
Earned Value /Project Performance
Contract Targets (NEC)Current Control BudgetEAC Forecast (or AFC)
BCWSBCWPACWP
CPISPI
Etc…
Single Source Integration- Inputs & Outputs
Master ScheduleStart Date Finish Date
Time phasing
EstimateOriginal Baseline Budget
Cost, Hrs, Qty
Change ControlScope ChangesComp Events
Budget TransfersTrends / Fcst Changes
Cost Engineers / Delivery Mgrs
Variance ExplanationsPerf Related Input
Contractor Input% Complete
ACWP / Accruals Qty’s
Forecast
ERP / AccountingInvoiced ActualsCommitments
Cost Performance Management Tool
Dashboards
Data Warehouse
Live Custom Reports
Ops
Land & Prop
Indirect
West Central
Talent & Resources
East Project Wide Surface
On Network Works
System Wide
Design
Prgm Lvl
Contingency
Lvl 3
–C
on
trac
tLv
l 2 –
Pro
ject
Lvl 1
-A
rea
Tunnels West
Farringdon
Bond St Pudding Mill Lane
Liverpool St
Canary Wharf
C502 – LIS Station
C248– Pudd Mill Port Civ
TBM Rec/Cable
RP4 Indirects
OSD Recharges
X001 - Board Contingency
X02A - Prgrm Contingency
C300 – Tunnel West (Drive X)
C4121– BOS Piling & Walls
C435 – FAR Main Station
C248-030 : Cut & Cover Tunnel Sections
C248-030-002 - Diaphragm Wall North
CROSSRAILMANAGEMENT
CROSSRAILWEST
CROSSRAILCENTRAL
CROSSRAILEAST
CROSSRAILPROJECT
WIDE
CROSSRAILSURFACE
CROSSRAILTECHNNICAL
Lvl 4
–A
ctiv
ity
G
rou
p
Lvl 5
–A
ctiv
ity
/ C
on
tro
l Acc
t
*Representative Sample Only / Not Complete WBS
Additional Two Levels:
Deliv Contingency
PRISM G2 : CROSSRAIL ENTERPRISE STRUCTURE
PR
ISM
Pro
ject
Sample Integrated WBS Structure
2CE-P043-C248-030-002 : C248 - Diaphragm Wall North
P043
C248
C248-030
C248-030-002
L1 – Project :
P043 – Portals & Shafts
L2 – Contract :
C248 – Pudding Mill Lane Contract
L3 – Activity Group:
C248-030 – Cut & Cover Tunnel Sections
L4 – Activity :
C248-030-002 : Diaphragm Wall North
Sample Control Account
2CEL01– Area :
2CE - Central
Mas
ked
Gro
up
Co
de
s:
Control Account:
Tabular Performance Reports
Current Period To Date At Complete
DETAILED DRILL DOWN: Group & Summarize by any combination of your group codes
HIGH LEVEL SUMMARY
Histogram & S-Curve Reports
16
Hours
Report : Graphical
Executive Summary
Custom Period Performance Report - Crossrail
Period End ADR Report:
2) Pivot Table Drag & Drop Functionality
1) Live Real Time Performance Data
• Live Report• Custom Calculations• Custom Header
2) Pivot Table Drag & Drop Functionality
1) Automated Live Real Time Performance Reporting
Custom Period Performance Reports - Generic
3) Also provide performance trended Forecast & Variances for Comparison & Analysis
Cost Data Validation:
Time Phasing Validation:
Customizable Cost Validation Reports
* Control Account ID , Control Account Owner, Data Anomaly or Error
* Control Account Total, Time Phasing, and Delta (Remaining to Phase
PRISM REPORTING
CHANGE MANAGEMENT
BUDGET
(DAY 1)
FORECAST
(DAY 1)
ORIGINAL
BASELINE
BUDGET
or
ORIGINAL
ESTIMATE
Approved
Budget
Changes
(+ , - )
Resolved
Forecast
Changes
(+ , - )
Current
Approved
BAC
Current
Forecasted
EAC
Incrementally
Funding
Adjustments
Current Funding
or Investment
Authority
FUNDING
(DAY 1 :
Released &
Un-Released)
BY PERIOD:
PD-01:
*** £
*** £
Trends,
Transfers, P50 Risk
Budget Transfers,
Awards, ICE’s,
Sponsor Changes
Ch
an
ge M
gm
t. M
od
ule
BASELINEPERFORMANCE MEASUREMENT
BUDGET & FORECAST
FINANCIAL
BUDGET /
FUNDING
Incremental Releases
& Re-Alignments
PD-02 :
*** £
*** £
PD-03 :
*** £
*** £
Building Your PMB & Managing Change
Period 02 :
Budget Forecast Funding
P02_00001 £ 10 £ 15 £ 10
P02_00002 £ 10 £ 20 £ 15
P02_00003 £ 5 £ 5 £ 5
Period 02 Report £ 125 £ 140 £ 130
CURRENT TOTAL £ 140 £ 145 £ 150
Period 03 :
P03_00001 £ 5 £ 5 £ 10
P03_00002 £ 10 £ 10
Period 03 Report £ 140 £ 145 £ 150
Period 01 : Orig Baseline: £ 100 £ 100 £ 100
Period to Period Traceability
* Complete Traceability from Period to Period for Budget, Forecast, and Funding
Board / Programme Director
Delivery Director
Programme Director Finance Director
Business Manager
Project Director
Business Manager
Project Director
Project Director
Business Manager
Business Manager
Project Director
Business Manager
Project Director
Business Manager
Project Director
Business Manager
Project Director
Technical Director
Project Manager
Bo
ard
Dir
ecto
rsSe
nio
r M
anag
emen
t P
roje
ct
Mgr
sC
Es/
SMEs
Cost Engineers
Project Director
Programme Controls Director
Project Director
Business Manager
Review & Approval Routing Hierarchy
Initiate Change
Review & Approve
AP
PR
OV
AL
AU
THO
RIT
Y
BUDGET FORECAST FUNDING / IA
Finance Team
Delivery Accounts
Contingency
Delivery Teams & Managers
Sr Managers & Directors
Risk Risk Team
Ownership of Accounts
CONTROL ACCOUNT TYPES
Crossrail Customizable Change Register
Budget
Forecast
Funding
Pivot Table Drag & Drop Functionality
Change Record Details, Status, Period Posted
* Who’s Holding up Approval & for How Long?
Live Custom PRISM Change Routing Report
Unresolved Change Record ID & Descriptions
Change Owner / Creator
Current Reviewer / Approver, date received & length in inbox
ADDITIONAL FUNCTIONALITY
PRISMG2 Estimating –Simple Excel-like Views
Excel-like Functionality- Drag & Drop- Move and sort columns- Click on cell for formula- Column Totals- Identifies sources (d/b, plug-in)- Cut & Paste to any MSOffice app.
Estimate Knowledgebases –Drag & Drop to Build your Estimates
Assess Several Options and Optimize the Scopeof your Projects!
Subscribe to one or more knowledgebases and start building estimates easily!
Class 3 Use Commercial Data to build Estimates
Estimate BID Preparation Use 2D Drawings for Takeoffs
Perform QuantityTakeoffs on 2D!
PRISM-G2 Estimating 2D module for takeoffs on drawings:- PDF- DWG- DXF- DGN- JPEG
Class 2 Forced Bids with not full information
GIS 3D Modelling
BIM Estimating Functionality
BIM Side by Side Comparisons
Estimate GIS & BIM
Customizable Dashboards
Engineering Master Documents
Control Accounts
Engineering Accounts
Engineering Accounts
Engineering Master Documents
Engineering Sub Documents
Engineering Orphan Documents
Document Milestones % Complete
Initiate 5%
Draft 40%
Final Issue 80%
Approved 100%
Engi
nee
rin
g M
od
ule
Co
st M
od
ule
Resource Only Activities
Engi
nee
rin
g D
ocu
me
nts
Engi
nee
rin
g A
cco
un
tsM
ilest
on
es
(Ru
les
of
Cre
dit
)
Physical Progress of Engineering
Schedule Based Progress from P6 or
MS Project
36
Hours
Report : Graphical
Report : Engineering Milestones
Control Accounts
Progress Accounts Progress Accounts
Progress Items
Rules Planned Qty QtyCompleted
% Complete
Receive 10 10 100%
Set 10 3 30%
Align 10 0 0%
Test 10 0 0%
Accept 10 0 0%
Co
nst
ruct
ion
File
d P
rogr
essi
ng
Mo
du
leC
ost
Mo
du
le
Schedule Activities
Pro
gres
s It
ems
Pro
gres
s A
cco
un
tsR
ule
s o
f C
red
it
Physical Progress of Construction
Schedule Based Progress from P6 or
MS Project
Mobile Field Progressing• Mobile Management of Rules of Credit
• Mobile Field Progress of Construction
Progress Gantt Chart
Field Productivity Curves
Remote Desktop Hosting
• Provides Access via web based platform• Scalable to number of users• Eliminates the need to install on client’s own infrastructure
Summary
• Out of the Box Functionality inline with Earned Value & Project Performance Guidelines
• Disbursement of Responsibility & Ownership• User Accountability• Single Source of Data for Reporting & Analysis• Improved Data Integrity & Accuracy• Proactive Data Validation & Reconciliation• Live Incorporation of Change Data• Improved Process Adherence• Reduced Period End Reporting Cycle• Increased Confidence in Data • Focus on Performance & Project Management
Prism G2 Customers
Canada